AGM Information • Apr 21, 2020
AGM Information
Open in ViewerOpens in native device viewer
LIMITED LIABILITY COMPANY Registered Office: Broekstraat 31 rue du Marais - 1000 Brussels VAT BE 0401.574.852 RLE Brussels
Ordinary, special and extraordinary shareholders' meeting to be held on Thursday 30 April 2020 at 5.00 p.m.
In order to be valid, this voting form must be sent via regular postal mail or via e-mail to and lodged with UMICORE (attn. Mr B. Caeymaex, Umicore, Broekstraat 31 rue du Marais, 1000 Brussels, fax +32 (0)2 227 79 13 – [email protected]) at the latest by Sunday 26 April 2020. In the case of sending via e-mail, a scanned or photographed copy of the completed and signed voting form should be sent to the company.
The undersigned (1) ,
Owner / usufructuary of shares of UMICORE
hereby irrevocably votes, as indicated hereafter in the appropriate boxes, on the items of the following agenda :
AGENDA AND VOTING INSTRUCTIONS
Approval of the remuneration report
First resolution
| YES NO |
ABSTAIN | |
|---|---|---|
| ----------- | -- | --------- |
Second resolution
Proposed resolution:
| YES | NO | ABSTAIN |
|---|---|---|
Approval of the statutory annual accounts of the company for the financial year ended on 31 December 2019 including the proposed allocation of the result
Third resolution
| (1) the profit of the 2019 financial year: |
EUR 209,257,716.47 | |
|---|---|---|
| (2) the profit carried forward from |
||
| the previous financial year: | EUR 379,411,185.23 | |
| (3) the allocations to and releases from the unavailable |
||
| reserve related to the 2019 movements in the own shares: |
EUR | -26,598,225.43 |
| (4) the interim dividend paid out in August 2019: |
EUR | -90,208,985.63 |
| the result to be appropriated stands at | EUR 471,861,690.64 |
| YES | NO | ABSTAIN |
|---|---|---|
| ----- | ---- | --------- |
Fourth resolution
Proposed resolution:
| ABSTAIN |
|---|
| Item 7 | ||
|---|---|---|
| Discharge to the statutory auditor |
Fifth resolution
| YES | NO | ABSTAIN |
|---|---|---|
| Item 8 Board composition |
||
| Sixth resolution |
||
| Proposed resolution: - Re-electing Mrs Ines Kolmsee the end of the 2023 |
ordinary shareholders' meeting. | as independent director for a period of three years expiring at |
| YES | NO | ABSTAIN |
| Seventh resolution |
||
| Proposed resolution: - the end of the 2023 ordinary shareholders' meeting. |
Re-electing Mrs Liat Ben-Zur as independent director for a period of three years expiring at | |
| YES | NO | ABSTAIN |
| Eighth resolution |
||
| Proposed resolution: - 2023 ordinary shareholders' meeting. |
Appointing Mr Mario Armero as director for a period of three years expiring at the end of the | |
| YES | NO | ABSTAIN |
| Item 9 Board remuneration |
||
| Ninth resolution |
||
| Proposed resolution: | ||
| - of: - |
Approving the board members' remuneration proposed for the financial year 2020 | consisting at the level of the board of directors: (1) a fixed fee of EUR 60,000 for the chairperson |
and EUR 27,000 for each other non-executive director, (2) a fee per attended meeting of (a) EUR 5,000 for the chairperson, (b) EUR 2,500 for each other Belgium-based non-
executive director and (c) EUR 3,500 (in case of physical attendance) or EUR 2,500 (in case of attendance by means of tele- or videoconference) for each foreign-based nonexecutive director, and (3) by way of additional fixed remuneration, a grant of 2,000 Umicore shares to the chairperson and 1,000 Umicore shares to each other nonexecutive director, which shares must be kept until at least one year after the nonexecutive director concerned leaves the board and at least three years after the moment of award pursuant to article 7.6 of the 2020 Belgian Code on corporate governance;
If the extraordinary shareholders' meeting of 30 April 2020 (or of 3 June 2020, as the case may be) approves the proposed adoption of a two-tier board structure as provided in the new Code of companies and associations, the proposed remuneration described in this resolution will relate to the members of the supervisory board and its committees.
