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Vanadian Energy Corp. — Proxy Solicitation & Information Statement 2022
Nov 4, 2022
44884_rns_2022-11-04_c856d673-b940-4c46-ae26-1bee80fca825.pdf
Proxy Solicitation & Information Statement
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VANADIAN ENERGY CORP
S u i t e 3 1 2 3 – 5 9 5 B u r r a r d S t r e e t V a n c o u v e r , B C V 7 X 1 J 1
T el : 6 0 4 - 6 0 9 - 6 1 1 0 F a x : 6 0 4 - 6 0 9 - 6 1 4 5
MANAGEMENT INFORMATION CIRCULAR
FOR THE
ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
OF
VANADIAN ENERGY CORP.
TO BE HELD ON
WEDNESDAY, NOVEMBER 30, 2022
DATED: OCTOBER 21, 2022
TABLE OF CONTENTS
MANAGEMENT INFORMATION CIRCULAR ................................................................................................1 SECTION 1 - INTRODUCTION .........................................................................................................................1 SECTION 2 – PROXIES AND VOTING RIGHTS .............................................................................................1 MANAGEMENT SOLICITATION ...........................................................................................................................1 APPOINTMENT OF PROXY ..................................................................................................................................1 REVOCATION OF PROXIES .................................................................................................................................2 VOTING OF SHARES AND PROXIES AND EXERCISE OF DISCRETION BY MANAGEMENT NOMINEES .........................2 ADVICE TO BENEFICIAL SHAREHOLDERS............................................................................................................3 NOTICE-AND-ACCESS .......................................................................................................................................4 NOTICE TO SHAREHOLDERS IN THE UNITED STATES ...........................................................................................4 SECTION 3 - VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES ...............5 VOTING OF COMMON SHARES ...........................................................................................................................5 PRINCIPAL HOLDERS OF COMMON SHARES ........................................................................................................5 QUORUM ..........................................................................................................................................................5 SECTION 4 – BUSINESS OF THE MEETING ..................................................................................................5 1. FINANCIAL STATEMENTS .............................................................................................................................5 2. FIXING THE NUMBER OF DIRECTORS ...........................................................................................................6 3. ELECTION OF DIRECTORS ............................................................................................................................7 4. RE-APPOINTMENT AND REMUNERATION OF AUDITORS ...............................................................................9 5. APPROVAL AND ADOPTION OF AMENDED STOCK OPTION PLAN ..................................................................9 6. OTHER MATTERS ...................................................................................................................................... 12 SECTION 5 – STATEMENT OF EXECUTIVE COMPENSATION ............................................................... 12 OBJECTIVE: .................................................................................................................................................... 12 DEFINITIONS: ................................................................................................................................................. 12 DIRECTOR AND NAMED EXECUTIVE OFFICER COMPENSATION ......................................................................... 14 TABLE OF COMPENSATION EXCLUDING COMPENSATION SECURITIES ................................................................. 14 STOCK OPTIONS AND OTHER COMPENSATION SECURITIES ............................................................................... 14 EXERCISE OF COMPENSATION SECURITIES BY DIRECTORS AND NEOS .............................................................. 15 EMPLOYMENT, CONSULTING AND MANAGEMENT AGREEMENTS....................................................................... 15 TERMINATION AND CHANGE OF CONTROL BENEFITS ........................................................................................ 15 OVERSIGHT AND DESCRIPTION OF DIRECTOR AND NEO COMPENSATION ........................................................ 15 PENSION AND OTHER BENEFIT PLANS ............................................................................................................. 17 SECTION 6 – AUDIT COMMITTEE ............................................................................................................... 17 AUDIT COMMITTEE CHARTER ......................................................................................................................... 17 COMPOSITION OF THE AUDIT COMMITTEE ....................................................................................................... 17 RELEVANT EDUCATION AND EXPERIENCE ....................................................................................................... 17 AUDIT COMMITTEE OVERSIGHT ...................................................................................................................... 18 RELIANCE ON CERTAIN EXEMPTIONS .............................................................................................................. 18 PRE-APPROVAL POLICIES AND PROCEDURES ................................................................................................... 19 EXTERNAL AUDITOR SERVICE FEES ................................................................................................................ 19 SECTION 7 – CORPORATE GOVERNANCE................................................................................................. 19 GENERAL ....................................................................................................................................................... 19 BOARD OF DIRECTORS .................................................................................................................................... 20 DIRECTORSHIPS IN OTHER REPORTING ISSUERS ............................................................................................... 20 ORIENTATION AND CONTINUING EDUCATION .................................................................................................. 21 ETHICAL BUSINESS CONDUCT ......................................................................................................................... 21 NOMINATION OF DIRECTORS ........................................................................................................................... 21 COMPENSATION .............................................................................................................................................. 21 COMMITTEES OF THE BOARD OF DIRECTORS .................................................................................................... 22 ASSESSMENTS ................................................................................................................................................ 22
SECTION 8 – ADDITIONAL INFORMATION ............................................................................................... 22 SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS.............................................. 22 EQUITY COMPENSATION PLAN INFORMATION .................................................................................................. 22 INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS ............................................................................... 22 INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON ............................................ 23 INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS ...................................................................... 23 SECTION 9 – BOARD APPROVAL ................................................................................................................. 23
SCHEDULE “A” VANADIAN ENERGY CORP. AUDIT COMMITTEE CHARTER
VANADIAN ENERGY CORP.
Suite 3123 – 595 Burrard Street P.O. Box 49139, Three Bentall Centre Vancouver, BC V7X 1J1 Tel: (604) 609-6110
MANAGEMENT INFORMATION CIRCULAR
As at October 21, 2022 (except as otherwise indicated)
SECTION 1 - INTRODUCTION
This management information circular (the “ Information Circular ”) accompanies the notice of annual general and special meeting (the “ Notice ”) and is furnished to shareholders (the “ Shareholders ”) holding common shares without par value (the “ Shares ”) in the capital of Vanadian Energy Corp. (the “ Company ”) in connection with the solicitation by the management of the Company of proxies to be voted at the annual general and special meeting (the “ Meeting ”) of the Shareholders to be held at 11:30 a.m. (Pacific Time) , on Wednesday, November 30, 2022, at Suite 3123 – 595 Burrard Street, Vancouver, British Columbia, V7X 1J1, Canada , or at any adjournment thereof.
SECTION 2 – PROXIES AND VOTING RIGHTS
MANAGEMENT SOLICITATION
The solicitation of proxies by management of the Company will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation by the directors, officers and employees of the Company. The Company does not reimburse Shareholders, nominees or agents for costs incurred in obtaining from their principals’ authorization to execute forms of proxy, except that the Company has requested brokers and nominees who hold stock in their respective names to furnish this proxy material to their customers, and the Company will reimburse such brokers and nominees for their related out-of-pocket expenses. No solicitation will be made by specifically engaged employees or soliciting agents. The cost of solicitation will be borne by the Company.
No person has been authorized to give any information or to make any representation other than as contained in this Information Circular in connection with the solicitation of proxies. If given or made, such information or representations must not be relied upon as having been authorized by the Company. The delivery of this Information Circular shall not create, under any circumstances, any implication that there has been no change in the information set forth herein since the date of this Information Circular. This Information Circular does not constitute the solicitation of a proxy by anyone in any jurisdiction in which such solicitation is not authorized, or in which the person making such solicitation is not qualified to do so, or to anyone to whom it is unlawful to make such an offer of solicitation.
APPOINTMENT OF PROXY
Registered Shareholders are entitled to vote at the Meeting. On any poll, each Shareholder of record is entitled to one vote for each Share registered in his or her name on the list of shareholders of the Company at close of business on October 21, 2022 (the “ Record Date ”) on the resolutions to be voted upon at the Meeting, and any other matter to come before the Meeting.
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The persons named as proxyholders (the “ Management Nominees ”) in the enclosed form of proxy are directors and/or officers of the Company.
A SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON OR CORPORATION (WHO NEED NOT BE A SHAREHOLDER) TO ATTEND AND ACT FOR OR ON BEHALF OF THAT SHAREHOLDER AT THE MEETING, OTHER THAN THE MANAGEMENT NOMINEES NAMED IN THE ENCLOSED FORM OF PROXY.
TO EXERCISE THIS RIGHT, THE SHAREHOLDER MAY DO SO BY STRIKING OUT THE PRINTED NAMES AND INSERTING THE NAME OF SUCH OTHER PERSON AND, IF DESIRED, AN ALTERNATE TO SUCH PERSON, IN THE BLANK SPACE PROVIDED IN THE FORM OF PROXY. SUCH SHAREHOLDER SHOULD NOTIFY THE NOMINEE OF THE APPOINTMENT, OBTAIN THE NOMINEE’S CONSENT TO ACT AS PROXY AND SHOULD PROVIDE INSTRUCTION TO THE NOMINEE ON HOW THE SHAREHOLDER’S SHARES SHOULD BE VOTED. THE NOMINEE SHOULD BRING PERSONAL IDENTIFICATION TO THE MEETING.
