Pre-Annual General Meeting Information • Apr 18, 2018
Pre-Annual General Meeting Information
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Public Limited Liability Company ("naamloze vennootschap") Public Regulated Real Estate Company under Belgian law Generaal Lemanstraat 74 2600 Berchem - Antwerp Enterprise number 0431.391.860 (RLE Antwerp) VAT: BE 0431.391.860
(the "Company")
The shareholders are hereby invited to attend the extraordinary general meeting, which will take place at the registered office located at 2600 Berchem – Antwerp, General Lemanstraat 74, on 18 May 2018 at 10:00 a.m., with the following agenda:
renunciation by the Company of its licence as public regulated real estate company, subject to the approval by this extraordinary general meeting of the proposals under items 2.3 and 3. Proposal for resolution: Approval of the decision to renunciate from the licence as public regulated real estate company under the conditions precedent as set out in item 1 under (i) and (ii) and subject to the approval by the extraordinary general meeting of the proposals under items 2.3 and 3.
1 The parent company, and according article 2, 13° of the RREC-act (the Act of 12 May 2014 relating to regulated real estate companies), the promotor of the Company.
2 The 1,752,565 existing shares in Vastned Retail Belgium that are covered by the voluntary and conditional public take-over bid, launched by Vastned Retail N.V. (more specifically all shares in Vastned Retail Belgium, with exception of the shares already held by Vastned Retail N.V or its subsidiary Compagnie Financière du Benelux (Belgique)).
2.3. Amendment of the corporate purpose of the Company and consequently the amendment of article 4 of the articles of association of the Company under the conditions precedent as set out in item 1 under (i) and (ii) and subject to approval by this extraordinary general meeting of the proposals under items 1 and 3.
Proposal for resolution: Approval of the decision to amend article 4 of the articles of association under the conditions precedent as set out in item 1 under (i) and (ii) and subject to approval by this extraordinary general meeting of the proposals under items 1 and 3, to replace the current article 4 by the following text:
the collective investment in the category of eligible investments as set out in article 183, first paragraph, 3° of the AIFM-act.
Consequently, the main activity is the investment in real estate as referred to in the Royal Decree, thus meaning in:
4.2 The company may carry out all operations and studies, relating to 4.2, the real estate as described above, and may carry out all actions relating to the construction, the rebuilding, the renovation, the development, the acquisition, the alienation, the management, the design, the renting of, the leasing, the subleasing, the exchange, parcelling and the exploitation of immovable property, the placement under the system of joint ownership, the involvement in all companies with a similar or complementary purpose by way of merger or in any other way, in so far as these actions are allowed by the regulations applicable to specialised real estate investment funds and, in general, may carry out all actions that are directly or indirectly connected with its purpose. The company cannot act as a property developer. A property developer means the person whose principal or secondary profession involves the construction of buildings or having buildings constructed and to, either before construction, either during construction, either within a period of five year after construction, partially or fully alienate them for consideration. The company can additionally or temporarily invest in securities that are not real estate as defined in the applicable FIIS-Regulation and can hold unassigned liquid assets in all currencies in the form of a current- or deposit account or in the form of any other easility tradeable monetary instrument.
The company may furthermore sell or purchase hedging instruments, that are part of a policy to cover the financial risks, as set out by the company in article 5, with the exception of speculative transactions.
4.3. The company may take or grant a lease on one or more immovable property (as discussed in the IFRS-standards). The activity of the granting of a lease, combined with a purchase option (as discussed in the IFRS-standards), on immovable property can only be exercised as additional activity, unless these immovable properties are intended for purposes of public interest, including social housing and education (in such case the activity can be exercised as the main activity).
4.4. The company can, in accordance with the applicable legislation on the specialised real estate investment funds, undertake, grant credits and loans, acts as guarantor or establish other security interests in favour of itself, its affiliates or third parties, including by pledging its assets or by establishing a mortgage on its asets, including its business.
4.5. The company can acquire, rent, rent out, transfer or exchange all immovable or movable property, materials and equipments, and in general and in accordance with all legislation applicable to specialised real estate investment funds, carry out all commercial and financial actions that are directly or indirectly connected with its purpose or that support directly or indirectly its activities and exploit all intellectual rights and commercial properties related to it.
4.6. Insofar in accordance with the legislation applicable to specialised real estate investment funds, the company may by way of contribution in cash or in kind, by merger, subscription, participation, financial intervention or any other way, take a participation in or cooperate with all existing or still to be incorporated companies or firms, in Belgium or abroad, of which the corporate purpose is identical to the company's purpose, or is meant to facilitate the exercise of its own corporate purpose.
4.7. The company can exercise the mandate of director, manager, member of the executive commitee or liquidator in companies where it holds a direct or indirect participation.