| YES | NO | ABSTAIN |
|---|---|---|
Tenth resolution
Proposed resolution:
| YES | NO | ABSTAIN |
|---|---|---|
| ----- | ---- | --------- |
First resolution
| YES | NO | ABSTAIN |
|---|---|---|
AGENDA AND VOTING INSTRUCTIONS
Amendment of the articles of association in order to bring them into line with the provisions of the Code of companies and associations and to modernise them
First resolution
Proposed resolutions:
The shareholders' meeting decides nonetheless to adopt a two-tier board structure, as provided for in articles 7:104 et seq. of the Code of companies and associations.
associations";
"The company is incorporated as a "société anonyme/naamloze vennootschap" under the name "UMICORE".
The company is a listed company."
"The registered office is established in the Region of Brussels Capital. It may be moved to any other location in Belgium following a decision of the supervisory board, subject to the requirements of article 2:4 of the Code of companies and associations. Further to a decision of the management board, the company may set up subsidiaries, branches, centres of operations, administrative offices, agencies and warehouses, both in Belgium and abroad."
The management of the company shall be carried out by a supervisory board and a management board, each within the limits of the powers assigned to it.
In addition to the rules provided by these articles of association, each of the supervisory board and the management board may adopt internal regulations, in accordance with article 2:59 of the Code of companies and associations. The latest version of these internal regulations is dated [30 April 2020].
The supervisory board shall comprise at least six members, who shall be appointed by the general meeting of shareholders for a period which may not exceed four years
and which shall be fixed in such a manner that each period of office shall expire at the conclusion of an ordinary general meeting of shareholders. The members shall be eligible for re-appointment. A member of the supervisory board cannot at the same time be member of the management board. Members of the management board can however be invited by the supervisory board to attend its meetings without voting rights and without decision-making powers.
At least one third of the members of the supervisory board shall be of a different gender than the other members. For the purposes of this provision, the minimum number required of members of the different gender shall be rounded to the nearest whole number.
The supervisory board elects a chairman and may appoint one or more vicechairmen from among its members. The chairman or, in the event of his/her being unable to attend, a vice-chairman, or, failing this, a member designated by the other members present, shall chair the meetings of the supervisory board.
If a member ceases to attend or to be represented at the meetings of the supervisory board during a period of six months, he/she may be regarded as having resigned and, in that case, the supervisory board may proceed to replace him/her.
The general meeting of shareholders is competent to set the remuneration allocated to the members of the supervisory board.
Meetings of the supervisory board shall be convened by the chairman or two members and held at the place specified in the notice convening the meeting. The convening notice shall be sent by ordinary letter, electronic means or any other means determined by the person(s) convening the meeting, at least eight days prior to the date of the meeting, except in cases of emergency, the causes of which shall be recorded in the minutes.
In case a legal entity takes up a mandate of member of the supervisory board, it shall designate a natural person as permanent representative, who shall be entrusted with the mandate in the name and on behalf of the legal entity, in accordance with article 2:55 of the Code of companies and associations.
Any member of the supervisory board who is unable to attend, may appoint, including by electronic means, another member to represent him/her at a meeting of the supervisory board and to vote there on his/her behalf. A member of the supervisory board may represent more than one of his/her colleagues.
The supervisory board's deliberations shall not be valid unless at least one-half of its members are present or represented at the meeting. Members who have a conflict of interest as defined under article 7:115 of the Code of companies and associations are disregarded for the calculation of such quorum. Decisions shall be taken by a majority of the votes cast. In the event of a tie, the person chairing the meeting shall have the casting vote.
Meetings may be held using telecommunication techniques allowing for collective deliberation, such as conference calls or video conferencing. Members taking part in the supervisory board meeting by these means are considered to be present at the meeting.
