AGM Information • Apr 10, 2018
AGM Information
Open in ViewerOpens in native device viewer
The shareholders are hereby invited to attend the annual shareholders' meeting of the Company which shall take place at the Crowne Plaza Brussels Airport Hotel, Leonardo Da Vincilaan 4, 1831 Machelen (Diegem), on Friday 11 May 2018 at 10:00 am, with following agenda and proposed resolutions:
Proposed resolution: The general meeting approves the remuneration report for the financial year ending 31 December 2017.
Shareholders may only participate in the annual shareholders' meeting and exercise their voting rights at this meeting if the following two conditions are satisfied:
These conditions must be satisfied in accordance with the formalities mentioned below.
In accordance with article 536, §2 of the Belgian Companies Code and article 24 of the articles of association the holders of registered shares are entitled to participate in and to vote at the annual shareholders' meeting, provided that:
In accordance with article 536, §2 of the Belgian Companies Code and article 24 of the articles of association the holders of dematerialized shares are entitled to participate in and to vote at the annual shareholders' meeting, provided that:
Only persons who are a shareholder of the Company on the Record Date (27 April 2018) and who have indicated, on 5 May 2018 at the latest, their intention to participate in the annual shareholders' meeting as set out above will be admitted to the shareholders' meeting. We point out to the shareholders that 5 May 2018 is a Saturday and that, as the case may be, they should make the necessary arrangements to fulfil the required formalities before, on 4 May 2018.
The shares are not blocked as a result of the above-mentioned process. As a result, the shareholders are free to dispose of their shares after the Record Date.
In accordance with Article 533ter of the Belgian Companies Code, one or more shareholders holding jointly at least three per cent (3%) of the registered capital of the Company may request items to be added to the agenda of the shareholders' meeting and submit proposed resolutions in relation to existing agenda items or new items to be added to the agenda, provided that:
These additional agenda items and/or proposed resolutions may be delivered to the Company by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected]. The Company shall confirm the receipt of the proposed requests, by e-mail or by mail to the address mentioned by the shareholder, within 48 hours.
As the case may be, the Company shall publish the modified agenda of the shareholders' meeting, together with the ad-hoc proxy form, completed with the additional agenda items and/or proposed resolutions on the website of the Company (www.vgpparks.eu) at the latest on 26 April 2018.
The proxy's that were notified to the Company prior to the publication of a completed agenda, remain valid for the agenda items for which they were granted. Exception is made for agenda items for which new proposed resolutions have been submitted, in accordance with article 533ter of the Belgian Companies Code: in such case the proxy holder may deviate during the shareholders' meeting of the instructions of the shareholder granting the proxy, if the execution of such instructions would prejudice the interests of the shareholder. The proxy holder must inform the shareholder thereof. The proxy must indicate whether the proxy holder is authorised to vote on new agenda items or whether he should abstain from voting.
In accordance with Article 540 of the Belgian Companies Code and Article 29 of the articles of association, all shareholders are entitled, whether during the meeting or in writing before the meeting, to ask questions to the directors with respect to their reports as referred to in the agenda of the annual shareholders' meeting or the agenda items and to the auditor with respect to its report as referred to in the agenda of the annual shareholders' meeting.
Questions asked in writing will only be answered if the relevant shareholder has fulfilled the formalities set out above to be admitted to the annual shareholders' meeting and if the written question has been received by the Company at the latest on 5 May 2018.
Written questions may be delivered to the Company by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected].
In accordance with article 25 of the articles of association, each shareholder may be represented at the shareholders' meeting by a proxy holder, who does not need to be a shareholder. Except in cases provided for in the law (article 547bis, §1, second indent of the Belgian Companies Code), a shareholder may only appoint one person as proxy holder for a particular shareholders' meeting.
Shareholders who so wish to be represented by proxy, are requested to use the model of proxy form (with voting instructions) that is available at the Company's registered office and on the Company's website under the tab "Investors - Shareholders Meetings" (www.vgpparks.eu).
Notification of the proxy to the Company must occur in writing, either by mail sent to the Company's registered office for the attention of Mr Dirk Stoop or by e-mail sent to [email protected].
The signed proxy form must in original be received by the Company at the Company's registered office at the latest on 5 May 2018.
Shareholders who wish to be represented by proxy, must have fulfilled the formalities set out above to be admitted to the annual shareholders' meeting (registration- and confirmation procedure).
In accordance with Article 535 of the Belgian Companies Code, the shareholders of the Company can, as of 10 April 2018, upon presentation of their security or of a certificate issued by a recognized account holder or a settlement institution certifying the number of dematerialized shares recorded in the name of the shareholder, obtain at the Company's registered office (Leonardo Da Vincilaan 19A, bus 6, 1831 Machelen (Diegem)), free of charge, a copy of the documents and reports that relate to this meeting or that must be made available to them pursuant to law.
Requests to obtain copies, free of charge, may also in writing or electronically by mail or by e-mail for the attention of:
Mr Dirk Stoop Telephone: +32 2 719 00 45 Fax: +32 2 793 02 84 E-mail: [email protected]
All the relevant information with regard to the annual shareholders' meeting, including all of the reports and documents, referred to in the items of the agenda of the annual shareholders' meeting, as well as the aforementioned proxy forms, are available on the website of the Company (www.vgpparks.eu) as of 10 April 2018.
The board of directors
Mr Jan Van Geet Mr Dirk Stoop CEO CFO Tel. + 420 602 404 790 Tel.+32 2 719.00.45 E-mail: [email protected] E-mail: [email protected]
VGP (www.vgpparks.eu) constructs and develops high-end logistic real estate for its own account and for the account of its VGP European Logistics joint venture (50:50 joint venture between Allianz Real Estate and VGP), which are subsequently rented out to reputable clients on long term lease contracts. VGP has an in-house team which manages all activities of the fully integrated business model: from identification and acquisition of land, to the conceptualisation and design of the project, the supervision of the construction works, contracts with potential tenants and the asset- and property management.
VGP is quoted on Euronext Brussels and the Main Market of the Prague Stock Exchange.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.