Proposal of resolution: Approval of the decision to amend the articles of assocation to implement the FIIS-royal decree, under conditions precedent as set out in item 1 under (i) and (ii) and subject to the approval by the extraordinary general meeting of the proposal under items 1 and 2.3, whereby the following changes are made:
throughout the articles of assocation by the term "Wetboek van vennootschappen" ("Belgian companies code");
"The company takes the form of a public limited liability company under Belgian law. It carries the name "Vastned Retail Belgium".
The company is a specialised real estate investment fund (abbreviated, "GVBF" or "FIIS") subject to the Royal Decree of 9 November 2016 regarding the specialised real estate investment funds (hereinafter reffered to as the "Royal Decree"), that regulates the statute of the collective investment funds with a fixed number of shares referrred to in article 286, §1 of the act of 19 April 2014 regarding the alternative collective investments funds and their administrators (the "AIFM-Act"), that have as sole purpose the collective investment in the category of eligible investments as set out in article 183, first paragraph, 3° of the AIFM-Act meant (the Royal Decree and the AIFM-Act are together referred to as the "FIIS-legislation").
The company name "Vastned Retail Belgium" and all documents issued by the company contain the words "specialised real estate investment funds" or "GVBF" or these words follow immediately after its name.;
"The company has a duration of ten years as of its registration on the list of specialised real estate investment funds with the Federal Public Service Finance.
The duration of ten years can be extended with successive terms of five years by decision of the extraordinary general meeting of shareholders, validly adopted by unanimous vote validly cast, provided that all those present represent at least half of the share capital. If this second condition is not met, a new convocation will be required and a second extraordinary general meeting shall validly deliberate and decide, regardless of the part of the share capital represented by the shareholders present, but this decision has to be validly adopted by unanimous vote validly cast.
The company shall be automatically dissolved by operation of law at the end of its term. The company shall preserve the statute of specialised real estate investment funds up to and including the closure of the liquidation.
"The company has its registered office at at 2600 Berchem-Antwerp, General Lemanstraat 74";
The Company invests in commercial immovable property, more specifically in core city assets: top retail premises, located in the best shopping streets in the large cities Antwerp, Brussels, Ghent and Bruges. The company also invests in mixed retail locations: city centre stores outside the premium cities, retailparks and retail warehousing of high quality. It may occur that commercial property is acquired together with residential units or other functions that are part of the same building or a neighboring or connected parking. The company may acquire immovable property, as well as, insofar as in accordance with the applicable legislation on the specialised real estate investment funds, the shares of companies with assets that fit within the investment policy of the company. The company can invest in Belgium and abroad.
The company can furthermore perform all actions relating to the construction, the rebuilding, the renovation, the development, the acquisition, the alienation, the management, the design, the renting of, the leasing, the subleasing, the exchange, the parcelling and the exploitation of commercial real estate, the placement under system of joint ownership, the involvement in all companies with a similar or complementary purpose by way of merger or in any other way, in so far as these actions are allowed by the applicable regulation for specialised real estate investment funds. The acquisition of a new commercial property can always be financed by own capital or by way of external financing, or by a combination of both. The company can use various financing instruments on short, medium and long term and may grant in this respect all guarantees and sureties. The company can also purchase all hedging instruments, for example to protect itself against interest fluctuations on medium long-and long term.
paragraph of article 6bis of the articles of association;
entitled to inspect, is maintained at the company's registered office . Every transfer, as well as every exchange of securities, is registered in the aforementioned register.";
"Article 9. ELIGIBLE INVESTORS
The financial instruments, issued by the company, may only be acquired by eligible investors. The company will refuse to register a transfer of financial instruments to a buyer in the register of registered financial instruments, when it notices that the buyer is not an eligible investor.
The company will suspend the payment of interests and dividends linked to financial instruments, of which it determines that these are in the possession of non-eligible investors.";
"10.1 Except for the possibility of the use of the authorised capital by decision of the board of directors, the decision to increase or decrease the issued capital can only be taken by the extraordinary general meeting held befor a notary. Every capital increase will be done in accordance with article 581 and following of the Belgian companies code and in accordance with the FIIS-Regulation.
10.2 The issuance of securities against contribution in kind will take place in accordance with articles 601 and following of the Belgian companies code.";
"Article 11. SHARES, BONDS AND WARRANTS
The company may issue the securities referred to in article 460 of the Belgian companies code, in accordance to the set rules.";
"Except in cases of force majeure which will be motivated in the minutes of the meeting, the board of directors can only validly deliberate when at least half of its members is present or represented. When at the first meeting of the board of directors, the required amount is not reached, a second meeting may be convened with the same agenda; in this new meeting, the board will be able to deliberate validly, regardless of the number of present or represented directors. The decisions will be taken by simple majority. If there are more than two directors, in case of equality of votes the vote of the president or the member chairing the meeting, will be decisive. If there are only two directors, the proposal for resolution shall be deemed to have been rejected in case of equality of votes. Abstentions, blank and null votes will not be included in the calculation of the required majority.";
"The deliberations and votes of the board of directors will be determined by the minutes, signed by two directors.