The decisions taken shall be recorded in minutes, the original of which shall be signed by the chairman and by the members who so request. The minutes shall be filed in a minute book. Copies and extracts are signed by the chairman or, in his/her absence, by the longest serving member of the supervisory board, or by two members of the supervisory board, or by two members of the management board, or by any person to whom the day-to-day management has been delegated, or by the company secretary.
The supervisory board shall be empowered to take decisions with the unanimous consent of all the members expressed in writing, except for decisions requiring a notarial deed.
The supervisory board shall be competent for the general policy and the strategy, as well as all actions that the Code of companies and associations reserves specifically for the board of directors in a one-tier system. The supervisory board shall appoint and dismiss the members of the management board, including its chairman who shall bear the title of Chief Executive Officer. The supervisory board shall also supervise the management board and grant discharge to its members where appropriate.
The supervisory board may set up any advisory committees, either permanent or temporary, whose members are selected either from within or outside the supervisory board.
An audit committee as well as a nomination and remuneration committee are set up from among its members.
The supervisory board may grant special or specific powers to one or more persons of its choice.
The management board shall comprise at least four members, who shall be appointed and dismissed by the supervisory board. A member of the management board cannot at the same time be member of the supervisory board.
The remuneration of the members of the management board is decided by the supervisory board, on the basis of a recommendation made by the nomination and remuneration committee.
Meetings of the management board shall be convened at least once per month or at the request of the chairman of the management board or two members.
In case a legal entity takes up a mandate of member of the management board, it shall designate a natural person as permanent representative, who shall be entrusted with the mandate in the name and on behalf of the legal entity, in accordance with article 2:55 of the Code of companies and associations.
Any member of the management board who is unable to attend, may appoint, including by electronic means, another member to represent him/her at a meeting of the management board and to vote there on his/her behalf. A member of the management board may represent more than one of his/her colleagues.
The management board's deliberations shall not be valid unless at least one-half of its members are present or represented at the meeting. Decisions shall be taken by a majority of the votes cast. In the event of a tie, the Chief Executive Officer shall have the casting vote.
Meetings may be held using telecommunication techniques allowing for collective deliberation, such as conference calls or video conferencing. Members taking part in the management board meeting by these means are considered to be present at the meeting.
The decisions taken shall be recorded in minutes, the original of which shall be signed by all the members. The minutes shall be filed in a minute book. Copies and extracts are signed by the Chief Executive Officer or by two members of the management board.
The management board shall be empowered to take decisions with the unanimous consent of all members expressed in writing, except for decisions requiring a notarial deed.
The management board shall have the power to do everything necessary or conducive to the attainment of the company's object, with the exception of such acts which the law or the articles of association require to be performed by the general meeting of shareholders or the supervisory board.
The management board may delegate the day-to-day management of the company, and the representation of the company for that management, to any person(s) chosen from within or outside the management board.
In case a legal entity is delegated with the day-to-day management of the company, it shall designate a natural person as permanent representative, who shall be entrusted with the mandate in the name and on behalf of the legal entity, in accordance with article 2:55 of the Code of companies and associations.
The person(s) entrusted with the day-to-day management may, within the limits of the day-to-day management, grant special or specific powers to one or more persons of his/her/their choice.
§1. The company shall be validly represented:
- by the management board or by two members of the management board acting jointly, in relation to all powers (including those powers reserved to the supervisory board); or
- only in relation to the powers reserved to the supervisory board, by the supervisory board or by two members of the supervisory board acting jointly, or by one member of the supervisory board and one member of the management board acting jointly; or
- only within the limits of day-to-day management, by any person to whom such management has been delegated, acting individually.
§2. In addition, the company shall be validly represented by special attorneys-in-fact, within the limits of their mandates.
Responsibility for examining the financial situation, auditing the annual accounts and verifying that the transactions set out in the annual accounts comply with the provisions of the Code of companies and associations and the company's articles of association, shall be entrusted to one or more statutory auditors appointed for three years by the general meeting of shareholders, from amongst the auditors registered with the public register of auditors or the registered audit firms.
Their remuneration shall take the form of a flat-rate fee set by the general meeting of shareholders at the start of their period of office for the duration of his period of office."
