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Trevali Mining Corporation — AGM Information 2021
Apr 9, 2021
44232_rns_2021-04-09_f745a835-15fb-4375-8f13-ace58a344e61.pdf
AGM Information
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TREVALI.COM
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April 1, 2021
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April 1, 2021
Dear Fellow Shareholders,
On behalf of Trevali Mining Corporation’s Board of Directors and employees, we are pleased to invite you to join us at our Annual General Meeting, which will be held at 11:00 a.m. (Pacific Daylight Time) on Tuesday, May 11, 2021 virtually via live audio webcast online at https://web.lumiagm.com/211785770.
This Management Information Circular outlines the business to be conducted at the meeting and provides information on the director nominees, corporate governance practices and the executive compensation program at Trevali. In addition to the election of directors and appointment of auditors, we will be asking our shareholders to consider and approve, on a non-binding and advisory basis, Trevali’s approach to executive compensation.
Your vote is important in electing directors and carrying out the other business to be conducted at the Meeting. We encourage you to review the materials in advance of the Meeting and take the opportunity to participate in the voting process, by participating in the web conference or by proxy.
We thank you for your participation and support of Trevali and look forward to welcoming you at the Meeting.
Sincerely,
Jill Gardiner Chair of the Board of Directors
Ricus Grimbeek President & Chief Executive Officer
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NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that an annual general meeting (the “ Meeting ”) of the holders (collectively, the “ Shareholders ” or, individually, a “ Shareholder ”) of the common shares (the “ Common Shares ”) of Trevali Mining Company (“ Trevali ” or the “ Company ”) will be held at 11:00 a.m. (Pacific Daylight Time) on Tuesday, May 11, 2021 virtually via live audio webcast online at https://web.lumiagm.com/211785770 for the following purposes:
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to receive the audited consolidated financial statements of the Company for the financial year ended December 31, 2020 together with the report of the Company’s auditors thereon;
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to elect the directors of the Company for the ensuing year;
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to re-appoint PricewaterhouseCoopers LLP, Chartered Professional Accountants, as auditor of the Company for the ensuing year and to authorize the directors to fix its remuneration;
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to consider and, if deemed advisable, approve an advisory resolution to accept the Company’s approach to executive compensation; and
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to transact such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
In light of the recent surge in COVID-19 cases in British Columbia and ongoing public health concerns related to the pandemic, and to mitigate the risks to the health and safety of our communities, Shareholders, employees and other stakeholders, the Company will hold the Meeting in a virtual only format, which will be conducted via live audio webcast online. Shareholders will not be able to attend the Meeting but will have an equal opportunity to participate at the Meeting online, regardless of their geographic location. In the Company’s management information circular (the “ Circular ”), you will find important and detailed instructions about how to participate at our virtual Meeting.
The Company has elected to use the notice-and-access provisions under National Instrument 51-102 – Continuous Disclosure Obligations and National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer (together, the “ Notice-and-Access Provisions ”) for this Meeting. Notice-andAccess Provisions are a set of rules developed by the Canadian Securities Administrators that allow a Company to reduce the volume of materials to be physically mailed to Shareholders by posting the Circular and any additional annual meeting materials online. Shareholders will still receive this Notice and a form of proxy for registered holders of Common Shares (“ Registered Shareholders ”), or a Voting Instruction Form (“ VIF ”) for Beneficial Shareholders (as defined below) (the “ Notice Package ”) and may choose to receive a hard copy of the Circular.
The Company will not use procedures known as ‘stratification’ in relation to the use of Notice-and-Access Provisions. Stratification occurs when a reporting issuer using the Notice-and-Access Provisions provides a paper copy of the Circular to some Shareholders with a Notice Package. In relation to the Meeting, all Shareholders will receive the required documentation under the Notice-and-Access Provisions, which will not include a paper copy of the Circular.
Your vote is important regardless of the number of Common Shares you own. Shareholders should refer to the Circular for more detailed information with respect to matters to be considered at the Meeting and before voting. Registered Shareholders and duly appointed proxyholders will not be able to attend the Meeting in person, but will have an opportunity to attend, participate and vote at the Meeting online at https://web.lumiagm.com/211785770.
Registered Shareholders who are unable to attend the Meeting or any postponement or adjournment thereof are requested to submit a proxy via one of the following methods:
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(a) complete, date and sign the enclosed proxy and return it to the Company’s transfer agent and registrar, Computershare Investor Services Inc (“ Computershare ”), by fax within North America to +1 (866) 249 7775 (toll free in North America), by fax outside North America to +1 (416) 263 9524, by mail or by hand to the 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1; or
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(b) use a touch-tone phone to transmit voting choices to a toll-free number. Registered Shareholders must follow the instructions of the voice response system and refer to the enclosed proxy for the toll-free number, the holder’s account number and the proxy voting control number; or
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(c) access the internet website of Computershare at www.investorvote.com. Registered Shareholders must follow the instructions given on Computershare’s website and refer to the enclosed proxy for the holder’s account number and the proxy voting control number.
Registered Shareholders must ensure the proxy is received by no later than 11:00 a.m. (Pacific Daylight Time) on May 7, 2021 or, if the Meeting is adjourned or postponed, not later than 48 hours (excluding Saturdays, Sundays and statutory holidays in the Province of British Columbia) prior to the time set for the adjourned or postponed meeting. If you vote online, do not also mail the proxy.
If you hold your Common Shares in a brokerage account, you are a non-registered shareholder (a “Beneficial Shareholder”). Beneficial Shareholders who hold their Common Shares through a bank, broker or other financial intermediary should carefully follow the instructions found on the form of proxy or VIF provided to them by their intermediary, in order to cast their vote or in order to notify the Company if they plan to attend the Meeting. Beneficial Shareholders who have not duly appointed themselves as proxyholder will be able to attend as guests and listen to the webcast, but will not be able to participate or vote at the Meeting.
Copies of this Notice, the Circular, the proxy, the audited consolidated financial statements and related MD&A (together “ Proxy Materials ”), are posted on the Company’s website at https://www.trevali.com/investors/AGMMaterials/default.aspx and are SEDAR filed under the Company’s profile at www.sedar.com. Any Shareholder who wishes to receive a paper copy of the Circular, should contact the Company by telephone at: +1 (778) 655 5885, by fax at: +1 (604) 608 9863 or by email: [email protected]. A Shareholder may also use the toll-free number noted above to obtain additional information about the Notice-and-Access Provisions.
In order to allow for reasonable time to be allotted for a Shareholder to receive and review a paper copy of the Circular and other Proxy Materials and to submit their vote prior to 11:00 a.m. (Pacific Daylight Time) on May 7, 2021, any Shareholder wishing to request a paper copy of the Circular as described above should ensure such request is received by the Company by no later than 11:00 a.m. (Pacific Daylight Time) on May 1, 2021. Under Notice-and Access Provisions, Proxy Materials must be available for viewing for up to one year from the date of posting and a paper copy of the Proxy Materials can be requested at any time during this period.
DATED at Vancouver, British Columbia, this 1[st] day of April 2021.
BY ORDER OF THE BOARD
Steven Molnar
Chief Legal Officer and Corporate Secretary
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TABLE OF CONTENTS
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|NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS ....................................... 1|
|EXECUTIVE SUMMARY .......................................................................................................... 1|
|GENERAL PROXY INFORMATION ......................................................................................... 5|
|Attending the Meeting ..................................................................................................................... 5|
|Solicitation of Proxies ...................................................................................................................... 6|
|Notice-and-Access .......................................................................................................................... 6|
|Appointment of Proxies ................................................................................................................... 7|
|Without a Username, proxyholders will not be able to vote at the Meeting. ................................... 8|
|Revocation of Proxies ..................................................................................................................... 8|
|Exercise of Discretion by Proxies ................................................................................................... 8|
|Registered Shareholders ................................................................................................................ 9|
|Beneficial Shareholders .................................................................................................................. 9|
|Notice to Non-Objecting Beneficial Owners .................................................................................. 10|
|Voting at the Meeting .................................................................................................................... 10|
|Voting Securities and Principal Holders Thereof .......................................................................... 11|
|MATTERS TO BE ACTED UPON AT THE MEETING .............................................................12|
|1.|Presentation of Financial Statements .............................................................................. 12|
|2.|Election of Directors ......................................................................................................... 12|
|3.|Appointment of Auditor .................................................................................................... 25|
|4.|Advisory Vote on Executive Compensation (“Say on Pay”)............................................. 25|
|GOVERNANCE OF TREVALI .................................................................................................26|
|Trevali’s Leading Corporate Governance Practices ..................................................................... 26|
|Roles of the Chair of the Board and Chief Executive Officer ........................................................ 27|
|Board Committee Composition ..................................................................................................... 28|
|Board and Committee Charters .................................................................................................... 28|
|Position Descriptions ..................................................................................................................... 28|
|Director Independence .................................................................................................................. 28|
|Other Directorships ....................................................................................................................... 29|
|Interlocking Board Relationships .................................................................................................. 29|
|Orientation and Continuing Education .......................................................................................... 29|
|Director Tenure ............................................................................................................................. 30|
|Rigorous Process for the Nomination of Directors ........................................................................ 31|
|Board Assessment ........................................................................................................................ 31|
|Diversity of the Board and Senior Management ........................................................................... 32|
|Board Committees ........................................................................................................................ 33|
|Succession Planning and Leadership Development .................................................................... 35|
|Ethical Business Conduct ............................................................................................................. 35|
|Disclosure and Confidentiality ....................................................................................................... 36|
|Enterprise Risk Management ........................................................................................................ 37|
|Shareholder Engagement ............................................................................................................. 37|
|COMPENSATION DISCUSSION AND ANALYSIS .................................................................39|
|Highlights of Trevali’s Executive Compensation Practices ........................................................... 42|
|Executive Summary ...................................................................................................................... 42|
|Compensation Objectives ............................................................................................................. 45|
|Compensation Decision Making Process ..................................................................................... 46|
|Peer Groups .................................................................................................................................. 48|
|PSU Performance Peer Group ..................................................................................................... 48|
|Elements of Executive Compensation .......................................................................................... 49|
|2020 Group Performance.............................................................................................................. 53|
|Share Performance Graph ............................................................................................................ 56|
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MANAGEMENT INFORMATION CIRCULAR
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Compensation Governance .......................................................................................................... 59 Incentive Plan Awards................................................................................................................... 63 Termination and Change of Control Benefits ................................................................................ 64 DIRECTOR COMPENSATION ................................................................................................66 Director Compensation Objectives ............................................................................................... 66 Director Fee Structure ................................................................................................................... 66 Director Compensation Table ....................................................................................................... 67 Director Incentive Plan Awards ..................................................................................................... 68 Outstanding Share-Based Awards and Option-Based Awards .................................................... 68 Incentive Plan Awards – Value Vested or Earned During the Year .............................................. 69 Director Share Ownership Requirements ..................................................................................... 69 SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS .........................................................................................................................70 STOCK OPTION PLAN ...........................................................................................................70 Eligibility ........................................................................................................................................ 70 Exercise Price and Term of Options ............................................................................................. 70 Limits on Option Grants ................................................................................................................ 71 Options Granted, Exercised and Outstanding .............................................................................. 71 Burn Rate ...................................................................................................................................... 71 Termination of Options .................................................................................................................. 71 Adjustments, Change of Control and Acceleration of Vesting ...................................................... 72 Amendments and Termination of Plan .......................................................................................... 72 Stock Appreciation Rights ............................................................................................................. 73 SHARE UNIT PLAN ................................................................................................................73 Eligibility ........................................................................................................................................ 73 Settlement of Share Units ............................................................................................................. 74 Limits on Share Unit Grants .......................................................................................................... 74 Participation Limits ........................................................................................................................ 74 Dividends ...................................................................................................................................... 75 Common Shares Available for Full-Value Awards ........................................................................ 75 Non-Employee Director Eligibility .................................................................................................. 75 Transferability of Awards............................................................................................................... 75 Black-Out Period ........................................................................................................................... 75 Expiry of Share Units .................................................................................................................... 75 Share Units Issued, Redeemed and Outstanding ........................................................................ 76 Termination of Share Units ........................................................................................................... 76 Adjustments, Change of Control and Acceleration of Vesting ...................................................... 76 Amendments and Termination of Plan .......................................................................................... 77 DIRECTOR DEFERRED SHARE UNIT PLAN .........................................................................77 Eligibility ........................................................................................................................................ 77 Settlement of Deferred Share Units .............................................................................................. 77 Dividends ...................................................................................................................................... 78 Transferability of Awards............................................................................................................... 78 DSUs Issued and Outstanding ...................................................................................................... 78 Capital Adjustments ...................................................................................................................... 78 Amendments and Termination of Plan .......................................................................................... 78 INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS .........................................78 INTERESTS OF INFORMED PERSONS IN MATERIAL TRANSACTIONS ............................79 INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON ............................79 ADDITIONAL INFORMATION .................................................................................................79 APPROVAL OF BOARD OF DIRECTORS .............................................................................79 SCHEDULE “A” CHARTER OF THE BOARD OF DIRECTORS ............................................. 1
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EXECUTIVE SUMMARY
Company Overview
Trevali’s strategy focuses on growing production and reducing cost from our operating mines through operational excellence, responsible capital allocation and exploration, with the aim of increasing net asset value per share and enhancing value for our shareholders and other stakeholders. We pursue this strategy with a priority on the safety of our employees and a fundamental responsibility to the environment and the communities in which we operate. Our vision is to be the best sustainable underground mining company focused on new economy metals preferred by investors for solid performance and by communities, partners and employees for mutual benefit and trust.
The positioning of our Company and steps taken during the last year to strengthen the business include:
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Enhancing portfolio and advancing organic growth projects – Focused on advancing both mining and milling studies at each operation and discovering new mineral resources in proximity to existing mine infrastructure while advancing external growth opportunities. On August 25, 2020, the Company announced a positive pre-feasibility study (“ PFS ”) for the Rosh Pinah mine expansion project (“ RP2.0 ”) which presented a mine plan to increase the production capacity at Rosh Pinah by 86% and significantly reduce operating costs. The feasibility study is being pursued and is forecast to be completed in H2 2021.
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T90 – Transformative business improvement program accelerated to bring the operations down the cost curve – In November 2019, Trevali launched the T90 business improvement program which targeted a reduction in AISC[(1)] to US$0.90 per payable pound of zinc by the beginning of 2022 through achieving annual sustainable efficiencies of US$50 million. In response to market conditions as a result of the COVID-19 pandemic, the implementation of benefits under the program were accelerated and expanded.
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Modified the capital structure – Amended and restated the credit agreement with our existing syndicate of lenders for an up to US$150 million first lien secured revolving credit facility. In addition, the Company has entered into an up to US$20 million second lien secured facility agreement with our largest shareholder, Glencore. The Company also completed an equity raise through a unit offering raising of U$26.6 million.
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Levered to zinc price – Industry-leading zinc leverage with approximately 90% of the Company’s revenue generated from zinc.
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Strategic relationship with a global mining and zinc industry leader – Trevali benefits from a strategic relationship with Glencore plc (“ Glencore ”) as both a commercial counterparty and an aligned shareholder with a 26% equity interest. Trevali also benefits from the considerable insight, perspective and relationships Glencore provides as one of the most significant global commodity companies.
Combined, we believe that these characteristics position Trevali for growth and value creation.
1 Items marked with a “1” are non-IFRS measures and do not have any standardized meaning under IFRS and therefore may not be comparable to similar measures presented by other issuers. These measures are intended to provide additional information and should not be considered in isolation or as a substitute for measures of performance prepared in accordance with IFRS. Trevali believes that the non-IFRS measure provides useful information to investors and Trevali management. Readers are referred to “ Use of Non-IFRS Financial Performance Measures ” in the Company’s Annual Information Form for the year ended December 31, 2020 for an explanation of these measures and reconciliations to the Company’s reported financial results in accordance with IFRS.
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2020 Performance Highlights
Safety and Sustainability
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Significantly improved safety performance with a 35% reduction in Total Recordable Injury Frequency in 2020 compared to 2019.
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Published the second Sustainability Report in May 2020 and the sustainability team remains focused on responsible development and disclosure of activities and setting public targets to reduce water consumption and greenhouse gas emissions.
Operational Performance
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2020 zinc production guidance was met by producing 313 million payable pounds of zinc.
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Lead production exceeded guidance and silver production achieved guidance with 29.9 million payable pounds of lead and 752 thousand payable ounces of silver produced in 2020.
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Achieved 2020 cost guidance at a C1 Cash Cost[(1)] of US$0.90 per pound and an All-in Sustaining Cost (“ AISC ”)[(1)] of US$1.02 per pound.
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In response to market conditions as a result of the COVID-19 pandemic, the Company accelerated the implementation of the T90 business improvement program. The program is forecast to deliver US$50 million of recurring annualized efficiencies, of which US$35 million was delivered in 2020.
Financial Initiatives
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Repaid US$50 million debt during 2020.
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Amended the existing credit facility and arranged a new loan facility with Glencore in August 2020.
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Completed an equity raise of US$26.6 million in December 2020 to reduce debt and pursue growth activities.
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Implemented a hedging program covering 148 million pounds of 2021 payable zinc production (~40% of forecasted production) through forward swaps, fixed pricing arrangements and put options.
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Net Debt[(1)] of US$105.0 million as at December 31, 2020 reduced to US$95.0 million as at January 31, 2021 a result of the collection of receivables largely related to sales late in Q4 2020.
