Vikas EcoTech Limited — AGM Information 2022

Sep 30, 2022

September 30, 2022

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Listing Compliance Department Listing Compliance Department National Stock Exchange of India Limited. BSE Limited. Exchange Plaza, Bandra-Kurla Complex, Phirozee Jeejeebhoy Towers, Bandra (E), Mumbai 400051 Dalal Street, Fort, Fax: 022-26598235/36 Mumbai - 400 001 NSE Symbol: VIKASECO Scrip Code: 530961

NSE Symbol: VIKASECO

Sub: Disclosure under Regulation 30 of the SEBI (Listing Obligations and Disclosure – Requirements) Regulations, 2015 Proceedings of the 37[th] Annual General Meeting of the Company

Dear Sir/ Madam,

We wish to inform you that the 37[th] Annual General Meeting of Vikas Ecotech Limited was held on Thursday, September 29, 2022 through video conferencing and the business mentioned in the Notice of AGM dated September 3, 2022 was transacted.

As required under Regulation 30, Part-A of Schedule-III of the SEBI (Listing Obligations and Disclosure Requirements), we enclose herewith the summary of the proceedings of the 37[th] Annual General Meeting of the Company.

The results of the E-voting at Annual General Meeting and of remote E-Voting along with scrutinizer's report shall be circulated separately.

We request you to kindly take the above information on record and oblige.

Thanking you,

Yours Faithfully, for Vikas Ecotech Limited

PRASHANT Digitally signed by SAJWANI PRASHANT SAJWANI

Prashant Sajwani Company Secretary

Encl: a/a

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Summary of proceedings of the 37[th] Annual General Meeting of Vikas Ecotech Limited

The 37[th] Annual General Meeting (“AGM”) of the Members of Vikas Ecotech Limited ('the company') was held on Thursday, September 29, 2022 at 04:30 P.M. (IST) through video conferencing ('VC') and other audio-visual means (OAVM). The meeting was held in compliance with the applicable provisions of the Companies Act, 2013, General Circulars No. 20/2020 dated May 5, 2020, 02/2021 dated January 13, 2021, 21/2021 dated December 14, 2021 and 02/2022 dated May 5, 2022 issued by the Ministry of Corporate Affairs ("MCA") and Circular No. SEBI/HO/CFD/CMD2/CIR/P/2022/62 dated May 13, 2022 issued by the Securities and Exchange Board of India (SEBI).

MEMBER'S PRESENT

• i. In person/through proxy: Not Applicable

• ii. Through Video Conferencing/OAVM: 51

DIRECTORS/KMP PRESENT IN THE MEETING

S. No.	Name	Designation	Location of VC
1.	Mr. Gyan Prakash Govil	Chairman of Meeting, Non-Executive- Independent Director	Delhi
2.	Mr. Ravi Kumar Gupta	Non-Executive-Independent Director	Delhi
3.	Mr. Dinesh Bhardwaj	Whole Time Director & CEO	Delhi
4.	Mr. Amit Dhuria	Chief Financial Officer	Delhi
5.	Mr. Prashant Sajwani	CompanySecretary& Compliance officer	Delhi

OTHER REPRESENTATIVES PRESENT IN THE MEETING

S. No.	Name	Designation	Location of VC
1.	M/s Kumar G & Co., Company Secretaries	Scrutinizer & Secretarial Auditor	Delhi

The meeting commenced at 04:30 P.M. and concluded at 05:13 P.M.

Mr. Prashant Sajwani, Company Secretary & Compliance Officer of the Company welcomed all present and briefed the Members regarding the arrangements made for the AGM and shared the general instructions regarding participation in the meeting. He informed that the Annual General Meeting is being held through Video Conferencing in accordance with the circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of India.

He further informed that the members were provided with the facility to exercise their right to vote by electronic means, through remote e-voting and e-voting at the AGM in accordance with the provisions of the Companies Act, 2013 and SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015. Members who joined the meeting through VC and who had not cast their vote through remote e-voting were provided the option to vote through e-voting facility made available at the AGM.

