AGM Information • Aug 16, 2013
AGM Information
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If you are in any doubt as to any aspect of the proposals referred to in this document or as to the action you should take, you should seek your own advice from a stockbroker, solicitor, accountant, or other professional adviser authorised pursuant to the Financial Services and Markets Act 2000 immediately.
If you have sold or otherwise transferred all of your Ordinary shares in Victoria PLC, please pass this document together with the accompanying documents to the purchaser or transferee, or to the person through whom the sale or transfer was effected for transmission to the person who now holds the shares.
(the "Company")
(incorporated and registered in England and Wales under number 00282204)
Notice of the Annual General Meeting of the Company to be held at the Company's registered office at Worcester Road, Kidderminster, Worcestershire DY10 1JR on 24 September 2013 at 11.00 am is set out at the end of this circular.
Whether or not you propose to attend the Annual General Meeting, please complete and submit a proxy form in accordance with the instructions printed on the enclosed form. The proxy form must be received no later than 11.00 am on 20 September 2013.
(Incorporated and registered in England and Wales under number 00282204)
Registered Office: Worcester Road Kidderminster Worcestershire DY10 1JR
15 August 2013
To Shareholders
I have pleasure in enclosing this year's Notice of our Annual General Meeting ("AGM") of the Company which will be held at the Company's registered office, Worcester Road, Kidderminster DY10 1JR, at 11.00 am on Tuesday, 24 September 2013. The formal notice of AGM is set out on pages 4 and 5 of this document. This letter sets out the details of the items of business to be transacted at the meeting.
The AGM affords the Board an opportunity to communicate with its Shareholders and to respond to Shareholder questions. The Board positively encourages Shareholder participation either through attending the AGM in person or voting by proxy on the resolutions.
The proposed Resolutions relate to standard matters that are dealt with at every AGM. In particular:
1. Dividend
Shareholders are being asked to approve a final dividend of 6.00p per Ordinary share for the year ended 30 March 2013. If you approve the recommended final dividend, this will be paid on 3 October 2013 to all ordinary Shareholders who were on the Register of Members on 6 September 2013, with the ex-dividend date being 4 September 2013.
Resolution 3 relates to the re-election of a Director. Alexander Anton is retiring by rotation in accordance with the Company's Articles of Association and seeking re-election. I can confirm following performance evaluation that the Board continues to regard Mr Anton as effective. Mr Anton contributes valuable skills and judgement to the Board and demonstrates high levels of commitment to his role. Biographical details of the Director standing for re-election are set out in Appendix II to this notice.
Full details of the special business to be proposed at the AGM can be found in the Explanatory Notes incorporated in the Notice of AGM attached to this letter.
The Board believes that all the resolutions to be considered at our AGM and as set out in the Notice of AGM will promote the success of the Company and are in the best interests of the Company and its Shareholders as a whole. Accordingly, the Board unanimously recommends Shareholders to vote in favour of them. Individual members of the Board intend to vote their own beneficial and non-beneficial holdings currently amounting to 2.15% of the issued Ordinary share capital of Victoria PLC in favour of all resolutions.
You will find a proxy form for the AGM with this letter. This allows someone else to attend the AGM and vote on your behalf. That person need not be a Shareholder. Alternatively, you can use the form to allow me to vote for you. Please fill in the proxy form and return it to the Company's registered office by 11.00am on Friday 20 September 2013. CREST members who wish to appoint a proxy or give an instruction through the CREST electronic proxy appointment service may do so by using the procedures described in the CREST manual. More details are set out in the notes on the form of proxy. CREST members wishing to appoint multiple proxies for a holding should contact the Company Secretary, Terry Danks. You may still attend the AGM whether you reply by post.
Yours faithfully
Geoffrey Wilding Chairman
Notice is hereby given that the eightieth Annual General Meeting of Victoria PLC (the "Company") will be held at Worcester Road, Kidderminster, Worcestershire DY10 1JR on 24 September 2013 at 11.00 am to consider and, if thought fit to pass resolutions 1 to 6 inclusive as ordinary resolutions and resolutions 7 to 9 inclusive as special resolutions:
provided that the expenditure by the Company and its subsidiaries under the said authority shall not exceed £10,000 under any one of paragraphs (i),(ii) or (iii) above or in the aggregate during the period for which this resolution has effect.
Words and expressions defined for the purposes of the 2006 Act shall have the same meaning in this resolution.
For the purposes of this resolution 6, "Relevant Securities" means:
and shall expire at the conclusion of the Company's Annual General Meeting in 2014 or, if earlier, 24 December 2014, save that the Company may, before such expiry, make offers or agreements which would or might require equity securities to be allotted after such expiry and the Directors may allot equity securities in pursuance of any such offer or agreement as if the power hereby conferred had not expired.