Asset Optimization
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Perkoa mine – During Q4 2020, surface drilling to follow up on the previous T3 intercepts proving the continuity of the T3 horizon. A wide alteration halo was associated with the narrow T3 mineralised horizon. Exploration programs to continue into 2021.
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Rosh Pinah Mine – Successfully completed the Rosh Pinah RP2.0 Expansion Project Pre-Feasibility Study published in Q2 2020. RP 2.0 Feasibility Study in progress, with anticipated delivery in H2 2021.
1 Items marked with a “1” are non-IFRS measures and do not have any standardized meaning under IFRS and therefore may not be comparable to similar measures presented by other issuers. These measures are intended to provide additional information and should not be considered in isolation or as a substitute for measures of performance prepared in accordance with IFRS. Trevali believes that the non-IFRS measure provides useful information to investors and Trevali management. Readers are referred to “ Use of Non-IFRS Financial Performance Measures ” in the Company’s Annual Information Form for the year ended December 31, 2020 for an explanation of these measures and reconciliations to the Company’s reported financial results in accordance with IFRS.
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Executive Compensation Highlights
The Board strongly believes in the principle of pay for performance, and this is reflected in our competitive compensation programs and our focus on attracting and retaining the right talent to lead our business. In 2020, we continued the evolution of our compensation program for directors, officers and employees of the Company by staying apprised of ongoing market trends, practices and developments.
Key activities in 2020 included:
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Regularly reviewing overall compensation philosophy and principles and executive compensation risk to ensure alignment with rapidly evolving market trends impacted by the COVID-19 pandemic and other external factors.
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Adjusting company priorities and plans to adapt to impacts from COVID-19 pandemic and volatile market conditions.
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Enhancing the design of our executive compensation program to align with shareholder expectations and market practices, including the change in the Chief Executive Officer (“ CEO ”) 2021 long-term incentive mix to align with industry trends and other executives’ long-term incentive mix, as well as the implementation of new PSU metrics that were approved by the Board in February 2021.
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Enhancing our succession planning process for the President and CEO and other senior leadership roles.
Further information on our compensation practices, including the above matters, is included in the Circular beginning at page 39.
Environmental, Social and Governance Highlights
In 2020, we continued to build upon our ESG performance in order to realize our purpose of being the world’s most sustainable mining company. We believe that pursuing a higher ESG standard is inherently beneficial for our business and the interests of our stakeholders, and are also pleased to have our efforts recognized by leading advisory firms including Institutional Shareholder Services:
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ISS QualityScore of “1” for Corporate Governance – reflects the highest possible score and indicates the quality of the Company’s governance practices and a low level of governance risk.
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ISS QualityScore of “3” for Environment and “1” for Social – our Social score reflects the highest possible score and indicates the highest level of disclosure practices, while our Environment score has significantly improved from an initial score of “9” and we expect will continue its downward trend as our performance and disclosure continue to improve in 2021 and beyond.
Highlights of our efforts include:
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Further renewal of our Board of Directors, including the appointments of Aline Cote and Nick Popovic in 2020, and the subsequent appointment of Jeane Hull in February 2021.
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The continued roll-out of the Group Risk Management Standard, ensuring a uniform approach to how we identify, manage and report on risk across the organization, including an improved line of oversight for the Board over our risk management process.
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The revision and implementation of a number of additional group management standards for Community, Environment, Safety, Health, Security and Tailings Dams. Our standards contain controls for material risks, have been developed in line with the “plan, do, check and act” ISO methodology and are consistent with the Mining Association of Canada’s Toward Sustainable Mining Protocols and other global guidance, conventions and best practice.
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The publication of our second Sustainability Report in May 2020, which set an absolute greenhouse gas emissions reduction target of 25% fewer emissions from a 2018 baseline (131,809tCO2e) by 2025. This was set in line with our commitment to act on climate change and to mitigate carbon pricing risks.
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We have also set a 2% year-on-year reduction on the amount of Type 1 and Type 2 water (clean) that becomes Type 3 water (dirty) by 2025. This target supports continued access to clean water for all of our operations and surrounding communities, even in climate changed conditions.
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In line with the investor led Mine Safety Tailings Initiative, we completed a voluntary tailings assurance review on our eight tailings storage facilities, which has given us confidence that these facilities are stable.
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The Group Inclusion Committee has also been formed and a multi-year company-wide inclusion & diversity roadmap developed, with initiatives being implemented starting Q2 2021.
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Scalable and fit-for-purpose Leadership Competencies Models have been developed and rolled out for Executives, Management and Front-Line Supervisors. The models are designed to align with the future of work and intended company culture that promotes collaboration, innovation, inclusion, and sustainability.
Additional information regarding our corporate governance practices can be found beginning at page 26 of the Circular.
Board of Director Nominees
At the Meeting, the Company will be presenting the eight nominees below for election to the Board. You can read more about the qualifications of our director nominees beginning on page 14 of the Circular. Trevali encourages you to submit your vote FOR the following nominees in person, online or by proxy:
| Name | Age | Director Since | Independent | 2020 “For” Votes |
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| Jill Gardiner(Chair) | 62 | 2019 | Yes | 97.60% |
| Russell Ball | 52 | 2017 | Yes | 98.59% |
| Aline Cote | 46 | 2020 | No | 98.52% |
| Ricus Grimbeek | 51 | 2020 | No | 98.79% |
| Jeane Hull | 66 | 2021 | Yes | N/A |
| Dan Isserow | 61 | 2017 | Yes | 97.44% |
| Nick Popovic | 51 | 2020 | No | 98.42% |
| Richard Williams | 54 | 2019 | Yes | 97.68% |
We believe that there are certain characteristics that every director should possess, and that our Board should reflect a combination of skills, experience and diversity of viewpoints necessary to oversee our business. Each of our director nominees has completed a self-assessment of his or her skills. This data has been compiled into a skills matrix, which can be found at page 22 of the Circular. The Corporate Governance and Nominating Committee reviews this on a periodic basis in order to ensure that the composition of our Board continues to reflect the needs of the Company over time.
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GENERAL PROXY INFORMATION
Attending the Meeting
In light of the recent surge in cases in British Columbia and ongoing public health concerns related to the COVID-19 pandemic, and to mitigate the risks to the health and safety of our communities, Shareholders, employees and other stakeholders, the Company will hold the Meeting in a virtual only format, which will be conducted via live audio webcast online. Shareholders will not be able to attend the Meeting but will have an equal opportunity to participate at the Meeting online, regardless of their geographic location.
Shareholders and duly appointed proxyholders can attend the meeting online by going to https://web.lumiagm.com/211785770.
Registered Shareholders and duly appointed proxyholders can participate in the meeting by clicking “ I have a login ” and entering a Username and Password before the start of the meeting. Moreover, the 15digit control number located on the form of proxy or in the email notification provided is the Username and the Password to the Meeting is “ trevali2021 ”.
Duly appointed proxyholders will be provided with a Username by Computershare after the voting deadline has passed. The Password to the Meeting is “ trevali2021 ”.
It is important that you are connected to the internet at all times during the Meeting in order to vote when balloting commences.
Participation at the Meeting
The Meeting will be hosted online by way of a live webcast. Shareholders will not be able to attend the meeting in person. A summary of the information shareholders will need to attend the online meeting is provided below. The meeting will begin at 11:00 a.m. (Pacific Daylight Time) on May 11, 2021.
Registered Shareholders that have a 15-digit control number, along with duly appointed proxyholders who were assigned a Username by Computershare (see details under the heading “ Appointment of Proxies ”), will be able to vote and submit questions during the meeting. To do so, please go to https://web.lumiagm.com/211785770 prior to the start of the Meeting to login. Click on “ I have a login ” and enter your 15-digit control number or Username along with the Password “ trevali2021 ”.
Beneficial Shareholders who have not appointed themselves to vote at the Meeting, may login as a guest, by clicking on “ I am a guest ” and completing the online form. Beneficial Shareholders who do not have a 15-digit control number or Username will only be able to attend as a guest which allows them listen to the Meeting however will not be able to vote or submit questions. Please see the information under the heading “ Beneficial Shareholders ” for an explanation of why certain shareholders may not receive a form of proxy.
United States Beneficial holders : To attend and vote at the virtual Meeting, you must first obtain a valid legal proxy from your broker, bank or other agent and then register in advance to attend the Meeting. Follow the instructions from your broker or bank included with these proxy materials, or contact your broker or bank to request a legal proxy form. After first obtaining a valid legal proxy from your broker, bank or other agent, to then register to attend the Meeting, you must submit a copy of your legal proxy to Computershare. Requests for registration should be directed to Computershare at 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1, or via email at [email protected].
Requests for registration must be labeled as “Legal Proxy” and be received no later than May 7, 2021 by 11:00 a.m. (Pacific Daylight Time). You will receive a confirmation of your registration by email after we receive your registration materials. You may attend the Meeting and vote your shares at
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https://web.lumiagm.com/211785770 during the Meeting. Please note that you are required to register your appointment at http://www.computershare.com/Trevali .
If you are using a 15-digit control number to login to the Meeting and you accept the terms and conditions, you will be revoking any and all previously submitted proxies. However, in such a case, you will be provided the opportunity to vote by ballot on the matters put forth at the Meeting. If you DO NOT wish to revoke all previously submitted proxies, do not accept the terms and conditions, in which case you can only enter the Meeting as a guest.
If you are eligible to vote at the Meeting, it is important that you are connected to the internet at all times during the Meeting in order to vote when balloting commences. It is your responsibility to ensure connectivity for the duration of the Meeting.
Solicitation of Proxies
This management information circular (the “ Circular ”) is furnished in connection with the solicitation of proxies by the management of Trevali Mining Company (“ Trevali ” or the “ Company ”) for use at the annual general meeting (the “ Meeting ”) of the holders (collectively, the “ Shareholders ” or, individually, a “ Shareholder ”) of the common shares (the “ Common Shares ”) of the Company to be held on the date and at the time and place and for the purposes set forth in the attached notice of annual general meeting of Shareholders (the “ Notice ”). Unless otherwise stated, this Circular contains information as at April 1, 2021. References in this Circular to the Meeting include any adjournment or postponement thereof and, unless otherwise indicated, in this Circular all references to “$” are to Canadian dollars.
The solicitation of proxies will primarily be made by mail but may be supplemented by telephone or other personal contact to be made without special compensation by directors, officers and employees of the Company or by the Company’s transfer agent and registrar. The Company may retain other persons or companies to solicit proxies on behalf of management in which event customary fees for such services will be paid. All costs of solicitation will be borne by the Company.
Notice-and-Access
Notice-and-Access means provisions concerning the delivery of proxy-related materials to Shareholders (the “ Notice-and-Access Provisions ”) found in section 9.1.1 of National Instrument 51-102 – Continuous Disclosure Obligations (“ NI 51-102 ”), in the case of registered holders of Common Shares (“ Registered Shareholders ”), and section 2.7.1 of National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer (“ NI 54-101 ”), in the case of Shareholders who are not registered holders of Common Shares (“ Beneficial Shareholders ”), which allow an issuer to deliver an information circular forming part of proxy-related materials to Shareholders via certain specified electronic means provided that the conditions of NI 51-102 and NI 54-101 are met.
The Notice-and-Access Provisions allow reporting issuers, other than investment funds, to choose to deliver proxy-related materials to registered holders and beneficial owners of securities by posting such materials on a non-SEDAR website (usually the reporting issuer’s website and sometimes the transfer agent’s website) rather than by delivering such materials by mail. The Notice-and-Access Provisions can be used to deliver materials for both general and special meetings. Reporting issuers may still choose to continue to deliver such materials by mail, and beneficial owners will be entitled to request delivery of a paper copy of the Circular at the reporting issuer’s expense.
Use of the Notice-and-Access Provisions reduces paper waste and printing and mailing costs incurred by the issuer. In order for the Company to utilize the Notice-and-Access Provisions it must send a notice to Shareholders, including to Beneficial Shareholders, (i) indicating that the proxy-related materials have been posted and explaining how a Shareholder can access them or obtain from the Company a paper copy of those materials, (ii) providing basic information about the Meeting and the matters to be voted on,
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and (iii) including an explanation of the Notice-and-Access Provisions process. This notice has been delivered to Shareholders by the Company, along with the applicable voting document: a form of proxy in the case of Registered Shareholders; or a Voting Instruction Form (“ VIF ”) in the case of Beneficial Shareholders. This Circular has been posted in full on the Company’s website at: - https://www.trevali.com/investors/AGM Materials/default.aspx and under the Company’s profile at www.sedar.com. Any Shareholder who wishes to receive a paper copy of the Circular should contact the Company by telephone at: toll free +1-855-638-3690 or +1 778-655-5885, by fax at: +1 604-608-9863 or by email at: [email protected]. A Shareholder may also use the toll-free number noted above to obtain additional information about the Notice-and-Access Provisions.
In order to use the Notice-and-Access Provisions, a reporting issuer must set the record date for notice of the meeting to be on a date that is at least 40 days prior to the Meeting in order to ensure there is sufficient time for the materials to be posted on the applicable website and other materials to be delivered to Shareholders.
The Company will not rely upon the use of ‘stratification’. Stratification occurs when a reporting issuer using the Notice-and-Access Provisions provides a paper copy of its information circular with the notice to be provided to its Shareholders as described above. In relation to the Meeting, all Shareholders will have received the required documentation under the Notice-and-Access Provisions and all documents required to vote in respect of all matters to be voted on at the Meeting. No Shareholder will receive a paper copy of the Circular from the Company or any intermediary unless such Shareholder specifically requests same.
The Company will pay intermediaries (each an “ Intermediary ”), including Broadridge Financial Solutions Inc. (“ Broadridge ”), to deliver proxy-related materials (including the notice required to be delivered pursuant to the Notice-and-Access Provisions) to NOBOs (as defined herein) and OBOs (as defined herein).
Any Shareholder who wishes to receive a paper copy of this Circular should make contact with the Company by telephone at: toll free +1-855-638-3690 or +1 778-655-5885, by fax at: +1 604-608-9863 or by email at: [email protected]. In order to ensure that a paper copy of the Circular can be delivered to a requesting Shareholder in time for such Shareholder to review the Circular and return a proxy or VIF prior to the deadline for receipt of Proxies at 11:00 a.m. (Pacific Daylight Time) on May 7, 2021 (the “ Proxy Deadline ”), it is strongly suggested that a requesting Shareholder ensures their request is received by the Company no later than 11:00 a.m. (Pacific Daylight Time) on May 1, 2021 .
Appointment of Proxies
The persons named in the enclosed form of proxy are directors and/or officers of the Company. A Shareholder has the right to appoint a person (who need not be a Shareholder) to attend and act for such Shareholder and on his, her or its behalf at the Meeting other than the persons designated in the enclosed form of proxy. Such right may be exercised by inserting in the blank space provided for that purpose the name of the desired person or by completing another proper form of proxy and, in either case, delivering the completed and executed proxy to the Company’s transfer agent and registrar, Computershare Investor Services Inc., 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1, Attention : Stock Transfer Department, not later than 11:00 a.m. (Pacific Daylight Time) on May 7, 2021 or, if the Meeting is adjourned or postponed, not later than 48 hours (excluding Saturdays, Sundays and statutory holidays in the Province of British Columbia) prior to the time set for the adjourned or postponed meeting. A proxy must be executed by the Registered Shareholder or his, her or its attorney duly authorized in writing or, if the Shareholder is a corporation, by an officer or attorney thereof duly authorized. For further proxy-related information, Registered Shareholders should review the information below in the section titled “ Registered Shareholders ” and Beneficial Shareholders should review the information below in the section titled “ Beneficial Shareholders ”.
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Shareholders who wish to appoint a third-party proxyholder to represent them at the online meeting must submit their proxy or voting instruction form (as applicable) prior to registering their proxyholder .
Registering the proxyholder is an additional step once a Shareholder has submitted their proxy/voting instruction form. Failure to register a duly appointed proxyholder will result in the proxyholder not receiving a Username to participate in the meeting. To register a proxyholder, shareholders MUST visit http://www.computershare.com/Trevali by no later than 11:00 a.m. (Pacific Daylight Time) on May 7, 2021 and provide Computershare with their proxyholder’s contact information, so that Computershare may provide the proxyholder with a Username via email.
A proxy can be submitted to Computershare either in person, or by mail or courier, to 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1, or via the internet at www.investorvote.com. The proxy must be deposited with Computershare by no later than 11:00 a.m. (Pacific Daylight Time) on May 7, 2021, or if the Meeting is adjourned or postponed, not less than 48 hours, excluding Saturdays, Sundays and statutory holidays, before the commencement of such adjourned or postponed Meeting. If a Shareholder who has submitted a proxy attends the Meeting via the webcast and has accepted the terms and conditions when entering the Meeting online, any votes cast by such Shareholder on a ballot will be counted and the submitted proxy will be disregarded.
Without a Username, proxyholders will not be able to vote at the Meeting.
Revocation of Proxies
Proxies given by Shareholders for use at the Meeting may be revoked prior to their use:
-
(a) by depositing an instrument in writing executed by the Shareholder or by such Shareholder’s attorney duly authorized in writing or, if the Shareholder is a corporation, by an officer or attorney thereof duly authorized, indicating the capacity under which such officer or attorney is signing:
-
(i) at the registered office of the Company located at Suite 2600, 595 Burrard Street, Vancouver, British Columbia, V7X 1L3, at any time up to 11:00 a.m. (Pacific Daylight Time) on May 11, 2021; or
-
(ii) with the chair of the Meeting on the day of the Meeting or any adjournment or postponement thereof; or
-
(b) in any other manner permitted by law.