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He also informed the members that Kumar G & Co, Practicing Company Secretaries having Certificate of Practice No. 7579 has been appointed as the Scrutinizer for the e-voting during the AGM and remote e-voting process and the results of the e-voting on the resolutions as mentioned in the notice of the AGM along with the report of the Scrutinizer shall be made available on the website of the Company, and also on the website of NSDL and Stock Exchanges.

He then introduced the members of Board and senior management present at the AGM along with representatives from Scrutinizer and Secretarial Auditor of the Company.

He then requested the Chairman of the Meeting and Independent Director, Mr. Gyan Prakash Govil to address the members.

Mr. Gyan Prakash Govil welcomed and addressed the Members and thereafter as there was requisite quorum present, he called the meeting to order and briefed about the Company followed by a speech given by Mr. Dinesh Bhardwaj, Whole Time Director & CEO of the Company regarding the Company’s future business plans. Mr. Bhardwaj then requested Mr. Ravi Kumar Gupta, Independent Director to elaborate further.

Mr. Ravi Kumar Gupta, Independent Director of the Company welcomed the Members and elaborated about the Company’s business strategies and growth plans. He then requested Mr. Prashant Sajwani, Company Secretary of the Company to proceed further.

Thereafter, Company Secretary informed that the notice convening this meeting and the Annual Report containing Audited Financial Statements for the year ended 31st March, 2022 and the Board’s and Auditors’ Reports thereon have already been sent by electronic mode to those members whose e-mail addresses are registered with the Company or Depositories. These documents are also available on the website of the Company. He then read out following Agenda items:

S. No.	Resolutions	Resolution **Type **
Ordinary Business
1.	To receive, consider and adopt the Financial Statements of the Company for the year ended March 31, 2022 including the audited Balance Sheet as at March 31, 2022, the Statement of Profit and Loss with Cash Flow Statement for the year ended on that date and the reports of the Board of Directors (‘the Board’) and Auditors’ thereon	Ordinary
2.	To appoint a Director in place of Shri. Vivek Garg (DIN: 00255443), Director, who retires by rotation and being eligible, offers himself for reappointment	Ordinary
Special Business
3.	Approval of Remuneration of Cost Auditor of the Company	Ordinary
4.	Appointment of Mr. Dinesh Bhardwaj (DIN: 07719674) as a Director of Company	Ordinary
5.	Appointment of Mr. Dinesh Bhardwaj (DIN: 07719674) as a Whole Time Director of Company	Special

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6.	Amendment in Object Clause of the Memorandum of Association of the Company	Special
7.	Approval to Increase Limits to make Loan and Investment exceeding the ceiling prescribed under Section 186 of the Companies Act,2013	Special
8.	Approval for Related Party Transactions under section 188 of the Companies Act,2013	Special

Then, he requested Mr. Amit Dhuria, Chief Financial Officer of the Company to brief about the future aspects and financial performance of the company. Mr. Dhuria briefed the members about financial performance and handover the proceedings to Mr. Prashant Sajwani, Company Secretary of the Company.

Then, Mr. Prashant informed that the Company has availed National Securities Depository Limited (NSDL) e-voting facility which will remain open for the next 15 minutes from the conclusion of meeting to enable the shareholders, who are present at the meeting and had not cast their votes through remote e-voting, to cast their votes electronically. He also informed that e-voting results along with the consolidated Scrutinizer’s report shall be submitted to the stock exchange(s) where the shares of the Company are listed and shall also be placed on the website of the Company.

Thereafter, the Company secretary took the questions received from the members, which were duly answered by Mr. Amit Dhuria, CFO of the Company. After the Q & A session, the Company Secretary concluded the meeting with the permission of Chair and placed the appreciation and gratitude for all the stakeholders for having reposed their trust and confidence in the Company on behalf of all the panellists.

The meeting ended with vote of thanks to the Chair. The meeting concluded at 05:13 P.M. The Scrutinizer's Report was received after conclusion of the Meeting on September 29, 2022.

*This document does not constitute minutes of the proceedings of the Annual General Meeting of the Company.