Vaibhav Global Ltd — Proxy Solicitation & Information Statement 2025

Feb 4, 2025

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VAIBHAV GLOBAL LIMITED

Ref: VGL/CS/2025/24

Date: 04[th] February, 2025

National Stock Exchange of India Limited (NSE) Exchange Plaza, C-1, Block G, Bandra Kurla Complex, Bandra, Mumbai – 400 051 Symbol: VAIBHAVGBL

BSE Limited

Phiroze JeejeeBhoy Towers, Dalal Street, Mumbai – 400 001 Scrip Code: 532156

Subject: Notice of Postal Ballot dated 29[th] January, 2025

Dear Sir / Madam,

Pursuant to SEBI (LODR) Regulations, 2015, please find enclosed herewith Postal Ballot Notice dated 29[th] January, 2025 along with Explanatory Statement which is being sent to the Members of the Company.

The same is available on the website of the Company i.e www.vaibhavglobal.com

Further, please find below the schedule of events of postal ballot:

Event	Date	Time(IST)
Cut-off date for sending Notice to Shareholders	31stJanuary, 2025	NA
Commencement of E-voting	6thFebruary,2025	09:00 am
End of E-voting	7thMarch, 2025	05:00 pm
Declaration of results	Within 2 working days from the closure of e-voting	NA

Kindly take the same on record.

Thanking you,

Yours Truly,

For Vaibhav Global Limited

YASHASVI Digitally signed by YASHASVI PAREEK PAREEK Date: 2025.02.04 18:48:04 +05'30' (Yashasvi Pareek) Company Secretary ACS – 39220

E-69, EPIP, Sitapura Industrial Area, Jaipur-302022, Rajasthan, India • Phone: +91-141-2770648; +91-141-2771975

Regd. Office : E-69, EPIP, Sitapura Industrial Area, Jaipur-302022, Rajasthan, India • Phone: +91-141-2770648; +91-141-2771975 CIN: L36911RJ1989PLC004945 • Email: investor_relations@vaibhavglobal.com • Website: www.vaibhavglobal.com

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VAIBHAV GLOBAL LIMITED

Registered Office: E-69, EPIP, Sitapura Industrial Area, Jaipur-302022 Tel No.: +91-141-2770648; +91-141-2771975, CIN: L36911RJ1989PLC004945

Website: www.vaibhavglobal.com; Email: investor_relations@vaibhavglobal.com

POSTAL BALLOT NOTICE

To the Members of the Company,

Notice is hereby given that the resolution set out below is proposed to be passed by the members of Vaibhav Global Limited (“the Company”) by means of Postal Ballot, only by way of remote e‐voting process (“e‐voting”), pursuant to the provision of Section 110 and 108 of the Companies Act, 2013 (“the Act”), Rules 20 & 22 of the Companies (Management and Administration) Rules, 2014 (“the Rules”) and other applicable provisions of the Act and the Rules made thereunder and pursuant to General Circular Nos. 14/2020 dated 8[th] April, 2020, 17/2020 dated 13[th] April, 2020, 20/2020 dated 5[th] May, 2020, 22/2020 dated 15[th] June, 2020, 33/2020 dated 28[th] September, 2020, 39/2020 dated 31[st] December, 2020, 10/2021 dated 23[rd] June, 2021, 20/2021 dated 8[th] December, 2021, 3/2022 dated 5[th] May, 2022, 11/2022 dated 28[th] December, 2022, 09/2023 dated 25[th] September, 2023 and 09/2024 dated 19[th] September, 2024, issued by the Ministry of Corporate Affairs (“MCA Circulars”), Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”), SEBI Circulars, Secretarial Standard on General Meetings (“SS‐2”) issued by the Institute of Company Secretaries of India and other applicable laws, rules and regulations (including any statutory modification or re‐enactment thereof, for the time being in force). In compliance with the aforesaid MCA Circulars, the physical copy of Postal Ballot Notice along with Postal Ballot Form and pre‐paid business reply envelope will not be sent to the members.

The statement pursuant to Section 102(1) and other applicable provisions of the Act read with the rules setting out all material facts relating to the resolution mentioned in this Postal Ballot Notice is annexed hereto.

The Board of Directors of the Company has appointed Mr. B K Sharma, Practicing Company Secretary, as Scrutinizer to ensure that the Postal Ballot process is conducted in a fair and transparent manner.