In addition, a proxy will automatically be revoked by either: (i) attendance at the virtual Meeting and participation in a poll (ballot) by a Shareholder, or (ii) submission of a subsequent proxy in accordance with the foregoing procedures. A revocation of proxy does not affect any matter on which a vote has been taken prior to such revocation.
As noted above, if you are using a 15-digit control number to login to the Meeting and you accept the terms and conditions, you will be revoking any and all previously submitted proxies. However, in such a case, you will be provided the opportunity to vote by ballot on the matters put forth at the Meeting. If you DO NOT wish to revoke all previously submitted proxies, do not accept the terms and conditions, in which case you can only enter the Meeting as a guest.
Exercise of Discretion by Proxies
The persons named in the accompanying form of proxy will vote the Common Shares in respect of which they are appointed in accordance with the direction of the Shareholders appointing them. In the absence of such direction, such Common Shares will be voted in favour of the passing of the matters set
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out in the Notice. The form of proxy confers discretionary authority upon the persons named therein with respect to amendments or variations to matters identified in the Notice and with respect to other matters which may properly come before the Meeting or any adjournment or postponement thereof. At the time of the printing of this Circular, management knows of no such amendments, variations or other matters to come before the Meeting other than the matters referred to in the Notice. However, if any other matters which at present are not known to the management of the Company should properly come before the Meeting, the proxy will be voted on such matters in accordance with the best judgement of the named proxies.
Registered Shareholders
Registered Shareholders may wish to vote by proxy whether or not they are able to attend the Meeting in person. Registered Shareholders who wish to submit a proxy may choose one of the following methods:
-
(a) complete, date and sign the enclosed proxy and return it to Computershare, by fax within North America to +1 (866) 249 7775 (toll free in the North America), by fax outside North America to +1 (416) 263 9524, by mail or by hand to the 8[th] Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1; or
-
(b) use a touch-tone phone to transmit voting choices to a toll-free number. Registered Shareholders must follow the instructions of the voice response system and refer to the enclosed proxy for the toll-free number, the holder’s account number and the proxy voting control number; or
-
(c) access the internet website of Computershare at www.investorvote.com. Registered Shareholders must follow the instructions given on Computershare’s website and refer to the enclosed proxy for the holder’s account number and the proxy voting control number.
Registered Shareholders must ensure the proxy is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or any adjournment thereof.
Beneficial Shareholders
The following information is of significant importance to Beneficial Shareholders. Beneficial Shareholders should note that the only proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders (those whose names appear on the records of the Company as the registered holders of Common Shares) or as set out in the following disclosure.
If Common Shares are listed in an account statement provided to a Shareholder by an Intermediary, then in almost all cases those Common Shares will not be registered in the Shareholder’s name in the records of the Company. Such Common Shares will more likely be registered under the names of an Intermediary. In the United States, the vast majority of such Common Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms).
Intermediaries are required to seek voting instructions from Beneficial Shareholders in advance of meetings of shareholders. Every Intermediary has its own mailing procedures and provides its own return instructions to clients. Beneficial Shareholders should ensure that instructions respecting the voting of their Common Shares are communicated in a timely manner and in accordance with the instructions provided by their Intermediary. Your Intermediary will not vote your Common Shares without receiving instructions from you.
The VIF supplied to you by your Intermediary will be similar to the proxy provided to Registered Shareholders by the Company. However, its purpose is limited to instructing the Intermediary on how to
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vote your Common Shares on your behalf. Most Intermediaries delegate responsibility for obtaining instructions from clients to Broadridge in the United States and in Canada. Broadridge mails a VIF in lieu of the proxy provided by the Company. The VIF will name the same persons as are set out in the Company’s proxy to represent your Common Shares at the Meeting.
Although a Beneficial Shareholder may not be recognized directly at the Meeting for the purpose of voting Common Shares registered in the name of its Intermediary, a Beneficial Shareholder may attend the Meeting as a proxyholder for the Intermediary and vote the Common Shares in that capacity. You have the right to appoint a person (who need not be a Beneficial Shareholder of the Company), other than any of the persons designated in the VIF, to represent your Common Shares at the Meeting and that person may be you. To exercise this right, insert the name of the desired representative (which may be you) in the blank space provided in the VIF. The completed VIF must then be returned to Broadridge by mail or facsimile or given to Broadridge by phone or over the internet, in accordance with Broadridge’s instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting and the appointment of any Shareholder’s representative. If you receive a VIF from Broadridge, the VIF must be completed and returned to Broadridge, in accordance with its instructions, well in advance of the Meeting in order to have your Common Shares voted or to have an alternate representative duly appointed to attend the Meeting and vote your Common Shares at the Meeting.
There are two kinds of beneficial owners: those who object to their name being made known to the issuers of securities which they own (called “OBOs” for Objecting Beneficial Owners) and those who do not object (called “NOBOs” for Non-Objecting Beneficial Owners).
All references to Shareholders in this Circular and the accompanying form of proxy and Notice are to Shareholders of record unless specifically stated otherwise.
Notice to Non-Objecting Beneficial Owners
The proxy-related materials are being provided to both Registered Shareholders and Beneficial Shareholders. If you are a Beneficial Shareholder, and the Company or its agent has sent the proxy-related materials directly to you, your name and address and information about your holdings of Common Shares have been obtained in accordance with applicable securities regulatory requirements from the Intermediary holding on your behalf. By choosing to send the proxy-related materials to you directly, the Company (and not the Intermediary holding on your behalf) has assumed responsibility for delivering the proxy-related materials to you and for executing your proper voting instructions. Please return your voting instructions as specified in the request for voting instructions.
Voting at the Meeting
Registered Shareholders
Registered Shareholders who intend to vote at the Meeting do not need to complete or return a proxy. Registered Shareholders have the ability to participate, as questions and vote at the Meeting using the Lumi virtual meeting platform.
Registered Shareholders or Beneficial Shareholders who have appointed themselves or a third-party proxyholder to represent them at the Meeting, will appear on a list of shareholders prepared by Computershare, the transfer agent and registrar for the meeting. To have their Common Shares voted at the Meeting, each Registered Shareholder or proxyholder will be required to enter their control number or Username provided by Computershare at https://web.lumiagm.com/211785770 prior to the start of the Meeting. The Company would like to remind Shareholders to review the Circular prior to voting.
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Beneficial Shareholders
If you are a Beneficial Shareholder, you can only vote online or in person at the Meeting if you have previously appointed yourself as the proxyholder for your Common Shares by printing your name in the space provided on your VIF and submitting it as directed on the form.
In order to vote, Beneficial Shareholders who appoint themselves as a proxyholder MUST register with Computershare at http://www.computershare.com/Trevali after submitting their voting instruction form in order to receive a Username (please see the information under the heading “ Appointment of Proxies ” above for details).
You may also appoint someone else as the proxyholder for your Shares by printing their name in the space provided on your VIF and submitting it as directed on the form. Your vote, or the vote of your proxyholder, will be taken and counted at the Meeting. Your voting instructions must be received in sufficient time to allow your voting instruction form to be forwarded by your Intermediary to the Company well ahead of the Meeting.
Voting Securities and Principal Holders Thereof
The board of directors of Trevali (the “ Board ”) has fixed April 1, 2021 as the record date (the “ Record Date ”), being the date for the determination of Shareholders entitled to notice of, and to vote at, the Meeting and any adjournment or postponement thereof. As at the Record Date, 989,092,585 Common Shares were issued and outstanding. The Shareholders are entitled to receive notice of, and to attend, all meetings of Shareholders and to have one vote for each Common Share held.
To the knowledge of the directors and executive officers of the Company, no person or company beneficially owns, directly or indirectly, 10% or more of the issued and outstanding Common Shares, other than as set forth below:
| Name of Shareholder | Number of Common Shares Owned | Percentage of Outstanding Common Shares |
|---|---|---|
| Glencore International AG | 259,835,9251 | 26.3% |
1 This number was obtained from the public filings made by this Shareholder on the System for Electronic Disclosure by Insiders (SEDI).
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MATTERS TO BE ACTED UPON AT THE MEETING
1. Presentation of Financial Statements
The audited consolidated financial statements of the Company for the financial year ended December 31, 2020 and the independent auditor’s report thereon will be presented at the Meeting. These consolidated financial statements and the related management’s discussion and analysis were sent to all Shareholders who have requested a copy. The Company’s consolidated financial statements and related management’s discussion and analysis for the financial year ended December 31, 2020 are also available under the Company’s profile on SEDAR at www.sedar.com and on the Company’s website at www.trevali.com.
2. Election of Directors
The nominees for election to Trevali’s Board of Directors are experienced mining and business leaders well suited to provide oversight to the Company as it continues the next phase of its development. In recent years, Trevali has implemented a new succession planning and Board renewal policy in order to ensure the Board is comprised of directors with a broad range of experience and expertise necessary for the Board to carry out its mandate effectively. The nominees for election this year reflect this policy. The Corporate Governance and Nominating Committee (the “ CGN Committee ”) and the Board have determined that each of the eight nominees proposed to serve as directors possesses the necessary skills and qualifications to contribute to a highly effective board of directors.
Our Board believes that it should possess a combination of skills, professional experience and diversity of viewpoints necessary to oversee our business, together with relevant technical skills or financial acumen that demonstrates an understanding of the financial and operational elements and associated risks of a large, complex organization such as Trevali. Accordingly, the Board and the CGN Committee consider the qualifications of incumbent directors and director candidates both individually and in the broader context of the Board’s overall composition and the Company’s current and future needs, and it reviews its effectiveness in balancing these considerations when assessing the composition of the Board.
Membership criteria for the Board includes items relating to ethics, integrity and values, business judgement, professional experience, industry knowledge, an appreciation of environmental, social and governance matters, and diversity of viewpoints, all of which are balanced in the context of an assessment of the perceived needs of the Board at that time. The Board has also adopted a Diversity Policy which requires that the CGN Committee will consider diversity (including but not limited to gender diversity) in the director nomination process (see “ Diversity of the Board and Senior Management ” below). The Board has also developed a skills matrix in order to identify its strengths as well as areas where it requires additional skills or expertise. Additional information on the specific skills and the expertise of each of our director nominees is provided under “ Governance of Trevali – Skills Matrix ” below.
Board Renewal
Both Nick Popovic and Aline Cote were appointed to the Board effective September 1, 2020 as representatives of Glencore and were re-elected as directors at the previous annual general meeting held September 16, 2020. Subsequently, the Company conducted a search for a new independent director to join the Board, resulting in the appointment of Jeane Hull as a director effective February 1, 2021. Ms. Hull has over 35 years of operational leadership and engineering experience, most notably holding the positions of Chief Operating Officer for Rio Tinto plc at the Kennecott Utah Copper Mine and Executive Vice President and Chief Technical Officer of Peabody Energy Corporation. She has also held numerous management engineering and operations positions with Rio Tinto, Mobil Mining and Minerals, and has additional engineering, environmental and regulatory affairs experience in the public and private sector. Ms. Hull is currently a director of Epiroc AB, Interfor Corporation and Pretium Resources Inc., and also serves on the Advisory Board for South Dakota School of Mines and Technology.
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At the Meeting, a total of eight directors will thus be nominated for election to the Board. The nominees for election include:
-
An independent Chair with extensive financial, managerial and governance experience including roles as a director of a number of public companies and as former board chair of Turquoise Hill Resources Ltd.;
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Senior executive leaders from global mining companies, with specific experience in mining operations and practices, corporate finance and capital markets, and corporate development; and
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Representatives of Trevali’s cornerstone shareholder, one of the world’s leading commodity companies, providing significant logistical expertise, market insight and global relationships.
Nominees for Election as Directors
The tables on the following pages set out the names of proposed nominees for election as directors of Trevali, as well as information about their professional experience and qualifications as of the date of this Circular (unless otherwise indicated). For incumbent directors, the tables also present their Committee membership(s) and Board attendance records for the past year.
Unless the Shareholder specifies in the enclosed form of proxy that the Common Shares represented by the proxy are to be withheld from voting in respect of one or more directors, the persons named in the form of proxy intend to vote the Common Shares represented by the proxy FOR the election of the persons whose names are set forth below.
Management does not contemplate that any of such nominees will be unable to serve as directors. Each director elected will hold office until the next annual meeting of Shareholders or until his or her successor is duly elected or appointed. Information regarding Common Shares owned by each director is presented to the best knowledge of management of the Company and has been furnished by such directors. Information regarding Board and committee meeting attendance is presented for meetings held in 2020.
The Board recommends that Shareholders vote FOR ALL of the nominees for election as Directors.
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Ms. Gardiner is a professional corporate director. Previously, she spent over 20 years in the investment banking industry, most recently as Managing Director and Regional Head, British Columbia, for RBC Capital Markets. In her various roles in corporate finance, mergers and acquisitions, and debt capital markets she provided strategic advice to, and helped raise capital for, numerous corporations with a focus on commodity-related, infrastructure and diversified industries. She served as Head of the Forest Products Group and Head of the Pipelines & Utilities Group. Ms. Gardiner was formerly Senior Project Manager at the Ontario Energy Board and a lecturer at the University of Victoria in corporate finance and human resource management. Ms. Gardiner currently serves on the Boards of Directors of Capital Power Corporation and Hochschild Mining, plc. She previously served as chair of the Board of Directors of Turquoise Hill Resources Ltd. and as a member of the Boards of Capstone Mining Corp., Parkbridge Lifestyle Communities Inc., Timber Investments Ltd., SilverBirch Hotels & Resorts LP, and a number of non-profit organizations, including the ARC Foundation, the Banff Centre, the Vancouver Art Gallery and the Southern Alberta Institute of Technology. Ms. Gardiner holds a Bachelor of Science and a Master of Business Administration, both from Queen’s University.
JILL VERONICA GARDINER British Columbia, Canada
Age: 62
Director Since: July 31, 2019 INDEPENDENT 2020 Vote Result: For: 97.60%
| 2020 Vote Result: For: 97.60% |
Current Board / Committee Membership |
2020 Attendance | 2020 Attendance | 2020 Attendance | 2020 Attendance | Other Public Company Directorships |
|---|---|---|---|---|---|---|
| Board (Chair) | 15 of | 15 | 100% | Capital Power | ||
| Audit Committee | 5 of | 5 | 100% | Corporation; | ||
| CGN Committee | 4 of | 4 | 100% | Hochschild | ||
| CHRCommittee (Chair) | 3 of | 3 | 100% | MiningPLC | ||
| Number of Common | Total of | Market Value | ||||
| Shares Beneficially Owned, Controlled or |
DSUs(1) | Common Shares |
of Common Shares and |
|||
| Directed(1) | and DSUs | DSUs(2) | ||||
| 75,000 | 1,468,783 | 1,543,783 | $214, 528 | |||
| Minimum Value Required | Meets Share Ownership Guidelines(3) |
|||||
| $450,000 | On track to meet by deadline |
(1) As of the Record Date.
(2) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
(3) Ms. Gardiner was elected to the Board effective July 31, 2019 and has satisfied the requirement to own at least $10,000 worth of Common Shares within one year of her appointment and has until July 31, 2024 to satisfy the requirement to own three times her initial annual cash retainer in Common Shares. Ms. Gardiner was appointed Chair of the Board on March 30, 2020 and has until March 30, 2025 to satisfy the increased share ownership requirement relating to the additional retainer that she now receives for acting in such capacity.
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RUSSELL D. BALL British Columbia, Canada
Age: 52
Director Since: October 11, 2017 INDEPENDENT 2020 Vote Result: For: 98.59%
Mr. Ball is the Managing Director at QDBS Resources Inc. Mr. Ball was the Chief Executive Officer and a director of Calibre Mining Corp. from October 2019 to February 2021 and previously served as Executive Chairman of Calibre. Prior to that, Mr. Ball was Executive Vice President, Chief Financial Officer and Corporate Development of Goldcorp Inc. from March 2016 until October 2017. He initially joined Goldcorp Inc. in 2013, serving as Executive Vice President of Capital Projects, Strategy and Corporate Development, including oversight of primary growth projects. Prior to his role with Goldcorp Inc., Mr. Ball served in varying capacities for Newmont Mining Corporation, including Strategic and Business Planning, culminating with his appointment as Executive Vice President and Chief Financial Officer. Mr. Ball qualified as both a Chartered Accountant from the Institute of Chartered Accountants of South Africa and a Certified Public Accountant in the USA.
| Current Board / Committee Membership |
2020 Attendance Other Public Company Directorships |
2020 Attendance Other Public Company Directorships |
2020 Attendance Other Public Company Directorships |
|
|---|---|---|---|---|
| Board Audit Committee (Chair) CHR Committee HSEC Committee Number of Common |
15 of 15 5 of 5 3 of 3 2 of 3 |
100% 100% 100% 67% None Total of Market Value |
||
| Shares Beneficially Owned, Controlled or |
DSUs(1) | Common Shares of Common Shares and |
||
| Directed(1) | and DSUs DSUs(2) |
|||
| 217,000 | 1,525,133 | 1,742,133 $492,844 |
||
| Minimum Value Required | Meets Share Ownership Guidelines |
|||
| $255,000 | Yes |
(1) As of the Record Date.
