Proxy Solicitation & Information Statement • Mar 26, 2021
Proxy Solicitation & Information Statement
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LIMITED LIABILITY COMPANY Registered Office: Broekstraat 31 rue du Marais - 1000 Brussels VAT BE 0401.574.852 RLE Brussels
Given the exceptional situation related to the coronavirus and the measures taken by the authorities restricting gatherings, the proxy holder appointed under the proxies shall exclusively be UMICORE or any other person designated by UMICORE.
As indicated in the convening notice, instead of using this proxy, shareholders may use the AGM+ platform to complete and submit their proxy electronically. In this case, in order to be valid, the proxy must be submitted directly on the AGM+ platform by 23 April 2021 at the latest, in the manner described in the convening notice, using the form available on the AGM+ platform.
The undersigned:
| Name: First name: |
……………………………………………………………… ……………………………………………………………… |
|---|---|
| Domicile: | ……………………………………………………………… |
| ……………………………………………………………… | |
| or | |
| Company name: | ……………………………………………………………… |
| Company form: | ……………………………………………………………… |
| Registered office: | ……………………………………………………………… ……………………………………………………………… |
| Represented by: | ……………………………………………………………… |
| (name/first name/capacity) | ……………………………………………………………… |
| Owner / usufructuary of |
…………… | shares of UMICORE |
|---|---|---|
| (quantity) |
hereby appoints as special proxy holder, UMICORE, or any other person designated by UMICORE, as the case may be, and, to this end, grants proxy, with right of substitution, to take part in the deliberations of the ordinary and special general meetings to be held on Thursday 29 April 2021, at 5.00 p.m., for the purpose of voting on the items of the agenda (and any other shareholders' meetings which may subsequently be held with the same agenda, in the event that the above meetings are postponed, reconvened or suspended).
Pursuant to Article 7:143, §4 of the Belgian Code of Companies and Associations, UMICORE or any person designated by UMICORE, acting as proxy holder of the shareholder, is in a situation of conflict of interest and, therefore, he/she may only cast a vote for and on behalf of the shareholder if he/she obtains specific voting instructions for each item on the agenda. UMICORE therefore urges you to express a specific voting instruction by ticking one box for each item on the agenda.
If you fail to tick the box for an item on the agenda, the proxy holder will abstain on this item. If, for whatever reason, there is insufficient clarity with regard to the instructions given, the proxy holder will always abstain in relation to the resolution(s) concerned.
In the event that shareholders, in accordance with Article 7:130 of the Companies and Associations Code, exercise their right to request the inclusion of items on the agenda and/or to submit resolution proposals regarding existing agenda items or items to be included on the agenda, proxies notified prior to the publication of the amended agenda will remain valid for the agenda items they cover. UMICORE will also make the amended agenda and an amended proxy form available on its website (www.umicore.com) by 14 April 2021 at the latest, in order to allow shareholders who wish to do so to give specific voting instructions on the new agenda items and/or new/alternative resolution proposals.
In the event that new/alternative resolution proposals are submitted on existing agenda items after the notified proxies, the proxy holder shall abstain from voting on the new/alternative resolution proposals. In this case, however, shareholders will have the possibility to return a new proxy to UMICORE, by means of the amended proxy form mentioned in the previous paragraph.
| AGENDA AND VOTING INSTRUCTIONS |
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|---|---|---|
| Item 2 Approval of the remuneration report |
||
| First resolution | ||
| Proposed resolution: | ||
| - | Approving the remuneration report for the financial year ended on 31 December 2020 included in the annual report of the supervisory board. |
as |
| YES | NO | ABSTAIN |
| Item 3 Approval of the statutory annual accounts for the financial year ended on 31 December 2020 including the proposed allocation of the result Second resolution |
||
| Proposed resolution: | ||
| - Approving the statutory annual accounts for the financial year ended on 31 December 2020 showing a profit for the financial year in the amount of EUR 86,475,546.59. |
||
| - Taking into account: (1) the profit (2) the previous financial year: (3) |
of the 2020 financial year: the profit carried forward from the allocations to and releases from the unavailable reserve related to the movements in the own shares |
EUR 86,475,546.59 EUR 471,861,690.64 |
| in 2020: |
EUR -24,219,750.71 |
(4) the interim dividend paid out in August 2020: EUR -60,146,047.50 the result to be appropriated stands at EUR 473,971,439.02
- Approving the proposed appropriation of the result including the payment of a gross dividend of EUR 0.75 per share (*). Considering the gross interim dividend of EUR 0.25 per new share paid in August 2020, a balance gross amount of EUR 0.50 per share (*) will be paid on Wednesday 5 May 2021.
(*) The actual gross dividend amount (and, subsequently, the balance amount) per share may fluctuate depending on possible changes in the number of own shares held by the company between Thursday 29 April 2021 (i.e. the date of the ordinary shareholders' meeting) and Friday 30 April 2021 at Euronext Brussels closing time (i.e. the date entitling the holder of Umicore shares to the dividend (balance) relating to the financial year ended on 2020). The own shares are not entitled to a dividend.
Third resolution
The profit premium will be granted pro rata temporis in accordance with the actual work performance during the financial year 2020. For part-time work performance, as well as for employees who joined Umicore Belgium during the past financial year and in the event of voluntary or involuntary suspension of the employment contract during the past financial year, no proratisation will be applied.
The following employees of Umicore Belgium will not receive a profit premium: (i) the employees whose employment contract was suspended during the whole financial year 2020 due to incapacity for work and who during the same financial year were not entitled to the legally guaranteed wage, (ii) the employees whose employment contract was suspended during the entire 2020 financial year due to time credit, (iii) the employees whose employment contract was terminated during the 2020 financial year due to dismissal for serious cause on the part of the employee, and (iv) the employees whose employment contract was terminated during the 2020 financial year due to resignation by the employee him/herself, unless the employee resigned to take up his or her statutory pension or early retirement.
| Fourth | resolution |
|---|---|
- Granting discharge to the members of the supervisory board for the performance of their mandate during the financial year ended on 31 December 2020.
