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VICTORY METALS LIMITED — AGM Information 2021
Oct 19, 2021
66026_rns_2021-10-19_4350b517-e8ad-4e0b-bbb4-d4eed4f4f0b6.pdf
AGM Information
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Victory Goldfields Limited (ACN 124 279 750)
Notice of Annual General Meeting
Notice is given that the annual general meeting of the Company ( Meeting ) will be held at:
Time 10:00 am (AWST) Date Tuesday, 23 November 2021 Place Level 5, 35 Havelock Street, West Perth WA 6005
Important : This Notice is an important document that should be read in its entirety. If you are in any doubt or have any questions about this document, you should promptly consult your stockbroker, accountant or other professional adviser.
Notice of Annual General Meeting
Notice is given that the annual general meeting of Victory Goldfields Limited (ACN 124 279 750) ( Company ) will be held at 10:00 am (AWST) on Tuesday, 23 November 2021 at Level 5, 35 Havelock Street, West Perth WA 6005.
Agenda
1 Annual Report
To table and consider the Annual Report of the Company for the financial year ended 30 June 2021, which includes the Financial Report, the Directors' Report, the Remuneration Report and the Auditor's Report.
2 Resolution 1 – Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a nonbinding resolution :
"That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as set out in the Annual Report for the financial year ended 30 June 2021."
Note: The vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting exclusion: In accordance with sections 250BD, 250R and 250V of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons: (a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or (b) a Closely Related Party of such a member, subject to the applicable exceptions described in this Notice.
3 Resolution 2 – Re-election of Director – Mr James Bahen
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
"That Mr James Bahen, who retires by rotation in accordance with clause 11.1 of the Constitution, Listing Rule 14.5 and for all other purposes, and, being eligible and offering himself for re-election, is re-elected as a Director as described in the Explanatory Statement."
- 4 Resolution 3 – Approval of the Additional 10% Placement Capacity
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
"That, for the purposes of Listing Rule 7.1A and for all other purposes, approval is given for the Company to issue Equity Securities under the Additional 10% Placement Capacity as described in the Explanatory Statement."
2
Voting exclusions and exceptions
Where a voting exclusion and/or voting prohibition applies to a Resolution, it is set out below the relevant Resolution. The voting exclusions and/or voting prohibitions (as applicable) for the following Resolutions are subject to the exceptions stated in the table below (as applicable).
| Resolution | Exceptions |
Exceptions |
|---|---|---|
| 1 | A person (voter) described in the voting prohibition may cast a vote on the Resolution as a | |
| proxy if | the vote is not cast on behalf of a person described in the voting exclusion and either: | |
| (a) | the voter is appointed as a proxy by writing that specifies the way the proxy is to vote | |
| on the Resolution; or | ||
| (b) | the voter is the Chair and the appointment of the Chair as proxy: | |
| (i) does not specify the way the proxy is to vote on the Resolution; and |
||
| (ii) expressly authorises the Chair to exercise the proxy even if the Resolution is |
||
| connected directly or indirectly with the remuneration of a member of the Key | ||
| Management Personnel. |
Voting entitlements
The Company has determined that, in accordance with section 7.11.37 of the Corporations Regulations 2001 (Cth), for the purposes of the Meeting, Shares will be taken to be held by the persons who are the registered holders at 10:00am (AWST) on Sunday, 21 November 2021. Accordingly, share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the Meeting.
Voting instructions
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(a) Votes at the Meeting may be given personally or by proxy, attorney or representative.
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(a) A proxy need not be a Shareholder of the Company.
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(b) The Proxy Form sent with this Notice should be used for the Meeting.
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(c) Each Shareholder who is entitled to cast 2 or more votes at the Meeting may appoint up to 2 persons to act as proxies and may specify the proportion or number of votes that each proxy is entitled to exercise. If a Shareholder does not specify the proportion or number of that Shareholder's votes that each proxy may exercise, then each proxy will be entitled to exercise half of that Shareholder's votes. An additional Proxy Form will be supplied by the Company on request. No Shareholder may appoint more than 2 proxies.
