United Van Der Horst Ltd. — AGM Information 2021

Sep 27, 2021

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Date: September 27, 2021 To,

BSE Limited

Listing Compliance P J Tower, Dalal Street, Mumbai- 400 001 Scrip Code: 522091

Sub: Disclosure of Events/Information – 34[th] Annual General Meeting of the Company held on Monday, September 27, 2021 through Video Conferencing (“VC”)/Other Audio-Visual Means (“OAVM”)

Dear Sir,

Pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose the proceedings of the 34[th] Annual General Meeting held on Monday, September 27, 2021 at 03:00 p.m. (commenced at 3:08 p.m.) through Video Conferencing (“VC”)/Other Audio-Visual Means (“OAVM”).

Kindly take the above intimation in your record. Thanking you. Yours faithfully,

For United Van Der Horst Limited

Akshay Digitally signed by Akshay Ashokan Ashokan Veliyil Date: 2021.09.27 Veliyil 20:39:21 +05'30'

Akshay Veliyil DIN: 07826136 Director

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Proceedings of 34[th] Annual General Meeting of United Van Der Horst Limited

The 34[th] Annual General Meeting (“the Meeting OR 34[th ] AGM”) of the Members of United Van Der Horst Limited (“the Company / UVDHL”) was held on Monday, September 27, 2021 through Video Conferencing (“VC”)/Other Audio-Visual Means (“OAVM”) pursuant to General Circular No.14/2020 dated April 08, 2020, General Circular No. 17/2020 dated April 13, 2020, Circular No. 20/2020 dated May 5, 2020 and General Circular No. 02/2021 dated January 13, 2021,respectively issued by the Ministry of Corporate Affairs (“MCA Circulars”) and Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May 12, 2020 and Circular No. SEBI/HO/CFD/CMD2/CIR/P/2021/11 dated January 15, 2021 issued by the Securities and Exchange Board of India (“SEBI Circulars”) and in compliance with the provisions of the Companies Act, 2013 (“Act”) and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“Listing Regulations”).The meeting commenced at 3:08p.m.

Mr. Dharan Gudhka, Company Secretary of the Company welcomed all the Directors and the shareholders of the Company to the 34[th] AGM of the Company.

As unwillingness to act as a Chairman of this Annual General Meeting expressed by Mr. Jagmeet Singh Sabharwal Chairman of the company due to his health issue, Mr. Akshay Veliyil Non-Executive Director of the company has been decided to chair the Annual General Meeting by the board. He chaired the proceedings of the 34th AGM of the Company.

DIRECTORS AND KMP’S IN ATTENDANCE:

Mr. Jagmeet Singh Sabharwal- Managing Director attended meeting through video conference from Bandra Office. Mr. Akshay Ashokan Veliyil -Non-Executive Director attended the meeting through video conference from Thane Office. Ms. Aditi Patil, Independent Director attended meeting through video conference from her residence at Dombivli. Mr. Kalpesh Shah - Chief Financial Officer attended the meeting through video conference from Thane Office.

Mr. Sarbjit Singh Chaudhary, Independent Director and Chairperson of the Audit Committee has expressed his unwillingness to attend the meeting as well as authorised Ms. Aditi Sanjay Patil, Independent Director and member of Audit Committee to attend the meeting on his behalf.

Mr. Dharan Gudhka- Company Secretary had joined the meeting through video conference from Thane Office.

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OTHER REPRESENTATIVES:

Mr. Shashank Ghaisas, Partner of M/s. AVS & Associates, Practicing Company Secretaries, Secretarial Auditor of the Company and Scrutinizer for 34[th] AGM, Mr. Kalpen Chokshi, Partner of M/s. C K S P & CO. LLP, Statutory Auditor of the Company, Mr. Nikunj Parekh of M/s. Nikunj J. Parekh & Co, Internal Auditor of the Company were also present in the Meeting through video conference.

MEMBERS PRESENT:

36 Members attended the meeting through VC.

PROCEEDINGS IN BRIEF:

Mr. Dharan Gudhka welcomed all the Directors and Shareholders of the Company to the 34[th ] AGM.

After introduction of each director, the requisite quorum being present, the chairman called the Meeting to order.

Mr. Akshay Ashokan Veliyil requested Mr. Dharan Gudhka, Company Secretary of the Company to explain the statutory and general instructions to the shareholders for attending the meeting and for further continuing the meeting.

Mr. Dharan Gudhka, Company Secretary of the Company then requested the Chairman to take over the further proceedings.

The Chairman gave the brief of financial performance of the Company for the Financial Year 2020-2021 and also placed his gratitude towards the Board for their support to the Company. He also acknowledged the hard work of the Management, Workers, Sales Departments and other stakeholders for the Company.

The Notice convening 34[th] AGM as a part of Annual Report for the financial year 2020-21 and report of statutory auditors were taken as read. Company Secretary also informed the member that, observations of statutory auditor are self-explanatory and management reply on the same has been provided in the Board Report of the Company and there are no qualifications in the reports of the Secretarial Auditors and therefore, report of Secretarial auditors are taken as read.

MoA & AoA, Register of Directors and Key Managerial Personnel (including their shareholding) maintained under Section 170, the Register of Contracts maintained under section 189 of the Companies

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Act, 2013 & Auditor Certificate for proposed preferential issue as per SEBI (ICDR) Regulations, 2018 has

been made available electronically for inspection by the members during the AGM. Members seeking to inspect such documents can also send their request to uvdhl29@gmail.com

Since the AGM is being held through video conference and resolutions mentioned in the notice convening this AGM have been already put to vote through remote e-voting, there will be no proposing and seconding of resolutions.

The following items of business as set out in the Notice convening the 34[th] AGM were recommended for consideration, approval & adoption of the shareholders.

No.	Details of Proposed Business	Resolution Required
1.	Adoption of Audited Standalone Financial Statements of the Company for the financial year ended 31stMarch, 2021 including audited Balance Sheet as at 31stMarch, 2021 and the statement of Profit & Loss A/c for the year ended on that date and the Report of the Board of Directors and Auditors thereon.	Ordinary Resolution
2.	Appointment of Director in place of Mr. Jagmeet Singh Sabharwal (DIN: 00270607), who retires by rotation and, being eligible, offers himself for re-appointment.	Ordinary Resolution
3.	Issue of Equity Shares on a Preferential and Private Placement Basis to Promoter of the Company.	Special Resolution
4.	Approval the limits for the Loans, Guarantee/Security and Investment by the Company in terms of the provisions Section 186 of the Companies Act,2013.	Special Resolution

After that, Mr. Dharan Gudhka then informed the members about the following:

• a) E-voting on the Insta Meet/Link Intime platform would continue for another 15 minutes to enable the members to cast their votes who have not casted their votes through remote e-voting;

• b) Appointment of Mr. Shashank Ghaisas, Practicing Company Secretary as a Scrutinizer for scrutiny of the votes cast through the remote e-voting platform and electronic voting at the 34[th] AGM;

• c) E-voting results along with the Consolidated Scrutinizer's Report would announce within 48 hours after conclusion of the AGM and the same would be intimated to the Stock Exchange and also be uploaded on the website of the Company and Insta Meet/Link Intime platform.

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Mr. Dharan Gudhka, thereafter, thanked all the members for their participation at the AGM. The meeting concluded at 03:36 p.m.

This is for your information and record. For United Van Der Horst Limited

Akshay Digitally signed by Akshay Ashokan Ashokan Veliyil Date: 2021.09.27 Veliyil 20:39:54 +05'30' Akshay Veliyil DIN: 07826136 Director

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