In order to be voted, the completed form of proxy must be received by the Company’s registrar and transfer agent, Computershare Investor Services Inc., 100 University Avenue, 8[th] Floor, Toronto, Ontario, M5J 2Y1, Attention: Proxy Department, by mail, fax, telephone voting system or via the Internet at least two business days (excluding Saturdays, Sundays and holidays) prior to the scheduled time of the Meeting, or any adjournment(s) thereof.
A proxy may not be valid unless it is dated and signed by the Shareholder who is giving it or by that Shareholder’s attorney-in-fact duly authorized by that Shareholder in writing or, in the case of a corporation, dated and executed by a duly authorized officer or attorney-in-fact for the corporation. If a form of proxy is executed by an attorney-in-fact for an individual Shareholder or joint Shareholders, or by an officer or attorney-in-fact for a corporate Shareholder, the instrument so empowering the officer or attorney-in-fact, as the case may be, or a notarized certified copy thereof, must accompany the form of proxy.
REVOCATION OF PROXIES
A Shareholder who has given a proxy may revoke it at any time before it is exercised by an instrument in writing: (a) executed by that Shareholder or by that Shareholder’s attorney-in-fact authorized in writing or, where the Shareholder is a corporation, by a duly authorized officer of, or attorney-in-fact for, the corporation; and (b) delivered either to: (i) Computershare Investor Services Inc., 100 University Avenue, 8[th] Floor, Toronto, Ontario, M5J 2Y1, Attention: Proxy Department, at any time up to and including the last business day preceding the day of the Meeting or, if adjourned, any reconvening thereof, or (ii) the Chair of the Meeting prior to the vote on matters covered by the proxy on the day of the Meeting or, if adjourned or postponed, any reconvening thereof, or (iii) in any other manner provided by law.
Also, a proxy will automatically be revoked by either: (a) attendance at the Meeting and participation in a poll (ballot) by a Shareholder, or (b) submission of a subsequent proxy in accordance with the foregoing procedures. A revocation of a proxy does not affect any matter on which a vote has been taken prior to any such revocation.
VOTING OF SHARES AND PROXIES AND EXERCISE OF DISCRETION BY MANAGEMENT NOMINEES
A Shareholder may indicate the manner in which the Management Nominees are to vote with respect to a matter to be voted upon at the Meeting by marking the appropriate space. If the instructions as to voting indicated in the proxy are certain, the Shares represented by the proxy will be voted or withheld from voting in accordance with the instructions given in the proxy. If the Shareholder specifies a choice in the proxy with respect to a matter to be acted upon, then the Shares represented will be voted or withheld from the
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vote on that matter accordingly. The Shares represented by a proxy will be voted or withheld from voting in accordance with the instructions of the Shareholder on any ballot that may be called for and if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly.
IF NO CHOICE IS SPECIFIED IN THE PROXY WITH RESPECT TO A MATTER TO BE ACTED UPON, THE PROXY CONFERS DISCRETIONARY AUTHORITY WITH RESPECT TO THAT MATTER UPON THE MANAGEMENT NOMINEES NAMED IN THE FORM OF PROXY. IT IS INTENDED THAT THE MANAGEMENT NOMINEES WILL VOTE THE SHARES REPRESENTED BY THE PROXY IN FAVOUR OF EACH MATTER IDENTIFIED IN THE PROXY.
The enclosed form of proxy confers discretionary authority upon the persons named therein with respect to other matters which may properly come before the Meeting, including any amendments or variations to any matters identified in the Notice, and with respect to other matters which may properly come before the Meeting. At the date of this Information Circular, management of the Company is not aware of any such amendments, variations, or other matters to come before the Meeting.
In the case of abstentions from, or withholding of, the voting of the Shares on any matter, the Shares that are the subject of the abstention or withholding will be counted for determination of a quorum, but will not be counted as affirmative or negative on the matter to be voted upon.
ADVICE TO BENEFICIAL SHAREHOLDERS
Only registered Shareholders or duly appointed proxyholders are permitted to vote at the Meeting. Most Shareholders are “non-registered” Shareholders because the Shares they own are not registered in their names but are instead registered in the name of the brokerage firm, bank or trust company through which Shares were purchased. More particularly, a person is not a registered Shareholder in respect of Shares which are held on behalf of that person (the “ Non-Registered Holder ”) but which are registered either: (a) in the name of an intermediary (an “ Intermediary ”) that the Non-Registered Holder deals with in respect of the Shares (Intermediaries include, among others, banks, trust companies, securities dealers or brokers and trustees or administrators or self-administered RRSPs, RRIFs, RESPs and similar plans); or (b) in the name of a clearing agency (such as CDS Clearing and Depositary Services Inc. or CDS & Co.) of which the Intermediary is a participant. In accordance with the requirements set out in National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”), the Company has distributed copies of the Notice, this Information Circular, the form of proxy, and financial statements request form (collectively, the “ Meeting Materials ”) to the clearing agencies and Intermediaries for onward distribution to Non-Registered Holders.
Intermediaries are required to forward the Meeting Materials to Non-Registered Holders unless a NonRegistered Holder has waived the right to receive them. Very often, Intermediaries will use service companies to forward the Meeting Materials to Non-Registered Holders. Generally, Non-Registered Holders who have not waived the right to receive Meeting Materials will either:
(a) be given a form of proxy which has already been signed by the Intermediary (typically by a facsimile, stamped signature), which is restricted as to the number of Shares beneficially owned by the Non-Registered Holder but which is otherwise not completed. Because the Intermediary has already signed the form of proxy, this form of proxy is not required to be signed by the NonRegistered Holder when submitting the proxy. In this case, the Non-Registered Holder who wishes to submit a proxy should otherwise properly complete the form of proxy and deposit it with the Transfer Agent as provided above; or
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(b) more typically, be given a voting instruction form which is not signed by the Intermediary, and which, when properly completed and signed by the Non-Registered Holder and returned to the Intermediary or its service company, will constitute voting instructions (often called a “ proxy authorization form ”) which the Intermediary must follow. Typically, the proxy authorization form will consist of a one-page pre-printed form. Sometimes, instead of a one-page pre-printed form, the proxy authorization will consist of a regular printed proxy form accompanied by a page of instructions, which contains a removable label containing a bar-code and other information. In order for the form of proxy to validly constitute a proxy authorization form, the NonRegistered Holder must remove the label from the instructions and affix it to the form of proxy, properly complete and sign the form of proxy and return it to the Intermediary or its service company in accordance with the instructions of the Intermediary or its service company.
In either case, the purpose of this procedure is to permit a Non-Registered Holder to direct the voting of Shares which they beneficially own. Should a Non-Registered Holder who receives one of the above forms wish to vote at the Meeting in person, the Non-Registered Holder should strike out the names of the Management Nominees named in the form and insert the Non-Registered Holder’s name in the blank space provided. In either case, Non-Registered Holders should carefully follow the instructions of their Intermediary, including those regarding when and where the proxy or proxy authorization form is to be delivered.
There are two types of beneficial owners: (i) those who object to their identity being made known to the issuers of securities which they own (“ Objecting Beneficial Owners ” or “ OBOs ”), and (ii) those who do not object to their identity being made known to the issuers of securities which they own (“ Non-Objecting Beneficial Owners” or “ NOBOs ”). Subject to the provisions of NI 54-101, issuers may deliver proxyrelated materials directly to NOBOs.
The Company is sending these Meeting Materials directly to registered Shareholders and NOBOs. If you are a NOBO, and the Company or its agent has sent these materials directly to you, your name and address and information about your holdings of shares have been obtained in accordance with applicable securities regulatory requirements from the Intermediary holding shares on your behalf.
NOTICE-AND-ACCESS
The Company is not relying on the “Notice and Access” delivery procedures outlined in NI 54-101 to distribute copies of proxy-related materials in connection with the Meeting by posting them on a nonSEDAR (SEDAR – System for Electronic Document Analysis and Retrieval) website.
NOTICE TO SHAREHOLDERS IN THE UNITED STATES
The solicitation of proxies involves securities of an issuer located in Canada and is being effected in accordance with the corporate laws of the Province of British Columbia, Canada, and securities laws of the provinces of Canada. The proxy solicitation rules under the United States Securities Exchange Act of 1934 , as amended, are not applicable to the Company or this solicitation, and this solicitation has been prepared in accordance with the disclosure requirements of the securities laws of the provinces of Canada. Shareholders should be aware that disclosure requirements under the securities laws of the provinces of Canada differ from the disclosure requirements under United States securities laws.
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SECTION 3 - VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
VOTING OF COMMON SHARES
The Company is authorized to issue (i) an unlimited number of common shares without par value and without special rights or restrictions attached and (ii) an unlimited of number of preferred shares without par value, as issuable with such special rights and restrictions as may be determined by the board of directors of the Company (the “ Board ”). As at the record date, determined by the Board to be the close of business on October 21, 2022 (the “ Record Date ”), a total of 42,261,150 common shares were issued and outstanding and no preferred shares were issued and outstanding.
