Pre-Annual General Meeting Information • Apr 26, 2013
Pre-Annual General Meeting Information
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Unofficial translation from the German language – only the German language version is legally binding
to the shareholders of UNIQA Versicherungen AG with its corporate seat in Vienna of the
14th ordinary Annual General Meeting
that will take place on Monday, 27 May 2013, 10 a.m.,
at UNIQA Tower, A-1029 Vienna, Untere Donaustraße 21, ground floor, Platinum
management board and/or executives or exclusively for members of the management board and/or executives, in each case of the Company and, if applicable, its affiliated companies; or
and, subject to approval by the supervisory board, to determine the type of the new shares (bearer or registered shares), the issue price and the other terms of issue (authorized capital), and resolution on the amendment of § 4 (3) of the Company's articles of association pursuant to the resolution on authorized capital.
The following documents are available at the Company's registered office at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower:
(v) Report by the supervisory board for the financial year 2012 pursuant to Section 96 AktG;
(vi) Report by the management board pursuant to Section 170 (2) AktG in conjunction with Section 153 (4) AktG and pursuant to Section 65 (1b) AktG in conjunction with Section 153 (4) AktG;
This notice of the 14th ordinary Annual General Meeting of the Company and the documents referred to in items (i) to (viii) above may be obtained free of charge from the date of publication of this notice from the Company at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower, Investor Relations, and are also available on the Company's website (www.uniqagroup.com) at Investor Relations/Annual General Meeting. In addition, the Company's website provides forms for the granting and revoking of proxies pursuant to Section 114 AktG.
Pursuant to Section 109 AktG, shareholders who together hold 5 % of the share capital may request in writing that items be put on the agenda and published. Any such item so requested must be accompanied by a proposal for a resolution and an explanatory statement. The applicants must have held their shares for at least three months prior to their request. Such request must be received by the Company not later than on the 21st day prior to the Annual General Meeting, hence on or before 6 May 2013. Such request must be issued in writing and sent to the Company's address at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower, Investor Relations.
Pursuant to Section 110 AktG, shareholders who together hold 1 % of the share capital may send to the Company proposals for a resolution in text form in respect of each item on the agenda and request that such proposals, including the names of the requesting shareholders, the reasons to be given for the request and a statement by the management board or the supervisory board, if any, be made available on the Company's website. The request must be issued in writing and sent to the Company by mail at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower, Investor Relations, or by fax at +43 1 211 75 79 3773 or by email at [email protected]; if sent by email, the request must be attached to the email in text form (e.g. as pdf). The request will be considered if received by the Company not later than on the 7th business day prior to the Annual General Meeting, i.e. on or before 15 May 2013. If a request concerns a proposal for the election of a member of the supervisory board, the reasoning is replaced by a statement issued by the proposed person pursuant to Section 87 (2) AktG.
Pursuant to Section 118 AktG, at request, every shareholder must be provided with information about the Company's affairs at the Annual General Meeting, where such information is required to properly evaluate an item on the agenda. Information may be withheld, where such information, based on sound business judgment, is likely to cause a significant drawback to the Company or any of its affiliated companies or where the provision of such information would constitute a criminal offence.
Shareholder rights which are linked to a minimum holding of shares during a certain period of time may be exercised only if the shareholder(s) submit(s) a deposit certificate pursuant to Section 10a AktG to prove its (their) capacity as a shareholder during the relevant period.
Any further information about shareholder rights pursuant to Sections 109, 110 and 118 AktG is available on the Company's website (www.uniqagroup.com) at Investor Relations/Annual General Meeting.
Pursuant to Section 111 (1) AktG, the right to attend the Annual General Meeting and to exercise shareholder rights depends on the shares held at the end of the tenth day prior to the Annual General Meeting (record date). Only shareholders who were shareholders at the end of the tenth day prior to the Annual General Meeting (record date) may attend the Annual General Meeting and exercise their shareholder rights. The record date is 17 May 2013, 24.00 hours (Vienna time).