In accordance with the MCA Circulars, members can vote only through the remote e‐voting process. Accordingly, the Company is pleased to provide remote e‐voting facility to all its members to cast their votes electronically. Members are requested to read the instructions provided in this Postal Ballot Notice so as to cast their vote electronically not later than 5:00 p.m. (IST) on Friday, 7[th] March, 2025 (the last day to cast vote electronically) to be eligible for being considered. The resolution, if passed by the requisite majority, shall be deemed to be passed on Friday, 7[th] March, 2025 i.e., the last date specified for the remote e‐voting.

The Scrutinizer will submit his report to the Chairman or Company Secretary or any other authorized person, after the completion of e‐voting. The results will be declared by the Chairman or any Director or Group CFO or Company Secretary of the Company within 2 working days from the closure of e‐voting period and will be displayed on the website of the Company i.e. www.vaibhavglobal.com and Registrar and Share Transfer Agent i.e. www.evoting.kfintech.com besides being communicated to the Stock Exchanges.

Special Business:

Item No. 1

To approve the appointment of Mr. Prakash Chandra Parwal (DIN: 00266911) as an Independent Director of the Company

To consider and, if thought fit, to pass the following resolution as a Special Resolution:

“RESOLVED THAT pursuant to the provisions of Sections 149, 152, 160 read with Schedule IV and all other applicable provisions of the Companies Act, 2013 (“the Act”) and rules made thereunder (including any statutory modification(s) or reenactment thereof for the time being in force), Regulation 17 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and other laws, rules and regulations as may be applicable from time to time and pursuant to the recommendation of Nomination, Remuneration and Compensation Committee and the Board of Directors (“the Board”), the consent of the members be and is hereby accorded for the appointment of Mr. Prakash Chandra Parwal (DIN: 00266911), who was appointed as an additional director w.e.f. 29[th] January, 2025 pursuant to the provision of Section 161(1) of the Act, as a Non-Executive Independent Director of the Company, to hold office for a term of five years commencing from 29[th] January, 2025 to 28[th] January, 2030 (both days inclusive), whose office shall not be liable to retire by rotation on such terms and conditions as determined / to be determined by the Board.”

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Vaibhav Global Limited – Postal Ballot Notice 2025

“RESOLVED FURTHER THAT the Board be and is hereby authorized to delegate all or any of the powers to any committee of directors with power to further delegate to or any other Officer(s) / Authorized Representative(s) of the Company to do all acts, deeds and things and take all such steps as may be necessary, proper or expedient to give effect to this resolution.”

Registered Office: By Order of the Board of Directors E-69, EPIP, Sitapura Industrial Area, Jaipur-302022 For Vaibhav Global Limited CIN: L36911RJ1989PLC004945 Sd/Yashasvi Pareek Place: Jaipur Company Secretary Date: 29[th] January, 2025 ACS‐39220

NOTES:

1. An Explanatory Statement pursuant to Section 102 read with Sections 2(65) and 110 of the Companies Act, 2013 (“the Act”) setting out material facts and reasons for the proposed Resolution are annexed hereto and forms part of this Postal Ballot Notice (“Notice”). All documents referred to in the Notice and accompanying Explanatory Statement shall be open for inspection at the Registered Office of the Company on all working days between 11.00 a.m. to 1.00 p.m. (IST) upto the date of the closure of the Postal Ballot.

2. In compliance with the provisions of Sections 108 and 110 of the Act and Rule 20 and 22 of the Rules, Regulation 44 of the Listing Regulations and MCA Circulars and SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 in relation to e‐voting facility provided by listed entities, SS‐2 and any amendments thereto, the Company is pleased to provide voting by electronic means (“e‐voting”) facility to the Members, to enable them to cast their votes electronically on the resolution mentioned in the Notice. The Company has engaged the services of KFin Technologies Limited (KFintech) to provide e‐voting facility to its Members. E‐voting instructions are being provided in this notice.

3. The Postal Ballot Notice is being sent to the Members in electronic form only having email addresses. Pursuant to MCA circulars, the hard copy of this Notice, Postal Ballot Form and pre‐ paid business envelope will not be sent to the Members. Accordingly, the communication of the assent or dissent of the Members would take place through e‐voting facility/system only.

4. In compliance with the MCA Circulars, the Postal Ballot Notice is being sent to the Members whose name appears in the Register of Members / List of Beneficial Owners received from National Securities Depository Limited (“NSDL”) and Central Depository Services (India) Limited (“CDSL”) as on 31[st] January, 2025 (Cut‐off date). A person who is not a member on the relevant cut‐off date should treat this notice for information purpose only.

