AGM Information • May 3, 2018
AGM Information
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On 2 May 2018, the Annual General Meeting of Veidekke ASA was held at Oslo Concert Hall. Small Hall, Munkedamsveien 14, in Oslo. The following business was transacted:
$1)$ Opening of the Annual General Meeting and election of a person to chair the meeting and two people to sign the minutes
The Annual General Meeting was declared open by the board chair, Martin Mæland, who recorded a list of the shareholders present at the meeting. Some 146 shareholders and proxies were present, representing
82 938 875 shares (62.03% of the total share capital). A list of the shareholders and proxies present is annexed to these minutes.
Martin Mæland was unanimously elected to chair the meeting. Fredrik Ahlin and Jon Sørby. who are shareholders, were elected to sign the minutes jointly with the chair of the meeting.
$2)$ Approval of the notice of the meeting and agenda The chair of the meeting asked whether there were any comments on the notice or the agenda. No objections were raised to the notice or the agenda, which were therefore deemed to be approved.
President and CEO Arne Giske and CFO Terje Larsen provided accounts of the company's operations in 2017.
Board chair Martin Mæland provided an account of the work done by the Board of Directors, the Remuneration Committee and the Property Committee. Board member Gro Bakstad provided an account of the work done by the Audit Committee. Auditor Anders Gøbel provided an account of the audit work.
The General Meeting took note of the information.
5) Approval of the 2017 annual accounts and annual report for Veidekke ASA and the Group, including payment of dividends
The Board's draft annual report and accounts for 2017 for Veidekke ASA and the Group were reviewed. Veidekke ASA's profit for 2017 amounted to NOK 815,434,000.
The Board further proposed that the Annual General Meeting pass the following resolution: "The dividend for the 2017 financial year is set at NOK 5.00 per share for the company's shareholders at 2 May 2018."
The Annual General Meeting passed this resolution in accordance with the Board's proposal.
The Nomination Committee, represented by Erik Must, presented the Nomination Committee's recommendation regarding election of new board members. The Nomination Committee's recommendation was enclosed with the notice of the Annual General Meeting. All of the shareholder-elected board members were up for election.
The Nomination Committee made the following recommendation regarding election of board members, points 1-7:
The Annual General Meeting passed this resolution in accordance with the Nomination Committee's recommendation
This means that the current composition of the Board is:
Re-elected for one year Re-elected for one year Re-elected for one year Re-elected for one year Re-elected for one year Re-elected for one year Elected for one year
The Nomination Committee recommended that Martin Mæland be elected as chair of the Board.
The Nomination Committee, represented by Erik Must, presented the Nomination Committee's proposal regarding remuneration for the members of the Board of Directors.
| Chair of the Board | NOK 571,000 |
|---|---|
| Deputy chair | NOK 304,000 |
| Shareholder-elected board members | NOK 289,000 |
| Employee-elected board members | NOK 252,500 |
| Chair of the Audit Committee: | NOK 81,000 |
| Chair of the Remuneration Committee: | NOK 63,500 |
| Other committee members: | NOK 51,500 |
In addition, travel expenses shall be covered for board members who reside outside Oslo. The remuneration and compensation will be calculated as previously, based on a 12-month term of office.
The remuneration and compensation will apply to the period 10 May 2017 to 2 May 2018.
More than 50% voted in favour of the resolution and the Annual General Meeting thus passed the resolution.
The board chair provided an account of the Nomination Committee's recommendations regarding election of members to the Nomination Committee for the coming year. The Nomination Committee recommended the following points 1-5:
The Annual General Meeting passed this resolution in accordance with the Nomination Committee's recommendation.
The board chair provided an account of the Board's recommendations regarding the fees for the members of the Nomination Committee:
| Chair of the Nomination Committee: | NOK 39,000 |
|---|---|
| Other members: | NOK 22,000 |
Travel expenses shall also be covered for members who reside outside Oslo. The remuneration and compensation will apply to the period 10 May 2017 to 2 May 2018.
The Annual General Meeting passed this resolution in accordance with the Board's recommendation.
10) Review of the Board's declaration on the principles for determining salaries and other remuneration for senior executives, cf. section 6-16 a of the Norwegian Public Limited Liability Companies Act.
Review of the Board's declaration on the principles for determining salaries and other remuneration for senior executives, cf. section 6-16a of the Norwegian Public Limited Liability Companies Act.
The board chair provided an account of the Board's declaration on remuneration of senior executives.
A consultative vote was conducted on the declaration on remuneration of senior executives for 2018.
The Annual General Meeting adopted the Board's declaration.
The audit fee of NOK 950,355 was approved.