In case of bearer shares deposited with a custodian, proof of capacity as a shareholder on the record date is furnished to the Company by a deposit certificate pursuant to Section 10a AktG, which certificate must be received by the Company no later than on the third business day prior to the Annual General Meeting, hence on or before 22 May 2013, by mail at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower, Investor Relations, or by fax at +43 1 211 75 79 3773. Contrary to Section 10a (3), second sentence, AktG, the Company does not accept deposit certificates and statements pursuant to Section 114 (1), fourth sentence, AktG via an international, highly secure communication system (such as SWIFT) which allows for an unequivocal identification of its users. This regulation is valid until 31 December 2013 inclusive and available on the Company's website. The deposit certificate as defined in Section 10a AktG must be issued by the custodian bank having its registered office in a Member State of the European Economic Area or in a full member state of the OECD. If the deposit certificate is to prove current capacity as a shareholder, it must not be older than seven days when presented to the Company. The Company accepts deposit certificates in the German and English languages.
In case of bearer shares not deposited with a custodian, a written certificate by an Austrian notary public is sufficient. Such certificate must be received by the Company at one of the above addresses on or before 22 May 2013. A certificate in relation to bearer shares not deposited with a custodian shall include the information provided in Section 10a (2) AktG, except that the number of the securities account need not be indicated.
The deposit certificate must be issued by the shareholder's custodian bank and must, in any case, including the following information:
Shares are not blocked as a result of shareholders registering for the Annual General Meeting and/or presenting a deposit certificate. Shareholders may continue to freely dispose of their shares even after registration and/or presentation of a deposit certificate.
Every shareholder who may participate in the Annual General Meeting may appoint an individual or a legal entity as proxy. The Company itself or a member of the management board or of the supervisory board may exercise the voting right as proxy holder only if a shareholder issued express instructions as to how to vote on the individual items on the agenda. Proxy must be granted to a certain person in text form. Every shareholder may use the forms provided by the Company on its website (www.uniqagroup.com) at Investor Relations/Annual General Meeting. Shareholders are not obliged to use such forms.
If requested, shareholders may appoint Dr. Michael Knap, Vice-President of Interessenverband für Anleger (IVA), A-1130 Vienna, Feldmühlgasse 22, as independent proxy exercising their voting rights at the Annual General Meeting. Special forms to grant and revoke proxies are available on the Company's website (www.uniqagroup.com) at Investor Relations/Annual General Meeting. Any proxyrelated costs are borne by the Company. All other costs, including, but not limited to, bank charges for the deposit certificate or cost of postage, must be borne by the shareholder. In addition, shareholders may directly get in touch with Dr. Michael Knap at +43-664-2138740 or by email at mi[email protected]. Even if proxy is granted to the independent IVA proxy holder, the proxy must be sent to the Company as described below. The Company will provide IVA with copies of the proxies. Any instructions concerning the exercise of voting rights must be issued directly to Dr. Michael Knap. Please note that Dr. Michael Knap does not accept any instructions to speak, to ask questions, to file motions or to raise objections against resolutions of the Annual General Meeting.
A shareholder's proxy must be sent to and retained by the Company. A proxy must be received by the Company no later than on 24 May 2013, 4 p.m. (last business day prior to the Annual General Meeting), by mail at A-1029 Vienna, Untere Donaustraße 21, UNIQA Tower, Investor Relations, or by fax at +43 1 211 75 79 3773 or by email at [email protected]. If sent by email, the proxy must be attached to the email in text form (e.g. as pdf).
On the day of the Annual General Meeting, the proxy may be handed over only personally upon registration for the Annual General Meeting at the venue of the meeting.
At request, the proxy form provided on the Company's website will be sent by mail.
If a shareholder has granted proxy to his or her custodian bank (Section 10a AktG), the custodian bank, in addition to issuing a deposit certificate, must only state that it was granted proxy.
The above provisions governing the granting of proxies apply by analogy to a revocation of proxies.
The distribution of voting cards for the Annual General Meeting starts at 9 a.m. on the day of the Annual General Meeting. Shareholders and their proxies are asked to bring an official ID document for identification purposes. The Company reserves the right to verify the identities of the persons (shareholders and their proxies) appearing at the Annual General Meeting. If identification is not possible, shareholders and their proxies may be refused access and to attend the Annual General Meeting.
On the date of convening the Annual General Meeting, the Company's share capital amounts to EUR 214,247,900.00, divided into 214,247,900 no par value shares. Each no par value share grants one vote. On the date of convening the Annual General Meeting, the Company holds 819,650 own shares. On the date of convening the Annual General Meeting, the total number of shares entitled to participate in and vote at the Annual General Meeting is 213,428,250. There are no different classes of shares.
Vienna, April 2013 The Management Board of UNIQA Versicherungen AG
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