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(d) In the case of a Shareholder who is an individual, a Proxy Form must be executed under the hand of the individual or their attorney duly authorised in writing and, in the case of a member that is a corporation, a Proxy Form must be executed by the corporation under common seal, pursuant to section 127 of the Corporations Act or under the hand of its duly authorised officer or attorney.
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(e) Any Shareholder may by power of attorney appoint an attorney to act on his or her behalf and such power of attorney or a certified copy of it must be received by the Company in accordance with this Notice.
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(f) Any corporation that is a Shareholder may appoint a representative to attend and vote for that corporation at the Meeting. Appointments of corporate representatives must be received by the Company in accordance with this Notice or handed in at the Meeting when registering as a corporate representative.
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(g) Any directed proxies that are not voted on a poll at the Meeting by a Shareholder's appointed proxy will automatically default to the Chair, who is required to vote proxies as directed on a poll.
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(h) A member of the Key Management Personnel (which includes each Director) will not be able to vote as proxy on Resolution 1 unless the Shareholder directs it how to vote or, in the case of the Chair, unless the Shareholder expressly authorises the Chair to do so.
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(i) If a Shareholder intends to appoint a member of the Key Management Personnel (other than the Chair) as its proxy, the Shareholder should ensure that it directs the member of the Key Management Personnel how to vote on Resolution 1.
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(j) If a Shareholder intends to appoint the Chair as its proxy for Resolution 1, the Shareholder can direct the Chair how to vote by marking one of the boxes for Resolution 1 (e.g. if the Shareholder wishes to vote 'for', 'against' or to 'abstain' from voting). If a Shareholder does not direct the Chair how to vote, then by submitting the Proxy Form, the Shareholder will be expressly authorising the Chair to exercise the proxy in respect of Resolution 1 even though it is connected to the remuneration of a member of the Key Management Personnel.
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(k) Proxy Forms (including any instruments under which they have been executed) and powers of attorney granted by Shareholders must be lodged with the Company's share registry, Computershare Investor Services:
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(i) by post to Computershare Investor Services Pty Limited, GPO Box 242 Melbourne VIC 3001;
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(ii) online at www.investorvote.com.au using your secure access information or use your mobile device to scan the personalised QR code set out in the Proxy Form; or
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(iii) by facsimile to 1800 783 447 (within Australia) and +61 3 9473 2555 (outside Australia),
so that they are received no later than 48 hours before the commencement of the Meeting.
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(l) The Chair intends to exercise all available proxies in favour of all Resolutions unless the Shareholder has expressly indicated a different voting intention.
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(m) If the Chair is appointed as your proxy and you have not specified the way the Chair is to vote on Resolution 1, by signing and returning the Proxy Form, you are considered to have provided the Chair with an express authorisation for the Chair to vote the proxy in accordance with the Chair's intention, even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel of the Company.
Document components
This document includes this Notice and the accompanying Explanatory Statement and Proxy Form.
Authorisation
By order of the Board.
Robbie Featherby Company Secretary
20 October 2021
Explanatory Statement
This Explanatory Statement sets out the information which the Directors believe is material to Shareholders in deciding whether or not to pass the Resolutions.
The Explanatory Statement forms part of the Notice which should be read in its entirety. The Explanatory Statement contains the terms and conditions on which the Resolutions will be voted.
The Explanatory Statement includes the following information to assist Shareholders in deciding how to vote on the Resolutions:
| Section 1 | COVID-19 impacts |
|---|---|
| Section 2 | Annual Report |
| Section 3 | Resolution 1 – Remuneration Report |
| Section 4 | Resolution 2 – Re-election of Director – Mr James Bahen |
| Section 5 | Resolution 3 – Approval of the Additional 10% Placement Capacity |
| Schedule 1 | Definitions |
A Proxy Form is located at the end of the Explanatory Statement.
1 COVID-19 impacts
1.1 Access to Notice
In accordance with the Treasury Laws Amendment (2021 Measures No. 1) Bill 2021 this Notice and Explanatory Statement are being made available to Shareholders electronically (by email) and the Company will not be dispatching physical copies of this Notice unless specifically requested to do so. For shareholders the Company does not have a registered email address for, this Notice will be available for download from the Company’s website at victorygoldfields.com.au and on the Company’s ASX announcements platform.
Should you wish to receive a hard copy of the Notice, please contact the Company Secretary by email at [email protected].
