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VINNY OVERSEAS LIMITED — Proxy Solicitation & Information Statement 2023
Oct 7, 2023
59106_rns_2023-10-07_58f7a666-f927-4ab7-b057-24be2e344b9e.pdf
Proxy Solicitation & Information Statement
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7[th] October 2023
| To Corporate Relations Department. BSE Limited 1stFloor, New Trading Ring, Rotunda Building, P J Tower, Dalal Street, Fort, Mumbai 400 001 |
To Corporate Listing Department. National Stock Exchange of India Ltd Exchange Plaza, 5thFloor Plot No.C-1, G Block, Bandra-Kurla Complex, Bandra(East),Mumbai 400 051 |
|---|---|
| BSE Code: 543670 | NSE Code: VINNY |
Dear Sir/Madam,
Subject: Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 – Notice of An Extra-Ordinary General Meeting (EOGM)
In furtherance to our letter dated 26th September 2023, please find enclosed the Notice for EOGM dated 6th October 2023 which is being sent to the Members for seeking approval on following item of special business:
| **Sr. No. ** | Particulars | Resolution Type |
|---|---|---|
| 1. | TO INCREASE IN AUTHORIZED SHARE CAPITAL OF THE COMPANY AND CONSEQUENTIAL AMENDMENT IN MEMORANDUM OF ASSOCIATION OF THE COMPANY |
Ordinary |
In accordance with circulars issued by Ministry of Corporate Affairs (MCA), from time to time, the notice has been sent/issued only through electronic mode to those shareholders, whose email addresses are registered with the Company's Registrar and Share Transfer Agent viz., Bigshare Services Pvt Ltd/ Depository Participants and whose names appear in the Register of Members as on cut-off date, i.e., Monday, 23[rd] October 2023. The shareholders who have not yet registered their email address get the same registered by following the procedure prescribed in the Notice.
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As per the provisions of the MCA circulars, shareholders can vote only through the remote e-voting process which shall commence on, Friday 27[th ] October 2023 at 9.00 a.m. (IST) and end on Sunday, 29[th] October 2023 at 5.00 p.m. (IST)
The notice containing e-voting instructions and other necessary details is being hosted on the website of the Company.
Kindly take the same on record.
Thanking you, Yours faithfully For Vinny Overseas Limited Hiralal Digitally signed by Hiralal Jagdishchand Jagdishchand Parekh Date: 2023.10.07 15:24:23 +05'30' Parekh Hiralal Parekh DIN: 00257758 (Managing Director)
Encl: as above
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VINNY OVERSEAS LIMITED
NOTICE IS HEREBY GIVEN THAT AN EXTRA ORDINARY GENERAL MEETING OF THE MEMBERS (EOGM/EGM) OF VINNY OVERSEAS LIMITED WILL BE HELD ON MONDAY, 30TH OCTOBER 2023 AT 02:30 PM AT THE REGISTERED OFFICE OF THE COMPANY AT B/H INTERNATIONAL HOTEL NAROL-ISANPUR ROAD NAROL AHMEDABAD-382405, GUJARAT, INDIA TO TRANSACT THE FOLLOWING BUSINESS:
SPECIAL BUSINESS
Item - TO INCREASE IN AUTHORIZED SHARE CAPITAL OF THE COMPANY AND CONSEQUENTIAL AMENDMENT IN MEMORANDUM OF ASSOCIATION OF THE COMPANY
To Consider and if thought fit to pass, with or without modification(s) the following resolution, as an ORDINARY RESOLUTION :
“RESOLVED THAT pursuant to the provisions of Section 61(a), 64 and other applicable provisions, if any, of the Companies Act, 2013 (including any amendment thereto or re-enactment thereof) and the Rules framed thereunder, consent of the members of the Company be and is hereby accorded for increase in the Authorized Share Capital of the Company from existing Rs.25,00,00,000 (Rupees Twenty five Crores only) comprising of 25,00,00,000 (Twenty Five Crore) Equity Shares of Rs. 1 (Rupee One) each to Rs. 50,00,00,000 (Rupees Fifty Crores only) comprising of 50,00,00,000 (Fifty Crores) Equity Shares of Rs.1 (Rupee one) each ranking paripassu in all respect with the existing Equity Shares of the Company as per the Memorandum and Articles of Association of the Company.”