12) Proposal for authorisation to the Board to perform capital increases
The board chair provided an account of the Board's wish for authorisation to undertake capital increases.
The Board proposed that the Annual General Meeting pass the following resolution:
"1.) The Board is granted authorisation to increase the share capital by up to NOK 6,500,000 in new share capital, divided into 13 million new shares with a nominal value of NOK 0.50 per share. The Board may agree to the share capital
being settled through other forms of contribution than money. The Board shall set the issue price and may depart from the shareholder's preferential rights to new share issues pursuant to section 10-4 of the Norwegian Public Limited Liability Companies Act. The authorisation shall be valid until the next ordinary Annual General Meeting, and no later than 31 May 2019. The authorisation may be used for the following purposes:
1.1.) A share issue may be used when deemed necessary by the Board in connection with acquisitions or investments in real property against payment in shares.
1.2.) A share issue may be used when deemed necessary by the Board in connection with capital increases to benefit employees of Veidekke."
The Annual General Meeting passed this resolution in accordance with the Board's proposal. 13) Proposal for authorisation to the Board to purchase the company's own shares The board chair provided an account of the Board's wish for authorisation to purchase the company's own shares.
The Board proposed that the Annual General Meeting pass the following resolution:
1) "The Board is authorised to acquire the company's own shares at a total nominal value of up to NOK 6.5 million, corresponding to under 10% of Veidekke's share capital. The Board is free to choose the method to be used for the acquisition and sale. For one share with a nominal value of NOK 0.50, the company shall pay a minimum of NOK 10, and a maximum of NOK 300. This authorisation shall be valid until the next ordinary Annual General Meeting, and no later than 31 May 2019. The authorisation may be used for the following purposes:
1.1.) Acquisition of the company's own shares for the purpose of subsequent cancellation.
1.2.) Acquisition of the company's own shares for the purpose of use as a means of payment in connection with the acquisition of businesses or companies.
1.3.) Acquisition of the company's own shares for the purpose of sale of the shares through Veidekke's employee share programme."
The Annual General Meeting passed this resolution in accordance with the Board's proposal.
There were no other matters for consideration.
The distribution of the votes is indicated in Appendix 2.
The Annual General Meeting was declared closed.
Martin Mæland Chair of the meeting
Jon Sørby
Fredrik Ahlin
| ISIN: | NO0005806802 VEIDEKKE ASA |
|---|---|
| General meeting date: 02/05/2018 17.00 | |
| Today: | 02.05.2018 |
| Shares class | FOR | Against | Abstain Poll in | Poll not registered Represented shares with voting rights |
||||
|---|---|---|---|---|---|---|---|---|
| Agenda item 5 Approval of the 2017 annual accounts and annual report for Veidekke ASA and the Group, including payment of dividends |
||||||||
| Ordinær 0 82,938,875 0 82,938,875 0 82,938,875 |
||||||||
| votes cast in % | 100.00 % | 0.00% | 0.00% | |||||
| representation of sc in % | 100.00 % | 0.00% | 0.00% | 100.00 % | 0.00% | |||
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03 % | 0.00% | |||
| Total | 82,938,875 | 0 | 0 82,938,875 | 0 | ||||
| Agenda item 6 Valg av styremedlemmer | 82,938,875 | |||||||
| Ordinær | 82,921,155 | 17,720 | 0 | 0 | ||||
| votes cast in % | 99.98 % | 82,938,875 | 82,938,875 | |||||
| $0.02 \%$ | 0.00% | |||||||
| representation of sc in % | 99.98 % | $0.02 \%$ | $0.00 \%$ | 100.00 % | 0.00% | |||
| total sc in % | 62.02% | 0.01% | 0.00% | 62.03 % | 0.00% | |||
| Total | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| Agenda item 6A Martin Mæland | ||||||||
| Ordinær | 82,921,280 | 17,595 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 99.98 % | $0.02 \%$ | 0.00% | |||||
| representation of sc in % | 99.98% | 0.02% | 0.00% | 100.00 % | 0.00% | |||