(2) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
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----- Start of picture text -----
Ms. Cote is Co-Head of Zinc Industrial Assets of Glencore International
AG. She began her career as an exploration geologist for Noranda Inc.
and transitioned thereafter into project management and technical
services roles under Xstrata plc and Glencore. Ms. Cote holds a
bachelor’s degree in Science (Geology) from the University of Quebec
(1998), post graduate training in Geology at Laurentian University
(2000) and an MBA from the University of Quebec (2008).
Current Board / Other Public
Committee 2020 Attendance [(1)] Company
Membership [(1)] Directorships
ALINE COTE Board 4 of 4 100% None
Number of Common Total of
Quebec, Canada Market Value of
Shares Beneficially Common
DSUs Common Shares
Age: 46 Owned, Controlled or Shares and and DSUs
Directed [(2)] DSUs
Director Since: Nil Nil Nil N/A
September 1, 2020 Meets Share Ownership
Minimum Value Required
Guidelines [(2)]
NOT INDEPENDENT
N/A N/A
2020 Vote Result:
98.52%
----- End of picture text -----
-
(1) Ms. Cote joined the Board effective September 1, 2020. She does not formally serve on any Board committees, however, from time to time is invited to participate in committee meetings to the extent determined that this would be in the best interest of the Company.
-
(2) Ms. Cote is a director nominee and a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as director. As a result, Ms. Cote is exempt from the director share ownership requirements.
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Mr. Grimbeek is an experienced mine operator with three decades of progressive experience in the mining industry, with a proven track record working at all levels of the business. Before joining Trevali Mr. Grimbeek was Chief Operating Officer for Vale Base Metals North Atlantic, was previously President and Chief Operating Officer of South32 Australia and held prior leadership roles with Aluminium Australia, BHP Billiton and Lonmin Platinum. Mr. Grimbeek holds a Bachelor of Engineering (Mining) from the University of Pretoria, has completed the Management Development Program from the University of Orange Free State, and holds and Advanced Certificate in Mine Ventilation from the Chamber of Mines.
JOHANNES FREDERICUS (RICUS) GRIMBEEK British Columbia, Canada
(RICUS) GRIMBEEK British Columbia, Canada |
Current Board / Committee Membership(1) |
2020 Attendance(1) Other Public Company Directorships |
2020 Attendance(1) Other Public Company Directorships |
|---|---|---|---|
| Age: 51 | Board HSEC Committee |
15 of 15 1of 1 |
100% 100% None |
| Director Since: March 30, 2020 |
Number of Common Shares Beneficially Owned, Controlled or |
PSUs(2) | Total of Common Shares Market Value of Common Shares and |
| NOT INDEPENDENT | Directed(2) 9,389,202 |
21,894,569 | and PSUs PSUs(3) 31,283,771 $6,173,851 |
| 2020 Vote Result: 98.79% |
Minimum Value Required $1,950,000 |
Meets Share Ownership Guidelines Yes |
(1) Mr. Grimbeek was appointed to the Board effective March 30, 2020.
(2) As of the Record Date.
(3) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
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| JEANE LANELLE HULL South Dakota, USA Age: 66 Director Since: February 1, 2021 INDEPENDENT 2020 Vote Result: N/A |
Ms. Hull has over 35 years of operational leadership and engineering experience, most notably holding the positions of Chief Operating Officer for Rio Tinto plc at the Kennecott Utah Copper Mine and Executive Vice President and Chief Technical Officer of Peabody Energy Corporation. Ms. Hull has also held numerous management engineering and operations positions with Rio Tinto and affiliates. Prior to joining Rio Tinto, she held positions with Mobil Mining and Minerals, and has additional engineering, environmental and regulatory affairs experience in the public and private sector. Ms. Hull is currently a director of Epiroc AB, Interfor Corporation and Pretium Resources Inc., and also serves on the Advisory Board for South Dakota School of Mines and Technology. A retired Registered Professional Engineer, Ms. Hull holds a Bachelor of Science (Civil Eng.) from South Dakota School of Mines and Technology and a Master of Business Administration degree from Nova Southeastern University. |
Ms. Hull has over 35 years of operational leadership and engineering experience, most notably holding the positions of Chief Operating Officer for Rio Tinto plc at the Kennecott Utah Copper Mine and Executive Vice President and Chief Technical Officer of Peabody Energy Corporation. Ms. Hull has also held numerous management engineering and operations positions with Rio Tinto and affiliates. Prior to joining Rio Tinto, she held positions with Mobil Mining and Minerals, and has additional engineering, environmental and regulatory affairs experience in the public and private sector. Ms. Hull is currently a director of Epiroc AB, Interfor Corporation and Pretium Resources Inc., and also serves on the Advisory Board for South Dakota School of Mines and Technology. A retired Registered Professional Engineer, Ms. Hull holds a Bachelor of Science (Civil Eng.) from South Dakota School of Mines and Technology and a Master of Business Administration degree from Nova Southeastern University. |
Ms. Hull has over 35 years of operational leadership and engineering experience, most notably holding the positions of Chief Operating Officer for Rio Tinto plc at the Kennecott Utah Copper Mine and Executive Vice President and Chief Technical Officer of Peabody Energy Corporation. Ms. Hull has also held numerous management engineering and operations positions with Rio Tinto and affiliates. Prior to joining Rio Tinto, she held positions with Mobil Mining and Minerals, and has additional engineering, environmental and regulatory affairs experience in the public and private sector. Ms. Hull is currently a director of Epiroc AB, Interfor Corporation and Pretium Resources Inc., and also serves on the Advisory Board for South Dakota School of Mines and Technology. A retired Registered Professional Engineer, Ms. Hull holds a Bachelor of Science (Civil Eng.) from South Dakota School of Mines and Technology and a Master of Business Administration degree from Nova Southeastern University. |
Ms. Hull has over 35 years of operational leadership and engineering experience, most notably holding the positions of Chief Operating Officer for Rio Tinto plc at the Kennecott Utah Copper Mine and Executive Vice President and Chief Technical Officer of Peabody Energy Corporation. Ms. Hull has also held numerous management engineering and operations positions with Rio Tinto and affiliates. Prior to joining Rio Tinto, she held positions with Mobil Mining and Minerals, and has additional engineering, environmental and regulatory affairs experience in the public and private sector. Ms. Hull is currently a director of Epiroc AB, Interfor Corporation and Pretium Resources Inc., and also serves on the Advisory Board for South Dakota School of Mines and Technology. A retired Registered Professional Engineer, Ms. Hull holds a Bachelor of Science (Civil Eng.) from South Dakota School of Mines and Technology and a Master of Business Administration degree from Nova Southeastern University. |
|
|---|---|---|---|---|---|
| Current Board / Committee Membership(1) |
2020 Attendance(1) | Other Public Company Directorships |
|||
| Board CHR Committee HSEC Committee |
N/A | N/A | Epiroc AB; Interfor; Pretium Resources Inc. |
||
| Number of Common Shares Beneficially Owned, Controlled or Directed(2) |
DSUs(2) | Total of Common Shares andDSUs |
Market Value of Common Shares and DSUs(3) |
||
| Nil | 96,590 | 96,590 | $21,250 | ||
| Minimum Value Required | Meets Share Ownership Guidelines(4) |
||||
| $255,000 | On track to meet by deadline |
(1) Ms. Hull was appointed to the Board effective February 1, 2021.
- (2) As of the Record Date.
(3) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
(4) Ms. Hull was elected to the Board effective February 1, 2021 and has until February 1, 2026 to satisfy the requirement to own three times her annual cash retainer in Common Shares.
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DAN ISSEROW British Columbia, Canada
Age: 61 Director Since: October 11, 2017 INDEPENDENT 2020 Vote Result: For: 97.44%
Mr. Isserow has financial and business operations leadership experience and a successful track record of growing organizations across various business sectors, including introducing the Nando’s restaurant franchise to Canada and serving as its President and CEO from 1993 to 2012. Mr. Isserow is currently the Chief Financial Officer of Glass 3 Enterprises Ltd. and the Co-Founder, President and Chief Financial Officer of Silica Ventures. Both Glass 3 Enterprises and Silica Ventures provide a full-service supply and sourcing solution for architectural glass requirements in Canada and the United States. Mr. Isserow is a Chartered Accountant from the Institute of Chartered Accountants of South Africa and has completed the ICD Directors’ Education Program.
| Current Board / | Other Public | ||||
|---|---|---|---|---|---|
| Committee Membership(1) |
2020 Attendance | Company Directorships |
|||
| Board Audit Committee CGN Committee (Chair) |
15 5 4 |
of 15 of 5 of 4 |
100% 100% 100% |
None | |
| CHR Committee | 3 | of 3 | 100% | ||
| Number of Common | Total of | Market Value | |||
| Shares Beneficially Owned, Controlled or Directed(1) |
DSUs(1) | Common Shares andDSUs |
of Common Shares and DSUs(2) |
||
| 15,700 | 1,695,319 | 1,711,019 | $373,099 | ||
| Minimum Value Required | Meets Share Ownership Guidelines(2) |
||||
| $255,000 | Yes |
(1) As of the Record Date.
(2) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
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| NIKOLA (NICK) POPOVIC Zug, Switzerland Age: 51 Director Since: September 1, 2020 NOT INDEPENDENT 2020 Vote Result: 98.42% |
Mr. Popovic joined Glencore International A.G. in January 1992 as a Zinc and Lead Concentrates and Metals trader and was appointed Head of Marketing and co-Industrial Lead (Zinc Smelters) for Glencore in 2020. He currently also serves as chairman of Kazzinc and is a board member of Compañia Minera Volcan and Recylex SA, said companies all being engaged in the extraction and production of zinc, lead, copper and precious metals. He graduated in economics at Cambridge University before starting a career in commodities in 1992 with Glencore (previously Marc Rich _ Co. AG). He held postings in the UK, Russia, Kazakhstan and Switzerland, covering trading, production and managerial roles at both Glencore and its subsidiary companies. Commodities covered during almost three decades in the business in both production and marketing have been zinc, lead, copper and precious metals. |
Mr. Popovic joined Glencore International A.G. in January 1992 as a Zinc and Lead Concentrates and Metals trader and was appointed Head of Marketing and co-Industrial Lead (Zinc Smelters) for Glencore in 2020. He currently also serves as chairman of Kazzinc and is a board member of Compañia Minera Volcan and Recylex SA, said companies all being engaged in the extraction and production of zinc, lead, copper and precious metals. He graduated in economics at Cambridge University before starting a career in commodities in 1992 with Glencore (previously Marc Rich _ Co. AG). He held postings in the UK, Russia, Kazakhstan and Switzerland, covering trading, production and managerial roles at both Glencore and its subsidiary companies. Commodities covered during almost three decades in the business in both production and marketing have been zinc, lead, copper and precious metals. |
Mr. Popovic joined Glencore International A.G. in January 1992 as a Zinc and Lead Concentrates and Metals trader and was appointed Head of Marketing and co-Industrial Lead (Zinc Smelters) for Glencore in 2020. He currently also serves as chairman of Kazzinc and is a board member of Compañia Minera Volcan and Recylex SA, said companies all being engaged in the extraction and production of zinc, lead, copper and precious metals. He graduated in economics at Cambridge University before starting a career in commodities in 1992 with Glencore (previously Marc Rich _ Co. AG). He held postings in the UK, Russia, Kazakhstan and Switzerland, covering trading, production and managerial roles at both Glencore and its subsidiary companies. Commodities covered during almost three decades in the business in both production and marketing have been zinc, lead, copper and precious metals. |
Mr. Popovic joined Glencore International A.G. in January 1992 as a Zinc and Lead Concentrates and Metals trader and was appointed Head of Marketing and co-Industrial Lead (Zinc Smelters) for Glencore in 2020. He currently also serves as chairman of Kazzinc and is a board member of Compañia Minera Volcan and Recylex SA, said companies all being engaged in the extraction and production of zinc, lead, copper and precious metals. He graduated in economics at Cambridge University before starting a career in commodities in 1992 with Glencore (previously Marc Rich _ Co. AG). He held postings in the UK, Russia, Kazakhstan and Switzerland, covering trading, production and managerial roles at both Glencore and its subsidiary companies. Commodities covered during almost three decades in the business in both production and marketing have been zinc, lead, copper and precious metals. |
|---|---|---|---|---|
| Current Board / Committee Membership(1) |
2020 Attendance(1) | Other Public Company Directorships |
||
| Board | 4 of 4 | 100% | Kazzinc Holdings; Compañia Minera Volcan SAA; Recylex SA |
|
| Number of Common Shares Beneficially Owned, Controlled or Directed(2) |
DSUs(2) | Total of Common Shares and DSUs |
Market Value of Common Shares and DSUs |
|
| Nil | Nil | Nil | N/A | |
| Minimum Value Required | Meets Share Ownership Guidelines(2) |
|||
| N/A | N/A |
(1) Mr. Popovic joined the Board effective September 1, 2020. He does not formally serve on any Board committees, however, from time to time is invited to participate in committee meetings to the extent determined that this would be in the best interest of the Company.
(2) Mr. Popovic is a director nominee and a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company. As a result, Mr. Popovic is exempt from the director share ownership requirements.
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RICHARD WILLIAMS Ontario, Canada
Age: 54 Director Since: June 4, 2019 INDEPENDENT
2020 Vote Result: For: 97.68%
Mr. Williams is a former Chief Operating Officer at Barrick Gold Company and Barrick’s Executive Envoy to Tanzania (2014 to 2018). He has also served as Chief Executive Officer of the Afghan Gold and Minerals Company (2010 to 2014) and as a non-executive director of Gem Diamonds Limited, listed on the London Stock Exchange (2018 to 2015). In addition to his mining experience, Mr. Williams served as the Commanding Officer of the British Army’s Special Forces Regiment, the SAS. He is currently a director of Bunker Hill Mining Corp. and is also on the Board of Canada’s Vimy Foundation, a charity with a mission to preserve and promote Canada’s First World War legacy, and London’s Mine and Money Conference. He has an MBA from Cranfield University, a Master’s Degree in Security Studies from Kings College London, and a Bachelor of Science in Economics from University College London.
| Current Board / Committee Membership Board Audit Committee CGN Committee HSEC Committee (Chair) |
2020 Attendance Other Public Company Directorships 15 of 15 5 of 5 4 of 4 3 of 3 100% 100% 100% 100% Bunker Hill Mining Corp. |
2020 Attendance Other Public Company Directorships 15 of 15 5 of 5 4 of 4 3 of 3 100% 100% 100% 100% Bunker Hill Mining Corp. |
|
|---|---|---|---|
| 100% | |||
| Number of Common Shares Beneficially Owned, Controlled or Directed(1) |
DSUs(1) | Total of Common Shares and DSUs Market Value of Common Shares and DSUs(2) |
|
| 150,000 | 1,040,853 | 1,190,853 $179,350 |
|
| Minimum Value Required | Meets Share Ownership Guidelines(3) |
||
| $255,000 | On track to meet by deadline |
(1) As of the Record Date.
(2) Calculated as the greater of purchase/issue price and the closing market price on March 31, 2021.
(3) Mr. Williams was appointed to the Board on June 4, 2019 and has satisfied the requirement to own at least $10,000 worth of Common Shares within one year of his appointment and has until June 4, 2024 to satisfy the requirement to own three times his annual cash retainer in Common Shares.
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Board Matters
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Director Skills and Capabilities
The CGN Committee assists the Board in identifying skills and areas of expertise that are desirable to add to the Board, identifies individuals qualified to become Board members, and recommends nominees for election to the Board in annual meetings, and directors to be appointed to each Committee and as the Chair of each Committee. In doing so, the CGN Committee applies various criteria in assessing individuals that may be qualified to become directors and members of Committees. Each director is required to complete a self-assessment of his or her skills and such data is compiled into a skills matrix. The Board skills matrix is maintained for succession planning purposes as well as to identify and evaluate the skills and competencies of the directors based on their individual experience and background. The skills matrix also assists with the identification of areas for strengthening the Board or any gaps in the competencies and skills considered most relevant for the Company which are then addressed through the recruitment of new members or upskilling of existing board members. The following skills matrix has been approved by the CGN Committee for use in assessing the Company’s directors and sets out the skills and expertise that the Board considers most important to fulfill its oversight role in respect of Trevali, the specific skills and expertise of each director nominee and reflects the strengths of the Board as a whole.
Gold – Expert – director worked directly, or had individuals directly reporting to him/her, in the specific area ✓ Silver – Experienced – director has a reasonable wide range of understanding and knowledge in the area
| J. Gardiner | R. Ball | A. Cote | R. Grimbeek | J. Hull | D. Isserow | N. Popovic | R. Williams | |
|---|---|---|---|---|---|---|---|---|
| CEO / Senior Leadership | | | ✓ | | | | | |
| Strategic Planning | | ✓ | | | ✓ | | | |
| International Business | ✓ | | | | | ✓ | | |
| Mining Operations | ✓ | | | | | | ||
| Mining / Resource Industry Knowledge | ✓ | | | | ✓ | | | |
| Enterprise Risk Management | ✓ | ✓ | | ✓ | ✓ | ✓ | | |
| Mergers and Acquisitions / Investment Banking | | ✓ | | ✓ | | | ||
| Accounting / Finance | | | ✓ | | ✓ | ✓ | ||
| Safety, Health, Environment and Sustainability | ✓ | | | ✓ | | |||
| Government Relations / Public Policy | ✓ | ✓ | | |||||
| Governance / Compliance / Board Experience | | ✓ | | | | | | |
| Legal / Regulatory | | ✓ | | ✓ | ||||
| Human Resource Management / Compensation | | ✓ | | ✓ | ✓ | | ||
| Information Technology / Cybersecurity | | |
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Board independence
Trevali’s Board is committed to acting independently and in the interests of the Company’s Shareholders and other stakeholders. In order to ensure that the Board is able to function independently of management, the Board adheres to the following structures and processes:
-
The Chair of the Board is an independent director;
-
The majority of directors are independent (five out of eight directors);
-
The Articles of the Company provide that any director may call a meeting of the Board;
-
Non-management directors have regularly scheduled meetings in the absence of management, and the independent directors hold regularly scheduled meetings in the absence of the non-independent Glencore employee directors; and
-
In addition to the standing committees of the Board, additional independent committees are appointed from time to time, as considered appropriate.