“RESOLVED FURTHER THAT pursuant to Section 13 and all other applicable provisions, if any, of the Companies Act, 2013, consent of the members of the
Company be and is hereby accorded, for alteration of Clause V of the Memorandum of Association of the Company by substituting in its place and stead the following: -
V. The Authorized Share Capital of the Company Rs. 50,00,00,000 (Rupees Fifty Crores only) comprising of 50,00,00,000 (Fifty Crore) Equity Shares of Rs.1 (Rupee one) each.
“RESOLVED FURTHER THAT approval of the Members of the Company be and is hereby accorded to the Board of Directors of the Company to do all such acts, deeds, matters and things and to take all such steps as may be required in this connection including seeking all necessary approvals to give effect to this Resolution and to settle any questions, difficulties or doubts that may arise in this regard.”
For, VINNY OVERSEAS LIMITED
Sd/-
Hiralal Jagdishchand Parekh Managing Director (DIN 00257758)
Place: Ahmedabad Date: 06/10/2023
NOTES:
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The Company is listed with both BSE and NSE platform.
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A member entitled to attend, and vote is entitled to appoint a proxy to attend and vote instead of him/herself and proxy need not be a member. The proxies to be effective should be deposited proxy form at the Registered Office of the Company not later than 48 hours before the commencement of the meeting. A person can act as a proxy on behalf of members not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the Company carrying voting rights. A member holding more than ten percent of the total share capital of the Company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or shareholder.
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Corporate Members intending to send their authorized representatives are requested to send a duly certified copy of the Board Resolution authorizing their representatives to attend and vote at the Annual General Meeting.
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Members/Proxies should fill Attendance Slip for attending the meeting.
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In compliance with the provisions of Section 108 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014, and Regulation 44 of the Listing Regulation (Including any Statutory Modification or re-enactment thereof for the time being in force), the Company is providing facility for remote e-Voting facility to its members in respect of the business to be transacted at the EGM. For this purpose, the company has entered into an agreement with BIGSHARE SERVICES PRIVATE LIMITED for facilitating voting through electronic means, as authorized agency. The facility of casting votes by a member using e-voting system will be provided by BIGSHARE SERVICES PRIVATE LIMITED.
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The register of the Members and share Transfer book of the company shall remain closed from 24[th] October 2023 to 30[th] October 2023. (Both days inclusive).
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Members seeking any information or clarification on Accounts are requested to send written queries to the Company, at least one week before the date of
the meeting. Replies will be provided in respect of such written queries received only at the meeting.
- Members are requested to:
i)Bring their copy of Notice to the Meeting.
ii) Bring the attendance slip duly filled in, for attending the Meeting. The Attendance slip is sent with this Notice of Extra-Ordinary General Meeting. Members, who hold shares in Electronic Form, are requested to bring their Depository ID Number and Client ID Number to facilitate their identification for recording attendance at the Extra-Ordinary General Meeting.
iii) Quote their Registered Folio Nos. on all correspondence with the Company
iv) Register their e-mail address, if not already registered for receiving all communication including Annual Report, Notices, Circulars, etc. from the Company electronically.
v) Notify changes in address, if any, to the Registrars of the Company immediately, quoting their folio numbers, if shares are held by them in physical form. Those holding shares in dematerialized form should send the above information to the respective Depository Participants.
vi) Intimate the Registrar and Share Transfer Agents, M/s. Bigshare Services Private Limited, for consolidation into a single folio Members, if they have shares in physical form in multiple folios in identical names or joint holding in the same order of names.
vii) Convert their holdings in dematerialized form to eliminate risks associated with physical shares and better management of the securities. Members can write to the company’s registrar and share transfer agent in this regard.
- The Securities and Exchange Board of India (SEBI) has mandated the submission of Permanent Account Number (PAN) by every participant in securities market. Members holding shares in electronic form are, therefore, requested to submit their PAN to their Depository Participants with whom they are maintaining their demat accounts. Members holding shares in
physical form can submit their PAN to the Company or its Share registrars and Transfer Agents.
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All documents referred to in the accompanying Notice and the Explanatory Statement shall be open for inspection at the Registered Office of the Company during office hours on all working days except Saturdays between 11.00 a.m. to 2.00 p.m. prior to the date of the Meeting.
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M/s Ladhawala & Associates, Practicing Company Secretary, Ahmedabad has been appointed as the scrutinizer to scrutinize the e-voting process in a fair and transparent manner.
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Securities and Exchange Board of India has mandated that the transfer of securities held in physical form, except in case of transmission or transposition, shall not be processed by the listed entities / Registrars and Share Transfer Agents with effect from 1st April 2019. Therefore, members holding share(s) in physical form are requested to immediately dematerialize their shareholding in the Company. Necessary prior intimation in this regard was provided to the shareholders.