Only registered Shareholders as at the Record Date are entitled to receive notice of, and to attend and vote at, the Meeting or any adjournment or postponement thereof. No group of Shareholders has the right to elect a specified number of directors, nor are there cumulative or similar voting rights attached to the common shares. On any poll, each Shareholder of record holding common shares of the Company on the Record Date is entitled to one vote for each common share registered in his or her name on the list of shareholders of the Company as at the Record Date.
PRINCIPAL HOLDERS OF COMMON SHARES
To the knowledge of the directors and executive officers of the Company, there are no persons or corporations that beneficially own or control or direct, directly or indirectly, voting securities carrying more than 10% of the voting rights as at the Record Date, other than:
| Shareholder Name | Number of Shares Held(1) | Percentage of Issued Shares |
|---|---|---|
| Clive T. Johnson. | 7,497,758 | 17.74% |
Note(s):
(1) Data from disclosure found on the System for Electronic Disclosure by Insiders (SEDI)
QUORUM
Pursuant to the Articles of the Company, subject to the special rights and restrictions attached to the shares of any class or series of shares, the quorum for the transaction of business at a meeting of Shareholders is two (2) shareholders entitled to vote at the meeting, present in person or by proxy.
SECTION 4 – BUSINESS OF THE MEETING
MANAGEMENT OF THE COMPANY KNOWS OF NO OTHER MATTERS TO COME BEFORE THE MEETING OTHER THAN THOSE REFERRED TO IN THE NOTICE OF MEETING. HOWEVER, IF ANY OTHER MATTERS THAT ARE NOT KNOWN TO MANAGEMENT SHOULD PROPERLY COME BEFORE THE MEETING, THE ACCOMPANYING FORM OF PROXY CONFERS DISCRETIONARY AUTHORITY UPON THE PERSONS NAMED THEREIN TO VOTE ON SUCH MATTERS IN ACCORDANCE WITH THEIR BEST JUDGEMENT.
Additional detail regarding each of the matters to be acted upon at the Meeting is set forth below.
1. FINANCIAL STATEMENTS
The audited financial statements of the Company for the period ended July 31, 2022 (the " Financial Statements "), together with the Auditor's Report thereon, will be presented to Shareholders at the Meeting. The Financial Statements, the Auditor's Report thereon together with related Management's Discussion and Analysis for the financial year ended July 31, 2022 will be available on SEDAR at www.sedar.com. The Notice of Annual General and Special Meeting of Shareholders, Information Circular, Request for Financial
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Statements and form of Proxy will be available from the Company's Registrar and Transfer Agent, Computershare Trust Company of Canada, 100 University Avenue, 9th Floor, Toronto, Ontario, M5J 2Y1, or from the Company's head office located at Suite 3123, 595 Burrard Street, PO Box 49139, Bentall Three, Vancouver, British Columbia, V7X 1J1. The Financial Statements were audited by Davidson & Company, Chartered Professional Accountants of Vancouver, British Columbia.
Management will review the Company’s Financial Statements at the Meeting and Shareholders and proxyholders will be given an opportunity to discuss these results with management. No approval or other action needs to be taken at the Meeting in respect of the Financial Statements.
Request for Financial Statements
National Instrument 51-102 "Continuous Disclosure Obligations" sets out the procedures for a Shareholder to receive financial statements. If you wish to receive financial statements, you may use the enclosed form or provide instructions in any other written format. Registered Shareholders must also provide written instructions in order to receive the Financial Statements.
2. FIXING THE NUMBER OF DIRECTORS
The directors of the Company are elected at each annual meeting and hold office until the next annual meeting, or until their successors are duly elected or appointed in accordance with the Company’s Articles or until such director’s earlier death, resignation or removal.
At the Meeting, Shareholders will be asked to pass an ordinary resolution to set the number of directors of the Company for the ensuing year at six (6). The number of directors will be approved if the majority of Shares present or represented by proxy at the Meeting and entitled to vote are voted in favour of fixing the number of directors at six (6).
Management recommends Shareholders vote in favour of the resolution fixing the number of directors at six (6). Unless you provide instructions otherwise, the Management Nominees intend to vote FOR the resolution fixing the number of directors at six (6).
Advance Notice Provisions
At the Company’s December 3, 2013 annual general meeting, the Company’s Shareholders voted to adopt amendments to the Company's Articles to include advance notice provisions (the “ Advance Notice Provisions ”). The Advance Notice Provisions include, among other things, a provision that requires advance notice be given to the Company in circumstances where nomination of persons for election to the Board are made by Shareholders of the Company. The Advance Notice Provisions set a deadline by which Shareholders must submit nominations (a “ Notice ”) for the election of directors to the Company prior to any annual or special meeting of Shareholders. The Advance Notice Provisions also set forth the information that a Shareholder must include in the Notice to the Company, and establish the form in which the Shareholder must submit the Notice for that notice to be in proper written form.
In the case of an annual meeting of Shareholders, a Notice must be provided to the Company not less than 30 days and not more than 65 days prior to the date of the annual meeting.
As of the date of this Information Circular, the Company has not received notice of a nomination in compliance with the Advance Notice Provisions.
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3. ELECTION OF DIRECTORS
Information Concerning Nominees Submitted by Management
Management of the Company proposes to nominate the persons named in the table below for election by the Shareholders as directors of the Company. All of the nominees are current members of the Board and each has agreed to stand for election. Management of the Company does not contemplate that any of the nominees will be unable to serve as a director.
The following disclosure sets out the names of management’s six (6) nominees for election as directors, all major offices and positions with the Company and any of its significant affiliates each now holds, each nominee’s principal occupation, business or employment for the five preceding years for new director nominees, the period of time during which each has been a director of the Company and the number of Common Shares beneficially owned by each, directly or indirectly, or over which each exercised control or direction, as at the Record Date:
| Name, Province or State and Country of Residence, and Position with the Company (1) |
Present Principal Occupation, Business or Employment(1) |
Date Served as Director Since |
No. of Common Shares Beneficially Owned, or Controlled or Directed, Directly or Indirectly(1) |
|---|---|---|---|
| Marc Simpson President, CEO and Director British Columbia, Canada |
President and Chief Executive Officer of the Company |
December 18, 2018 |
80,275 |
| Gordon Keep(2)(3) Director British Columbia, Canada |
Chief Executive Officer of Fiore Management and Advisory Corp., a private financial advisory firm |
November 21, 2003 |
400,125 |
| Jay Sujir(3) Director British Columbia, Canada |
Partner at the law firm of Farris LLP | November 21, 2003 |
10,375 |
| Tom Garagan(2) Director British Columbia, Canada |
Senior Vice-President, Exploration of B2Gold Corp., a Vancouver based gold producer |
July 27, 2006 |
486,975 |
| Clive T. Johnson(2) Chairman and Director British Columbia, Canada |
President and Chief Executive Officer of B2Gold Corp., a Vancouver based gold producer |
January 9, 2007 |
7,497,758 |
| Roger Richer Proposed Director British Columbia, Canada |
Adviser and Consultant to B2Gold Corp.; former | -- | 125,000 |
Executive Vice President, General Counsel and |
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| Secretary of B2Gold Corp. |
Notes:
(1) The information as to the location of residence, principal occupation and Common Shares beneficially owned or over which a director exercises control or direction, not being within the knowledge of the Company, has been furnished by the respective directors individually as of October 21, 2022, being the Record Date of this Circular.
(2) Member of the Audit Committee.
(3) Member of the Corporate Governance Committee
Proposed Director Biography
Roger Richer – Director
Roger T. Richer has over 30 years of experience in mining law, corporate finance and international business transactions and practices. Mr. Richer served as Executive Vice President, General Counsel of B2Gold Corp. from March 2007 to June 2022 and as its Secretary from December 2006 to June 2022 and he remains as an adviser and consultant to B2Gold. Mr. Richer managed the legal affairs, corporate records and corporate governance of B2Gold. Mr. Richer has served as a director and/or officer of several other public
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companies operating in the resource sector and has previous experience as an audit committee member. He has a Bachelor of Arts and a Bachelor of Law degree from the University of Victoria.
Corporate Cease Trade Orders, Bankruptcies, Penalties and Sanctions
Cease Trade Orders
Except as set forth below, to the knowledge of the Company’s management, no proposed nominee for election as a director of the Company is, or has been, within 10 years before the date of this Information Circular a director, chief executive officer or chief financial officer of any company (including the Company) that, while that person was acting in that capacity (a) was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemption under securities legislation, that was in effect for a period of more than 30 consecutive days (an “ Order ”) that was issued while the proposed director was acting in the capacity as a director, chief executive officer or chief financial officer; or (b) was subject to an Order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer:
Gordon Keep is a director of Rusoro Mining Ltd. (" Rusoro "). On May 21, 2013, the British Columbia Securities Commission (" BCSC ") issued a cease trade order against Rusoro for failure to file its audited financial statements for the year ended December 31, 2012 and related Management's Discussion and Analysis. On June 5, 2013 and June 7, 2013 respectively, similar cease trade orders were issued against Rusoro by the Ontario Securities Commission ("OSC") and the Autorité des Marchés Financiers (" AMF "). On August 19, 2013, Rusoro filed its December 31, 2012 financial statements and related Management's Discussion and Analysis. On August 21, 2013 (BCSC), August 28, 2013 (AMF) and on September 4, 2013 (OSC) granted full revocations of the cease trade order issued by each of them. Rusoro was unable to file its December 31, 2012 financial statements and Management's Discussion and Analysis by the required filing deadline because it experienced significant delays in preparing them due to the nationalization by the Venezuelan government of Rusoro's gold mining assets in Venezuela.