2 Annual Report
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Report, including the Financial Report, the Directors' Report and the Auditor's Report for the financial year ended 30 June 2021.
There is no requirement for Shareholders to approve the Annual Report.
At the Meeting, Shareholders will be offered the opportunity to:
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(a) discuss the Annual Report which is available online at victorygoldfields.com.au;
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(b) ask questions about, or comment on, the management of the Company; and
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor's Report.
In addition to taking questions at the Meeting, written questions to the Chair about the management of the Company, or to the Company's auditor about:
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(a) the preparation and content of the Auditor's Report;
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(b) the conduct of the audit;
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(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than 5 business days before the Meeting by email to the Company Secretary at [email protected].
3 Resolution 1 – Remuneration Report
3.1 Overview
Subsection 250R(2) of the Corporations Act requires that at a listed company’s annual general meeting, a resolution that the Remuneration Report be adopted must be put to the Shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company. The Directors' Report contains the Remuneration Report which sets out the remuneration policy for the Company and the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
3.2 Voting consequences
In accordance with subsection 250R(3) of the Corporations Act, Resolution 1 is advisory only and does not bind the Directors. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report. However, the Board will actively consider the outcome of the vote and comments made by Shareholders on the Remuneration Report when reviewing the Company’s future remuneration policies and practices.
If the Company's Remuneration Report receives a 'no' vote of 25% or more ( Strike ) at two consecutive annual general meetings, Shareholders will have the opportunity to remove the whole Board, except the managing director (if any).
Where a resolution on the Remuneration Report receives a Strike at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director, if any) who were in office at the date of approval of the applicable Directors' Report must stand for re-election.
3.3 Previous voting results
The Company's Remuneration Report did not receive a Strike at the 2020 annual general meeting. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that if a second Strike is received at the 2022 annual general meeting this may result in the re-election of the Board.
The Chair will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
Resolution 1 is an ordinary resolution. The Board encourages Shareholders to vote on the adoption of the Remuneration Report.
4 Resolution 2 – Re-election of Director – Mr James Bahen
4.1 General
Clause 11.1(c) of the Constitution requires that one third of the Directors (excluding the Managing Director) must retire at each annual general meeting (or if that is not a whole number, the whole number nearest to one third). Clause 11.1(e) of the Constitution requires that the Directors to retire are those who have held their office as Director for the longest period since their last election or appointment to that office. In the event two or more Directors have held office for equal periods of time, the retiring Directors are to be determined by lot, unless otherwise agreed by those Directors. The Directors have resolved to agree that Mr Bahen retire and be eligible for re-election.
Clause 11.1(d) of the Constitution provides that a Director who retires in accordance with Clause 11.1(c) is eligible for re-election.
If elected, the Board considers Mr Bahen to be an independent Director.
Resolution 2 is an ordinary resolution. The Board (other than Mr Bahen) recommends that Shareholders vote in favour of Resolution 2 for the following reasons:
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(a) Mr Bahen has the necessary level of experience which is relevant to an early stage exploration and development company in the resources sector. This includes extensive experience in roles as company secretary and non-executive director for a number of ASX listed companies and experience with a broad range of corporate governance matters, public company listings, M&A transactions and capital raisings for ASX listed companies across the resources industry.
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(b) Mr Bahen is the only current independent director and provides valuable contributions and insight at the Board level.
4.2 Mr James Bahen
Mr Bahen is a corporate advisory executive and chartered secretary who commenced his career in audit and assurance with a chartered accounting firm. Mr Bahen is currently a non-executive director and company secretary to a number of ASX listed companies and has a broad range of corporate governance and capital markets experience, having been involved with public company listings, M&A transactions and capital raisings for ASX-listed companies across the resource industry. Mr Bahen is a member of the Governance Institute of Australia and holds a Graduate Diploma of Applied Finance and a Bachelor of Commerce degree majoring in Accounting and Finance.