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The Notice of the Extra-ordinary General Meeting of the Company is uploaded on the Company’s website www.vinnyoverseas.in and may be accessed by the members and also on the website of the National Stock Exchange of India Ltd. www.nseindia.com and BSE www. bseindia.com
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Route Map showing directions to reach to the venue of the AGM is given as per the requirement of the Secretarial Standards-2 on “General Meeting.”
For, VINNY OVERSEAS LIMITED
Sd/-
Hiralal Jagdishchand Parekh Managing Director (DIN 00257758)
Place: Ahmedabad Date: 06/10/2023
EXPLANATORY STATEMENT IN RESPECT OF SPECIAL BUSINESS
[As required by Section 102 of the Companies Act, 2013 (“the Act”) and pursuant to Regulation 36 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standard on General Meetings (“SS-2”), issued by the Institute of Company Secretaries of India, the following Explanatory Statement sets out all material facts relating to the business mentioned under Item No. 1 of accompanying Notice.]
Item No.1
1. Increase in Authorized Capital:
i. The present Authorized Share Capital of the Company is Rs. 25,00,00,000 (Rupees Twenty-Five Crore Only) comprising of 25,00,00,000 (Twenty-Five Crore) Equity Shares of Rs.1/- each.
ii. Considering the increased fund requirements of the Company, the Board at its Meeting held on 26th September 2023, had accorded its approval for increasing the Authorized Share Capital from Rs. 25,00,00,000 (Rupees Twenty-Five Crore) to Rs. 50,00,00,000 (Rupees Fifty Crore) by creation of additional 25,00,00,000 (TwentyFive Crore) Equity Shares of Rs. 1/- each, subject to shareholders approval.
iii. It is therefore proposed to increase the Authorized Share Capital of the Company from Rs. 25,00,00,000 (Rupees Twenty-Five Crore) to Rs. 50,00,00,000 (Rupees Fifty Crore) by creation of additional 25,00,00,000 (Twenty-Five Crore) Equity Shares of Rs. 1/- each ranking pari-passu with the existing Equity Shares in all respects as per the Memorandum and Articles of Association of the Company.
iv. Consequently, Clause V of the Memorandum of Association would also require alteration so as to reflect the changed Authorized Share Capital.
v. The proposal for increase in Authorized Share Capital and amendment of Memorandum of Association of the Company requires approval of members at a general meeting.
vi. A copy of the Memorandum of Association of the Company duly amended will be available for inspection in the manner provided in the Notice. None of the Directors or Key Managerial Personnel of the Company or their respective relatives is in any way concerned or interested, financially or otherwise in the said resolution. The consent of the members is, therefore, being sought for passing the aforesaid resolution of the notice as an Ordinary Resolution.
The Board recommends the resolutions set out at Item Nos. 1 of the Notice for the approval of the Members. None of the Directors, Key Managerial Personnel and their relatives are concerned or interested, financially or otherwise, in the resolutions set out at Item Nos.1 of this Notice, except to the extent of their shareholding in the Company, if any.
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VINNY OVERSEAS LIMITED
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ATTENDANCE SLIP
NAME (IN BLOCK LETTERS)
ADDRESS
REGISTERED FOLIO NO. /
DP ID & CLIENT ID
SHAREHOLDER / PROXY/
AUTHORISED REPRESENTATIVE
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I/We hereby record my/our presence at the Extra-Ordinary General Meeting of the Company being held on Monday, the 30[th] day of October 2023 at 02:30 PM at B/h International Hotel, Narol-Isanpur Road, Narol, Ahmedabad 382405
Signature of Shareholder / Proxy / Authorised Representative
Note: Please fill up this attendance slip and hand it over at the entrance of the meeting hall.
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VINNY OVERSEAS LIMITED
PROXY FORM
[Pursuant to Section 105(6) of the Companies Act, 2013 and rule 19(3) of the Management and Administration) Rules, 2014]
Name of the Member(s) : ________ Registered Address : _______ Email ID : ______ Folio No./Client ID/DP ID : _________
I/We, being the member(s) of ________shares of the above named Company, hereby appoint:
Name:_______
Address: _______________ Email ID: _____ Signature: __________
or failing him
Name:_______
Address : _______________ Email ID: ______ Signature: ________
or failing him Name:_____ Address : _____________ Email ID:______ Signature: ________
THE INSTRUCTIONS FOR MEMBERS FOR REMOTE E-VOTING ARE AS UNDER:
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i. The voting period begins on 27[th] October 2023 at 09.00 AM and ends on 29[th] October 2023 at 05:00 PM. During this period shareholders of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date (record date) of 23[rd] October 2023 may cast their vote electronically. The e-voting module shall be disabled by Bigshare for voting thereafter.