5. The voting rights of the Members shall be in proportion to their shares of the paid‐up equity share capital of the Company, subject to the provisions of Companies Act, 2013, as on cut‐off date.

6. This Postal Ballot Notice will also be available on the Company's website at www.vaibhavglobal.com, websites of the Stock Exchanges, i.e. BSE Limited and National Stock Exchange of India Limited at www.bseindia.com and www.nseindia.com respectively, and on the website of KFin Technologies Limited (‘Kfintech’) at www.kfintech.com.

7. The Company has appointed Mr. B K Sharma (Proprietor of M/s B K Sharma & Associates), Practicing Company Secretary, as the Scrutinizer for conducting the Postal Ballot by remote e‐voting process in a fair and transparent manner. He has communicated his willingness to be appointed for the said purpose.

8. Members holding shares either in physical form or dematerialized form, as on the Cut‐Off Date i.e. Friday, 31[st] January, 2025, (including those Members who may not receive this Postal Ballot Notice due to non‐registration of their email address with KFin Technologies Limited, Registrar and Share Transfer Agents of the Company or the DPs, as aforesaid) can cast their votes electronically, in respect of the resolution as set out in the Postal Ballot Notice only through the remote e‐voting.

9. Resolution passed by the Members through Postal Ballot are deemed to have been passed as if they have been passed at a General Meeting of the Members. The Resolution, if passed by the requisite majority, shall be deemed to be passed on Friday, 7[th] March, 2025 i.e., the last date specified for the remote e‐voting.

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Vaibhav Global Limited – Postal Ballot Notice 2025

EXPLANATORY STATEMENT PURSUANT TO SECTION 102(1) OF THE COMPANIES ACT, 2013

Item No. 1

The Board of Directors of the Company, on the recommendation of the Nomination, Remuneration and Compensation (NRC) Committee, approved the appointment of Mr. Prakash Chandra Parwal (DIN: 00266911) as an Additional Director in the category of Non-Executive Independent Director w.e.f. 29[th] January, 2025 under Sections 161 and 149 of the Companies Act, 2013 (“the Act”) read with Regulation 17 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI (LODR) Regulation, 2015”) for a term of five years commencing from 29[th] January, 2025 to 28[th] January, 2030 (both days inclusive), not liable to retire by rotation, subject to the approval of the shareholders.

The Company has received the consent in writing from him to act as Director of the Company and a declaration that he is not disqualified to act as Director under Section 164(2) of the Act and meet the criteria of independence as provided in Section 149(6) of the Act and Regulation 16(1)(b) of the SEBI (LODR) Regulations, 2015 along with a confirmation that he is registered in the Independent Director’s databank. The Company has also received a declaration from him that he is not debarred from holding of office of director pursuant to any SEBI order or any other such authority.

The Board noted that Mr. Parwal, meets all the attributes/skills/capabilities required for the role as an Independent Director, as identified by the NRC Committee of the Company. Mr. Parwal, inter-alia, possesses (i) Sound business & financial knowledge and Strategic thinking; (ii) Experience span across more than 4 decades as Chartered Accountant in domestic, corporate and international taxation.; (iii) Director Technical of Jaipur Tax Tribunal Bar Association; (iv) Co-opted member of National Executive Committee of All India Federation of Tax Practitioners and; (v) Leadership quality and having sound judgement ability.

In the opinion of the Board, Mr. Prakash Chandra Parwal meets all the terms and conditions required for appointment of independent director as specified in the Act/Regulations and he is independent of the management. The Company has received a notice in writing pursuant to Section 160 of the Act from a Member proposing his candidature for the appointment as an Independent Director of the Company.

Pursuant to SEBI (LODR) Regulations, 2015, the approval of shareholders for the appointment of a director shall be taken at the next general meeting or within a time period of three months from the date of appointment, whichever is earlier. Accordingly, it is proposed to seek approval of shareholders of the Company by way of a Special Resolution through Postal Ballot for the appointment of Mr. Prakash Chandra Parwal as a Non-Executive Independent Director of the Company for a first term of five years commencing from 29[th] January, 2025 to 28[th] January, 2030 (both days inclusive), not liable to retire by rotation, on such terms and conditions as determined/to be determined by the Board.

The Board recommends the Resolution set out at Item No. 1 of the Notice for the approval of the members as a Special Resolution.