Jay Sujir was on the board of directors of Red Eagle Mining Corp. which is subject to a cease-trade order issued by the British Columbia Securities Commission on November 20, 2018 for failure to file interim financial statements, management's discussion and analysis, and certification of interim filings for the period ended September 30, 2018.
Bankruptcies
To the knowledge of the Company’s management, no proposed nominee for election as a director of the Company is, or has been, within 10 years before the date of this Information Circular a director, chief executive officer or chief financial officer of any company (including the Company) that, while that person was acting in that capacity a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets.
From January 2010 to November 2018, Jay Sujir was on the board of directors of Red Eagle Mining Corp. which owned and operated the Santa Rosa mine in Colombia. Due to start up issues Red Eagle had difficulty servicing its project debt and the mine was only able commence commercial production on the basis of forbearances from the secured lenders. In August 2018 Red Eagle obtained a firm commitment from a third party to refinance the debt with substantial concessions and co-operation from the secured lenders, but in October 2018 the third party defaulted on its
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commitment and as a result, the secured lenders withdrew their forbearances and appointed a receiver-manager over the assets of Red Eagle.
Penalties or Sanctions
Except as set forth below, to the knowledge of the Company’s management, none of the proposed directors comprising the Nominees is, as at the date hereof, or has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
The persons designated as proxyholders in the accompanying Instrument of Proxy (absent contrary directions) intend to vote FOR all of the Nominees as set forth above and therein . The Company does not contemplate that any of such nominees will be unable to serve as directors; however, if for any reason any of the proposed nominees do not stand for election or are unable to serve as such, proxies held by the persons designated as proxyholders in the accompanying Instrument of Proxy will be voted for another nominee in their discretion unless the Shareholder has specified in their form Instrument of Proxy that their Common Shares are to be withheld from voting in the election of directors.
4. RE-APPOINTMENT AND REMUNERATION OF AUDITORS
The Board proposes to re-appoint Davidson & Company, Chartered Professional Accountants, as the auditors of the Company. Unless otherwise instructed, the proxies given pursuant to this solicitation will be voted for the appointment of Davidson & Company LLP as auditors of the Company to hold office until the close of the next annual general meeting of the Company and to authorize the remuneration to be paid to the auditors of the Company to be fixed by the Board of Directors of the Company.
Management recommends, and the persons named in the enclosed Proxy intend to vote in favour of, the re-appointment of Davidson & Company LLP, Chartered Professional Accountants as auditor of the Company and the remuneration to be paid to the auditors of the Company be fixed by the Board of Directors of the Company.
5. APPROVAL AND ADOPTION OF AMENDED STOCK OPTION PLAN
The Company has in place its Stock Option Plan which was approved at the Company’s annual general and meeting held on December 14, 2021, pursuant to which its directors, officers, employees, consultants and eligible charitable organizations may be granted options to acquire common shares of the Company, subject to shareholder and regulatory approval. A maximum of 10% of the issued common shares of the Company, from time to time, may be reserved for issuance pursuant to the exercise of options.
Under the policies of the Exchange, a rolling stock option plan, such as the Company’s, must be approved by Shareholders on a yearly basis.
On November 24, 2021, the Exchange adopted a new policy, Policy 4.4 Security Based Compensation (the “ New Policy 4.4 ”) governing security-based compensation. The changes to the policy relate to, among other things, the expansion of the policy to cover a number of types of security based compensation in addition to stock options.
Accordingly, at the Meeting, Shareholders will be asked to pass an Ordinary Resolution approving the Company’s Stock Option Plan, as amended in accordance with the New Policy 4.4 (the “ Amended Stock Option Plan ”). A summary of the material provisions of the Amended Stock Option Plan are as follows:
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Details of the Amended Stock Option Plan are as follows:
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(a) the Amended Stock Option Plan reserves, for issuance pursuant to the exercise of stock options, Common Shares of the Company equal to up to a maximum of 10% of the issued Common Shares of the Company at the time of any stock option grant;
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(b) under the New Policy, an optionee must either be an Eligible Charitable Organization or a Director, Officer, Employee, Consultant or Management Company Employee of the Company at the time the option is granted in order to be eligible for the grant of a stock option to the optionee;
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(c) the aggregate number of options granted to any one Person (and companies wholly owned by that Person) in a 12 month period under this Amended Stock Option Plan and any other Security Based Compensation must not exceed 5% of the issued Common Shares of the Company calculated on the date an option is granted to the Person (unless the Company has obtained the requisite Disinterested Shareholder Approval);
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(d) the aggregate number of options granted to any one Consultant in a 12 month period under this Amended Stock Option Plan and any other Security Based Compensation must not exceed 2% of the issued Common Shares of the Company, calculated at the date an option is granted to the Consultant;
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(e) the aggregate number of options granted to all Investor Relations Service Providers must not exceed 2% of the issued shares of the Company in any 12 month period, calculated at the date an option is granted to any such Person;
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(f) if the Common Shares are listed for trading on the Exchange, then, notwithstanding anything in the Amended Stock Option Plan to the contrary, the aggregate number of Common Shares that may be issued to Insiders (as a group) pursuant to Options granted under the Amended Stock Option Plan and under any other Security Based Compensation, must not exceed 10% of the outstanding Shares at any point in time, unless the Company has obtained the requisite Disinterested Shareholder Approval;
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(g) if the Common Shares are listed for trading on the Exchange then, notwithstanding anything in the Amended Stock Option Plan to the contrary, the aggregate number of Common Shares that may be issued to Insiders (as a group) pursuant to Options granted under the plan and under any other Security Based Compensation in any 12 month period shall not exceed 10% of the outstanding Shares at the time of the grant, unless the Company has obtained the requisite Disinterested Shareholder Approval;
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(h) options issued to Investor Relations Service Providers must vest in stages over a period of not less than 12 months with no more than 1/4 of the options vesting in any 3 month period;
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(i) the minimum exercise price per Common Share of a stock option must not be less than the Market Price of the Common Shares of the Company;
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(j) options can be exercisable for a maximum of 10 years from the date of grant (subject to extension where the expiry date falls within a "blackout period" (see (o) below);
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(k) stock options (other than options held by Investor Relations Service Providers) will cease to be exercisable 90 days after the optionee ceases to be a Director (which term includes a senior officer), Employee, Consultant, Eligible Charitable Organization or Management Company Employee otherwise than by death, or for a "reasonable period" not exceeding 12 months after the optionee ceases to serve in such capacity, as determined by the Board. Stock options granted to Investor Relations Service Providers will cease to be exercisable 30 days after the optionee ceases to serve in such capacity otherwise than by death, or for a "reasonable period" after the optionee ceases to serve in such capacity, as determined by the Board;
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(l) all options are non-assignable and non-transferable;
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(m) Disinterested Shareholder Approval will be obtained for any reduction in the exercise price of a stock option, or the extension of the term of a stock option, if the optionee is an Insider of the Company at the time of the proposed amendment;
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(n) the Amended Stock Option Plan contains provisions for adjustment in the number of Common Shares or other property issuable on exercise of a stock option, subject to prior acceptance of the TSX Venture Exchange, in the event of an amalgamation, merger, arrangement, reorganization, spin-off, dividend or recapitalization, other than in connection with a share consolidation or split;
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(o) upon the occurrence of an Accelerated Vesting Event (as defined in the Amended Stock Option Plan), the Board will have the power, at its sole discretion and subject to the prior acceptance of the Exchange, to make such changes to the terms of stock options as it considers fair and appropriate in the circumstances, including but not limited to: (a) accelerating the vesting of stock options, conditionally or unconditionally; (b) terminating every stock option if under the transaction giving rise to the Accelerated Vesting Event, options in replacement of the stock options are proposed to be granted to or exchanged with the holders of stock options, which replacement options treat the holders of stock options in a manner which the Board considers fair and appropriate in the circumstances having regard to the treatment of holders of Common Shares under such transaction; (c) otherwise modifying the terms of any stock option to assist the holder to tender into any takeover bid or other transaction constituting an Accelerated Vesting Event; or (d) following the successful completion of such Accelerated Vesting Event, terminating any stock option to the extent it has not been exercised prior to successful completion of the Accelerated Vesting Event. The determination of the Board in respect of any such Accelerated Vesting Event shall for the purposes of the Stock Option Plan be final, conclusive and binding;
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(p) in connection with the exercise of an option, as a condition to such exercise the Company shall require the optionee to pay to the Company an amount as necessary so as to ensure that the Company is in compliance with the applicable provisions of any federal, provincial or local laws relating to the withholding of tax or other required deductions relating to the exercise of such option; and
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(q) a stock option will be automatically extended past its expiry date if such expiry date falls within a blackout period during which the Company prohibits optionees from exercising their options, subject to the following requirements: (a) the blackout period must (i) be formally imposed by the Company pursuant to its internal trading policies; and (ii) must expire following the general disclosure of undisclosed Material Information; (b) the automatic extension of an optionee's stock option will not be permitted where the optionee or the Company is subject to a cease trade order (or similar order under Securities Laws) in respect of the Company's securities; and (d) the automatic extension is available to all Eligible Persons under the same terms and conditions.