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ii. Shareholders who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.
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iii. Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all shareholders’ resolutions. However, it has been observed that the participation by the public noninstitutional shareholders/retail shareholders is at a negligible level.
Currently, there are multiple e-voting service providers (ESPs) providing e- voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.
In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders , by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants . Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.
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iv. In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020, on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e- Voting facility.
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Pursuant to above said SEBI Circular , Login method for e-Voting for Individual shareholders holding securities in Demat mode is given below:
| Type of shareholder s |
Login Method |
|---|---|
| Individual Shareholder s holding securities in Demat mode with CDSL |
1. Users who have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The URL for users to login to Easi / Easiest are https://web.cdslindia.com/myeasi/home/login or visit www.cdslindia.com and click on Login icon and select New System Myeasi. 2. After successful login the Easi / Easiest user will be able to see the e-Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page ofBIGSHAREthe e-Voting service provider and you will be re-directed toi-Votewebsite for casting your vote during the remote e-Voting period. Additionally, there is also links provided to access the system of all e-Voting Service Providers i.e.BIGSHARE, so that the user can visit the e-Voting service providers’ website directly. 3. If the user is not registered for Easi/Easiest, option to register is available at https://web.cdslindia.com/myeasi/Registration/EasiRegist ration 4. Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a link www.cdslindia.com home page. The system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting option where the evoting is in progress, and also able to directly access the system of all e-VotingService Providers. Click on |
BIGSHARE and you will be re-directed to i-Vote website for casting your vote during the remote e-voting period.
| Individual Shareholder s holding securities in demat mode withNSDL |
1) If you are already registered for NSDL IDeAS facility, please visit the e-Services website of NSDL. Open web browser by typing the following URL:https://eservices.nsdl.com either on a Personal Computer or on a mobile. Once the home page of e-Services is launched, click on the “Beneficial Owner” icon under “Login” which is available under ‘IDeAS’ section. A new screen will open. You will have to enter your User ID and Password. After successful authentication, you will be able to see e-Voting services. Click on “Access to e-Voting” under e-Voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider nameBIGSHAREand you will be re-directed toi-Vote website for casting your vote during the remote e-Voting period. 2) If the user is not registered for IDeAS e-Services, option to register is available athttps://eservices.nsdl.com.Select “Register Online for IDeAS “Portal or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp 3) Visit the e-Voting website of NSDL. Open web browser by typing the following URL:https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e- Voting page. Click on company name or e-Voting service provider nameBIGSHAREandyou will be redirected toi- |
|---|---|
| Votewebsite for casting your vote during the remote e-Voting period. |
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|---|---|
| Individual Shareholder s (holding securities in demat mode) login through their Depository Participant s |
You can also login using the login credentials of your demat account through your Depository Participant registered with NSDL/CDSL for e-Voting facility. After Successful login, you will be able to see e-Voting option. Once you click on e-Voting option, you will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e- Voting feature. Click on company name or e-Voting service provider name and you will be redirected to e-Voting service provider website for casting your vote during the remote e- Voting period. |
Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.
Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e., CDSL and NSDL
| Login type | Helpdesk details |
|---|---|
| Individual Shareholders holding securities in Demat mode with CDSL |
Members facing any technical issue in login can contact CDSL helpdesk by sending a request at [email protected] contact at 022- 23058738 and 22-23058542-43. |
| Individual Shareholders holding securities in Demat mode with NSDL |
Members facing any technical issue in login can contact NSDL helpdesk by sending a request at [email protected] or call at toll free no.: 1800 1020 990 and 1800 22 44 30 |
2. Login method for e-Voting for shareholder other than individual shareholders holding shares in Demat mode & physical mode is given below:
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You are requested to launch the URL on internet browser: https://ivote.bigshareonline.com
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Click on “ LOGIN ” button under the ‘ INVESTOR LOGIN ’ section to Login on E-Voting Platform.
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Please enter you ‘ USER ID’ (User id description is given below) and ‘ PASSWORD’ which is shared separately on you register email id.
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Shareholders holding shares in CDSL demat account should enter 16 Digit Beneficiary ID as user id.
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Shareholders holding shares in NSDL demat account should enter 8 Character DP ID followed by 8 Digit Client ID as user id.
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Shareholders holding shares in physical form should enter Event No + Folio Number registered with the Company as user id.