The brief profile, specific areas of his expertise and other information as required under SEBI (LODR) Regulations, 2015 and SS – 2, is provided as annexure to the notice. The terms and conditions of appointment of Director would be available for electronic inspection between 11.00 A.M. and 1.00 P.M. (IST) on all working day of the Company, except holiday, upto the date of the closure of the Postal Ballot. Members seeking to inspect such document can send an E-mail to investor_relations@vaibhavglobal.com

No Director, Key Managerial Personnel and their relatives, except appointee himself, is in any way, concerned or interested in the resolution.

Registered Office: By Order of the Board of Directors E-69, EPIP, Sitapura Industrial Area, Jaipur-302022 For Vaibhav Global Limited CIN: L36911RJ1989PLC004945 Sd/Yashasvi Pareek Place: Jaipur Company Secretary Date: 29[th] January, 2025 ACS‐39220

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Vaibhav Global Limited – Postal Ballot Notice 2025

ANNEXURE TO THE NOTICE

The brief profile, specific areas of expertise and other information of Director seeking appointment

Name	Mr. Prakash Chandra Parwal(DIN: 00266911)
Date of Birth	10/04/1960
Brief Resume, Qualifications, Experience and expertise in specific functional areas	Mr. Prakash Chandra Parwal is a seasoned Chartered Accountant with over four decades of expertise in domestic, corporate, and international taxation. He secured 36thAll India Rank in the CA exams (May 1983). His experience includes regular appearances before the Income Tax Appellate Tribunal, Interim Board of Settlement Commission, and handling complex Income Tax Searches and Survey matters. He assisted various MNCs and Indian groups in addressing their tax structuring, tax advisory and litigation management involving cross border transactions. He is associated with M/s Kalani & Co. Chartered Accountants at Jaipur since 1985 andpresentlyManagingPartner of the firm since 2015.
Disclosure of relationships with Directors/KMP	None
Date of first appointment on the Board	29thJanuary, 2025
Date of current appointment	29thJanuary, 2025
Terms and Conditions of Appointment including Remuneration proposed to be paid	Term of Appointment– Appointment as an Independent Director not liable to retire by rotation for a first term of five years commencing from 29thJanuary, 2025 to 28thJanuary, 2030 (both days inclusive) Proposed Remuneration– Sitting fees for attending the meetings of the Board and / or committees,if anywithin the limitsprescribed under the Companies Act,2013
Remuneration last drawn (in FY 2023-24 including sitting fees, if any)	Not Applicable
Number of meetings of the Board attended during the financial year (FY 2024‐25)	1
Directorships held in other public Companies (excluding foreign & section 8 companies)*	None
Memberships / Chairmanships of committees across companies	Chairman of Audit Committee, Stakeholders Relationship Committee, Nomination, Remuneration & Compensation Committee and Risk Management Committee in Vaibhav Global Limited
Resigned in the listed entityinpast threeyears*	None
No. of shares held in the Company including shareholding as beneficial owner*	NIL
Skills and capabilities required for the role and the manner in which such requirements are Met	Business acumen, strategic thinking, leadership skills, financial knowledge, relevant business experience, board services and governance, judgement, ability, effective participation and other diversity.

*As per disclosures received from the Director

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Vaibhav Global Limited – Postal Ballot Notice 2025

General instructions and other information relating to E‐voting are as under:

1. A person whose name is recorded in the register of members or in register of beneficial owners maintained by the depositories as on Friday, 31[st] Januray, 2025 (cut‐off date) only shall be entitled to avail the facility of e‐voting.

2. Any Member, who has not received the User ID and Password, may obtain the same in the following manner:

3. a) If the mobile number of the shareholder is registered against Folio No/DP ID Client ID, the shareholder may send SMS: MYEPWDE‐voting Event Number + Folio No. or DP ID Client ID to +91 9212993399.

Example for NSDL: MYEPWD IN12345612345678 Example for CDSL: MYEPWD 1402345612345678 Example for Physical: MYEPWD XXX1234567890

• b) If e‐mail address or mobile no. of the shareholder is registered against Folio No./DP ID Client ID, then on the home page of https://evoting.kfintech.com, the shareholder may click “Forgot password” and enter Folio No. or DP ID Client ID and Permanent Account Number (“PAN”) to generate a password.

• c) Shareholders may call KFintech’s toll free number 1‐800‐3454‐001.

• d) Shareholders may send an e‐mail request to evoting@kfintech.com and einward.ris@kfintech.com If the shareholder is already registered with the KFintech’s evoting platform, such shareholder can use his/her existing User ID and password for casting the vote through e‐voting.