"Consultant", "Director", "Disinterested Shareholder Approval", "Eligible Charitable Organization", "Employee", "Investor Relations Activities", “Investor Relations Service Provider”, "Management Company Employee", "Market Price", "Material Information", "Person", "Securities Laws" and “Security Based Compensation” all have the same definition as in the policies of the Exchange.
Pursuant to the Board's authority to govern the implementation and administration of the Amended Stock Option Plan, all previously granted and outstanding stock options shall be governed by the provisions of the Amended Stock Option Plan.
A copy of the Amended Stock Option Plan is available on request from the Company and a copy will be available for viewing at the Meeting.
The text of the resolution to be passed is as follows. In order to be passed, a majority of the votes cast at the Meeting or in person or by proxy must be voted in favour of the resolution. Management recommends
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and, unless otherwise directed, the persons named in the enclosed Proxy intend to vote FOR such resolution :
"BE IT RESOLVED THAT the Company's Stock Option Plan, as amended, be and is hereby ratified, confirmed and approved with such additional provisions and amendments, provided that such are not inconsistent with the Policies of the TSX Venture Exchange, as the directors of the Company may deem necessary or advisable.”
6. OTHER MATTERS
As of the date of this Information Circular, management knows of no other matters to be acted upon at this Meeting. However, should any other matters properly come before the Meeting, the shares represented by the Proxy solicited hereby will be voted on such matters in accordance with the best judgment of the persons voting the shares represented by the Proxy.
Additional information relating to the Company is available on the SEDAR website at www.sedar.com. Copies of the Company’s financial statements and management’s discussion and analysis may be obtained, without charge, upon request from Suite 3123 - 595 Burrard Street, Vancouver, British Columbia, V7X 1J1, Attention: Alicia Krywaniuk, or by email request to [email protected].
SECTION 5 – STATEMENT OF EXECUTIVE COMPENSATION
OBJECTIVE:
The objective of this disclosure is to communicate the compensation the Company paid, made payable, awarded, granted, gave or otherwise provided to each named executive officer and director for the financial year, and the decision-making process relating to compensation. This disclosure provides insight into executive compensation as a key aspect of the overall stewardship and governance of the Company and will help investors understand how decisions about executive compensation are made.
DEFINITIONS:
For the purpose of this Statement of Executive Compensation, in this form:
“Chief Executive Officer” or “ CEO” means an individual who acted as chief executive officer of the Company, or acted in a similar capacity, for any part of the most recently completed financial year;
“Chief Financial Officer” or “ CFO” means an individual who acted as chief financial officer of the Company, or acted in a similar capacity, for any part of the most recently completed financial year;
“closing market price” means the price at which the Company’s security was last sold, on the applicable date,
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(a) in the security’s principal marketplace in Canada, or
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(b) if the security is not listed or quoted on a marketplace in Canada, in the security’s principal marketplace;
“Company” means Vanadian Energy Corp.;
“company” includes other types of business organizations such as partnerships, trusts and other unincorporated business entities;
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“equity incentive plan” means an incentive plan, or portion of an incentive plan, under which awards are granted and that falls within the scope of IFRS 2 Share-based Payment;
“external management company” includes a subsidiary, affiliate or associate of the external management company;
“grant date” means a date determined for financial statement reporting purposes under IFRS 2 Share-based Payment;
“incentive plan” means any plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period;
“incentive plan award” means compensation awarded, earned, paid, or payable under an incentive plan;
“NEO” or “Named Executive Officer” means each of the following individuals:
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(a) a CEO;
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(b) a CFO;
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(c) each of the three most highly compensated executive officers, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000 for that financial year; and
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(d) each individual who would be an NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the Company, nor acting in a similar capacity, at the end of that financial year;
“non-equity incentive plan” means an incentive plan or portion of an incentive plan that is not an equity incentive plan;
“option-based award” means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights, and similar instruments that have option-like features;
“plan” includes any plan, contract, authorization, or arrangement, whether or not set out in any formal document, where cash, securities, similar instruments or any other property may be received, whether for one or more persons;
“share-based award” means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, Common Shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, Common Share equivalent units, and stock.
Unless otherwise stated, all amounts herein are in Canadian dollars.
The following disclosure of compensation earned by certain executive officers and directors of the Company in connection with their office or employment with the Company is made in accordance with the requirements of National Instrument 51-102 - Continuous Disclosure Obligations . Disclosure is required to be made in relation to “Named Executive Officers”, being those individuals who served as the Chief Executive Officer, Chief Financial Officer and each of the Company's three most highly compensated executive officers, other than the Chief Executive Officer and Chief Financial Officer, whose total compensation was, individually, more than $150,000 for the financial year.
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DIRECTOR AND NAMED EXECUTIVE OFFICER COMPENSATION
In accordance with the provisions of applicable securities legislation, the Company had two (2) Named Executive Officers as at the last day of the financial year ended July 31, 2022 namely Marc Simpson (CEO) and Szascha Lim (CFO).
Director and NEO compensation, excluding options and compensation securities
The following table sets forth all compensation, excluding options and compensation securities, paid, payable, awarded, granted, given, or otherwise provided, directly or indirectly, by the Company, or a subsidiary of the Company, for the two most recently completed financial years, to each NEO and director of the Company, in any capacity, including, for greater certainty, all plan and non-plan compensation, direct and indirect pay, remuneration, economic or financial award, reward, benefit, gift or perquisite paid, payable, awarded, granted, given or otherwise provided to the NEO or director of the Company for services provided and for services to be provided, directly or indirectly, to the Company or a subsidiary of the Company. Options and compensation securities are disclosed under the heading “ Stock Options and Other Compensation Securities ” below.
TABLE OF COMPENSATION EXCLUDING COMPENSATION SECURITIES
| Name and position | Year Ended July 31 |
Salary, consulting fee, retainer, or commission ($) |
Bonus ($) |
Committee or meeting fees ($) |
Value of perquisites ($) |
Value of all other compensation ($) |
Total compensation ($) |
|---|---|---|---|---|---|---|---|
| Marc Simpson(1) | 2022 | Nil(2) | Nil | Nil | Nil | Nil | Nil(2) |
| CEO, President and Director | 2021 | Nil(2) | Nil | Nil | Nil | Nil | Nil(2) |
| Szascha Lim(3) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| CFO | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
| Gordon Keep(4)(5) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
| Jay Sujir(5) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
| Tom Garagan(4) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
| Clive T. Johnson(4) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Director | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
| Marc Corra(6) | 2022 | Nil | Nil | Nil | Nil | Nil | Nil |
| Former Director | 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
Notes:
(1) Marc Simpson was appointed Chief Executive Officer and President on January 25, 2013, and as a director of the Company on December 18, 2018
(2) Beginning July 1, 2017, the Company entered into a service agreement with B2Gold Corp. in which the Company will provide compensation to B2Gold Corp. for Marc Simpson’s salary and costs incurred.
(3) Szascha Lim was appointed Chief Financial Officer on January 31, 2020.
(4) Member of the Audit Committee.
(5) Member of the Corporate Governance Committee.
(6) Marc Corra served as a director of the Company from March 14, 2014 until June 30, 2022.
STOCK OPTIONS AND OTHER COMPENSATION SECURITIES
There were no compensation securities granted or issued to any NEO and/or director by the Company or one of its subsidiaries during the financial year ended July 31, 2022, for services provided or to be provided, directly or indirectly, to the Company or any subsidiary thereof. No compensation securities that were previously granted to any NEO and/or director vested during the year ended July 31, 2022.
From grants issued in prior financial years, the NEOs and directors of the Company had the following stock options outstanding as at July 31, 2022:
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a) Marc Simpson (CEO, President and Director) held a total of 750,000 stock options to acquire 750,000 common shares, representing 21.61% of the outstanding stock options of the Company;
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b) Szascha Lim (CFO) held a total of 50,000 stock options to acquire 50,000 common shares, representing 1.44% of the outstanding stock options of the Company;
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c) Gordon Keep (Director) held a total of 380,000 stock options to acquire 380,000 common shares, representing 10.95% of the outstanding stock options of the Company;
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d) Jay Sujir (Director) held a total of 405,000 stock options to acquire 405,000 common shares, representing 12.03% of the outstanding stock options of the Company;
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e) Tom Garagan (Director) held a total of 417,500 stock options to acquire 417,500 common shares, representing 12.03% of the outstanding stock options of the Company;
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f) Clive T. Johnson (Director) held a total of 775,000 stock options to acquire 775,000 common shares, representing 22.33% of the outstanding stock options of the Company; and
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g) Mark Corra (Former Director) held a total of 405,000 stock options to acquire 405,000 common shares, representing 11.67% of the outstanding stock options of the Company.