| total sc in % | 62.02 % | 0.01% | $0.00 \%$ | 62.03 % | 0.00% | |||
| Total | 82,921,280 | 17,595 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| Agenda item 6B Daniel K. Siraj | ||||||||
| Ordinær | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 100.00 % | $0.00 \%$ | 0.00% | |||||
| representation of sc in % | 100.00 % | 0.00% | $0.00 \%$ | 100.00 % | 0.00% | |||
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03% | 0.00% | |||
| Total | 82,938,750 | 125 | 0 82,938,875 | 0 | 82,938,875 | |||
| Agenda item 6C Ann-Christin Andersen | ||||||||
| Ordinær | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 99.98 % | $0.02 \%$ | 0.00% | |||||
| representation of sc in % | 99.98 % | 0.02% | 0.00% | 100.00 % | 0.00% | |||
| total sc in % | 62.02 % | $0.01\%$ | 0.00% | 62.03 % | 0.00% | |||
| Total | 82,921,155 | 17,720 | 0 | 82,938,875 | $\bf{0}$ | 82,938,875 | ||
| Agenda item 6D Gro Bakstad | ||||||||
| Ordinær | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 99.98 % | $0.02 \%$ | 0.00% | |||||
| representation of sc in % | 99.98 % | $0.02 \%$ | 0.00% | 100.00 % | 0.00% | |||
| total sc in % | 62.02% | $0.01\%$ | 0.00% | 62.03 % | 0.00% | |||
| Total | 82,921,155 | 17,720 | 0 | 82,938,875 | ||||
| Agenda item 6E Ingalill Berglund | 0 | 82,938,875 | ||||||
| Ordinær | ||||||||
| 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 | |||
| votes cast in % | 99.98 % | 0.02% | 0.00% | |||||
| representation of sc in % | 99.98 % | 0.02% | 0.00% | 100.00 % | $0.00 \%$ | |||
| total sc in % | 62.02 % | 0.01% | $0.00 \%$ | 62.03 % | 0.00% | |||
| Total | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| Agenda item 6F Ingolv Høyland | ||||||||
| Ordinær | 82,938,750 | 0 | 125 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 100.00 % | 0.00% | 0.00% | |||||
| representation of sc in % | 100.00 % | 0.00% | $0.00 \%$ | 100.00 % | 0.00% | |||
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03 % | 0.00% | |||
| Total | 82,938,750 | 0 | 125 82,938,875 | 0 | 82,938,875 | |||
| Agenda item 6G Hans von Uthmann | ||||||||
| Ordinær | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 100.00 % | $0.00 \%$ | 0.00% | |||||
| representation of sc in % | 100.00 % | 0.00% | 0.00% | 100.00 % | 0.00% | |||
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03% | $0.00 \%$ | |||
| Total | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 | ||
| Shares class | FOR | Against | Abstain Poll in | Poll not registered Represented shares with voting rights |
||
|---|---|---|---|---|---|---|
| Agenda item 7 Remuneration of board members | ||||||
| Ordinær | 82,911,839 | 26,586 | 450 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 99.97% | 0.03% | 0.00% | |||
| representation of sc in % | 99.97 % | $0.03\%$ | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.01% | 0.02% | 0.00% | 62.03 % | 0.00% | |
| Total | 82,911,839 | 26,586 | 450 82,938,875 | 0 | 82,938,875 | |
| Agenda item 8 Election of members to the Nomination Committee | ||||||
| Ordinær | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 99.98 % | 0.02% | 0.00% | |||
| representation of sc in % | 99.98 % | 0.02% | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.02% | $0.01 \%$ | $0.00 \%$ | 62.03 % | 0.00% | |
| Total | 82,921,155 | 17,720 | 0 82,938,875 | 0 | 82,938,875 | |
| Agenda item 8A Harald Norvik | ||||||
| Ordinær | 82,921,155 | 17,720 | 0 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 99.98 % | $0.02 \%$ | 0.00% | |||
| representation of sc in % | 99.98 % | 0.02% | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.02 % | 0.01% | 0.00% | 62.03 % | 0.00% | |
| Total | 82,921,155 | 17,720 | $\mathbf{0}$ | 82,938,875 | 0 | 82,938,875 |
| Agenda item 8B Anne Elisabeth Thurmann-Nielsen | ||||||
| Ordinær | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 100.00 % | $0.00 \%$ | 0.00% | |||
| representation of sc in % | 100.00 % | $0.00 \%$ | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03 % | 0.00% | |
| Total | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 |
| Agenda item 8C Erik Must | ||||||