Mr Bahen has also held directorships with the following listed companies in the past 3 years:
| Company | Appointment | Status |
|---|---|---|
| UUV Aquabotix Ltd | November 2020 | Current |
| MinRex Resources NL | April 2020 | Current |
5 Resolution 3 – Approval of the Additional 10% Placement Capacity
5.1 General
Listing Rule 7.1A provides that an 'eligible entity' may seek shareholder approval by special resolution passed at an annual general meeting to have the capacity to issue up to that number of Equity Securities equal to 10% of its issued capital at the time of issue calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 ( Additional 10% Placement Capacity ) without using that company's existing 15% annual placement capacity under Listing Rule 7.1 and without requiring further shareholder approval prior to the issue.
The Company is seeking approval under Resolution 3 to have the flexibility to issue additional Equity Securities under the Additional 10% Placement Capacity. As at the date of this Notice, no decision has been made by the Company to undertake any issue of Equity Securities under the Additional 10% Placement Capacity if Shareholders approve this Resolution.
Resolution 3 seeks Shareholder approval by way of a special resolution to provide the Company the ability to issue Equity Securities under the Additional 10% Placement Capacity during the Additional 10% Placement Period (refer to section 5.3(a) below). The number of Equity Securities to be issued under the Additional 10% Placement Capacity will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2.
If Resolution 3 is passed, the Company will effectively be able to issue Equity Securities up to a combined annual placement capacity of 25% under Listing Rules 7.1 and 7.1A (subject to certain restrictions) without necessarily requiring prior Shareholder approval.
If Resolution 3 is not passed, the Company will not be able to access the Additional 10% Placement Capacity to issue Equity Securities without Shareholder approval. This means the Company will only have access to the 15% annual placement capacity for issuing Equity Securities without necessarily requiring prior Shareholder approval under Listing Rule 7.1.
The Board recommends that Shareholders vote in favour of Resolution 3.
5.2 Listing Rule 7.1A
(a) Eligible Entity
Under the Listing Rules, an 'eligible entity' is an entity which, as at the date of the relevant resolution, is not included in the S&P/ASX300 Index and has a market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) equal to or less than $300 million. The Company’s current market capitalisation based on the closing price of its Shares on 18 October 2021 is approximately $9.40 million and is therefore currently an 'eligibly entity'.
(b)
Special resolution
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
(c)
Type of Securities which may be issued
Any Equity Securities issued under the Additional 10% Placement Capacity must be in the same class as an existing quoted class of Equity Securities of the company.
As at the date of the Notice, the Company has on issue one quoted class of Equity Securities, being Shares.
(d) Interaction with Listing Rule 7.1
The Additional 10% Placement Capacity under Listing Rule 7.1A is in addition to the Company's 15% placement capacity under Listing Rule 7.1. Therefore, approval of this Resolution will enable the Company to issue Equity Securities under Listing Rule 7.1A without using its placement capacity under Listing Rule 7.1.
(e) Effect of Resolution 3
The effect of Resolution 3 will be to allow the Directors to issue the Equity Securities under Listing Rule 7.1A during the Additional 10% Placement Period without further Shareholder approval or using the Company's 15% annual placement capacity under Listing Rule 7.1.
5.3 Information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, the following information is provided in relation to the Additional 10% Placement Capacity:
(a) Effective period
Shareholder approval of the Additional 10% Placement Capacity is valid from the date of the Meeting and expires on the earlier of:
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(i) the date that is 12 months after the Meeting;
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(ii) the time and date of the Company's next annual general meeting; and
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(iii) the date that Shareholders approve a transaction under Listing Rule 11.1.2 (significant change to nature or scale of activities) or 11.2 (change involving main undertaking),
( Additional 10% Placement Period ).
(b) Minimum issue price
The issue price of Equity Securities issued under the Additional 10% Placement Capacity must be not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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(i) the date on which the issue price is agreed for Equity Securities; or
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(ii) if the Equity Securities are not issued within 10 Trading Days of the date in paragraph (i) above, the date on which the Equity Securities are issued,
( Minimum Issue Price ).
The Company will disclose this information when Equity Securities are issued under the Additional 10% Placement Capacity.
(c)
Purpose of issue
The Company may only issue Equity Securities under the Additional 10% Placement Capacity for cash consideration, which it may do to fund any one or more of the following:
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(i) general working capital expenses;
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(ii) activities associated with its current assets, including its gold prospects located in the Cue goldfields;
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(iii) repayment of debt; and
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(iv) acquisition and investment in new assets (including associated expenses).