During the financial year ended July 31, 2022, no stock options were cancelled or expired.
EXERCISE OF COMPENSATION SECURITIES BY DIRECTORS AND NEOS
There were no compensation securities exercised by a director or NEO of the Company during the financial year ended July 31, 2022.
EMPLOYMENT, CONSULTING AND MANAGEMENT AGREEMENTS
The Company did not have any employment, consulting, or management agreements or any formal arrangements with the Company’s current NEOs or directors regarding compensation during the most recently completed financial year ended July 31, 2022, in respect of services provided to the Company or subsidiaries thereof.
TERMINATION AND CHANGE OF CONTROL BENEFITS
During the financial years ended July 31, 2022 and July 31, 2021, the Company did not have any contract, agreement, plan, or arrangement that provides for payment to any NEOs, executive officers, or directors at, following or in connection with any termination (whether voluntary, involuntary, or constructive), resignation, retirement, a change in control of the Company or a change in an NEO’s, executive officer’s or director’s responsibilities.
OVERSIGHT AND DESCRIPTION OF DIRECTOR AND NEO COMPENSATION
NEO Compensation
The compensation of the Company's NEOs has been established with a view to attracting and retaining executives critical to the Company's short and long-term success and to continue providing executives with compensation that is in accordance with existing market standards generally and competitive within the mining industry, in particular.
Compensation of the Company's NEOs is comprised of a base salary and the grant of options to purchase common shares under the Company's stock option plan (as more particularly described below). Through its executive compensation practices, the Company seeks to provide value to its shareholders through a strong executive leadership. Specifically, the Company's executive compensation structure seeks to attract and retain talented and experienced executives necessary to achieve the Company's strategic objectives, motivate and reward executives whose knowledge, skills and performance are critical to the Company's
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success, align the interests of the Company's executives and shareholders by motivating executives to increase shareholder value.
Within the context of the overall objectives of the Company's compensation practices, the Company determined the specific amounts of compensation to be paid to each of its executives during the year ended July 31, 2022 based on a number of factors, including the Company's understanding of the amount of compensation generally paid by similarly situated companies to their executives with similar roles and responsibilities, the Company's executive performance during the fiscal year, the roles and responsibilities of the Company's executives, the individual experience and skills of, and expected contributions from, the Company's executives, the Company's executives' historical compensation and performance within the Company, and any contractual commitments the Company has made to its executives regarding compensation.
The board of directors of the Company (the " Board of Directors " or " Board ") has not conducted a formal evaluation of the implications of the risks associated with the Company's compensation policies. Risk management is a consideration of the Board when implementing its compensation policies and the Board do not believe that the Company's compensation policies result in unnecessary or inappropriate risk taking including risks that are likely to have a material adverse effect on the Company.
Base Salary
The Company's approach is to pay its executives a base salary that is competitive with those of other executive officers in similar companies. The Company believes that a competitive base salary is a necessary element of any compensation program that is designed to attract and retain talented and experienced executives. The Company also believes that attractive base salaries can motivate and reward executives for their overall performance. The Company has not entered into any management agreements with its executive officers.
Option Based Awards
The Company has in effect a stock option plan (the " Stock Option Plan ") in order to provide effective incentives to directors, officers, senior management personnel, employees and consultants of the Company and to enable the Company to attract and retain experienced and qualified individuals in those positions by permitting such individuals to directly participate in an increase in per share value created for the Company's Shareholders. The Company has no equity compensation plans other than the Stock Option Plan. The Stock Option Plan is an important part of the Company's long-term incentive strategy for its executive officers, permitting them to participate in any appreciation of the market value of the common shares over a stated period of time. The Stock Option Plan is intended to reinforce commitment to long-term growth in profitability and shareholder value. The size of stock option grants to officers is dependent on each officer’s level of responsibility, authority and importance to the Company and the degree to which such executive officer’s long term contribution to the Company will be key to its long-term success. Previous grants of stock options are taken into account when considering new grants. The Company also grants options to charitable organizations as part of its commitment to social responsibility.
For details of the Stock Option Plan, refer to “ Business of the Meeting – Approval and Adoption of New Stock Option Plan ”.
Director Compensation
Except as stated above, the Company does not have any other arrangements pursuant to which directors are compensated by the Company or its subsidiaries for their services in their capacity as directors, or for committee participation, involvement in special assignments or for services as consultants or experts during
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the financial year ended July 31, 2022 or subsequently, up to and including the date of this Information Circular.
Use of Financial Instruments
The Company does not have a policy that would prohibit a NEO or director from purchasing financial instruments, including prepaid variable forward contracts, equity swaps, collars or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the Named Executive Officer or director. However, management is not aware of any Named Executive or director purchasing such an instrument.
PENSION AND OTHER BENEFIT PLANS
The Company does not have any pension, retirement, defined benefit, defined contribution, or deferred compensation plans that provides for payments or benefits to its directors and NEOs at, following, or in connection with retirement and none are proposed at this time.
SECTION 6 – AUDIT COMMITTEE
National Instrument 52-110 - Audit Committees (“NI 52-110”) requires the Company, as a venture issuer, to disclose annually in its Information Circular certain information concerning the constitution of its Audit Committee and its relationship with its independent auditor. Such disclosure is set forth below.
AUDIT COMMITTEE CHARTER
The charter of the Corporation's audit committee and the other information required to be disclosed by Form 52 110F2 are attached as Schedule "A".
COMPOSITION OF THE AUDIT COMMITTEE
As at the date hereof, the Audit Committee of the Company is comprised of three directors, namely Gordon Keep (Chairperson), Clive Johnson and Tom Garagan.
NI 52-110 provides that a member of an audit committee is “independent” if the member has no direct or indirect material relationship with the Company, which could, in the view of the Board, reasonably interfere with the exercise of the member’s independent judgment. As the Company is a venture issuer, the Company is exempt from the Audit Committee composition requirements in NI 52-110 which require all Audit Committee members to be independent. All of the members are considered to be “independent” within the meaning of NI 52-110.
NI 52-110 provides that an individual is “financially literate” if they have the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company’s financial statements. All of the members of the Company’s audit committee are financially literate as that term is defined.
RELEVANT EDUCATION AND EXPERIENCE
Each member of the Company’s Audit Committee has adequate education and experience that is relevant to his performance as an Audit Committee member and, in particular the requisite education and experience that have provided the member with:
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(a) an understanding of the accounting principles used by the Company to prepare its financial statements and the ability to assess the general application of those principles in connection with estimates, accruals and reserves;
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(b) experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Company’s financial statements or experience actively supervising individuals engaged in such activities; and
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(c) an understanding of internal controls and procedures for financial reporting.
All of the Audit Committee members are senior-level businesspeople with experience in financial matters. Each has an understanding of accounting principles used to prepare financial statements and varied experience as to general application of such accounting principles, as well as the internal controls and procedures necessary for financial reporting, garnered from working in their individual fields of endeavour.
Gordon Keep – Director
Gordon Keep has a MBA degree from the University of British Columbia and has many years’ experience acting in the capacity of director, officer and audit committee member of numerous public companies operating in the resource sector.
Clive T. Johnson – Director
Clive T. Johnson's experience as Chief Executive Officer of B2Gold Corp. and Bema Gold Corporation and a director of the Bema group of companies has given him the required experience to understand and assess the general application of the accounting principles used by the Company and to understand internal controls and procedures for financial reporting.
Tom Garagan – Director
Mr. Garagan is a geologist with over 40 years of experience and has a Bachelor of Science (Honours) degree in geology from the University of Ottawa. He is a founding Director of BeMetals and has served as Senior Vice President, Exploration of B2Gold Corp. since March 2007. Mr. Garagan is and has served as a director and/or officer of several public companies operating in the resource sector.
AUDIT COMMITTEE OVERSIGHT
At no time since the commencement of the Company’s most recently completed financial period was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Board.
RELIANCE ON CERTAIN EXEMPTIONS
At no time since the commencement of the Company’s most recently completed financial year ended July 31, 2022, has the Company relied on the exemption in section 2.4 of NI 52-110 - Audit Committees ( De Minimis Non-audit Services ), the exemption in section 6.1.1(4) ( Circumstance Affecting the Business or Operations of the Venture Issuer ), the exemption in subsection 6.1.1(5) ( Events Outside Control of Member ), the exemption in subsection 6.1.1(6) ( Death, Incapacity or Resignation ), or an exemption, in whole or in part, granted under Part 8 of NI 52-110.
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As the Company is a “Venture Issuer” pursuant to relevant securities legislation, the Company is relying on the exemption in section 6.1 of NI 52-110 - Audit Committees , from the requirement of Parts 3 ( Composition of the Audit Committee ) and 5 ( Reporting Obligations ) of NI 52-110.
PRE-APPROVAL POLICIES AND PROCEDURES
The Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services. The Audit Committee will review the engagement of non-audit services as required.