Note If you have not received any user id or password please email from your registered email id or contact i-vote helpdesk team. (Email id and contact number are mentioned in helpdesk section).
Click on I AM NOT A ROBOT (CAPTCHA) option and login.
NOTE : If Shareholders are holding shares in demat form and have registered on to e-Voting system of https://ivote.bigshareonline.com and/or voted on an earlier event of any company then they can use their existing user id and password to login.
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If you have forgotten the password: Click on ‘ LOGIN ’ under ‘ INVESTOR LOGIN ’ tab and then Click on ‘ Forgot your password ?
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Enter “ User ID” and “ Registered email ID ” Click on I AM NOT A ROBOT (CAPTCHA) option and click on ‘ Reset ’.
(In case a shareholder is having valid email address, Password will be sent to his / her registered e-mail address).
Voting method for shareholders on i-Vote E-voting portal:
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After successful login, Bigshare E-voting system page will appear.
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Click on “ VIEW EVENT DETAILS (CURRENT) ” under ‘ EVENTS ’ option on investor portal.
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Select event for which you are desire to vote under the dropdown option.
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Click on “VOTE NOW” option which is appearing on the right-hand side top corner of the page.
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Cast your vote by selecting an appropriate option “ IN FAVOUR ”, “ NOT IN FAVOUR ” or “ ABSTAIN ” and click on “ SUBMIT VOTE ”. A confirmation box will be displayed. Click “ OK ” to confirm, else “ CANCEL ” to modify. Once you confirm, you will not be allowed to modify your vote.
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Once you confirm the vote you will receive confirmation message on display screen and also you will receive an email on your registered email id. During the voting period, members can login any number of times till they have voted on the resolution(s). Once vote on a resolution is casted, it cannot be changed subsequently.
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Shareholder can “ CHANGE PASSWORD ” or “ VIEW/UPDATE PROFILE ” under “ PROFILE ” option on investor portal.
3. Custodian registration process for i-Vote E-Voting Website:
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You are requested to launch the URL on internet browser: https://ivote.bigshareonline.com
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Click on “ REGISTER ” under “ CUSTODIAN LOGIN ”, to register yourself on Bigshare i-Vote e-Voting Platform.
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Enter all required details and submit.
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After Successful registration, message will be displayed with “User id and password will be sent via email on your registered email id” . NOTE : If Custodian have registered on to e-Voting system of https://ivote.bigshareonline.com and/or voted on an earlier event of any company then they can use their existing user id and password to login.
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If you have forgotten the password: Click on ‘ LOGIN ’ under ‘ CUSTODIAN LOGIN ’ tab and further Click on ‘ Forgot your password ?
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Enter “ User ID” and “ Registered email ID ” Click on I AM NOT A ROBOT (CAPTCHA) option and click on ‘ RESET .
(In case a custodian is having valid email address, Password will be sent to his / her registered e-mail address).
Voting method for Custodian on i-Vote E-voting portal:
- After successful login, Bigshare E-voting system page will appear.
Investor Mapping:
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First you need to map the investor with your user ID under “ DOCUMENTS option on custodian portal.
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Click on “ DOCUMENT TYPE ” dropdown option and select document type power of attorney (POA).
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Click on upload document “ CHOOSE FILE ” and upload power of attorney (POA) or board resolution for respective investor and click on “ UPLOAD ”.
- Note : The power of attorney (POA) or board resolution has to be named as the “ InvestorID.pdf ” (Mention Demat account number as Investor ID.)
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Your investor is now mapped and you can check the file status on display.
Investor vote File Upload:
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To cast your vote, select “ VOTE FILE UPLOAD ” option from left hand side menu on custodian portal.
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Select the Event under dropdown option.
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Download sample voting file and enter relevant details as required and upload the same file under upload document option by clicking on “ UPLOAD Confirmation message will be displayed on the screen and also you can check the file status on display (Once vote on a resolution is casted, it cannot be changed subsequently).
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Custodian can “ CHANGE PASSWORD ” or “ VIEW/UPDATE PROFILE ” under “ PROFILE ” option on custodian portal.
- Helpdesk for queries regarding e voting:
Login type Helpdesk details Shareholder‘s other than In case shareholders/ investor have any individual shareholders holding queries regarding E-voting, you may refer shares in Demat mode & the Frequently Asked Questions (‘FAQs’) Physical mode. and i-Vote e-Voting module available at https://ivote.bigshareonline.com, under download section or you can email us to [email protected] or call us at: 1800 22 54 22.
ROUTE MAP OF COMPANY / AGM VENUE
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