By order of the Board
Company Secretary
15 August 2013
Registered Office: Worcester Road Kidderminster Worcestershire DY10 1JR
Registered in England and Wales No. 00282204
The following documents will be available for inspection during normal business hours at the Company's registered office at Worcester Road, Kidderminster, Worcestershire DY10 1JR and at the offices of Brown Rudnick LLP at 8 Clifford Street, London, W1S 2LQ from the date of this document until the conclusion of the AGM.
representative, a designated corporate representative will be nominated, from those corporate representatives who attend, who will vote on a poll and the other corporate representatives will give voting directions to that designated corporate representative. Corporate Shareholders are referred to the guidance issued by the Institute of Chartered Secretaries and Administrators on proxies and corporate representatives (www.icsa.org.uk) for further details of this procedure. The guidance includes a sample form of appointment letter if the Chairman is being appointed as described in (i) above.
The notes on this page give an explanation of the proposed resolutions.
Resolutions 1 to 6 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution. Resolutions 7 to 9 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
The Directors are required to present to Shareholders at the Annual General Meeting the Accounts and the reports of the Directors and the Auditor for the year ended 30 March 2013. They are contained in the Company's Annual Report and Financial Statements for the year ended 30 March 2013.
The Directors recommend a final dividend of 6.00p per Ordinary share for the year ended 30 March 2013. Subject to approval by the Shareholders, the final dividend will be paid on 3 October 2013 to Shareholders on the Company's Register of Members at close of business on 6 September 2013.
Resolution 3 is for the re-election as a Director of Alexander Anton, who retires by rotation and, being eligible, offers himself for re-election, pursuant to the Company's articles of association. His brief biographical details appear in Appendix II.
Following performance evaluation, Alexander Anton's performance continues to be regarded by the Board as effective and as demonstrating commitment to the role, including an appropriate commitment of time for Board and Committee meetings and other duties required of him.
The Company is required to appoint an Auditor at each Annual General Meeting at which accounts are laid. Resolution 4 proposes the re-appointment of Nexia Smith & Williamson as Auditor of the Company to hold office until conclusion of the next Annual General Meeting at which accounts are laid. In accordance with standard practice, this resolution gives authority to the Directors to determine the remuneration of the Auditor.
This ordinary resolution seeks authority from Shareholders to enable the Company and its subsidiaries to:
subject to an overall aggregate cap of £10,000 in the European Union ('EU'), which it would otherwise be prohibited from making or incurring because of the 2006 Act in the UK.
The Directors are seeking such authority for the period up to fifteen months after the date of the resolution or, if earlier, the conclusion of the next Annual General Meeting.
The Company has no intention of changing its current practice of not making payments to political parties or independent election candidates. However, the legislation is widely drawn and the Company remains concerned that it could catch activities such as policy review, law reform, the representation of the business community and special interest groups which the Company and its subsidiaries may wish to support. As a result the definitions may cover legitimate business activities not in the ordinary sense considered to be political donations or political expenditure. The authority which the Board is requesting is a precautionary measure to ensure that the Company and its subsidiaries do not inadvertently breach the 2006 Act.
At the last Annual General Meeting of the Company held on 31 August 2012, the Directors were given authority to allot Ordinary shares in the capital of the Company up to a maximum nominal amount of £578,630 representing approximately one third of the Company's then issued Ordinary share capital. This authority expires at the end of this year's Annual General Meeting.
There is no statutory limit on the maximum nominal amount of the section 551 authority under the Act but, under the current guidelines of the Association of British Insurers (ABI), ABI members will permit, and treat as routine, resolutions seeking authority to allot shares representing up to one third of the Company's issued share capital.
In light of these guidelines, the Board considers it appropriate that Directors be granted authority to allot shares in the capital of the Company up to a maximum nominal amount of £586,099 which is equal to 2,344,395 Ordinary shares of 25 pence each, representing the ABI guideline limit of approximately one third of the Company's issued Ordinary share capital as at 15 August 2013 (the latest practicable date prior to publication of this notice). The power will last until the end of the next Annual General Meeting of the Company or, if earlier, 24 December 2014.
The Directors do not currently intend to exercise this authority except in respect of exercises of share options and the release of shares awarded under the Company's share plans. However, the Directors consider it appropriate to maintain the flexibility that this authority provides.
As at the date of this letter, the Company does not hold any Ordinary shares in the capital of the Company in treasury.
If equity securities are to be allotted for cash using the authority given by resolution 6, section 561(1) of the Act requires that those securities are offered first to existing Shareholders in proportion to the number of Ordinary shares they each hold at the time of the offer. An offer of this type is called a rights issue and the entitlement to the offer of the new securities first is known as a pre-emption right.