EXTERNAL AUDITOR SERVICE FEES
The aggregate fees billed by the Company’s external auditor in each of the last two financial years with respect to the Company, by category, are as follows:
| Financial Year Ending July 31 |
Audit Fees(1) ($) |
Audit Related Fees(2) ($) |
Tax Fees(3) ($) |
All Other Fees(4) ($) |
|---|---|---|---|---|
| 2022 | 15,500 | Nil | Nil | Nil |
| 2021 | 13,665 | Nil | Nil | Nil |
Notes:
(1) “Audit Fees” include fees necessary to perform the annual audit and quarterly reviews of the Company’s consolidated financial statements. Audit Fees include fees for review of tax provisions and for accounting consultations on matters reflected in the financial statements. Audit Fees also include audit or other attest services required by legislation or regulation, such as comfort letters, consents, reviews of securities filings and statutory audits.
(2) “Audit-Related Fees” include services that are traditionally performed by the auditor. These audit-related services include employee benefit audits, due diligence assistance, accounting consultations on proposed transactions, internal control reviews and audit or attest services not required by legislation or regulation.
(3) “Tax Fees” include fees for all tax services other than those included in “Audit Fees” and “Audit-Related Fees”. This category includes fees for tax compliance, tax planning and tax advice. Tax planning and tax advice includes assistance with tax audits and appeals, tax advice related to mergers and acquisitions, and requests for rulings or technical advice from tax authorities.
(4) “All Other Fees” include all other non-audit services.
SECTION 7 – CORPORATE GOVERNANCE
GENERAL
Pursuant to National Instrument 58-101 - Disclosure of Corporate Governance Practices (“NI 58-101”), the Company is required to disclose its corporate governance practices. Corporate governance relates to the policies, structure and activities of a board of directors of a corporation, the members of which are elected by and are accountable to the Shareholders of the corporation and takes into account the role of the individual members of management who are appointed by the board of directors and who are charged with the day-today management of the corporation.
National Policy 58-201 - Corporate Governance Guidelines (“ NP 58-201 ”) establishes corporate governance guidelines which apply to all public companies. These guidelines are not intended to be prescriptive but to be used by issuers in developing their own corporate governance practices.
Corporate governance encourages establishing a reasonable degree of independence of the board of directors from executive management and the adoption of policies to ensure the board of directors recognizes the principles of good management. The Board is committed to sound corporate governance practices, as such practices are both in the interests of Shareholders and help to contribute to effective and efficient decision-making and believes the Company’s corporate governance practices are appropriate and effective for the Company given its current size.
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BOARD OF DIRECTORS
The mandate of the Board, as prescribed by the Business Corporations Act (British Columbia), is to manage or supervise the management of the business and affairs of the Company and to act with a view to the best interests of the Company. In doing so, the Board oversees the management of the Company’s affairs directly and through its committees.
The Board facilitates its exercise of independent supervision over management by ensuring that the Board is composed of a majority of directors independent of management. In determining whether a director is independent, the Board considers whether the director has a relationship which could, or could be perceived to, interfere with the director’s ability to objectively assess the performance of management. The Board, at present, is composed of six directors, the majority of whom are considered “independent” as that term is defined in applicable securities legislation. Marc Simpson is not considered independent for the purposes of NI 58-101 – Disclosure of Corporate Governance Practices by reason of this office as Chief Executive Officer and President of the Company.
The Board has appointed a corporate governance and nominating committee (the " Committee "), the current members of which are Gordon Keep (Chairman) and Jay Sujir. The Committee is responsible for overseeing and assessing the functioning of the Board and the committees of the Board and for the development, recommendation to the Board, implementation and assessment of effective corporate governance principals.
DIRECTORSHIPS IN OTHER REPORTING ISSUERS
Certain of the directors of the Company are also directors of other reporting issuers (or the equivalent) in a jurisdiction or a foreign jurisdiction as follows:
| Name of Director | Other Reporting Issuer (or the equivalent)(1) |
|---|---|
| TomGaragan | BeMetals Corp. |
| Clive T. Johnson | B2Gold Corp. BeMetals Corp. |
| Klondike Gold Corp. | |
| NG Energy International Corp. | |
| Gordon Keep | Northern Dynasty Minerals Ltd. Oceanic Iron Ore Corp. |
| Rusoro Mining Ltd. | |
| Total Helium Ltd. | |
| Roger Richer | BeMetals Corp. |
| Marc Simpson | Critical Elements Lithium Corporation |
| Audrey Capital Corporation | |
| Baltic I Acquisition Corp. | |
| Collingwood Resources Corp. | |
| EarthLabs Inc. | |
| Gotham Resource Corp. | |
| Golden Lake Exploration Inc. | |
| Jay Sujir | Intrepid Metals Corp. Kenorland Minerals Ltd. |
| KORE Mining Ltd. | |
| Kraken Energy Corp. | |
| Kutcho Copper Corp. | |
| Libero Copper & Gold Corporation | |
| Outcrop Silver & Gold Corp. | |
| Zacapa ResourcesLtd. |
Note(s):
(1) The information in the table above as to other directorships is not within the knowledge of management of the Company and has been furnished by the respective director(s).
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ORIENTATION AND CONTINUING EDUCATION
The Committee briefs all new directors with the policies of the Board, and other relevant corporate and business information. In particular, the Committee oversees an orientation program to familiarize new directors with the Company’s business and operations, including the Company's reporting structure, strategic plans, significant financial, accounting and risk issues and compliance programs and policies, management and the external auditors. The Committee oversees ongoing education for all directors.
ETHICAL BUSINESS CONDUCT
The Board has found that the fiduciary duties placed on individual directors by the Company’s governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on an individual director’s participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Company.
Under the corporate legislation, a director is required to act honestly and in good faith with a view to the best interests of the Company and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances, and disclose to the Board the nature and extent of any interest of the director in any material contract or material transaction, whether made or proposed, if the director is a party to the contract or transaction, is a director or officer (or an individual acting in a similar capacity) of a party to the contract or transaction or has a material interest in a party to the contract or transaction. The director must then abstain from voting on the contract or transaction unless the contract or transaction (i) relates primarily to their remuneration as a director, officer, employee or agent of the Company or an affiliate of the Company, (ii) is for indemnity or insurance for the benefit of the director in connection with the Company, or (iii) is with an affiliate of the Company. If the director abstains from voting after disclosure of their interest, the directors approve the contract or transaction and the contract or transaction was reasonable and fair to the Company at the time it was entered into, the contract or transaction is not invalid and the director is not accountable to the Company for any profit realized from the contract or transaction. Otherwise, the director must have acted honestly and in good faith, the contract or transaction must have been reasonable and fair to the Company and the contract or transaction be approved by the Shareholders by a special resolution after receiving full disclosure of its terms in order for the director to avoid such liability or the contract or transaction being invalid.
NOMINATION OF DIRECTORS
The Committee is responsible for identifying individuals qualified to become new Board members and recommending to the Board new director nominees for the next annual meeting of the shareholders. The Committee shall recruit and consider candidates for directors, including any candidates recommended by shareholders, having regard for the background, employment and qualifications of possible candidates.
New nominees must have a track record in general business management, special expertise in an area of strategic interest to the Company, the ability to devote the time required, shown support for the Company’s mission and strategic objectives, and a willingness to serve.
COMPENSATION
The Committee shall recommend to the Board the terms upon which directors shall be compensated, the Chair of the Board and those acting as committee chairs that adequately reflect the responsibilities they are assuming. To make its recommendation on directors’ compensation, the Committee takes into account the types of compensation and the amounts paid to directors of comparable publicly traded Canadian companies.
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COMMITTEES OF THE BOARD OF DIRECTORS
The Board of Directors has no other committees other than the Corporate Governance Committee and the Audit Committee.
ASSESSMENTS
The Committee assesses the needs of the Board and makes recommendations with respect to rules and guidelines governing and regulating the affairs of the Board including the frequency and location of Board and committee meetings, procedures for establishing meeting agendas and the conduct of meetings, the adequacy and quality of the information provided to the Board prior to and during its meetings, and the availability, relevance and timeliness of discussion papers, reports and other information required by the Board.
The Committee periodically reviews the competencies, skills and personal qualities of each existing director and the contributions made by each director to the effective operation of the Board and reviews any significant change in the primary occupation of the director.
The Board monitors the adequacy of information given to directors, communication between the Board and management and the strategic direction and processes of the Board and committees.
SECTION 8 – ADDITIONAL INFORMATION
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out information as at July 31, 2022 with respect to compensation plans under which equity securities of the Company are authorized for issuance.
