VAPI ENTERPRISE LIMITED — AGM Information 2024

Sep 27, 2024

VPM

VAPI ENTERPRISE LTD.

(Formerly known as VAPI PAPER MILLS LTD.)

__________________________

_Regd. Off.213 UDYOG MANDIR, PITAMBER LANE, MAHIM (WEST), MUMBAI 400016 TEL: 98200 68363 / 022-24449753/ 093768 15945 (Works) E-MAIL : vapipaper@gmail.com Website : www. vapienterprise.com CIN L21010MH1974PLC032457

To, The Listing Department, Bombay Stock Exchange Limited, Phiroze Jeejeebhoy Tower, Dalal Street,Mumbai- 400 001 Company Code- 502589

27.09.2024

Sub: Proceedings of the 50th Annual General Meeting of the Company held on Friday 27[th] September, 2024.

Dear Sir,

This is to inform you that the 50[th] Annual General Meeting (AGM) of the Company was held today, i.e. Friday, 27th September, 2024 at 11:00A.M through video conferencing facility and the business mentioned in the Notice dated August 13th, 2024 were transacted.

We enclose herewith the summary of proceedings under Regulation 30, Part-A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

We request you to take the same on your records.

Thanking you,

Yours faithfully, For Vapi Enterprise Limited

PRIYANKA Digitally signed by PRIYANKA MOHANSING MOHANSINGH KUNWAR Date: 2024.09.27 H KUNWAR 12:00:34 +05'30'

Priyanka Kunwar Company Secretary

List of Proceedings of the 50th Annual General Meeting of Vapi Enterprise Limited

1. Date, Time and Venue of the Meeting:

• The 50th Annual General Body Meeting was held on Friday, 27th September, 2024 at 11:00 A.M. through Video Conferencing (VC)/ Other Audio-Visual Means (OAVM).

2. Advisory given to Shareholder:

• The Company Secretary & Compliance Officer of the Company informed that the AGM was held through video conferencing and pursuant to the relevant Circulars of The Ministry of Affairs and the Securities and Exchange Board of India physical attendance of the members had been dispensed with. Accordingly, the facility of appointing proxies was not available for the meeting.

• The Notice of the 50th AGM along with Company's audited financial statements for the financial year ended 31st March, 2024 along with Directors’ Report had been emailed within the statutory time limit to all the shareholders whose email address were registered with the company, Bigshare Services Private Limited or their Depository Participants.

• As per the Companies Act, 2013 and SEBI Listing Regulations, the Company had provided facility of Remote E-voting to the shareholders to enable them to cast their votes electronically. As per the timeline mentioned in the Notice, the Remote e-Voting Facility was provided for 3 days which concluded at 05:00 p.m. September 26th, 2024. Further the Voting facility at the Annual General Meeting was conducted through Bigshare Services Private Limited, which was used for Remote E-voting.

• The shareholders who have not casted their vote through Remote E-voting, were eligible to vote during the AGM.

3. Details of deliberations at the Meeting and brief details of Resolutions put for voting at the Meeting

• Mr. Manoj R Patel, Managing Director chaired the proceedings of the meeting. The requisite quorum being present, the Chairman called the Meeting to order.

• The requisite quorum being present, the Chairman called the Meeting to order.

• After welcoming all the members present, the Chairman introduced the Board Members, and Company Secretary & Compliance Officer present to the members of the Company. The statutory auditors and secretarial auditors were also present at the AGM.

• The Chairman informed that the Meeting was held through VC/ OAVM in compliance with the circulars issued by the Ministry of Corporate Affairs, Government of India and the Securities and Exchange Board of India.

• With the permission of the members present, Chairman, took the Notice of the meeting along with the Audited Financial Statements of the Company for the financial year ended March 31, 2024, Directors' Report, being already circulated as read.

• The Chairman further informed that the Auditor's report on the Financial Statement for the financial year ended March 31, 2024, did not have any qualifications, observations,

comments or adverse remarks and with the permission of members the same was taken as read.

• The following items of business as set out in the Notice convening the 50th Annual General Meeting were commended for members consideration:

ORDINARY BUSINESS

Item No.01: To receive, consider and adopt:

The Audited Financial Statements of the Company for the �inancial year ended March 31st, 2024, together with the Reports of the Board of Directors and the Auditors thereon.

Item No.02: Re-Appointment of a Director

To reappoint a Director in place of Mr. Rajeev Patel (DIN 00510532) who retires by rotation in terms of Section 152(6) of the Companies Act, 2013, and being eligible offers himself for reappointment.

Item No.03: Appoint Of Statutory Auditors

Appointment of M/s M.I. SHAH & Co., Chartered Accountants (Firm Registration No. 119025W) as the Auditors of the Company for the FY 2024-25, in place of Chirag N Shah & Associates (Firm Registration No.118215W), existing retiring auditors, whose term has expired at the conclusion of 50th Annual General Meeting (‘AGM’)

MANNER OF APPROVAL

• The Company had provided remote e-voting facility to its members to cast votes electronically on all items of business set out in the Notice. Further, the facility to vote on resolutions through electronic voting system at the meeting was made available to the members who participated in the meeting and had not cast their votes through remote e-voting.

• All the resolutions set out in the Notice calling the Annual General Meeting were passed with the requisite majority and are deemed to be passed on the date of the Annual General Meeting i.e., 27th September, 2024.

• The Chairman then thanked the members attending the meeting and for their cooperation and concluded the meeting at 11.30am