"The shareholder will notify to the company (or any person thereto appointed by the company) his/her/its intention to participate in a general meeting, at the latest on the sixth (6th) calendar day before this general meeting, in writing or via the company's e-mail address or the specific e-mail address indicated in the convening notice, if applicable by means of the proxy referred to below."
"It can also be made via the company's e-mail address or the specific email address indicated in the convening notice to the general meeting."
• the following sentence is added at the end of this point (as new fourth paragraph):
"Provided that the convening notice of the general meeting so provides, shareholders may participate in the general meeting remotely in accordance with article 7:137 of the Code of companies and associations."
(iii) In point c), the word "occupation" is deleted.
"Meetings of shareholders shall be chaired by the chairman of the supervisory board or, in his/her absence, by a vice-chairman of the supervisory board or, failing this, by another member of the supervisory board or, failing this, by a person designated by the general meeting. The chairman of the meeting shall designate a secretary, who is not required to be a shareholder. If the number of persons attending the meeting warrants it, he/she shall choose two scrutineers, who also are not required to be shareholders.
On all matters, unless the law imperatively provides otherwise, resolutions shall be passed by a majority of votes cast.
Irrespective of the items on the agenda, the supervisory board shall have the right to adjourn any ordinary or other general meeting of shareholders. It may make use of this right at any time after the start of the meeting. Its decision shall be announced to the persons attending the general meeting prior to the meeting being closed and shall be recorded in the minutes. This notification shall not affect the resolutions adopted, if any, unless otherwise decided by the general meeting. A new general meeting will be held five weeks later. The attendance formalities must again be complied with in accordance with the terms and conditions laid down in article 20 of the articles of association.
The minutes shall be signed by the person who has chaired the meeting, the secretary, the scrutineers and any shareholders or their representatives who have requested to do so. Copies and extracts are signed by two members of the supervisory board, or by two members of the management board or by one member of the management board and one member of the supervisory board, or by any person to whom the day-to-day management has been delegated, or by the company secretary."
"Article 23.- Financial year – annual accounts.
The financial year shall begin on 1 January and shall end on 31 December of each year.
The annual accounts, as well as the annual report and the statutory auditors' report, are submitted to the ordinary general meeting of shareholders in accordance with the Code of companies and associations."
| shareholders shall be submitted to the courts of | Brussels, which shall have sole | |||||
|---|---|---|---|---|---|---|
| jurisdiction. |
The members of the supervisory board, the members of the management board and the persons entrusted with the daily management elect domicile at the company's registered office for all matters concerning their term of office."
| × ۰. |
|
|---|---|
| --------- | -- |
YES NO ABSTAIN
Item 2 Composition of the supervisory board
Second resolution
Proposed resolution:
Each of them will continue their current mandate as member of the board of directors in their new capacity as member of the supervisory board. As regards Mr Marc Grynberg, his mandate as member of the board of directors comes to an end immediately following this extraordinary shareholders' meeting, as required by the Code of companies and associations. Mr Marc Grynberg will become chairman of the management board, in his capacity as CEO. For the avoidance of doubt, it is specified that the appointment of the chairman and the other members of the management board belongs to the powers of the supervisory board.
| YES | NO | ABSTAIN |
|---|---|---|
Item 3 Powers
Third resolution
| Proposed resolution: |
|---|
YES NO ABSTAIN
Ordinary, special and extraordinary shareholders' meetings of 30 April 2020 Page 11 of 12
| Done at , on 2020 | |
|---|---|
| -------------------- | -- |
Signature…………………………………
We remind you that this voting form will only be taken into account if it is timely returned to Umicore and provided that the shareholder has complied with the admission formalities of prior registration and confirmation as described in the convening notice.
In case shareholders exercise their right to add items to the agenda of a shareholders' meeting and/or to table draft resolutions, postal votes received by the company before the completed agenda has been issued will remain valid for the items covered. However, votes on agenda items for which new resolutions have been tabled will be invalid.
1 The person signing the vote by correspondence form should indicate clearly his/her surname (in capital letters), usual forename and address. If these particulars are already given on the form, the person signing should check and, if necessary, correct them.
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.