The Company will disclose this information when Equity Securities are issued under the Additional 10% Placement Capacity.
(d) Economic and voting dilution risks
If Equity Securities are issued under the Additional 10% Placement Capacity, there is a risk of economic and voting dilution of Shareholders, including:
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(i) the market price for Equity Securities in the class of securities issued under the Additional 10% Placement Capacity may be significantly lower on the issue date than on the date of approval under Listing Rule7.1A (i.e. the date of this Meeting); and
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(ii) the Equity Securities may be issued under the Additional 10% Placement Capacity at a discount to the market price for those Equity Securities on the issue date,
which may have an effect on the amount of funds raised from the issue of the Equity Securities.
The table below illustrates:
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(i) the dilution of existing Shareholders on the basis of the market price of Shares and the number of ordinary securities for variable 'A' calculated in accordance with the formula in Listing Rule 7.1A.2 as at the date of the Notice ( Variable A );
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(ii) two examples where variable 'A' has increased, by 50% and 100%. Variable 'A' is based on the number of ordinary securities the Company has on issue as at the date of this Notice. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (e.g. a pro rata entitlement offer or securities issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future general meeting; and
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(iii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% as against the market price as at 18 October 2021.
| Number of Shares on issue (Variable 'A' in Listing Rule 7.1A2) |
Issue price per Share |
|---|---|
| $0.10 (50% decrease) $0.20 (current) $0.30 (50% increase) |
|
| 47,034,431 (current) |
Shares issued – 10% voting dilution 4,703,443 Shares 4,703,443 Shares 4,703,443 Shares |
| Funds raised $470,344 $940,689 $1,411,033 |
|
| 70,551,647 (50% increase) |
Shares issued – 10% voting dilution 7,055,165 Shares 7,055,165 Shares 7,055,165 Shares |
| Funds raised $705,516 $1,411,033 $2,116,550 |
|
| 94,068,862 (100% increase) |
Shares issued – 10% voting dilution 9,406,886 Shares 9,406,886 Shares 9,406,886 Shares |
| Funds raised $940,689 $1,881,377 $2,822,066 |
Notes:
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1 There are currently 47,034,431 Shares on issue (including Shares subject to escrow).
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2 The issue price used is the closing price of the Shares on the ASX on 18 October 2021.
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3 The Company issues the maximum possible number of Equity Securities under the Additional 10% Placement Capacity.
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4 The Company has not issued any Equity Securities in the 12 months prior to the Meeting that were not issued under an exception in Listing Rule 7.2 or with approval under Listing Rule 7.1.
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5 The issue of Equity Securities under the Additional 10% Placement Capacity consists only of Shares and the consideration provided for those Shares is cash. It is assumed that no Options are exercised into Shares before the date of issue of the Equity Securities. If the issue of Equity Securities includes new Options, it is assumed that those new Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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6 The calculations do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances.
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7 This table does not set out any dilution pursuant to approvals under Listing Rule 7.1.
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8 The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
(e) Allocation policy
The Company's allocation policy and the identity of the recipients of Equity Securities issued under the Additional 10% Placement Capacity will be determined on a case-by-case basis at the time of issue and in the Company's discretion.
No decision has been made in relation to an issue of Equity Securities under the Additional 10% Placement Capacity, including whether the Company will engage with new investors or existing Shareholders and, if so, the identities of any such persons.
However, when determining the allocation policy and the identity of the recipients, the Company will have regard to the following considerations:
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(i) prevailing market conditions;
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(ii) the purpose for the issue of the Equity Securities;
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(iii) the financial situation and solvency of the Company;
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(iv) impacts of the placement on control;
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(v) other methods of raising capital; and
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(vi) advice from corporate, financial and broking advisers (if applicable).
Recipients may include existing Shareholders or new investors, but not persons who are related parties who would otherwise require Shareholder approval under Listing Rule 10.11.
(f) Previous approval and issues under Listing Rule 7.1A
The Company has not previously obtained Shareholder approval under Listing Rule 7.1A.
(g) Voting exclusion statement
At the date of the Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the Equity Securities. No existing Shareholder's votes will therefore be excluded under the voting exclusion in the Notice.