The board of directors can, in its discretion and responsibility, set up advisory commitees. It will describe their composition and functions.";
"The powers to be transferred to the executive committee are all management powers, provided that this transfer does not affect the general policy of the company, the actions that are reserved to the board of directors by virtue of statutory provisions or actions and transactions that might give rise to the application of article 524 of the Belgian companies code.";
"The holders of bonds, warrants or certificates as determined in article 537 of the Belgian companies code, can attend the general meeting of shareholders, but only with advisory vote.";
"There are no conditions for the admission to the general meetings and for the exercise of the voting rights for the holders of registered securities.
The holders of bonds, warrants and certificates can attend the general meeting but only with an advisory vote, subject to compliance with the admission requirements provided by the shareholders.";
each year. At the end of each financial year, the books and records are closed and the board of directors prepares an inventory, as well as the annual accounts in compliane with the requirements of Title VI of Book IV of the Belgian companies code and the provisions of the applicable FIIS-Regulation. The board of directors furthermore prepares an annual financial report that contains the seperate and consolidated annual accounts of the company, in accordance with the Royal Decree, and in which the board of directors accounts for its policy.
Fifteen days prior to the annual general meeting, that is held within six months after the closing of the financial year, the shareholder may take note of the annual accounts and the other documents as set out in the Belgian companies code.
After the annual accounts have been approved, the general meeting will decide, if necessary, by separate vote on the discharge to be granted to the directors and the statutory auditor. Whenever the annual financial report is made available to the shareholders of the company, the report of the statutory auditor in respect of the annual financial report will be made available under the same form";
"The parties declare to fully comply with the Belgian companies code, as well as with the Royal Decree and the applicable legislation on the specialised real estate investment funds in general, as amended.";
Proposal of resolution: the granting of authorisation:
Pursuant to article 22 of the articles of association and article 536 of the Belgian Companies Code, the right to participate in the general meeting and to exercise voting rights is granted by the accounting registration of the registered shares of the shareholder on the 14th day prior to the date of the general meeting at 12:00 midnight (the "registration date"), i.e. as at Friday 4 May 2018 at 12:00 midnight, by means of registration in the company's shareholder register, registration in the accounts of a certified account holder or settlement institution, irrespective of the number of shares held by the shareholder on the date of the general meeting.
The owners of registered shares who wish to participate in the meeting must inform the company of their intentions to do so not later than 6 days prior to the date of the meeting. This can be done either by regular post or by sending an email to (mailto: [email protected]) no later than Saturday 12 May 2018.
The owners of dematerialized shares must file a certificate with the company no later than Saturday 12 May 2018, issued by the certified account holder or the settlement institution, which includes an indication of the number of dematerialized shares for which the shareholder has declared he or she would like to participate in the general meeting.
Each shareholder is entitled to designate an authorized representative to represent him or her at the general meeting by filing in the proxy form that is available on the website www.vastnedretailbelgium.be. The general proxy must be signed by the shareholder and the original proxy must be filed at the company's registered office no later than 6 days prior to the date of the meeting, i.e. Saturday 12 May 2018.
Pursuant to, and subject tot he limits of, the Belgian Companies Code, one or more shareholders who together own at least 3% of the share capital may place discussion items on the agenda or the general meeting and submit proposals for resolution with respect to the discussion items which are or shall be included in the agenda. The additional discussion items or proposals for resolution must be received by the Company no later than 22 days prior to the date of the general meeting, i.e. no later than Thursday 26 April 2018. These discussion items/proposals for resolution may be sent by post to the company's registered office or to the following email address: [email protected]. For more information on the aforementioned rights and procedure for exercising them, please refer to the company's website: www.vastnedretailbelgium.be.
Shareholders are entitled to submit questions in writing, which will be answered during the meeting, provided that the company has received questions no later than six days prior to the general meeting, i.e. no later than Saturday 12 May 2018. The written questions can be sent by letter to the company's registered office or the following email address: [email protected].
For more information on the aforementioned rights and the procedure for exercising them, please refer to the company's website: www.vastnedretailbelgium.be
The abovementioned reports and documents as well as the curricula vitae of the proposed directors are available for inspection by the shareholders upon presentation of proof of title starting Wednesday 18 April 2018. These documents are also available on the website www.vastnedretailbelgium.be under "Investor Relations – Investors info – General Shareholders' Meeting". Shareholders can also receive a free copy of these reports and documents.
If you would like to receive more information on this general meeting or the procedure for participating in this meeting, feel free to contact Elke Krols on the number 00 32 3 361 05 90 or by email: mailto:[email protected].
The board of directors.
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