In addition, the members of the Board appointed by Glencore pursuant to the Investor Rights and Governance Agreement (as defined below) also have a fiduciary duty to act in the best interest of the Company.
Advance Notice Policy
In accordance with Trevali’s Advance Notice Policy, Shareholders who wish to nominate a candidate for election as a director must provide timely written notice in proper form by personal delivery, facsimile or email to the Corporate Secretary of Trevali. The notice must be provided not less than 35 days prior to the date of the Meeting. As a result, any Shareholder wishing to nominate a candidate for election as a director is required to provide notice to Trevali by April 6, 2021. The Advance Notice Policy forms a part of Trevali’s Articles, which are available on our website at www.trevali.com.
Majority Voting Policy
The Company has adopted a majority voting policy (the “ Majority Voting Policy ”) in connection with director elections. The policy stipulates that for any uncontested elections of directors, if the number of votes withheld exceeds the number of votes in favour of the election of a director nominee at a Shareholders’ meeting, the nominee will be required to immediately tender his or her resignation after the meeting to the Chair of the Board who will then refer it to the CGN Committee for consideration. The CGN Committee will make a recommendation to the Board after reviewing the matter and any extenuating circumstances, and the Board will act on the CGN Committee’s recommendation within 90 days following the applicable Shareholders’ meeting. The Board’s decision to accept or reject the resignation offer will promptly be disclosed to the public by news release. The nominee in question will not participate in any CGN Committee or Board deliberations on the resignation offer. The Majority Voting Policy does not apply in circumstances involving contested director elections.
A copy of the Majority Voting Policy is available on the Company’s website at www.trevali.com.
Corporate Cease Trade Orders
To the best of the Company’s knowledge, no proposed director is, as at the date of this Circular, or has been, within ten years before the date of this Circular, a director, chief executive officer or chief financial officer of any company (including the Company) that:
- (a) was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant company access to any exemption under applicable securities legislation,
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and which in all cases was in effect for a period of more than 30 consecutive days (an “ Order ”), which Order was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer of such company; or
- (b) was subject to an Order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer of such company.
Bankruptcies, Penalties or Sanctions
To the best of the Company’s knowledge, other than as set forth below, no proposed director:
-
(a) is, as at the date of this Circular, or has been within the last ten years, a director or executive officer of any company (including the Company) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets;
-
(b) has, within the last ten years, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or become subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold his assets;
-
(c) has been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
-
(d) has been subject to any penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable investor in deciding whether to vote for a proposed director.
Russell Ball was a director of Molycorp, Inc. (“ Molycorp ”) from March 2010 until August 2016. In June 2015, Molycorp filed a voluntary petition for relief under chapter 11 of title 11 of the United States Code in the United States Bankruptcy Court for the District of Delaware. On November 3, 2016, Molycorp announced that it filed a joint plan of reorganization with the US Bankruptcy Court for the District of Delaware that proposed an emergence from chapter 11 protection and on August 31, 2016, Molycorp announced that such plan of reorganization became effective and Molycorp emerged from chapter 11 protection.
Mr. Ball was also a director of Lydian International Limited (“ Lydian ”) from June 2018 until March 12, 2020. On December 23, 2019, Lydian filed a petition for protection under the Companies’ Creditors Arrangement Act (“ CCAA ”), which was granted to Lydian and its direct and indirect wholly-owned subsidiaries Lydian Canada Ventures Corporation and Lydian U.K. Corporation Limited. A stay was also granted against certain other subsidiaries of Lydian. The supervising court has granted an extension of protection under the CCAA until April 30, 2020.
Jeane Hull was the Executive Vice President and Chief Technical Officer of Peabody Energy Corporation (“ Peabody ”) from April 2011 until her retirement on July 31, 2015. Peabody filed for Chapter 11 bankruptcy protection on April 13, 2016 and emerged from Chapter 11 protection on April 2, 2017.
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Ms. Hull was also a director of Cloud Peak Energy Inc. (“ Cloud Peak ”) from July 6, 2016 to October 24, 2019. Cloud Peak filed for Chapter 11 bankruptcy protection on May 10, 2019 and received court approval for its plan to exit bankruptcy on December 5, 2019.
3. Appointment of Auditor
Unless the Shareholder specifies in the enclosed form of proxy that the Common Shares represented by the proxy are to be withheld from voting in the appointment of the auditor, the persons named in the form of proxy intend to vote FOR the re-appointment of PricewaterhouseCoopers LLP (“ PwC ”), Chartered Professional Accountants, as auditor of the Company for the ensuing year and the authorization of the directors to fix its remuneration.
PwC was first appointed as our auditor in March 2012. During the financial years ended December 31, 2020 and 2019, the following fees were billed to Trevali by its auditors:
| Financial Year Ended |
Audit Fees (USD) |
Audit-Related Fees1 (USD) |
Tax Fees2 (USD) |
All Other Fees3 (USD) |
|---|---|---|---|---|
| 2020 | 476,250 | 118,500 | 101,250 | - |
| 2019(4) | 460 ,500 | 67,500 | 53,828 | 15,750 |
1 Fees charged for assurance and related services reasonably related to the performance of an audit or review of the Company’s financial statements, and not included under “Audit Fees”.
2 Fees charged for tax compliance, tax due diligence report, tax advice and tax planning services. 3
Fees for services other than disclosed in any other column. 4 2019 fees restated to reflect fees incurred in respect of the entire Trevali group.
The Board recommends that Shareholders vote FOR the re-appointment of PwC as our auditor and the authorization of the directors to fix the auditor’s remuneration.
4. Advisory Vote on Executive Compensation (“Say on Pay”)
The underlying principle for executive pay throughout the Company is “pay-for-performance”. We believe that this philosophy achieves the goal of attracting and retaining excellent employees and executive officers, while rewarding the demonstrated behaviors that reinforce the Company’s values and help to deliver on its corporate objectives. A detailed discussion of our executive compensation program is provided in the “ Compensation Discussion and Analysis ” section of this Circular.
The Board has determined that holding advisory votes on executive compensation (commonly referred to as "Say on Pay") is a governance best practice. In 2020 we first provided the opportunity for Shareholders to engage on this topic and we aim to continue with this practice at every annual general meeting of Shareholders going forward. This non-binding advisory vote on executive compensation will provide you as a Shareholder with the opportunity to vote “For” or “Against” our approach to executive compensation through the following resolution:
“Resolved, on an advisory basis and not to diminish the role and responsibilities of the Board, that the Shareholders accept the approach to executive compensation disclosed in the Information Circular delivered in advance of the 2021 Annual General Meeting of Shareholders of the Company.”
As this is an advisory vote, the results will not be binding upon the Board. However, the Board will consider the outcome of the vote as part of its ongoing review of executive compensation. The Board believes that it is essential for Shareholders to be well informed of the Company’s approach to executive compensation and considers this advisory vote to be an important part of the ongoing process of engagement between Shareholders and the Board.
The Board recommends that Shareholders vote FOR the advisory vote on executive compensation.
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GOVERNANCE OF TREVALI
The Board and the Company’s management are committed to sound corporate governance practices, which are both in the interest of its Shareholders and contribute to effective and efficient decision-making. National Policy 58-201 – Corporate Governance Guidelines establishes corporate governance guidelines which apply to all public companies. These guidelines are not intended to be prescriptive but to be used by issuers in developing their own corporate governance practices.
Trevali’s corporate governance practices are in compliance with applicable securities regulatory requirements, and we continually monitor applicable legal requirements and developments in the industry in order to ensure that we follow best practices in corporate governance.
Trevali’s Leading Corporate Governance Practices
| Board Independence |
The Chair of the Board and a majority of our director nominees are independent. Our Audit, CGN and CHR Committees are 100% independent. |
|---|---|
| Board Diversity | Trevali has a written policy for the identification and nomination of director candidates who are diverse in all respects, including with respect to gender. Three (or 37.5%) of our director nominees, including the Chair of our Board, are female. |
| Board Composition and Skills |
The Board has developed a skills matrix that is used by the CGN Committee to evaluate the composition and strengths of our Board and the skills that should be sought in candidates to join the Board. The matrix is reviewed on an annual basis and whenever there is a vacancy on the Board to be filled to ensure alignment with our strategy. |
| Board Renewal | We are focused on renewal, as evidenced by the addition of six new independent directors over the last three years (with one subsequent departure). In addition, two of our non-independent directors have joined the Board within the last year. |
| Majority Voting Policy |
Voting for director elections is on an individual basis, and the Company has adopted a majority voting policy in order to promote enhanced director accountability. |
| Clearly Defined Roles and Accountabilities |
The Board has developed clear position descriptions for the Chair of the Board, each Committee and the CEO. We maintain separate Chair and CEO positions so that the Board can function independently, monitor management’s decisions and actions and effectively oversee the business. |
| Annual Formal Board Assessment Process |
The directors complete an annual formal assessment to review the Board overall, the committees and their individual performance. |
| Director Engagement and Education |
Board members are fully engaged in their duties as directors, which is demonstrated by excellent director attendance at the Board and committee meetings and inter- meeting participation in the business as required. Despite the challenges brought about by the COVID-19 pandemic, with the resulting lockdowns and limited travel, our directors participated in a number of continuing education activities in order to ensure that they maintain the skill and knowledge necessary to meet their obligations as directors. |
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| Board Oversight of Strategy and Risk Management |
The Board oversees management, strategic and corporate planning and risk management. The Board and its committees receive regular reporting from management on the implementation of the Company’s approved strategy, and plans are in place to monitor, manage and report on the principal business risks. The Health, Safety, Environment and Community (“HSEC”) Committee has specific responsibility for oversight of environmental and stakeholder risk management. |
|---|---|
| Ethical Business Conduct |
Trevali is committed to conducting business honestly and ethically and has adopted a Code of Business Conduct and Ethics, an Anti-Bribery and Anti-Corruption Policy and a Reporting and Investigation Policy. The Company carries out training programs with respect to its key compliance policies. |
| No Director Over- boarding |
The CGN Committee annually reviews the performance and attendance of the directors, as well as the number of external directorships held. The Board has adopted policies that restrict the number of external boards on which a director may sit and that requires that new directorships be approved by the CGN Committee. |
| No Interlocking Directorships |
The CGN Committee annually reviews the interlocking board relationships, if any, between directors and adheres to the recommendations of the Canadian Coalition for Good Governance. None of our directors currently have an interlocking directorship. |
| Executive and Director Share Ownership Guidelines |
Trevali has implemented guidelines for our executives and directors to own a specified number of shares in the Company within a prescribed period of time in order to align their interests with those of our Shareholders. |
| Transparent Compensation Philosophy |
As discussed in detail in the “Compensation Discussion and Analysis” below, the Board is committed to good governance, greater dialogue with Shareholders and transparent disclosure regarding our executive compensation program. We also conduct an annual advisory vote on executive compensation, giving Shareholders a say on pay. |
Roles of the Chair of the Board and Chief Executive Officer
Chair of the Board
The Chair of the Board, Ms. Jill Gardiner, is an independent director and is responsible for Board administration with the support and assistance of the CEO and other members of the Trevali management team. The responsibilities of the Chair of the Board include presiding as Chair of all meetings of the Board and Shareholders, setting meeting agendas and ensuring the Board is organized and operating in an effective and collaborative manner in order to meet its obligations and responsibilities. The Chair is also responsible for ensuring the Board has a strategic focus and acts in the best interests of the Company and acts as the liaison between the Board and the CEO as well as other members of management when required. The Chair maintains regular communication with the CEO and the Chief Legal Officer of the Company. The Chair and the CEO work together to ensure that all matters of importance are brought to the attention of the Board in a timely manner to facilitate discussion and resolution of critical issues. At the request of the CEO, the Chair may also represent Trevali to Shareholders and external stakeholders.
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Chief Executive Officer
The CEO of Trevali, Ricus Grimbeek, is responsible for directly overseeing the day-to-day operations of Trevali. The CEO is accountable for setting the tone for management by exemplifying consistent values of performance in enhancing shareholder value and advancing the direction of Trevali; demonstrating high ethical standards and fairness; leading the definition and implementation of Trevali’s vision and strategy; and bearing the chief responsibility to ensure Trevali meets its short ‐ term operational and long ‐ term strategic goals. Mr. Grimbeek is also a director of the Company and works closely with the Board and is accountable to the Board for the performance of the above-mentioned responsibilities.
Board Committee Composition
The Board discharges some of its mandate through various committees. Information regarding the current committees of the Board and the members thereof are provided below.
The CGN Committee nominates for approval by the Board an independent director as the Chair of each committee based on an assessment of the appropriate skills for a given committee. The Board also has the authority to appoint ad hoc committees as needed.
The Board generally holds six regularly scheduled meetings per year, with provisions for additional meetings as required. At any time, the Board may convene a special meeting with prior notice (or waiver of same). Directors are expected to attend meetings of the Board in person or by telephone conference unless a director is recused from a particular meeting. The committees generally meet between four to six times per year depending on the nature of the committee. Each director is expected to attend committee meetings in person or by telephone conference. As non-independent director nominees and members of the management team of Glencore, Aline Cote and Nick Popovic do not formally serve on any Board committees; however, all members of the Board, including Ms. Cote and Mr. Popovic, have standing invitations to attend meetings of the Board’s standing committees as non-voting guests, and directors attend meetings of other standing committees on a regular basis. The Chair and the CEO attend committee meetings ex officio , with a portion of each meeting held in camera and in the absence of the CEO and other members of management. Details regarding director attendance at Board and committee meetings during 2020 is set out above under the profiles of our director nominees.
Board and Committee Charters
The Board has adopted charters for the Board and each of its committees that outline their duties and responsibilities. The terms of these charters are reviewed annually by the respective committees and the Board. These charters are available on the Company’s website at www.trevali.com and a copy of the Board of Directors Charter is attached to this Circular as Schedule “A”.
Position Descriptions
The Board has developed written position descriptions for the Chair of the Board and for the chairs of each of the Board committees. The Board has also developed a written position description for the CEO. These are all available on the Company’s website at www.trevali.com. These position descriptions are reviewed by the CGN Committee and the Board on an annual basis.
Director Independence
The Board has considered the relationship of each director nominee to the Company and determined that a majority of the nominees for election as directors of Company’s at the Meeting are independent. The Board currently consists of eight directors, of which Jill Gardiner (Chair), Russell Ball, Jeane Hull, Dan Isserow and Richard Williams are “independent”, as such term is defined in National Instrument 58-101 – Disclosure of Corporate Governance Practices (“ NI 58-101 ”).
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Ricus Grimbeek is the President & CEO of the Company and is not considered to be independent of the Company. Aline Cote and Nick Popovic are also not considered to be independent as they are both members of the senior management team at Glencore, the Company’s largest shareholder.
Assuming all of the director nominees are elected at the Meeting, the Board will consist of eight directors, of which five (or 62.5%) will be independent of the Company.
The Chair of the Board is Jill Gardiner, who is an independent director. The Chair of the Board has primary responsibility for maintaining the independence of the Board and ensuring that the Board carries out its responsibilities.
Other Directorships
Directors are expected to devote the required time and effort to discharge their obligations as members of the Board. To further this objective, the Board has adopted a policy that provides that without approval of the Board, no director may serve on more than five public company boards (or in the case of a director that is an executive officer of a public company, on more than two public company boards). All of the director nominees are in compliance with this policy.
As some of the directors of the Company also serve as directors and officers of other companies engaged in similar business activities, the Board must comply with the conflict of interest provisions of the Business Corporations Act (British Columbia), as well as the relevant securities regulatory instruments, in order to ensure that directors exercise independent judgement in considering transactions and agreements in respect of which a director or officer has a material interest. Any interested director would be required to declare the nature and extent of his or her interest and would not be entitled to vote at meetings of directors which evoke any such conflict.
In considering requests to join external boards, the CGN Committee and the Board are mindful of and seek to ensure that our directors avoid any conflicts, real or perceived, with the Company’s affairs.
Interlocking Board Relationships
The Board follows the principles set forth by the Canadian Coalition for Good Governance with respect to directors sitting together on other public company boards. The Board considers interlocking directorships when considering new candidates and reviewing requests by directors to join additional external boards. Currently, no directors, or director nominees for election at the Meeting, serve together on boards of any other public companies.