Schedule 1- Definitions
In the Notice, words importing the singular include the plural and vice versa.
$ or A$ means Australian Dollars.
Additional 10% Placement Capacity has the meaning given in section 5.1.
Additional 10% Placement Period has the meaning given in section 5.3(a).
Annual Report means the Directors' Report, the Financial Report, and Auditor's Report, in respect to the year ended 30 June 2021.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
Auditor's Report means the auditor's report on the Financial Report.
AWST means Western Standard Time being the time in Perth, Western Australia.
Board means the board of Directors.
Business Day means Monday to Friday inclusive, except New Year's Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the person appointed to chair the Meeting of the Company convened by the Notice.
Clause means a clause of the Constitution.
Closely Related Party means:
- (a) a spouse or child of the member; or
(b) has the meaning given in section 9 of the Corporations Act.
Constitution means the constitution of the Company as at the date of the Meeting.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors' Report means the annual directors' report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Equity Security has the same meaning as in the Listing Rules.
Explanatory Statement means the explanatory statement which forms part of the Notice.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Key Management Personnel has the meaning given in the accounting standards issued by the Australian Accounting Standards Board. It includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company or, if the Company is part of a consolidated entity, the
consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Listing Rules means the listing rules of ASX.
Meeting has the meaning given in the introductory paragraph of the Notice.
Minimum Issue Price has the meaning given in section 5.3(b).
Notice means this notice of annual general meeting.
Proxy Form means the proxy form attached to or accompanying the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors' Report.
Resolution means a resolution referred to in the Notice.
Schedule means a schedule to the Notice.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means the holder of a Share.
Strike means a 'no' vote of 25% or more on the resolution approving the Remuneration Report.
Trading Day has the meaning given in the Listing Rules.
VWAP means volume weighted average market price.
Need assistance?
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Phone:
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Online:
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1VG
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
YOUR VOTE IS IMPORTANT
For your proxy appointment to be effective it must be received by 10:00am (AWST) on Sunday, 21 November 2021.
Proxy Form
How to Vote on Items of Business
Lodge your Proxy Form:
XX
All your securities will be voted in accordance with your directions.
Online:
APPOINTMENT OF PROXY
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Lodge your vote online at www.investorvote.com.au using your secure access information or use your mobile device to scan the personalised QR code.
Your secure access information is
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Control Number: 999999
SRN/HIN: I9999999999 PIN: 99999
For Intermediary Online subscribers (custodians) go to www.intermediaryonline.com
A proxy need not be a securityholder of the Company.
SIGNING INSTRUCTIONS FOR POSTAL FORMS
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne VIC 3001 Australia
By Fax:
1800 783 447 within Australia or +61 3 9473 2555 outside Australia
PARTICIPATING IN THE MEETING
Corporate Representative
If a representative of a corporate securityholder or proxy is to participate in the meeting you will need to provide the appropriate “Appointment of Corporate Representative”. A form may be obtained from Computershare or online at www.investorcentre.com/au and select "Printable Forms".
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
Samples/000001/000001/i12
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ‘ X ’) should advise your broker of any changes.
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Proxy Form
Please mark
to indicate your directions
Step 1
Appoint a Proxy to Vote on Your Behalf
I/We being a member/s of Victory Goldfields Limited hereby appoint the Chairman OR of the Meeting
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PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Victory Goldfields Limited to be held at Level 5, 35 Havelock Street, West Perth, WA 6005 on Tuesday, 23 November 2021 at 10:00am (AWST) and at any adjournment or postponement of that meeting. Chairman authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolution 2 (except where I/we have indicated a different voting intention in step 2) even though Resolution 2 is connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman.
Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolution 2 by marking the appropriate box in step 2.
Step 2 Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
For Against Abstain
| Resolution | 2 | Remuneration Report | |||
|---|---|---|---|---|---|
| Resolution | 3 | Re-election of Director – Mr James Bahen | |||
| Resolution | 4 | Approval of the Additional 10% Placement Capacity |
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
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Step 3 Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
/ /
Sole Director & Sole Company Secretary Director Director/Company Secretary Date
Update your communication details (Optional) By providing your email address, you consent to receive future Notice
Mobile Number Email Address of Meeting & Proxy communications electronically
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