YES NO ABSTAIN
| Item 7 | |
|---|---|
| Discharge to the statutory auditor |
Fifth resolution
- Granting discharge to the statutory auditor for the performance of his mandate during the financial year ended on 31 December 2020.
| YES | NO | ABSTAIN | |
|---|---|---|---|
| Item 8 Supervisory board composition |
|||
| Sixth resolution |
|||
| Proposed resolution: - |
Re-electing Mr Thomas Leysen as member of the supervisory board for a period of three years expiring at the end of the 2024 ordinary shareholders' meeting. |
||
| YES | NO | ABSTAIN | |
| Seventh resolution |
|||
| Proposed resolution: | |||
| - Re-electing Mr Koenraad Debackere as independent member of the supervisory board for a period of three years expiring at the end of the 2024 ordinary shareholders' meeting. |
|||
| YES | NO | ABSTAIN | |
| Eighth resolution |
|||
| Proposed resolution: | |||
| - Re-electing Mr Mark Garrett as independent member of the supervisory board for a period of three years expiring at the end of the 2024 ordinary shareholders' meeting. |
|||
| YES | NO | ABSTAIN | |
| Ninth resolution |
|||
| Proposed resolution: | |||
| - Re-electing Mr Eric Meurice as independent member of the supervisory board for a period of three years expiring at the end of the 2024 ordinary shareholders' meeting. |
|||
| YES | NO ABSTAIN |
||
- Electing Mrs Birgit Behrendt as new, independent member of the supervisory board for a period of three years expiring at the end of the 2024 ordinary shareholders meeting.
YES NO ABSTAIN
Twelfth resolution
- On motion by the supervisory board, acting upon recommendation of the audit committee and upon nomination by the works' council, the shareholders' meeting resolves to appoint a new statutory auditor, EY Bedrijfsrevisoren BV / EY Réviseurs d'Entreprises SRL, with
| registered office at 1831 Diegem, De Kleetlaan 2, the shareholders' meeting, permanent representatives. |
for a duration of three years, up to and including the ordinary shareholders' meeting of 2024. The statutory auditor shall be entrusted with the audit of the statutory and the consolidated annual accounts. For the information of it is specified that EY Bedrijfsrevisoren BV / EY Réviseurs d'Entreprises SRL has appointed Marnix Van Dooren & C° BV/SRL, represented by Mr Marnix Van Dooren, and Eef Naessens BV/SRL, represented by Mrs Eef Naessens, as its |
|
|---|---|---|
| YES | NO | ABSTAIN |
| Thirteenth resolution |
||
| Proposed resolution: | ||
| - based on the evolution of the consumer price index (health index). |
The shareholders' meeting resolves to fix the annual remuneration of the statutory auditor for the financial years 2021 through 2023 at EUR 490,000. This amount will be annually adjusted |
|
| YES | NO | ABSTAIN |
| B. SPECIAL GENERAL MEETING |
||
| AGENDA AND VOTING INSTRUCTIONS | ||
| Item 1 Approval of change of control provisions First resolution |
||
| Proposed resolution: | ||
| - contract, in the event that a change-of-control event occurs or is likely Umicore. |
Approving, in accordance with article 7:151 of the Code of companies and associations, article 4.3.A(3) of the finance contract dated 10 June 2020 between Umicore (as borrower) and the European Investment Bank (as lender), which entitles the latter to cancel the undisbursed portion of the credit and demand prepayment of the loan outstanding, together with accrued interest and all other amounts accrued and outstanding under the finance to occur in respect of |
|
| YES | NO | ABSTAIN |
| Second resolution |
||
| Proposed resolution: | ||
| - | Approving, in accordance with article 7:151 of the Code of companies and associations, clause 7.2 of the revolving facility agreement dated 11 June 2020 between Umicore (as |
clause 7.2 of the revolving facility agreement dated 11 June 2020 between Umicore (as borrower) and J.P. Morgan AG (as lender), which exempts the lender from further funding (except for a rollover loan) and also, under certain conditions, entitles it to cancel the revolving facility and to declare all outstanding loans, together with accrued interest and all other amounts accrued, under the revolving credit facility immediately due and payable, in the event that any person or group of persons acting in concert gains control over Umicore.
YES NO ABSTAIN
- Approving, in accordance with article 7:151 of the Code of companies and associations, all clauses in the terms and conditions (the "Conditions") of the convertible bonds, issued by the company on 15 June 2020, maturing on 23 June 2025 (ISIN BE6322623669), which come into effect at the moment a change of control over Umicore occurs, including, but not limited to, Conditions 5(b)(x) and 6(d) and which provide that, if a change of control over the company occurs, the conversion price of the convertible bonds will be adjusted in proportion to the already elapsed time since the closing date (i.e. 23 June 2020) and the bondholders may request the early redemption of their convertible bonds at their principal amount, together with the accrued and unpaid interests.
| YES | NO | ABSTAIN |
|---|---|---|
| Done at , on 2021. | ||
Signature ………………………………
In order to be valid, this proxy must be sent via regular postal mail or via e-mail to and lodged with UMICORE (attn. Mr B. Caeymaex, Umicore, Broekstraat 31 rue du Marais, 1000 Brussels, [email protected]) at the latest by Friday 23 April 2021. In the case of sending via e-mail, a scanned or photographed copy of the completed and signed proxy should be sent to the company.
The shareholder who wishes to be represented by proxy must comply with the admission formalities of prior registration and confirmation as described in the convening notice published by UMICORE.
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