Orientation and Continuing Education
Throughout the year, Trevali’s Board undertakes a number of collective and individual initiatives to enhance the Board’s effectiveness. The Company also performs various activities to ensure that its directors maintain the skill and knowledge necessary to meet their obligations as directors. Management of the Company takes steps to ensure that its directors are continually updated as to the latest corporate and securities law developments which may affect the directors. The Company continually reviews the latest securities rules and policies as well as any updates to TSX rules, and any such changes or new requirements are then brought to the attention of the Company’s directors either by way of director or committee meetings or by direct communications from management to the directors. Management assists directors by providing them with regular updates on relevant developments and other information that management considers to be of interest to the Board, and the Company’s auditors, compensation consultants and other advisors provide regular education on trends and best practices.
Directors are encouraged to attend meetings of other standing Board committees on which they are not members, to broaden their knowledge base and receive additional information on the Company’s business
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and developments in areas where they are not commonly exposed. At each quarterly Board meeting, the Chief Financial Officer (“ CFO ”) makes a presentation to the Board to provide a comprehensive overview of the Company’s financial performance, anticipated future financial results and market trends. With respect to novel business, accounting and industry issues, management may arrange for an industry or related professional to make a presentation to or provide advice to the Board on a topic relevant to those issues, if required. Directors are also encouraged to attend, at the Company’s expense, meetings, conferences and other educational training provided by third parties to upgrade skills and assist directors in fulfilling their roles. Each of the directors holds memberships in relevant organizations and circulates information to other directors, including opportunities to attend conferences or training.
During the financial year ended December 31, 2020, the non-executive directors of the Company engaged in various continuing education activities, including by attending webinars and other training sessions presented by the ICD, NACD and other service providers on various topics including compensation practices, global governance practices, stakeholder capitalism, ESG matters, enterprise-wide risk oversight, stakeholder engagement and strategy development. Moreover, three non-executive directors occupied senior managerial roles in mining companies and had daily interaction with, and management of, mining and/or smelting operations in the execution of their duties. Due to the ongoing COVID-19 pandemic, the directors were unable to undertake the typical annual site visit but received presentations from management and outside advisors at board meetings on developments and topics of interest, including with respect to risk management, corporate governance and executive compensation trends and practices, transaction financing, project management and mine closure obligations.
Onboarding of New Directors
The CGN Committee, in conjunction with the Chair and the CEO, is responsible for ensuring that new directors are provided with an orientation to the role of the Board, its committees and directors, and to the nature and operation of the Company’s business. This ordinarily includes:
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a series of meetings held with the Chair, individual directors and the CEO, to take place shortly after joining the Board;
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the issuance of a director handbook containing information about the duties and obligations of directors (including copies of the Board of Directors Charter, Board committee charters and Trevali’s key corporate governance policies), written information about the business, operations and strategic plan of the Company, documents from recent Board meetings, and copies of our most recent public disclosure documents;
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a tour of the Company’s head office with introductions to key employees and opportunities for oneon-one discussions with other members of senior management, and the opportunity to attend a visit to at least one of the Company’s mines; and
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the opportunity to independently consult with the Company’s Chief Legal Officer and Corporate Secretary to better understand their legal obligations as directors of the Company.
Due to the onset of the COVID-19 pandemic in 2020 and resulting restrictions on travel and in-person gatherings, the onboarding process for Aline Cote, Nick Popovic and Jeane Hull was organized via a series of virtual meetings between the new directors and members of the senior management team and fellow Board members.
Director Tenure
The Board has not adopted a term limit for directors, but also does not believe that directors should expect to be re-nominated in perpetuity. The Board believes that the imposition of term limits on a director implicitly discounts the value of experience and continuity amongst Board members and runs the risk of excluding experienced and potentially valuable Board members as a result of an arbitrary determination. The notional
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objective of term limits is to encourage board turnover, introduce new perspectives and retain independence. The Company has achieved a satisfactory turnover of directors in recent years, including the appointment of three new independent directors in 2017 (Russell Ball, Dan Isserow and Jessica McDonald), two new directors in 2019 (Richard Williams and Jill Gardiner), three new directors in 2020 (Ricus Grimbeek, Aline Cote and Nick Popovic, the latter two who were nominated by Glencore pursuant to the Investor Rights Agreement) and one new independent director in 2021 (Jeane Hull). Assuming the election of all nominees at the Meeting, all of the Company’s directors will have a tenure of fewer than five years.
The Board has a rigorous process in place to review director and Board effectiveness, including a skills matrix and gap analysis and a Diversity Policy. As a result, the Board believes that it can strike the right balance between continuity and fresh perspectives without mandated term limits.
Rigorous Process for the Nomination of Directors
In line with its commitment to Board renewal and interest in ensuring the Board’s composition reflects the operations and ambitions of the Company, Trevali undertakes a rigorous process to identify, consider, vet and nominate any prospective Board member. This process frequently involves independent experts and external sources.
In order to identify new candidates for nomination to the Board, the Board considers the advice and input of the CGN Committee. Generally speaking, the Chair of the Board and the Chair of the CGN Committee, together with the CEO, develop a list of potential candidates for review by the CGN Committee. Given that the various members of the Board have, in aggregate, a wide network of contacts, all members of the Board are encouraged to submit names of potential candidates who would make significant contributions to the Company. Through discussion, the list is refined by the CGN Committee. At the discretion of the CGN Committee, third parties may also be used to source potential directors. The CGN Committee maintains an evergreen list of potential candidates, which is based on its prioritized list of skills and attributes, as well as diversity.
Pursuant to the Investor Rights Agreement between the Company and Glencore, Glencore has certain rights with respect to the nomination of directors and appointments to committees of the Board, including the right to nominate two Glencore representatives to the Board (being Nick Popovic and Aline Cote), to hold two Board seats, and the right to nominate two additional directors to the Board (being Dan Isserow and Russell Ball) for a total of four nominees, provided that the additional nominees must be independent of the Company for purposes of applicable securities laws. For additional information, refer to the full text of the Investor Rights Agreement which is available under the Company’s profile on SEDAR at www.sedar.com.
Board Assessment
The entire Board evaluates the effectiveness of the Board, its committees and individual directors on an annual basis. This process is designed to provide directors with an opportunity each year to examine how the Board is operating, to make suggestions for improvement and to identify key focus areas for the coming year.
In connection with the evaluation, each director is asked to assess their skills and experience on the basis of the skills matrix described above. In 2020, given the significant Board turnover and in consideration of the unique challenges faced during the year, the evaluation process was streamlined and conducted via a simplified questionnaire provided to all directors and which focused specifically on the performance of the Board and its individual committees. The questionnaire was designed internally following a peer review and the evaluation was completed anonymously in order to encourage an appropriate degree of candor. The results of the self-evaluation were provided to the chairs of the Board and the CGN Committee, and then discussed by the Board at a meeting in early 2021. In addition to the internal assessment process
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described above, on a periodic basis the Board will also retain a leading independent corporate governance consultant to assist with an evaluation of the performance of the Board and its members. Moreover, the Chair of the Board regularly interacts with members of the Board to gauge their areas of interest and discuss any performance related matters.
Diversity of the Board and Senior Management
Trevali strongly believes in the benefits of diversity, including gender diversity, at both the Board and senior management levels, as well as throughout the Company. Diversity is a relevant factor when the Company considers candidates for Board and executive positions.
The Board has adopted a Diversity Policy for the Company, which has the specific aim of maintaining our competitive advantage by fostering a diverse environment where the ability to contribute and access employment opportunities is based on performance, skill and merit, while actively promoting diversity in leadership positions throughout the organization, including at the Board level and in senior management positions. The Diversity Policy specifically requires the Company to consider diversity in the selection criteria of new directors, senior management and employees. For purposes of the Diversity Policy, diversity includes, but is not limited to, gender identity or expression, age, race, national or ethnic origin, members of visible minorities, Aboriginal peoples, persons with disabilities, beliefs, language, sexual orientation, education, business and industry experience, geography, social background and culture or other diversity characteristics.
In addition, the Company’s overall strategy includes pursuing the following objectives: (a) identify relevant factors to be taken into account in the recruitment and selection process and develop practices to limit potential unconscious bias; (b) except where affirmative action is required by law or by agreement, recruit, manage and promote on the basis of an individual’s competence, qualification, experience and performance; (c) foster a diverse environment where the ability to contribute and access employment opportunities is based on performance, skill and merit, while actively promoting diversity in leadership positions throughout the organization, including at the Board level and in senior management positions; (d) identify and address systemic barriers that negatively impact diversity within the organization; (e) provide appropriate work practices and policies to support employees; (f) create a workplace characterized by inclusive practices and behaviours for the benefit of all staff and stakeholders, which is free from bullying, harassment and discriminatory behaviours; and (g) establish procedures for monitoring, encouraging and assessing diversity within the Company that recognize and respect privacy issues and laws.
The Board is required to proactively monitor the Company’s performance in meeting the standards outlined in the Diversity Policy. In addition, the CGN Committee is required to refer to the Diversity Policy when selecting candidates for nomination to the Board. The CGN Committee oversees an annual director questionnaire which specifically asks whether the Board appropriately reflects the diversity of the community it serves. These results are compiled and shared with the Board. The diversity of the Board (and in particular the representation of women) is an important consideration in the selection of candidates as potential directors.
Effective April 2020, the Board amended the Diversity Policy to introduce formal diversity targets for both the Board and senior management, including a goal of having have women comprise no less than 30% of the independent directors on the Board. As at the date of this Circular, two of the independent directors are women (25%) following the recent appointment of Jeane Hull, effective February 1, 2021.
As part of the process of identifying suitable candidates for appointment to the Board, the Diversity Policy mandates that the CGN Committee (i) require that the list of potential candidates includes at least 50% women, and (ii) as necessary to enable the Company to achieve and/or maintain the 30% target stated above, give extra weight to qualified female candidates. Female director candidates are also included in the evergreen list of potential Board nominees. If, at the end of any director nominee selection process,
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no female candidates are selected, the Board must be satisfied that there were objective reasons to support this determination and that an effective recruitment process has been followed.
The diversity of the senior management team (and in particular the representation of women) is one of many factors considered in the selection of candidates as potential senior management members. The Diversity Policy specifically requires the Company to promote diversity in leadership positions, including at senior management level and it is the Company’s goal to have women comprise no less than 30% of our senior management team.
Our Diversity Policy provides that the CGN Committee and the Compensation and Human Resources Committee (the “ CHR Committee ”) will annually assess the effectiveness of our policies and practices at achieving our diversity objectives on the Board and in senior management, respectively, and, if determined advisable, recommend to the Board the adoption of measurable actions for achieving diversity on the Board and/or in senior management. The Company is committed to increasing Board diversity and recognizes that the Board’s background should represent a variety of backgrounds, experiences and skills.
Assuming the election of all director nominees at the Meeting, women will hold three of the eight positions on the Board (37.5%), including the Chair of the Board. Women also hold three of the fifteen senior management positions at the Company (20%).
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----- Start of picture text -----
Board of Directors Senior Management
37.5% female 20% female
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Board Committees
Audit Committee
| Current Members | Independent | 2020 Attendance | 2020 Attendance |
|---|---|---|---|
| Russell Ball (Chair) Jill Gardiner Dan Isserow Richard Williams |
✓ ✓ ✓ ✓ |
5 of 5 5 of 5 5 of 5 5 of 5 |
100% 100% 100% 100% |
The Audit Committee assists the Board in fulfilling its oversight responsibilities with respect to:
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accounting and financial reporting processes and systems of internal accounting and financial controls;
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timeliness, quality and integrity of financial statements;
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financial strategies, capital allocation and financial risk management;
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compliance with legal and regulatory requirements as they relate to accounting and financial controls and anti-corruption and bribery issues; and
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- the independence and performance of both the external auditor and the internal audit function.
Further information regarding the Audit Committee, including a copy of the Audit Committee Charter, is contained in the Company’s Annual Information Form for the financial year ended December 31, 2020 in the section titled “ Audit Committee ” starting on page 80. The Annual Information Form is available under the Company’s profile on SEDAR at www.sedar.com.
Compensation and Human Resources Committee
| Current Members | Independent | 2020 Attendance | 2020 Attendance |
|---|---|---|---|
| Jill Gardiner (Chair) Russell Ball Jeane Hull(1) Dan Isserow |
✓ ✓ ✓ ✓ |
3 of 3 3 of 3 N/A 3 of3 |
100% 100% N/A 100% |
(1) Ms. Hull was appointed to the CHR Committee effective February 1, 2021.
The Compensation and Human Resources (“ CHR ”) Committee assists the Board in fulfilling its oversight responsibilities with respect to:
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key compensation and human resource strategies, programs and policies;
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annual performance scorecards and evaluations;
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executive compensation and general compensation;
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administering stock option and equity-based grants and plans;
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oversight of human resources and compensation-related risks; and
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succession planning and talent development for the CEO and senior executives.
Corporate Governance and Nominations Committee
| Current Members | Independent | 2020 Attendance | 2020 Attendance |
|---|---|---|---|
| Dan Isserow (Chair) Jill Gardiner Richard Williams |
✓ ✓ ✓ |
4 of 4 4 of 4 4 of 4 |
100% 100% 100% |
The Corporate Governance and Nominations (“ CGN ”) Committee assists the Board in fulfilling its oversight responsibilities with respect to:
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developing and implementing appropriate principles and systems for the management of corporate governance;
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leading the process for identifying qualified individuals to become Board members, and recommending to the Board the director nominees for the next annual meeting of Shareholders;
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establishing the process for ongoing development and continuing education for directors;
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overseeing the effective functioning of the Board, including by evaluating the Board, committee and director performance;
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oversight for the Code of Business Conduct and Ethics; and
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oversight of risk related to corporate governance and Board matters.
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Health, Safety, Environment and Community Committee
| Current Members | Independent | 2020 Attendance | 2020 Attendance |
|---|---|---|---|
| Richard Williams (Chair) Russell Ball Ricus Grimbeek(1) Jeane Hull(2) |
✓ ✓ ✓ ✓ |
3 of 3 2 of 3 1 of 1 N/A |
100% 67% 100% N/A |
(1) Mr. Grimbeek was appointed to the HSEC Committee effective September 16, 2020.
(2) Ms. Hull was appointed to the HSEC Committee effective February 1, 2021.
The Health, Safety, Environment and Community (“ HSEC ”) Committee assists the Board in fulfilling its oversight responsibilities with respect to:
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safety, health, environmental and security policies and activities;
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policies and activities relating to Trevali’s engagement with communities, governments and other stakeholders;
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monitoring legal and regulatory issues to ensure the Company’s compliance with applicable legislation, rules and regulations and management best practices; and
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oversight of risks related to safety, operations, environment and social impacts.
Succession Planning and Leadership Development
The Board is accountable for succession planning with respect to the position of the CEO and monitoring and advising on management's succession planning for other executive officers. The Board's goal is to be in a position to appoint an acting or a replacement CEO in the event of a planned or unplanned departure of the CEO as well as to leverage succession planning as a tool to make progress on the diversity of its management team.
The CHR Committee supports the Board with respect to CEO and other executive officers’ succession planning. The CEO, together with the Chief People Officer, is responsible for identifying and developing internal CEO successor candidates and other executive officer candidates, and for supporting the Board with the succession planning process in order to ensure that we have a pool of strong, diverse candidates for senior management positions, and further to ensure that the Company nurtures talent and attracts and retains key people to ensure its long-term success. The Company’s approach to leadership development focuses on building competencies throughout the organization, identifying high-potential employees and preparing those employees to take on executive officer positions in the future. The executive team regularly discusses organizational talent and conducts talent review sessions on a periodic basis. Development plans are either in place or in process for all senior level positions of the Company.
Ethical Business Conduct
The Board expects management to execute the Company’s business plan and to meet performance goals and objectives in a manner that enhances shareholder value and is consistent with the highest level of integrity. To this end, the Board adopted a Code of Business Conduct and Ethics (the “ Code ”) that applies to all its directors, officers, employees, as well as consultants and contractors of the Company, to the extent applicable.
A copy of the Code is available on the Company’s website at www.trevali.com and can also be obtained free of charge upon request to the Company at Suite 1900 – 999 West Hastings Street, Vancouver, British Columbia, V6C 2W2, Attention: Corporate Secretary (Telephone: +1 (604) 488-1661 or Fax: +1 (604) 6291425).
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The Board monitors compliance with the Code and management provides regular reports to the Board regarding issues, if any, arising under the Code and the Company’s corporate governance policies. The CGN Committee reviews the adequacy of the Code on an annual basis.
The Board has also adopted an Anti-Bribery and Anti-Corruption Policy to further demonstrate the Company’s commitment to conducting business honestly, ethically and in compliance with all applicable laws of the jurisdictions in which the Company operates. In addition, the Company has a Reporting and Investigation Policy which allows for confidential and anonymous reporting by anyone having a concern about unethical or illegal activities.
Employees are required to report any violations under the Code or the Company’s corporate governance policies in accordance with the Company’s Reporting and Investigation Policy. We work hard to foster a culture where anyone can speak openly about concerns. Employees can raise concerns directly with their manager, the Human Resources department, our Compliance Officer (who is our Chief Legal Officer), any member of senior management or the Board of Directors. Supervisors and managers are required to report all complaints to the Company’s Compliance Officer, who has specific responsibility to investigate all complaints.
In 2019, Trevali partnered with ClearView Connects to introduce a confidential, independent reporting system. Any employee who does not feel comfortable in following the open-door approach described above, or who is not satisfied that the complaint has been investigated appropriately, can report their concerns anonymously through the ClearView Hotline, which is available 24 hours a day, seven days a week online at www.clearviewconnects.com, via telephone at 1-866-889-5196 or via Skype.