| Ordinær | 82,938,750 | 125 | 0 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 100.00 % | 0.00% | 0.00% | |||
| representation of sc in % | 100.00 % | $0.00 \%$ | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.03 % | 0.00% | 0.00% | 62.03 % | 0.00% | |
| Total | 82,938,750 | 125 | 0 82,938,875 | 0 | 82,938,875 | |
| Agenda item 8D Joakim Gjersøe | ||||||
| Ordinær | 82,938,750 | 0 | 125 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 100.00 % | $0.00 \%$ | 0.00% | |||
| representation of sc in % | 100.00 % | 0.00% | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.03 % | 0.00% | $0.00 \%$ | 62.03 % | 0.00% | |
| Total | 82,938,750 | 0 | 125 82,938,875 | 0 | 82,938,875 | |
| Agenda item 9 Remuneration of the Nomination Committee | ||||||
| Ordinær | 82,915,970 | 17,720 | 5,185 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 99.97 % | 0.02% | 0.01% | |||
| representation of sc in % | 99.97 % | $0.02 \%$ | 0.01% | 100.00 % | 0.00% | |
| total sc in % | 62.01% | 0.01% | 0.00% | 62.03 % | 0.00% | |
| Total | 82,915,970 | 17,720 | 5,185 82,938,875 | 0 | ||
| Agenda item 10 Review of the Board's declaration on the principles for determining salaries and other | 82,938,875 | |||||
| remuneration for senior executives in the company | ||||||
| Ordinær | 81,891,872 1,046,553 | 450 | 82,938,875 | 0 | 82,938,875 | |
| votes cast in % | 98.74 % | 1.26 % | 0.00% | |||
| representation of sc in % | 98.74 % | 1.26% | $0.00 \%$ | 100.00 % | 0.00% | |
| total sc in % | 61.25 % | 0.78% | $0.00 \%$ | 62.03 % | 0.00% | |
| Total | 81,891,872 1,046,553 | 450 82,938,875 | 0 | 82,938,875 | ||
| Agenda item 11 Approval of the audit fee | ||||||
| Ordinær | 82,921,155 | 0 | 17,720 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 99.98 % | 0.00% | 0.02% | |||
| representation of sc in % | 99.98 % | $0.00 \%$ | $0.02 \%$ | 100.00 % | 0.00% | |
| total sc in % | 62.02% | $0.00 \%$ | 0.01% | 62.03 % | 0.00% | |
| Total | 82,921,155 | $\mathbf{0}$ | 17,720 82,938,875 | 0 | 82,938,875 | |
| Agenda item 12 Authorisation for the Board to perform capital increases | ||||||
| Ordinær | 0 | |||||
| 82,921,275 | 17,600 | 82,938,875 | 0 | 82,938,875 | ||
| votes cast in % | 99.98% | $0.02 \%$ | 0.00 % | |||
| representation of sc in % total sc in % |
99.98 % | $0.02 \%$ | $0.00 \%$ | 100.00 % | 0.00% | |
| 62.02 % | $0.01 \%$ | $0.00 \%$ | 62.03 % | 0.00% | ||
| Total | 82,921,275 | 17,600 | 0 82,938,875 | 0 | 82,938,875 |
| Shares class | FOR | Against | Abstain Poll in | Poll not registered Represented shares with voting rights |
||
|---|---|---|---|---|---|---|
| Ordinær | 82,938,875 | 0 | 0 | 82,938,875 | 0 | 82,938,875 |
| votes cast in % | 100.00 % | 0.00% | $0.00 \%$ | |||
| representation of sc in % | 100.00 % | 0.00% | 0.00% | 100.00 % | 0.00% | |
| total sc in % | 62.03% | $0.00 \%$ | 0.00% | 62.03% | $0.00 \%$ | |
| Total | 82,938,875 | 0 | 0 82,938,875 | 0 | 82,938,875 |
$\ddot{\phantom{a}}$
Registrar for the company:
Signature company:
NORDEA BANK AB (PUBL), FILIAL NORGE VEIDEKKE ASA
| Name | Total number of shares Nominal value Share capital Voting rights | ||
|---|---|---|---|
| Ordinær | 133,704,942 | 0.50 66,852,471.00 Yes | |
| Sum: |
§ 5-18 Amendment to resolution
Requires two-thirds majority of the given votes
like the issued share capital represented/attended on the general meeting
| ISIN: | NO0005806802 VEIDEKKE ASA |
|---|---|
| General meeting date: 02/05/2018 17.00 | |
| Today: | 02.05.2018 |
| Number of shares % sc | ||
|---|---|---|
| Total shares | 133,704,942 | |
| - own shares of the company | O | |
| Total shares with voting rights | 133,704,942 | |
| Represented by own shares | 46,879,185 35.06 % | |
| Represented by advance vote | 128,098 | $0.10 \%$ |
| Sum own shares | 47,007,283 35.16 % | |
| Represented by proxy | 14,295,749 10.69 % | |
| Represented by voting instruction | 21,635,843 16.18 % | |
| Sum proxy shares | 35,931,592 26.87 % | |
| Total represented with voting rights | 82,938,875 62.03 % | |
| Total represented by share capital | 82,938,875 62.03 % |
Registrar for the company:
NORDEA BANK AB (PUBL), FILIAL NORGE
Signature company:
VEIDEKKE ASA
allm,
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