There are circumstances when it is in the interests of the Company for the Directors to be able to allot new equity securities for cash other than by way of a strict rights issue. This cannot be done under the Act unless the Shareholders have first waived their pre-emption rights. The authority given by resolution 7 empowers the Directors to modify this requirement for rights issues so that they may effect such exclusions or other arrangements as they may deem necessary or expedient in relation to fractional entitlements or legal or practical problems arising under the laws or requirements of any recognised regulatory body or any stock exchange or otherwise in any overseas territory or any other matter.
In the light of the ABI guidelines described in relation to resolution 6 above, this authority will permit the Directors to allot:
Resolution 7 is being passed pursuant to sections 570 and 573 of the Act.
The authority contained in resolution 7 will expire at the end of the next Annual General Meeting of the Company or, if earlier, on 24 December 2014.
The resolution to be proposed will seek to renew authority granted to the Directors at the Annual General Meeting in August 2012 and which will expire on 24 September 2013. No shares have been acquired pursuant to that authority.
If Shareholders pass resolution 8, the authority, unless previously renewed, varied or revoked, will expire at the conclusion of the next Annual General Meeting of the Company or, if earlier, on 24 December 2014.
This authority will apply to up to 351,659 Ordinary shares, having an aggregate nominal value of £87,914.81, being 5% of the issued Ordinary share capital on 15 August 2013 (the latest practicable date prior to publication of this letter). The minimum price which may be paid is 25 pence per share (being the nominal value of a share) and the maximum price is an amount equal to 105% of the average of the middle market quotations of the Company's shares, as derived from the London Stock Exchange Daily Official List for the five business days immediately preceding the day on which the share is contracted to be purchased.
The Directors consider that there may be circumstances in which it would be desirable for the Company to purchase its own shares in the market. They would like to be able to act quickly if circumstances arose in which they considered such a purchase desirable, for example when, in the Board's opinion, market prices do not reflect the Company's worth. The Directors will keep the matter under review, taking into account the financial resources of the Company, the Company's share price and future funding opportunities. Purchases would only be made if their effect would be expected to increase earnings per share and would be expected to benefit Shareholders generally. Any purchases of Ordinary shares would be by means of market purchases through the London Stock Exchange.
Listed companies purchasing their own shares are allowed to hold them in treasury as an alternative to cancelling them. No dividends are paid on shares whilst held in treasury and no voting rights attached to treasury shares. Shares purchased under this authority would be cancelled and the number of shares in issue would be reduced accordingly, or held in treasury if considered appropriate. As at 15 August 2013 (being the latest practicable day prior to the publication of this Notice of Annual General Meeting), no Ordinary shares are held in treasury. In order to respond properly to the Company's capital requirements and prevailing market conditions, the Directors will need to assess at the time of any and each actual purchase whether to hold the shares in treasury or cancel them, provided it is permitted to do so.
The total number of options to subscribe for Ordinary shares outstanding at 15 August 2013 was 69,877 being 0.99% of the Company's current issued share capital. If the authority to purchase the Company's Ordinary shares was exercised in full, these options would represent 1.05% of the Company's issued Ordinary share capital.
Resolution 9 is a resolution to allow the Company to hold General Meetings (other than Annual General Meetings) on 14 clear days' notice.
Before the introduction of the Companies (Shareholders' Rights) Regulations 2009 in August 2009, the minimum notice period permitted by the 2006 Act for General Meetings (other than public company Annual General Meetings) was 14 days. One of the amendments made to the 2006 Act by the Regulations was to increase the minimum notice period for General Meetings of listed companies to 21 days, but with an ability for companies to reduce this period back to 14 days (other than for Annual General Meetings), provided that two conditions are met. The first condition is that the Company offers a facility for Shareholders to vote by electronic means. This condition is met if the Company offers a facility, accessible to all Shareholders, to appoint a proxy by means of a website. The second condition is that there is an annual resolution of Shareholders approving the reduction of the minimum notice period from 21 days to 14 days.
The Board is therefore proposing resolution 9 as a special resolution to approve 14 clear days as the minimum period of notice for all General Meetings of the Company other than Annual General Meetings. The approval will be effective until the end of the Company's next Annual General Meeting, when it is intended that the approval be renewed. The Board will consider on a case by case basis whether the use of the flexibility offered by the shorter notice period is merited, taking into account the circumstances, including whether the business of the meeting is time-sensitive.
Alexander Anton, a member of the founding family of Victoria, was appointed to the main Board in 1995 and is a former Chairman. He is currently a Trustee of The Queen's Club, London and Chairman of Legacy Portfolio.
Alexander was appointed to the Board at the General Meeting on 3 October 2012 and is a member of the Audit, Remuneration and Nominations Committees.
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