• The e‐voting facility will be available during the following period:

• a) Commencement of e‐voting: From 9.00 a.m. (IST) on Thursday, 6[th] February, 2025

• b) End of e‐voting: At 5.00 p.m. (IST) on Friday, 7[th] March, 2025 (both days inclusive)

The e‐voting will not be allowed beyond the aforesaid date and time and the e‐voting module shall be disabled by KFintech upon expiry of the aforesaid period.

1. Instructions for Remote E-voting are as under:

- Step 1: Login method for remote e Voting for Individual shareholders holding securities in demat mode

Type of shareholders

Login Method

Individual Shareholders holding securities in demat mode with NSDL

1.User already registered for IDeAS facility: I. Visit URL:https://eservices.nsdl.com II. Click on the “Beneficial Owner” icon under “Login” under ‘IDeAS’ section. III. On the new page, enter User ID and Password. Post successful authentication, click on “Access to e-Voting” IV. Click on company name or e-Voting service provider and you will be re-directed to e- Voting service provider website for casting the vote during the remote e-Voting period. 2.User not registered for IDeAS e-Services I. To register click on link :https://eservices.nsdl.com II. Select “Register Online for IDeAS” or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp III. Proceed with completing the required fields. IV. Follow steps given in points 1 3.Alternatively by directly accessing the e-Voting website of NSDL I. Open URL:https://www.evoting.nsdl.com/ II. Click on the icon “Login” which is available under ‘Shareholder/Member’ section. III. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number held with NSDL), Password / OTP and a Verification Code as shown on the screen. IV. Post successful authentication, you will requested to select the name of the company and the e-Voting Service Provider name, i.e. KFintech. V. On successful selection, you will be redirected to KFintech e-Voting page for casting your vote during the remote e-Voting period.

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Vaibhav Global Limited – Postal Ballot Notice 2025

Individual Shareholders holding securities in demat mode with CDSL

1. Existing user who have opted for Easi / Easiest I. Visit URL: www.cdslindia.com II. Click on New System Myeasi III. Login with your registered user id and password. IV. The user will see the e-Voting Menu. The Menu will have links of ESP i.e. KFintech e- Voting portal. V. Click on e-Voting service provider name to cast your vote. 2.User not registered for Easi/Easiest I. Option to register is available at II. www.cdslindia.comProceed with completing the required fields. III. Follow the steps given in point 1 3.Alternatively, by directly accessing the e-Voting website of CDSL I. Visit URL:https://evoting.cdslindia.com/Evoting/EvotingLogin II. Provide your demat Account Number and PAN No. III. System will authenticate user by sending OTP on registered Mobile & Email as recorded in the demat Account. IV. After successful authentication, user will be provided links for the respective ESP, i.e KFintechwhere the e- Votingis inprogress.

Individual Shareholder login through their demat accounts / Website of Depository Participant

I. You can also login using the login credentials of your demat account through your DP registered with NSDL /CDSL for e-Voting facility. II. Once logged-in, you will be able to see e-Voting option.Once you click on e-Voting option, you will be redirected to NSDL / CDSL Depository site after successful authentication, wherein you can see e-Voting feature. III. Click on options available against company name or e-Voting service provider – Kfintechand you will be redirected to e-Voting website ofKFintechfor casting your vote during the remote e-Voting period without any further authentication.

Important note: Members who are unable to retrieve User ID / Password are advised to use Forgot user ID and Forgot Password option available at respective websites.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL.

Login type Securities held with NSDL Securities held with CDSL	Helpdesk details
	Please contact NSDL helpdesk by sending a request atevoting@nsdl.co.inor call at toll free no.:1800 1020 990and1800 22 44 30
	Please contact CDSL helpdesk by sending a request at helpdesk.evoting@cdslindia.com or contact at022- 23058738or022-23058542-43

- ’ Step 2: Login method for e Voting for shareholders other than Individual s shareholders holding securities in demat mode and shareholders holding Securities in Physical mode

• (A) Members whose email IDs are registered with the Company/ Depository Participants (s), will receive an email from KFintech which will include details of E-Voting Event Number (EVEN), USER ID and password. They will have to follow the following process:

• i. Launch internet browser by typing the URL: evoting.kfintech.com

• ii. Enter the login credentials (i.e. User ID and password). In case of physical folio, User ID will be EVEN (E-Voting Event Number) 8629, followed by folio number. ~~I~~ n case of Demat account, User ID will be your DP ID and Client ID. However, if you are already registered with KFintech for e-voting, you can use your existing User ID and password for casting the vote.