An annual refresher training on the Code and its related policies was carried out in 2020 via an online platform to all the operations of the Company, including the directors and senior executives, and was made available in English, French and Spanish. Strong emphasis was placed on how to report unethical conduct through the ClearView Connects reporting system.
We investigate all complaints promptly and thoroughly. A written report is completed for each investigation process and is maintained on file.
A copy of the Reporting and Investigation Policy is available on the Company’s website at www.trevali.com.
Disclosure and Confidentiality
In addition to our disclosure obligations under applicable securities laws and stock exchange requirements, we have adopted a formal policy for dealing with analysts, Shareholders, media and other members of the public. Our Disclosure, Confidentiality and Insider Trading Policy establishes procedures to permit the broad disclosure of information about Trevali to the public in a timely and non-exclusionary manner, and to ensure that undisclosed material non-public information remains confidential.
The Company has established a Disclosure Committee that is responsible for ensuring that information is disclosed in accordance with the Disclosure, Confidentiality and Insider Trading Policy and otherwise in accordance with applicable laws. The Disclosure Committee reviews and supervises the preparation of all news releases and other public filings prior to their release. The Board also reviews and approves all material disclosure items and press releases and public filings disclosing the Company’s quarterly financial results are reviewed by the Audit Committee, which recommends such disclosure for approval by the Board.
The Disclosure, Confidentiality and Insider Trading Policy also ensures that purchases and sales of securities of Trevali by its officers, directors, employees and contractors occur in accordance with applicable securities laws. The policy prohibits trading of securities based on inside information,
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purchasing or selling put or call options, short-term trading and hedging transactions involving the Company’s securities, and also sets out trading restrictions and reporting requirements.
A copy of the Disclosure, Confidentiality and Insider Trading Policy is available on the Company’s website at www.trevali.com.
Enterprise Risk Management
An important element of the Board’s responsibilities is to oversee the implementation of an appropriate and effective enterprise risk management (“ ERM ”) system. Management is responsible for identifying, evaluating, monitoring and mitigating Trevali’s risk exposure and for creating an environment and culture within the Company that encourages sound risk management practices so as to achieve a proper balance between risk and reward. The Board has the responsibility to assess key risks facing the Company and review management’s strategies for risk mitigation. The CGN Committee has been mandated to oversee the creation of an enterprise risk register and ensure that risks are allocated to appropriate committees of the Board for monitoring and reporting to the Board.
Our ERM framework is intended to ensure that the key risks affecting our strategy and business objectives are identified, analyzed and managed appropriately. We expect everyone in the organization to understand the key risks that fall within their areas of responsibility and to manage these risks within approved risk tolerances and using appropriate measures. A key part of our ERM program is open communication: We require our people at the Operations Centre and at each of our operating mines to openly share information in order that we can draw from each other’s experience, observation, judgement and learnings in order to appropriately manage risk within the organization.
Following the formation of a new management team in 2019, the Company refined its approach to risk management including the development of a new Group Risk Management Standard to ensure a uniform approach to how risks are identified, managed and reported on across the organization. This also includes the development of a number of additional group management standards across all business units, aligned with best practices, to enable effective management of our material risks.
In early 2020, we took an important step in the ongoing development of our approach to risk management through the appointment of a new Vice President, Risk & Assurance. The Vice President, Risk & Assurance has day-to-day responsibility for the ERM framework, reports administratively to the Chief Legal Officer and has a direct reporting relationship with the Audit Committee. The Chief Legal Officer and the Vice President, Risk & Assurance present a risk report to the Board at least twice each year, with updates as required, including management’s assessment of any changes in likelihood, potential impact or velocity of the risks on the enterprise risk register, as well as an update on the status and effectiveness of ongoing and proposed new mitigation strategies for Trevali’s most significant risks. During the course of 2020, we assessed the implementation of the Risk Management Standard to identify any gaps, strengthened controls, where required, to reduce residual risk to tolerable levels, and conducted a review of the group management system (i.e. all the standards and procedures that facilitate effective risk management at the Company) to ensure completeness and consistency.
Shareholder Engagement
We communicate with our Shareholders in many ways, including through our website, news releases and other public disclosure documents, investor presentations, industry conferences and one-on-one meetings. We also hold conference calls in respect of quarterly earnings releases and major corporate developments, and such calls are open to be heard by the public. Details of the notice of time, place, purpose of the call and method of accessing such call, as well as instructions as to where and how the public will be able to access transcripts or replays, are broadly disseminated.
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The Board is also committed to engaging in constructive communications with our Shareholders. In addition to our annual general meeting, during which all Shareholders have the opportunity to interact with our directors, our Board Chair and certain other directors also meet with key Shareholders to discuss specific matters of interest and concern.
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COMPENSATION DISCUSSION AND ANALYSIS
An Overview by Jill Gardiner Chair, Compensation & Human Resources (CHR) Committee
April 1, 2021
Dear Fellow Shareholders,
On behalf of the Board and the CHR Committee, I am pleased to share with you Trevali’s compensation discussion and analysis (“ CD&A ”). The Board and the CHR Committee continue to stay well-informed about executive compensation trends and best practices to ensure our approach to executive compensation drives our strategy, aligns with the interests of our shareholders and provides a competitive pay-for-performance compensation program that motivates and retains talent for long-term sustainability and growth. We understand that our compensation decisions must be comprehensible to employees, shareholders and other stakeholders, and we are committed to providing clarity and transparency in our CD&A.
2020 Company Highlights
Trevali delivered on its performance targets in a challenging year, closing 2020 on solid footing and enabling us to take full advantage of the significant opportunities the positive momentum the zinc markets are providing in 2021.
2020 key highlights are as follows:
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Significantly improved safety performance with a 35% reduction in Total Recordable Injury Frequency in 2020 compared to 2019.
-
Published the second Sustainability Report in May 2020 and the sustainability team remains focused on responsible development and disclosure of activities and setting public targets to reduce water consumption and greenhouse gas emissions.
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2020 zinc production guidance was met by producing 313 million payable pounds of zinc.
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Lead production exceeded guidance and silver production achieved guidance with 29.9 million payable pounds of lead and 752 thousand payable ounces of silver produced in 2020.
-
Achieved 2020 cost guidance at a C1 Cash Cost[(1)] of US$0.90 per pound and an All-in Sustaining Cost (“ AISC ”)[(1)] of US$1.02 per pound.
-
In response to market conditions as a result of the COVID-19 pandemic, the Company accelerated the implementation of the T90 business improvement program. The program is forecast to deliver US$51 million of recurring annualized efficiencies, of which US$35 million was delivered in 2020.
1 Items marked with a “1” are non-IFRS measures and do not have any standardized meaning under IFRS and therefore may not be comparable to similar measures presented by other issuers. These measures are intended to provide additional information and should not be considered in isolation or as a substitute for measures of performance prepared in accordance with IFRS. Trevali believes that the non-IFRS measure provides useful information to investors and Trevali management. Readers are referred to “ Use of Non-IFRS Financial Performance Measures ” in the Company’s Annual Information Form for the year ended December 31, 2020 for an explanation of these measures and reconciliations to the Company’s reported financial results in accordance with IFRS.
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2020 Compensation Highlights
In a uniquely challenging year like 2020 with high market volatility due to the COVID-19 pandemic and other external factors, the CHR Committee placed a greater focus on ongoing discussions internally as well as with an independent compensation consultant to ensure that the Committee stayed apprised of developing compensation governance trends. As part of this process, we monitored compensation risks in all our compensation decisions and recommendations for the right level of risk-taking and alignment to our Shareholders’ interests.
Key compensation activities in 2020 were as follows:
-
Reviewed overall compensation philosophy and principles and executive compensation risk to ensure alignment with rapidly evolving market trends impacted by the COVID-19 pandemic and other external factors.
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Deferred Board of Directors fees by 50% and CEO base salary by 20% for several months to support the financial situation of the Company.
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Deferred annual pay and performance peer group analysis to mid 2021 to mitigate high market volatility and provide a more fair and balanced representation. As a result, no salary increases were implemented for the CEO and executives as of March 31, 2021.
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Shifted CEO long-term incentive (LTI) mix from 100% performance share units (PSUs) to 50% stock options and 50% PSUs to align to the Executives’ LTI mix. This design is reflective of market trends and encourages a balanced focus on share price growth and industry outperformance.
Compensation Philosophy
The Board believes strongly in the principle of pay for performance, and this is reflected in our competitive compensation programs and our focus on attracting and retaining the right talent that embodies our values of Teamwork, Respect, Performance and Care. Recognizing that our success is underpinned by our skilled and talented workforce, Trevali focuses on leadership development to ensure that our people leaders are fully competent and that they enable our employees to achieve their best by fostering an open, collaborative, inclusive and agile culture that welcomes diversity, supports employee development and increases engagement. In addition, discussions around the future of work kicked off in 2020 to ensure that the Company’s attraction and retention strategy is aligned to this principle.
The general objectives of the Company’s compensation strategy are to:
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compensate management in a manner that encourages and rewards a high level of performance and outstanding results that increase long-term shareholder value;
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align management’s interests with the long-term interests of Shareholders, including through significant component of pay-at-risk;
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attract and retain highly qualified executive officers; and
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be competitive with the compensation arrangements of mining companies with international operations of generally a similar size and scope.
With an engaged, motivated, and high performing workforce, we are poised to deliver on our strategy and plans to drive long-term shareholder value.
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Conclusion
The Board, CHR Committee and Management are committed to creating long-term value for our shareholders and believe that our executive compensation program is aligned to this. Our compensation design supports our focus on attracting, motivating, retaining and rewarding high performing executives to create and deliver value as well as balancing the associated risks to support Trevali’s long-term success in a cyclical and volatile industry. The CHR Committee is experienced, knowledgeable and diligent, and we are working hard to do what is right for Trevali and its shareholders to support future growth and sustainability to benefit all stakeholders.
You can contact the CHR Committee or the Board through the Chief Legal Officer and Corporate Secretary at Trevali Mining Corporation, 1900–999 West Hastings Street, Vancouver, BC, V6C 2W2, by telephone: +1 (604) 488-1661, or fax: +1 (604) 629-1425.
Sincerely,
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Jill Gardiner Chair, Compensation & Human Resources Committee
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Highlights of Trevali’s Executive Compensation Practices
| Performance Objective Setting |
The Board has direct oversight of the performance objective setting process, reducing the possibility of excessive risk-taking and ensuring that performance objectives are aligned with the Company’s long-term strategy. |
|---|---|
| Rigorous Corporate Scorecard |
The Board has adopted an updated and comprehensive group scorecard, including a scoring system and specific operational and financial performance targets, for assessing the Company’s performance. |
| At risk pay | A significant component of executive target pay is at risk. Approximately 77% of the CEO’s and approximately 59% (on average) of the other NEOs’ total target compensation is at risk. |
| Board Discretion |
The Board has discretion to reduce or increase the size of any award or payout to reflect market conditions, extraordinary events, risks taken to achieve results, or other circumstances. |
| Shareholder Engagement |
The Board is committed to maintaining an active dialogue with our Shareholders regarding executive compensation and holds an annual advisory “Say on Pay” vote. |
| Equity Ownership Guidelines |
We have robust share ownership guidelines for our executives and directors that demonstrate our commitment to aligning management and Board interests with Shareholder interests as owners of Trevali. |
| Clawback Policy |
We have a clawback policy that permits the Company to recover performance-based compensation if there is a restatement of prior financial results as a result of misconduct, fraud or gross negligence which resulted in an overpayment of incentive compensation. |
| Anti-Hedging Policy |
Our Disclosure, Confidentiality and Insider Trading Policy prohibits executives from entering into any transactions intended to hedge against future declines in the market value of any securities of Trevali. |
| Vesting | Stock options vest in phases over a 3-year period and PSUs vest after a 3-year performance period. The overlapping vesting periods promote long-term retention and performance and ensure that executives remain exposed to the long-term risks oftheirdecision making. |
| Double Trigger on Change of Control |
None of our NEOs is entitled to any payments in circumstances where there is a change of control unless they are terminated without cause or resign for “good reason”. |
Executive Summary
Compensation Philosophy
Trevali operates in a highly competitive industry and maintains a focus on building long-term value for Shareholders. The Board believes strongly in the principle of pay for performance, and our compensation program is designed to support the execution of the Company’s long-term business plan and align management’s compensation with the experience of our Shareholders. Our guiding principle is that an appropriate mix of fixed and variable compensation and short- and long-term incentives will provide the best motivation and focus for management to increase Shareholder value.
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We consider a number of factors in setting compensation for our executives, including competitive market conditions, current business challenges, scope of the role, experience and expertise, internal equity, longer-term performance and strategic objectives. We regularly monitor and review our compensation program to ensure transparency, align to market practices and more clearly link executive compensation outcomes with long-term corporate performance.
2020 Group Scorecard
In 2020, the Board implemented a more comprehensive, balanced and rigorous scorecard with clearer measures of performance within the 4 categories illustrated in the diagram to the right. The four categories (Sustainability, Production, Cost, and Development & Growth) have equal weighting of 25% each, and they each represent the business priorities underpinning Trevali’s ability to deliver value for Shareholders. Under each category, Trevali also placed greater emphasis on ensuring that we have quantifiable goals and objectives commensurate with the goal’s relative importance to the Company’s business strategy.
To adapt to the high market volatility and zinc price fluctuations associated with the COVID-19 pandemic and other external factors, Trevali revisited its 2020 business plan and priorities. As part of that process, Trevali accelerated its T90 program, placed the Caribou Mine on care and maintenance and deferred capital projects to conserve cash for continuous operations of the other mines. On August 6, 2020, Trevali re-issued our 2020 guidance with lower all-in-sustaining costs for the year and, in conjunction with that, Management developed a revised 2020 Group Scorecard that reflected the impacts of the COVID-19 pandemic. The revised scorecard was not formally implemented but provided additional context for the CHR Committee in its assessment of 2020 performance. Both the original and revised 2020 Group Scorecards were reviewed by the CHR Committee and the Board at the September 2020, November 2020 and February 2021 meetings.
At the September 2020 Board meeting, the Board determined it would consider performance against both original and revised scorecards and exercise discretion in determining the short-term incentive plan payout based on principles agreed to in September 2020 (as set out in the diagram on the right), recognizing extraordinary circumstances and efforts in a challenging year while capping the overall payout at target to manage affordability.
The full results of the 2020 group scorecard, as approved by the Board, are discussed at page 54 below.
The Board also approved the same balanced scorecard philosophy for 2021 with the same four categories as they remain top priorities for the Company. The 2021 group scorecard also includes clear and comprehensive goals and objectives that align to the Company’s plan and priorities.
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Compensation Changes for 2020
In addition to enhancing the group scorecard in 2020 to increase transparency and better correlate performance achieved with Executives’ short-term incentive pay, Trevali also advanced the Executive Leadership Competencies Model (the “ Model ”) that is used in the individual performance evaluation process. As part of this process, the CEO measures both Executives’ performance against their goal achievements and their behaviours against those outlined under the Model. The Executive Leadership Competencies Model outlines six main competencies (illustrated in the diagram to the right) and is built to be scalable, fit for purpose and aligned to the future of work. Embedding this into the individual performance evaluation process ensures that our Executives are rewarded based on their ability to deliver and their people leadership skills. It also further reduces the discretion required to determine individual short-term incentive awards under the current plan.
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As part of the incentive plan design review that takes place annually, the CEO’s long-term incentive mix was shifted from 100% performance share units to 50% stock options and 50% performance share units to align to the Executives’ current long-term incentive mix. This design is reflective of market practices and is explained in further detail below.
Senior Management Changes
In 2020, Trevali made a number of changes to the Executive Management team. Gerbrand van Heerden, former Chief Financial Officer and Paul Keller, former Vice President, Operational Excellence, both Named Executive Officers (“ NEO ”) in 2019 are no longer with the Company. Upon Mr. Van Heerden’s departure on March 2, 2020, Trevali appointed Matthew Quinlan as Interim Chief Financial Officer. Matthew Quinlan performed his duties in a consulting capacity and departed the company on August 31, 2020. Brendan Creaney, former Vice President, Investor Relations, was then appointed as Interim Chief Financial Officer, while the company engaged an executive search firm to recruit for a permanent Chief Financial Officer. Upon the completion of the recruitment process, Brendan Creaney was appointed as Chief Financial Officer on December 10, 2020. As a result, he is included in the 2020 NEO compensation tables, along with the CEO and other NEOs – namely Ricus Grimbeek, President & Chief Executive Officer, Derek du Preez, Chief Technical Officer, Steven Molnar, Chief Legal Officer and Corporate Secretary, and Joanne Thomopoulos, Chief People Officer.
The full 2020 NEO compensation table can be found on page 57 below.
CEO Pay At-Risk
The Board’s commitment to the long-term alignment of shareholder interests and Trevali’s compensation philosophy is demonstrated through the significant “at risk” compensation of Ricus Grimbeek, President and Chief Executive Officer. For 2020, Mr. Grimbeek was entitled to the following compensation:
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Base salary of $650,000;
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Short term incentive target of 100% of base salary ($650,000); and
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Long-term incentive target of $1,500,000 (approximately 231% of base salary), to be satisfied through the issuance of performance share units.
