AGM Information • Mar 29, 2013
AGM Information
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The shareholders are invited to attend the ordinary and extraordinary shareholders' meeting which will be held on Tuesday 30 April 2013 at 5.00 p.m., at the registered office of Umicore, Broekstraat 31 rue du Marais, B-1000 Brussels.
The ordinary shareholders' meeting will validly conduct business and deliberate on the items on its agenda irrespective of the number of shares present or represented.
The extraordinary shareholders' meeting will only validly deliberate on the items on its agenda if at least half of the capital is present or represented. If this condition is not met, a new extraordinary shareholders' meeting will be convened for Thursday 23 May 2013 at 3.00 pm, also at the registered office of Umicore. This second extraordinary shareholders' meeting will validly deliberate irrespective of the number of shares present or represented.
In order to facilitate the keeping of the attendance lists, the shareholders or their representatives are invited to register as of 4.00 p.m.
Pursuant to Articles 95-96 of the Companies Code the directors have drafted an annual report in which they account for their management. Pursuant to Articles 143-144 of the Companies Code the statutory auditor has drafted a detailed report. These reports need not be approved by the shareholders.
| (1) the profit of the 2012 financial year: | EUR 146,722,777.46 |
|---|---|
| (2) the profit carried forward from the previous financial year: |
EUR 453,945,075.24 |
| (3) the allocations to and releases from the unavailable reserve related to the 2012 movements in the own shares: EUR |
26,881,454.99 |
| (4) the interim dividend paid out in September 2012: | EUR -55,884,694.00 |
the result to be appropriated stands at EUR 571,664,613.69.
(*) The actual gross dividend amount (and, subsequently, the balance amount) per share may fluctuate depending on possible changes in the number of own shares held by the company between Tuesday 30 April 2013 (i.e. the date of the ordinary shareholders' meeting) and Thursday 2 May 2013 at Euronext Brussels closing time (i.e. the date entitling the holder of Umicore shares to the dividend (balance) relating to financial year 2012). The own shares are not entitled to a dividend.
This item relates to the submission of the consolidated annual accounts of Umicore. Pursuant to Article 119 of the Companies Code the directors have drafted a report on these annual accounts; the statutory auditor has drafted a detailed report pursuant to Article 148 of the Companies Code. These annual accounts and reports need not be approved by the shareholders.
The mandates of Mrs Isabelle Bouillot and Mr Shohei Naito expire at the end of the present ordinary shareholders' meeting. In light hereof it is proposed:
Barbara Kux, who is 59 years old and of Swiss nationality, is a member of the Managing Board at Siemens AG since 2008, where she is Head of Supply Chain Management and Chief Sustainability Officer, responsible for the overall sustainability strategy and the marketing of the company's environmental technologies. She also is a member of the Board of Directors of Total S.A. France. Between 2003 and 2008 she was member of the Group Executive Committee at Royal Philips Electronics. Prior to that she held management positions in leading global companies and was a management consultant at McKinsey. Mrs Kux serves as business representative in the Resource Efficiency Platform of the European Commission. She has a Master's Degree in Business Administration with Distinction from INSEAD and is a member of the INSEAD Advisory Board. Wall Street Journal and Fortune have recognized her as one of the leading international women in business.
Frans (baron) van Daele, who is 65 years old and of Belgian nationality, joined the Belgian diplomatic corps in 1971. His most recent post prior to retirement in 2012 was as Chief of Staff to Herman Van Rompuy, the President of the European Council. Between 2007 and 2009 he served as Belgium's permanent representative to NATO and between 2002 and 2006 he was Belgium's ambassador to the United States. His diplomatic career also included postings to the United Nations, Greece, Italy and a period as Director General of Political Affairs at the Belgian Foreign Ministry. He has a Master's Degree in Philosophy and Arts from the Catholic University of Leuven (KUL) where he is currently a Board member and President of the Alumni Association. He advises Deloitte as Senior Advisor for International and Government Affairs and holds Board positions in several cultural organizations and think tanks.
Proposed resolutions:
Authorising the company's direct subsidiaries to acquire shares in the company on a regulated market within the same limits as indicated above.
In accordance with Article 536 §2 of the Companies Code, shareholders will only be admitted to the shareholders' meetings and will subsequently only be entitled to vote at these meetings if the following two requirements are met:
The registration procedure is as follows:
The holders of registered shares must be registered in the share register of Umicore on the Record Date, i.e. on Tuesday 16 April 2013 at midnight (Belgian time), for the number of shares for which they want their shareholding to be established on the Record Date and for which they want to participate in the shareholders' meetings.
Holders of printed bearer shares must physically deposit the number of shares for which they want their shareholding to be established on the Record Date and for which they want to participate in the shareholders' meetings in a Belgian branch of one of the financial institutions listed below, at the latest on Tuesday 16 April 2013, before the close of business at such branch. The holding of the shares on the Record Date will be established on the basis of a confirmation of the deposit sent to Umicore by the relevant financial institutions.