• iii. After entering these details appropriately, click on “LOGIN”.

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Vaibhav Global Limited – Postal Ballot Notice 2025

• iv. You will now reach password change Menu wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A- Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$, etc.,). The system will prompt you to change your password and update your contact details like mobile number, email ID etc. on first login. You may also enter a secret question and answer of your choice to retrieve your password in case you forget it. It is strongly recommended that you do not share your password with any other person and that you take utmost care to keep your password confidential.

• v. You need to login again with the new credentials.

• vi. On successful login, the system will prompt you to select the “EVEN” i.e., ‘Vaibhav Global Limited Postal Ballot” and click on “Submit”

• vii. On the voting page, enter the number of shares (which represents the number of votes) as on the Cut-off Date under “FOR/AGAINST” or alternatively, you may partially enter any number in “FOR” and partially “AGAINST” but the total number in “FOR/AGAINST” taken together shall not exceed your total shareholding as mentioned herein above. You may also choose the option ABSTAIN. If the Member does not indicate either “FOR” or “AGAINST” it will be treated as “ABSTAIN” and the shares held will not be counted under either head.

• viii. Members holding multiple folios/demat accounts shall choose the voting process separately for each folio/ demat accounts.

• ix. Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote on any specific item, it will be treated as abstained.

• x. You may then cast your vote by selecting an appropriate option and click on “Submit”.

• xi. A confirmation box will be displayed. Click “OK” to confirm else “CANCEL” to modify. Once you have voted on the resolution (s), you will not be allowed to modify your vote. During the voting period, Members can login any number of times till they have voted on the Resolution(s).

• xii. Corporate/Institutional Members (i.e. other than Individuals, HUF, NRI etc.) are also required to send scanned certified true copy (PDF Format) of the Board Resolution/Authority Letter etc., authorizing its representative to cast its vote through remote e-voting. Together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer at email id bksharma162@gmail.com with a copy marked to evoting@kfintech.com The scanned image of the above-mentioned documents should be in the naming format “Vaibhav Global Limited Postal Ballot 2025”

• In case of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and e‐Voting User manual for Shareholders available at the "Downloads" section of https://evoting.kfintech.com or contact Mrs. Rajitha Cholleti, Vice President at KFin Technologies Limited, Unit: Vaibhav Global Limited, Selenium Tower B, Plot No. 31 & 32, Gachibowli, Financial District, Nanakramguda, Serilingampally, Hyderabad ‐ 500 032, Telangana, India or at einward.ris@kfintech.com and evoting@kfintech.com or call KFin's Toll free No. 1‐800‐3454‐001 for any further clarifications.

Procedure for Registration of email and Mobile: securities in physical mode

Physical shareholders are hereby notified that based on SEBI Circular number: SEBI/HO/MIRSD/MIRSD-PoD1/P/CIR/2023/37, dated March 16[th] , 2023, All holders of physical securities in listed companies shall register the postal address with PIN for their corresponding folio numbers. It shall be mandatory for the security holders to provide mobile number. Moreover, to avail online services, the security holders can register e-mail ID. Holder can register/update the contact details through submitting the requisite ISR 1 form along with the supporting documents.

ISR 1 Form can be obtained by following the link: https://ris.kfintech.com/clientservices/isc/default.aspx

ISR Form(s) and the supporting documents can be provided by any one of the following modes.

• a) Through ‘In Person Verification’ (IPV): the authorized person of the RTA shall verify the original documents furnished by the investor and retain copy(ies) with IPV stamping with date and initials; or

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Vaibhav Global Limited – Postal Ballot Notice 2025

• b) Through hard copies which are self-attested, which can be shared on the address below; or

Name	KFIN Technologies Limited
Address	Selenium Building, Tower-B, Plot No 31 & 32, Financial District, Nanakramguda, Serilingampally, Hyderabad, Rangareddy, Telangana India - 500 032

• c) Through electronic mode with e-sign by following the link: https://ris.kfintech.com/clientservices/isc/default.aspx#

Detailed FAQ can be found on the link: https://ris.kfintech.com/faq.html

For more information on updating the email and Mobile details for securities held in electronic mode, please reach out to the respective DP(s), where the DEMAT a/c is being held.

*End*

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Vaibhav Global Limited – Postal Ballot Notice 2025