Varun Mercantile Ltd. — AGM Information 2021

Sep 30, 2021

VARUN MERCANTILE LIMITED

Corporate Identity Number: L51909MH1985PLC321068

Website : www.vml.org.in

Regd. Office: 147, 14th Floor, Atlanta, Nariman Point, Mumbai 400 021. Tel.: 22800131, Fax 22800130.

BSE Scrip code: 512511

September 30, 2021

To,

BSE Limited, Phiroze Jeejeebhoy Towers,

Dalal Street, Mumbai – 400 001

Dear Sirs,

Sub: Proceedings of the 36[th] Annual General Meeting of the Company held on September 30, 2021

We enclose the gist of the proceedings of the 36[th] Annual General Meeting of the Company held on September 30, 2021.

Thanking you,

Yours faithfully,

For Varun Mercantile Limited

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Forum Sheth

Company Secretary

Encl: As above

VARUN MERCANTILE LIMITED

Corporate Identity Number: L51909MH1985PLC321068

Website : www.vml.org.in

Regd. Office: 147, 14th Floor, Atlanta, Nariman Point, Mumbai 400 021. Tel.: 22800131, Fax 22800130.

Gist of the proceedings of the 36[th] Annual General Meeting of Varun Mercantile Limited

held on September 30, 2021

A. Date, time and venue of the Annual General Meeting

The 36[th] Annual General Meeting (“the Meeting”) of the Members of the Company was held on September 30, 2021 at 10:30 a.m., at the Registered office of the Company at 147, 14[t h] Floor, Atlanta, Nariman Point, Mumbai-400021.

B. Proceedings in brief:

• Shri Sanjay T. More, Director, chaired the proceedings of the Meeting as per general desire of the Members present.

• Total 14 Members attended the Meeting as per the record of attendance.

• The Chairman informed the Members that the requisite quorum was present and called the Meeting to order.

• The Chairman gave an overview of the financial performance of the Company for the financial year ended March 31, 2021 and its future outlook.

• The remote e-voting commenced at 09:00 a.m. on September 26, 2021 and ended at 05:00 p.m. on September 29, 2021.

• He further informed that the Board of Directors had engaged the services of KFin Technologies Private Limited (“KFinTech”) as the authorised agency to provide e-voting facility and had appointed Shri Devesh C. Vasavada, Practicing Chartered Accountant, as the scrutinizer for the purpose of scrutinizing the Insta Poll and remote e-voting process.

• As per the Notice convening the 36[th] Annual General Meeting of the Company, the following business was transacted at the Meeting:

VARUN MERCANTILE LIMITED

Corporate Identity Number: L51909MH1985PLC321068

Website : www.vml.org.in

Regd. Office: 147, 14th Floor, Atlanta, Nariman Point, Mumbai 400 021. Tel.: 22800131, Fax 22800130.

1. Consideration and adoption of the Audited Financial Statement of the Company for the financial year ended March 31, 2021 and the Reports of the Board of Directors and Auditors thereon. (Ordinary Resolution)

2. Appointment of Shri Ambalal T. Jain, who retires by rotation as a Director. (Ordinary Resolution)

3. Appointment of Shri Sanjay T. More, as a Director liable to retire by rotation. (Ordinary Resolution)

4. Appointment of Ms. Kirti B. Chaudhari as Manager. (Special Resolution)

5. Thereafter, all the resolutions required to be passed were proposed and seconded. On the invitation of the Chairman, some of the Members addressed the Meeting and gave their suggestions on the Company’s accounts and business. Clarifications were also provided to the queries raised by the Members.

6. The Chairman announced that the voting results would be displayed on the Notice Board of the Company at the Registered Office and the voting results along with the consolidated scrutinizer’s report would also be placed on the website of the Company and the website of KFinTech.

C. Voting by Members

• The Company had provided remote e-voting facility to its Members to cast votes electronically, for all items of business set out in the Notice.

• The facility to vote at the meeting, on all items of business set out in the Notice, through electronic voting system (Insta Poll), was also made available to the Members who participated in the meeting and had not cast their votes through remote e-voting.

D. Result of voting (remote e-voting and voting at the meeting through electronic v oting system)

• Post the conclusion of the voting, the scrutinizers report was received. All the resolutions have been passed with requisite majority.

VARUN MERCANTILE LIMITED

Corporate Identity Number: L51909MH1985PLC321068

Website : www.vml.org.in

Regd. Office: 147, 14th Floor, Atlanta, Nariman Point, Mumbai 400 021. Tel.: 22800131, Fax 22800130.

Notes:

• The Company will separately intimate the voting result (remote e-voting and voting at the meeting through electronic voting system) to the stock exchanges.

• This document does not constitute minutes of the proceedings of the Annual General Meeting of the Company.

For Varun Mercantile Limited

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Forum Sheth Company Secretary