Please note that since 1 January 2008, in accordance with the Belgian Law on the abolition of bearer shares, the deposit of printed bearer shares with a financial institution by a shareholder in view of participating in a shareholders' meeting causes the automatic dematerialisation of his/her/its bearer shares and their registration in a dematerialised deposit account with said financial institution. It is no longer possible to return printed bearer shares to shareholders once those shares have been deposited.
The number of dematerialised shares registered in the deposit account will take into account the split of the shares by a factor of five decided by the extraordinary shareholders' meeting held on 5 February 2008.
Holders of dematerialised shares will have to notify one of the financial institutions listed below of the number of shares for which they want their shareholding to be established on the Record Date and for which they want to participate in the shareholders' meetings, at the latest on Tuesday 16 April 2013 at midnight (Belgian time):
Banque Degroof/Bank Degroof Belfius Banque/Belfius Bank BNP Paribas Fortis ING KBC Petercam
The holding of the dematerialised shares on the Record Date will be established on the basis of a confirmation sent to Umicore by the financial institutions.
In addition to the above registration the shareholders must explicitly confirm their participation in the shareholders' meetings to Umicore (attn. Mr B. Caeymaex, Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels, fax +32 (0)2 227 79 13 – [email protected]) by Wednesday 24 April 2013 at the latest. Holders of printed bearer shares or dematerialised shares may also choose to instruct one of the financial institutions listed above to confirm to Umicore their intention to participate in the meetings simultaneously with the notification to Umicore of the confirmation of the holding of their shares.
The shareholders may submit a postal vote in accordance with Article 550 of the Companies Code and Article 19 of the articles of association. Postal votes must be cast on the form prepared by Umicore. This form can be obtained at the company's registered office, on the company website (www.umicore.com) or through the above-mentioned financial institutions. Signed original postal voting forms must reach Umicore (attn. Mr B. Caeymaex - Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels) by Wednesday 24 April 2013 at the latest.
The shareholders may also be represented by a proxy holder at the shareholders' meetings. Shareholders are invited to designate a proxy holder using the form prepared by Umicore. The appointment of a proxy holder by a shareholder is made in writing or by electronic means and must be signed by the shareholder, as the case may be with an electronic signature in accordance with the applicable legal requirements. Proxy forms can be obtained at the company's registered office, on the company website (www.umicore.com) or through the abovementioned financial institutions. Signed proxies must reach Umicore (attn. Mr B. Caeymaex - Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels - fax +32 (0)2 227 79 13 – [email protected]) by Wednesday 24 April 2013 at the latest.
Shareholders who wish to vote by post or to be represented must, in any case, comply with the above registration and confirmation procedure.
Pursuant to Article 533ter of the Companies Code shareholders who, alone or jointly hold at least 3% of the share capital of Umicore, are entitled: 1) to add new items to the agenda of the ordinary and extraordinary shareholders' meeting, and 2) to file resolution proposals in relation to existing or new agenda items of such meetings.
Furthermore, pursuant to Article 540 of the Companies Code, all shareholders are entitled to put written questions to the directors and the statutory auditor prior to the shareholders' meetings or to orally ask questions at the shareholders' meetings. Questions in writing must be submitted beforehand and will only be answered if the shareholder concerned has complied with the above registration and confirmation procedure.
More information concerning the above rights and their exercise modalities can be found in the "shareholder rights" section of the Umicore website (www.umicore.com).
The proposals to amend the agenda and the proposals for resolutions must reach Umicore (attn. Mr B. Caeymaex, Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels, fax +32 (0)2 227 79 13 – [email protected]) at the latest on Monday 8 April 2013 at midnight (Belgian time). Umicore will publish a revised agenda by Monday 15 April 2013 at the latest if it has validly received within the above-mentioned period one or more requests to add new items or new proposed resolutions to the agenda. The questions in writing addressed to the directors/statutory auditor must reach Umicore (see above references) at the latest on Wednesday 24 April 2013 at midnight (Belgian time).
All documents relating to the above shareholders' meetings which the law requires to make available to shareholders will be accessible on Umicore's website (www.umicore.com) as from Friday 29 March 2013.
As from the same date, shareholders may inspect such documents on business days and during normal office hours, at the registered office of Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels, and/or obtain at no cost copies of the same. Requests at no cost for copies may also be addressed in writing or by electronic means (attn. Mr B. Caeymaex, Umicore NV/SA, Broekstraat 31 rue du Marais, B-1000 Brussels, fax +32 (0)2 227 79 13 – [email protected]).
The board of directors
P.S.
Shareholders can park their cars free of charge in the Q-Park parking Centre (Inno), Dambordstraat 26 - rue du Damier 26, 1000 Brussels, if their parking lot ticket is stamped at the reception desk of Umicore.
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