EQUITY COMPENSATION PLAN INFORMATION
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights |
Weighted-average exercise price of outstanding options, warrants and rights |
Number of securities remaining available for future issuance under equity compensation plans |
|---|---|---|---|
| Equity compensation plans approved by securityholders |
3,065,000 | $0.27 | 1,161,115 |
| Equity compensation plans not approved by securityholders |
Nil | Nil | Nil |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
Other than "routine indebtedness" as defined in applicable securities legislation, none of:
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(a) the executive officers, directors, employees and former executive officers, directors and employees of the Company or any of its subsidiaries;
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(b) the proposed nominees for election as a director of the Company; or
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(c) any associates of the foregoing persons;
is or has been indebted to the Company or any of its subsidiaries or has been indebted to any other entity where that indebtedness was the subject of a guarantee, support agreement, letter of credit or other similar
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arrangement or understanding provided by the Company or any of its subsidiaries, and which was not entirely repaid on or before the date of this information circular.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
No person who has been a director, senior officer or insider of the Company, no proposed nominee for director and no associate or affiliate of any of the foregoing persons has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matters to be acted upon at the Meeting other than the election of directors or the approval of the new control person.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
For purposes of the following discussion, " Informed Person " means (a) a director or executive officer of the Company; (b) a director or executive officer of a person or company that is itself an Informed Person or a subsidiary of the Company; (c) any person or company who beneficially owns, or controls or directs, directly or indirectly, voting securities of the Company or a combination of both carrying more than 10 percent of the voting rights attached to all outstanding voting securities of the Company, other than the voting securities held by the person or company as underwriter in the course of a distribution; and (d) the Company itself if it has purchased, redeemed or otherwise acquired any of its securities, for so long as it holds any of its securities.
Except as disclosed elsewhere in this Circular or in the Notes to the Company's financial statements for the financial year ended July 31, 2022, none of:
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(d) the Informed Persons of the Company;
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(e) the proposed nominees for election as a director of the Company; or
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(f) any associate or affiliate of the foregoing persons,
has any material interest, direct or indirect, in any transaction since the commencement of the Company's financial year ended July 31, 2022 or in any proposed transaction which has materially affected or would materially affect the Company or any subsidiary of the Company.
SECTION 9 – BOARD APPROVAL
The contents of this Information Circular have been approved and the delivery of it to each Shareholder entitled thereto and to the appropriate regulatory agencies has been authorized by the Board.
DATED at Vancouver, British Columbia, this 21[st] day of October, 2022.
/s/ Marc Simpson Marc Simpson Chief Executive Officer and Director
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VANADIAN ENERGY CORP. FORM 52-110F2 AUDIT COMMITTEE CHARTER
THE AUDIT COMMITTEE'S CHARTER (the "Charter")
PURPOSE
The overall purpose of the audit committee (the "A udit Committee ") of VANADIAN ENERGY CORP. (the " Corporation ") is to ensure that the Corporation's management has designed and implemented an effective system of internal financial controls, to review and report on the integrity of the financial statements and related financial disclosure of the Corporation, and to review the Corporation's compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of financial information. It is the intention of the Corporation's board of directors (the " Board ") that through the involvement of the Audit Committee, the external audit will be conducted independently of the Corporation's management to ensure that the independent auditors serve the interests of shareholders rather than the interests of management of the Corporation. The Audit Committee will act as a liaison to provide better communication between the Board and the external auditors. The Audit Committee will monitor the independence and performance of the Corporation's independent auditors.
COMPOSITION, PROCEDURES AND ORGANIZATION
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(1) The Audit Committee shall consist of at least three members of the Board.
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(2) At least two (2) members of the Audit Committee shall be independent and the Audit Committee shall endeavour to appoint a majority of independent directors to the Audit Committee, who in the opinion of the Board, would be free from a relationship which would interfere with the exercise of the Audit Committee members' independent judgment. At least one (1) member of the Audit Committee shall have accounting or related financial management expertise. All members of the Audit Committee that are not financially literate will work towards becoming financially literate to obtain a working familiarity with basic finance and accounting practices applicable to the Corporation. For the purposes of this Charter, an individual is financially literate if he or she has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Corporation's financial statements.
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(3) The Board, at its organizational meeting held in conjunction with each annual general meeting of the shareholders, shall appoint the members of the Audit Committee for the ensuing year. The Board may at any time remove or replace any member of the Audit Committee and may fill any vacancy in the Audit Committee.
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(4) Unless the Board shall have appointed a chair of the Audit Committee, the members of the Audit Committee shall elect a chair and a secretary from among their number.
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(5) The quorum for meetings shall be a majority of the members of the Audit Committee, present in person or by telephone or other telecommunication device that permits all persons participating in the meeting to speak and to hear each other.
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(6) The Audit Committee shall have access to such officers and employees of the Corporation and to the Corporation's external auditors, and to such information respecting the Corporation, as it considers to be necessary or advisable in order to perform its duties and responsibilities.
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(7) Meetings of the Audit Committee shall be conducted as follows:
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(a) the Audit Committee shall meet at least four times annually at such times and at such locations as may be requested by the chair of the Audit Committee. The external auditors or any member of the Audit Committee may request a meeting of the Audit Committee;
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(b) the external auditors shall receive notice of and have the right to attend all meetings of the Audit Committee; and
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(c) management representatives may be invited to attend all meetings except private sessions with the external auditors.
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(8) The internal auditors and the external auditors shall have a direct line of communication to the Audit Committee through its chair and may bypass management if deemed necessary. The Audit Committee, through its chair, may contact directly any employee in the Corporation as it deems necessary, and any employee may bring before the Audit Committee any matter involving questionable, illegal or improper financial practices or transactions.
ROLES AND RESPONSIBILITIES
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(1) The overall duties and responsibilities of the Audit Committee shall be as follows:
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(a) to assist the Board in the discharge of its responsibilities relating to the Corporation's accounting principles, reporting practices and internal controls and its approval of the Corporation's annual and quarterly consolidated financial statements and related financial disclosure;
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(b) to establish and maintain a direct line of communication with the Corporation's internal and external auditors and assess their performance;
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(c) to ensure that the management of the Corporation has designed, implemented and is maintaining an effective system of internal financial controls; and
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(d) to report regularly to the Board on the fulfilment of its duties and responsibilities.
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(2) The duties and responsibilities of the Audit Committee as they relate to the external auditors shall be as follows:
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(a) to recommend to the Board a firm of external auditors to be engaged by the Corporation, and to verify the independence of such external auditors;
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(b) to review and approve the fee, scope and timing of the audit and other related services rendered by the external auditors;
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(c) review the audit plan of the external auditors prior to the commencement of the audit;
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(d) to review with the external auditors, upon completion of their audit:
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A. contents of their report;
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B. scope and quality of the audit work performed;
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C. adequacy of the Corporation's financial and auditing personnel;
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D. co-operation received from the Corporation's personnel during the audit;
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E. internal resources used;
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F. significant transactions outside of the normal business of the Corporation;
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G. significant proposed adjustments and recommendations for improving internal accounting controls, accounting principles or management systems; and
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H. the non-audit services provided by the external auditors;
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(e) to discuss with the external auditors the quality and not just the acceptability of the Corporation's accounting principles; and
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(f) to implement structures and procedures to ensure that the Audit Committee meets the external auditors on a regular basis in the absence of management.
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(3) The duties and responsibilities of the Audit Committee as they relate to the internal control procedures of the Corporation are to:
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(a) review the appropriateness and effectiveness of the Corporation's policies and business practices which impact on the financial integrity of the Corporation, including those relating to internal auditing insurance, accounting, information services and systems and financial controls, management reporting and risk management;
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(b) review compliance under the Corporation's business conduct and ethics policies and to periodically review these policies and recommend to the Board changes which the Audit Committee may deem appropriate;
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(c) review any unresolved issues between management and the external auditors that could affect the financial reporting or internal controls of the Corporation; and
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(d) periodically review the Corporation's financial and auditing procedures and the extent to which recommendations made by the internal audit staff or by the external auditors have been implemented.
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(4) The Audit Committee is also charged with the responsibility to:
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(a) review the Corporation's quarterly statements of earnings, including the impact of unusual items and changes in accounting principles and estimates and report to the Board with respect thereto;
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(b) review and approve the financial sections of:
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A. the annual report to shareholders;
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B. the annual information form, if required;
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C. annual and interim management's discussion and analysis;
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D. prospectuses;
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E. news releases discussing financial results of the Corporation; and
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F. other public reports of a financial nature requiring approval by the Board, and report to the Board with respect thereto;
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(c) review regulatory filings and decisions as they relate to the Corporation's consolidated financial statements;
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(d) review the appropriateness of the policies and procedures used in the preparation of the Corporation's consolidated financial statements and other required disclosure documents, and consider recommendations for any material change to such policies;
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(e) review and report on the integrity of the Corporation's consolidated financial statements;
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(f) review the minutes of any audit committee meeting of subsidiary companies;
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(g) review with management, the external auditors and, if necessary, with legal counsel, any litigation, claim or other contingency, including tax assessments that could have a material effect upon the financial position or operating results of the Corporation and the manner in which such matters have been disclosed in the consolidated financial statements;
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(h) review the Corporation's compliance with regulatory and statutory requirements as they relate to financial statements, tax matters and disclosure of financial information; and
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(i) develop a calendar of activities to be undertaken by the Audit Committee for each ensuing year and to submit the calendar in the appropriate format to the Board following each annual general meeting of shareholders.
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(5) The Audit Committee shall have the authority:
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(a) to engage independent counsel and other advisors as it determines necessary to carry out its duties,
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(b) to set and pay the compensation for any advisors employed by the Audit Committee; and
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(c) to communicate directly with the internal and external auditors.
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