VAPI ENTERPRISE LIMITED — AGM Information 2020

Sep 30, 2020

VPM

VAPI ENTERPRISE LTD.

(Formerly known as VAPI PAPER MILLS LTD.)

___________________ Regd. Off.213 UDYOG MANDIR, PITAMBER LANE, MAHIM (WEST), MUMBAI 400016 Works : Plot No. 298/299, GIDC 2[nd] Phase, Industrial Area, VAPI, GUJARAT 396 195 TEL: 98200 68363 / 022-24449753/ 093768 15945 (Works) E-MAIL : vapipaper@gmail.com Website : www. vapienterprise.com CIN No. L21010MH1974PLC032457

The Listing Department Bombay Stock Exchange Limited, Phiroze Jeejeebhoy Tower, Dalal Street, Mumbai- 400 001 Company Code- 502589

September 30th, 2020

Dear Sir,

Sub: Proceedings of the 46th Annual General Meeting of the Company held on 30th September, 2020

Pursuant to Regulation 30 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith copy of the proceedings of the 46th Annual General Meeting held on Wednesday, 30th September, 2020 at 11:00A.M.

We request you to take the same on your records.

Thanking you,

Yours faithfully,

For Vapi Enterprise Limited (formerly known as Vapi Paper Mills Ltd.)

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Manoj R. Patel (DIN No. 485197) (Managing Director)

Encl:As Above

List of Proceedings of the 46th Annual General Meeting of Vapi Enterprise Limited

1. Date, Time and Venue of the Meeting:

• The 46th Annual General Body Meeting was held on Wednesday, 30th September, 2020 at 11:00 A.M. through Video Conferencing (VC)/ Other Audio-Visual Means (OAVM).

2. Advisory given to Shareholder:

• The Company Secretary & Compliance Officer of the Company informed that the AGM was held through video conferencing and pursuant to the relevant Circulars of The Ministry of Affairs and the Securities and Exchange Board of India physical attendance of the members had been dispensed with. Accordingly, the facility of appointing proxies was not available for the meeting.

• The Notice of the 46th AGM along with Company's audited financial statements for the financial year ended 31st March, 2020 along with Directors’ Report had been emailed within the statutory time limit to all the shareholders whose email address were registered with the company, Bigshare Services Private Limited or their Depository Participants.

• As per the Companies Act, 2013 and SEBI Listing Regulations, the Company had provided facility of Remote E-voting to the shareholders to enable them to cast their votes electronically. As per the timeline mentioned in the Notice, the Remote e-Voting Facility was provided for 3 days which concluded at 05:00 p.m. yesterday. Further the Voting facility at the Annual General Meeting was conducted through same procedure of CDSL, which was used for Remote E-voting.

• The shareholders who have not casted their vote through Remote E-voting, were eligible to vote during the AGM.

3. Details of deliberations at the Meeting and brief details of Resolutions put for voting at the Meeting

• Mr. Manoj R Patel, Managing Director chaired the proceedings of the meeting. The requisite quorum being present, the Chairman called the Meeting to order.

• The requisite quorum being present, the Chairman called the Meeting to order.

• After welcoming all the members present, the Chairman introduced the Board Members, and Company Secretary & Compliance Officer present to the members of the Company. The statutory auditors and secretarial auditors were also present at the AGM.

• The Chairman informed that the Meeting was held through VC/ OAVM in compliance with the circulars issued by the Ministry of Corporate Affairs, Government of India and the Securities and Exchange Board of India.

• The Chairman then delivered his speech.

• With the permission of the members present, Chairman, took the Notice of the meeting along with the Audited Financial Statements of the Company for the financial year ended March 31, 2020, Directors' Report, being already circulated as read.

• The Chairman further informed that the Auditor's report on the Financial Statement for the financial year ended March 31, 2020, did not have any qualifications, observations, comments or adverse remarks and with the permission of members the same was taken as read.

• The following items of business as set out in the Notice convening the 46th Annual General Meeting were commended for members consideration:

ORDINARY BUSINESS Item No.01: Adoption of Audited Standalone Financial Statements

To receive, consider and adopt the Audited Balance Sheet as at 31[st] March 2020, the Profit and Loss Account for the year ended on that date and the Reports of the Directors and Auditors thereon.

Item No.02: Re-Appointment of a Director

To appoint a Director in place of Mrs. Laxmiben Patel (DIN 00510582) who retires by rotation in terms of Section 152(6) of the Companies Act, 2013, and being eligible offers himself for reappointment.

• The Chairman informed that since the AGM was held through Video Conferencing and other Audio Visual means, the resolutions mentioned in the Notice convening the 46th AGM, had been already put to vote through remote e-voting there was no proposing and seconding of the resolutions.

• The Chairman then requested the speaker shareholders who had registered to come forward if they had any queries. Accordingly, Speaker Shareholders asked their respective queries and all their queries were satisfactorily answered by the Chairman.

4. MANNER OF APPROVAL:

• The Company had provided remote e-voting facility to its members to cast votes electronically on all items of business set out in the Notice. Further, the facility to vote on resolutions through electronic voting system at the meeting was made available to the members who participated in the meeting and had not cast their votes through remote e-voting.

• All the resolutions set out in the Notice calling the Annual General Meeting were passed with the requisite majority and are deemed to be passed on the date of the Annual General Meeting i.e., 30th September, 2020.

• The Chairman then thanked the members attending the meeting and for their co-operation and concluded the meeting at 11.45 am

Thanking You, For Vapi Enterprise Limited (formerly known as Vapi Paper Mills Ltd.)

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Manoj R. Patel (DIN No. 485197) (Managing Director)

Place: Mumbai Date: 30[th] September 2020