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More than 75% of Mr. Grimbeek’s total compensation consists of variable or at-risk elements.
Upon hire, the Board also approved an additional incentive payment for Mr. Grimbeek based on key stretch objectives that were to be achieved over an 18-month period from July 1, 2019 to December 31, 2020 (the “ Evaluation Period ”). These stretch objectives included the achievement by Trevali of top-decile TSR relative to the approved performance peer group, as well as the implementation of a strategic plan focused on growth, operating cost improvements, G&A reduction and ESG initiatives. Consistent with the principle of paying for performance, the Board has discretion to adjust the payout amounts based on performance against the stretch objectives, including the consideration of relevant external factors.
As part of the evaluation process, the Chair of the CHR Committee conducted an anonymous questionnaire on the Diligent Boards platform at the end of the Evaluation Period to gather feedback from the directors around Mr. Grimbeek’s performance against the approved key stretch objectives. The responses were summarized, and key messages were shared in the February 2021 CHR Committee and Board meetings. The Chair of the CHR Committee also engaged Meridian Compensation Partners, Trevali’s independent compensation consultant, to conduct an analysis on Trevali’s TSR relative to the performance peer group over the Evaluation Period. Upon review and discussion, the Board approved a 75% achievement for Mr. Grimbeek’s performance against the stretch objectives set for the Evaluation Period. This achievement results in a $731,250 short-term incentive award that was paid out in cash, and a $731,250 long-term incentive award, which was granted in 50% stock options and 50% performance share units. More details are provided in the NEO compensation table on page 57 below.
Compensation Objectives
Trevali is principally engaged in the operation, acquisition, exploration and development of zinc projects. Our vision is to be the best sustainable mining company focused on new economy metals preferred by investors for solid performance and by communities, partners and employees for mutual benefit and trust. Trevali’s success depends upon a group of highly qualified and motivated executives dedicated to bringing creativity, agility, and innovation into the heart of the Company, enabling us to generate superior financial returns through operational excellence and strategic allocation of capital, while valuing our people and investing in the communities and environments where we operate.
In considering executive compensation issues, the Board’s goal is to provide a total compensation package that is competitive in the industry, is flexible, and attracts, motivates, and retains experienced and qualified executive leadership. The mining industry is experiencing a competitive labour market and this situation is expected to continue for the foreseeable future as the talent pool ages and the supply of experienced talent declines. As Trevali expands its business and seeks to increase the number of operating mines and operating jurisdictions, experienced talent is expected to be developed internally as well as drawn from primarily mid-tier and senior producing companies within the mining industry. Compensation provided to executive officers is determined based on the Company’s business strategies and objectives. In this manner, the financial interest of the executive officers is aligned with the long-term financial interest of the Shareholders.
The CHR Committee strives to ensure that the Company’s executive officers are paid fairly and commensurately with their contributions to furthering the Company’s strategic directions and objectives. The Company seeks to attract and retain top quality executives by providing total compensation that is appropriate and competitive with that paid by other mining companies with international operations of similar size and scope. The CHR Committee reviews and determines all elements of the executive officers’ compensation on an annual basis.
Each executive officer’s position is evaluated to establish skill requirements and level of responsibility and this evaluation provides a basis for internal and external comparisons of positions. In addition to industry comparable data, the Board and the CHR Committee consider a variety of factors when determining both compensation policies, programs, and individual compensation levels. These factors include the long-term
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interests of the Company and the Shareholders, overall financial and operating performance of the Company and the Board’s and the CHR Committee’s assessment of each executive’s individual skills and experience, performance, and contribution towards meeting annual and longer-term corporate objectives.
Compensation Decision Making Process
Compensation planning at Trevali is integrated with the annual business planning and budgeting process and aligned to the financial and operational targets set based on the overall strategic plan and priorities for the year.
All executive compensation decisions are made based on the formal process illustrated in the diagram below, which involves Human Resources Management, the CHR Committee and the Board. Trevali also engages an independent compensation consultant, namely Meridian Compensation Partners, to provide expert advice to ensure decisions are aligned to market practices. Additionally, Trevali adopted the Say on Pay policy in 2019, which is built into the Feedback phase of the process.
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The Human Resources Management team reviews and analyzes compensation market information for the CEO and Executives with input from the independent compensation consultant. This includes data pertaining to base salary, short term incentive target awards and long-term incentive target awards from proxy circulars of peer companies as pay and performance peer group analysis. Management then makes recommendations to the CHR Committee, and the CHR Committee reviews them in tandem with the Company’s compensation strategy and program design and in consultation with the independent compensation consultant to make sure the proposals are aligned with business needs and market practice. The CHR Committee then makes recommendations to the Board of Directors for final approval during the Board meetings as per the annual work plan.
At year end, the Chair of the CHR Committee also conducts a detailed review of the CEO’s individual performance by gathering feedback from the Board of Directors and Executive Management. The CEO is required to complete a self-assessment as part of this process. The Chair of the CHR Committee then presents the CEO’s year end performance summary to the CHR Committee for review and the CHR Committee provides a recommendation to the Board of Directors for final approval. The CEO also provides a recommendation to the CHR Committee regarding the Executives’ individual performance and the CHR Committee provides feedback and a recommendation for the Board of Directors’ final approval. These approvals are incorporated into the final calculation of the CEO and Executive short-term incentive plan (“ STIP ”) awards under the individual performance portion. The STIP design is explained further on page 50 below. In addition to STIP, the CHR Committee also reviews and approves the long-term incentive plan
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(“ LTIP ”) design on an annual basis to ensure that it is aligned to Trevali’s compensation philosophy and market practices. LTIP is calculated based on target and is explained further on page 50 below.
Compensation Consultant
In Q3 2019, the CHR Committee retained Meridian Compensation Partners as Trevali’s independent compensation consultant for executive compensation matters as the Committee recognizes the importance of receiving third party advice from a subject matter expert that has no relationship with management. This helps ensure decisions and recommendations are made in an objective and armslength manner and in alignment with good governance and market practices.
Due to the high market volatility in 2020, the CHR Committee decided to defer the formal annual executive compensation review to mid 2021, and instead, focused on discussions with Meridian Compensation Partners around governance and compensation trends and developments throughout the year. This is to ensure that our compensation program continues to stay market competitive and aligned to business needs and industry trends.
In 2021, Meridian Compensation Partners will be conducting a comprehensive review of the companies used for assessing compensation for the CHR Committee’s review and recommendation and the Board’s approval. Based on the approved compensation peer group, formal executive and director compensation reviews will be conducted and presented for the CHR Committee’s endorsement and Board’s approval. During the financial years ended December 31, 2020 and 2019, Meridian Compensation Partners billed the following fees to Trevali:
| Financial Year Ended | Executive Compensation-Related Fees(1) | All Other Fees |
|---|---|---|
| 2020 | $27,247 | [Nil] |
| 2019 | $8,555 | [Nil] |
(1) Fees charged for services related to determining compensation for any of the Company's directors and executive officers.
Shareholder Say on Pay
An annual advisory Shareholder vote on executive compensation, known as “Say on Pay” will take place at the Annual General Meeting. Shareholders will be asked to consider a non-binding advisory vote on the Company’s approach to executive compensation.
The purpose of the advisory vote on executive compensation will be to provide Shareholders with a formal opportunity to express their views on Trevali’s disclosed objectives, program design and philosophy that is used to make executive compensation decisions.
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Peer Groups
Compensation Peer Group
The Company seeks to provide competitive total compensation packages aligned with market practices to its executive officers and directors to ensure that it attracts and retains talented individuals while managing its compensation within Trevali’s ability to pay. The selection of companies that make up the comparator group are intended to reflect a group of companies with which the Company competes for executive officers and directors.
As noted in the section above, a formal compensation peer group analysis will be completed in 2021 and disclosed in the 2021 Management Information Circular.
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The current compensation peer group was developed in Q3 2018 based on the criteria listed on the right.
This peer group was recommended by Korn Ferry, which was Trevali’s independent compensation consultant in 2018, reviewed by the CHR Committee and approved by the Board at the August 23, 2018 Board meeting.
PSU Performance Peer Group
| Current Compensation Peer Group | Current Compensation Peer Group |
|---|---|
| Alamos Gold Inc. | Kirkland Lake Gold Ltd. |
| B2Gold Corp. | New Gold Inc. |
| Capstone Mining Corp. | Pan American Silver Corp. |
| Centerra Gold Inc. | SSR Mining Inc. |
| Dundee Precious Metals Inc. | Taseko Mines Ltd. |
| Fortuna Silver Mines Inc. | Teranga Gold Corp. |
| Hudbay Minerals Inc. |
In 2020, Trevali transitioned from RSUs to PSUs for senior management to better align with the Company’s pay for performance philosophy and focus on driving Shareholder value. The PSU payout factor approved for the 2020 grants is based on the Company’s total shareholder return relative to the PSU performance peer group that has been approved by the Board. The PSU performance peer group is as shown in the table below:
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As part of the annual incentive plan design review in 2020, the CHR Committee have proposed, and the Board has approved, to take a more balanced approach to the PSU design to better align with the Company’s pay for performance philosophy and market practices and trends. This new PSU design has been implemented as part of the 2021 grants to senior management and more details around this can be found on page 51 below.
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Elements of Executive Compensation
The total compensation for Trevali’s executive officers has four components that have different objectives and target performance over different time periods. They are: (a) base salary, (b) short-term incentives (i.e. cash bonus), (c) long-term share-based and option-based incentives, and (d) benefits and perquisites. The CHR Committee annually reviews the various elements of compensation to ensure that they are aligned with the goals of the Company and each executive, as well as the Company’s compensation objectives and philosophy.
Compensation Mix
The following graphs demonstrate the target pay mix for Trevali’s NEOs in 2020. A large portion of NEOs’ pay is performance-based in the form of short-term annual incentive bonuses and long-term incentive awards. The stock option component of the long-term incentive plan is calculated using the Black-Scholes option pricing model to determine grant date fair value, with the option exercise price being not less than the market price of the Common Shares on the grant date. The PSU component of the long-term incentive plan is calculated and issued based on the 5-day Volume-Weighted Average Price (“ VWAP ”) at the applicable grant date.
Base Salary
Base salary recognizes the responsibilities of the individual NEOs role with considerations for the experience and skills of the individual, market conditions, and Trevali’s overarching interest in attracting and retaining executive talent. This is fixed compensation determined annually.
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A preliminary base salary for each executive is established following a review of market data for similar positions from the Company’s comparator group of companies. Actual proposed base salaries for executives other than the CEO are then recommended by the CEO to the Chair of the Board and to the CHR Committee, based on market competitive salary levels, an assessment of the executive’s performance and the Company’s performance during the year, the financial capacity of the Company, the scope of the executive’s responsibilities for the year, the executive’s prior experience and retention risk referencing the competitive nature of the mining industry. On the same basis, the proposed base salary of the CEO is recommended by the Chair of the Board to the CHR Committee who in turn recommends a final proposed base salary to the Board for approval.
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Short-Term Incentive Plan
The second component of NEO compensation is an annual short-term incentive plan (“ STIP ”) that is typically paid in cash. The STIP is intended to motivate and reward the achievement of annual individual and group objectives which contribute to the successful implementation of the Company’s business plan and the enhancement of Shareholder value. All executives are eligible for annual STIP awards. STIP awards paid at the beginning of one fiscal year are typically for performance achieved against objectives set for the previous fiscal year.
All awards, other than the CEO’s, are based on the recommendation of the CEO and are determined by the CHR Committee and the Board. The CEO does not make a recommendation to the CHR Committee and the Board with respect to his own annual STIP award; rather, this is based on the recommendation of the CHR Committee to the Board.
STIP Payout Formula
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For 2020, the Board approved STIP targets as a percentage of base salary. The overall target is split between group and individual components with the group component weighted 80% for the CEO and 70% for the other NEOs and the individual component weighted 20% for the CEO and 30% for the other NEOs. STIP awards may range from 0% to 200% of target base salary, dependent on job position and based on achievement of group and individual component objectives. The CHR Committee has discretion to adjust the STIP amounts based on individual performance and overall contribution.
The group component is based on the Group Scorecard developed by management, reviewed by the CHR Committee, and approved by the Board of Directors. The 2020 Group Scorecard goals, weightings and performance are described under the “ 2020 Group Performance ” section on page 53.
Each NEO also had individual component objectives that reflected strategic annual operational outcomes and improvements, financial system implementation and improvements, development of internal teams and overall focus of leadership and communication of the executive management team.
Long-Term Incentive Plan
Trevali’s long-term incentive plan is designed to align management’s interests with those of Shareholders through the grant of Options, PSUs or RSUs (collectively, “ Share Units ”). The value of Share Units as well as vested stock options fluctuate with the value of Trevali’s common shares. PSUs vest only when performance-based criteria are achieved over the prescribed vesting period, while RSUs vest at the end of the prescribed period and reflect changes in share price. Options have value only to the extent the share price increases from the grant date price.
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As of 2019, the long-term incentive mix for Executives transitioned away from RSUs to PSUs to align with Trevali’s pay for performance philosophy and to provide incentives with a greater correlation to company performance and shareholder experience. In 2020, the CHR Committee recommended, and the Board approved, for the CEO to transition from having 100% PSUs to 50% stock options and 50% PSUs beginning with the 2021 award to better align the CEO’s long-term incentive (“ LTI ”) mix with the Executives’ LTI mix. This LTI design is consistent with the Company’s compensation pay for performance philosophy and market practices.
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CEO and Executive
LTI Award Mix
Options PSUs
50% 50%
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The LTI mix is reviewed by the CHR Committee on an annual basis in order to ensure that it continues to align with market and compensation best practices, peer benchmarking and Shareholder interests, while continuing to support Trevali’s objectives of attracting and retaining top management talent.
The Company’s Stock Option Plan and Share Unit Plan are intended to help attract and retain employees by providing them with an opportunity to participate in the future success of the Company and to reinforce commitment to long-term growth in profitability and Shareholder value. The Board believes that the Stock Option Plan and the Share Unit Plan align the interests of the NEOs with Shareholders by linking a component of executive compensation to the longer-term performance of the Common Shares.
The Company’s Director Deferred Share Unit Plan (“ Director DSU Plan ”), effective February 24, 2020, is intended to align the interests of non-executive directors of the Company with the long-term interests of shareholders and allow the Company to attract and retain high quality non-executive directors. Pursuant to the Director DSU Plan, deferred share units (“ DSUs ”) are granted to non-executive directors and must be held until at least six months after a director retires.
PSU Payout Formula
As part of the annual incentive pay plan design review, the Board approved a new PSU design in February 2021 that is more aligned to the Company’s pay for performance philosophy and market practices and trends. This new design, which has been implemented as part of the 2021 grants to senior management, takes a more balanced approach and includes the three metrics outlined in the diagram below. These metrics are of equal weighting and are aligned to company priorities that drive long-term shareholder value.
| PSU Metric | Threshold | Target | Maximum |
|---|---|---|---|
| (50% Payout) | (100% Payout) | (200% Payout) | |
| Trevali share price | 15% below target | Trevali’s change in | 30% above target |
| relative to zinc price | based on 20-day | share price, based on | based on 20-day |
| VWAP of share price | the 20-day VWAP at | VWAP of share price | |
| and 20-day average | the start and end of | and 20-day average | |
| LME price of zinc | the 3-year | LME price of zinc | |
| performance period, is | |||
| equal to the change in | |||
| the 20-day LME price | |||
| of zinc at the start and | |||
| end of the 3-year | |||
| performance period | |||
| Trevali share price | 25thpercentile | 50thpercentile | 75thpercentile or |
| relative to companies | higher | ||
| in the S&P/TSX Global | |||
| Base Metals Index |
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| (TXBM) | |||
|---|---|---|---|
| AISC(1) | 3.75% increase to | At budget | 7.5% reduction to |
| Improvement | budget | budget |
Performance between threshold and target and target and maximum is interpolated on a straight-line basis.
Types of Equity Awards
The purpose and characteristics of each type of long-term incentive plan (“ LTIP ”) award are described below:
| Type of Grant | Purpose | Vesting and Expiry | Settlement/Payment Characteristics |
|---|---|---|---|
| PSUs | •Promote long-term retention. •Measure share price performance relative to peers to reward out- performance of industry and commodity price. •Reward executives for peer group out- performance. |
•Performance-based vesting. •Based on share price and accumulated dividends at vesting. •At the end of a 3-year period, award vests based on Total Shareholder Return (“TSR”) relative to a pre-determined peer group.(1) |
•Vested awards can be settled in cash, or in shares purchased on the open market or issued from treasury (unless prohibited in accordance with the Share Unit Plan and the applicable grant agreement), at Trevali’s discretion. |
| RSUs | •Promote long-term retention. •Links compensation to long-term share price performance. •Provides sense of “ownership” on part of executives. |
•Time-based vesting. •1/3 of the award vests at each anniversary following the grant date. •Based on share price and accumulated dividends at vesting. |
•Vested awards are settled at the prevailing market price and can be settled in cash, or in shares purchased on the open market or issued from treasury (unless prohibited in accordance with the Share Unit Plan and the applicable grant agreement), at Trevali’s discretion. |
| Options | •Promote long-term retention. •Encourage participants to increase Shareholder value over the long term. |
•Time-based vesting. •1/3 of the award vests at each anniversary following the grant date. •Expire after 5 years. |
•Exercise price is equal to or above the volume- weighted average price of the common shares on the 5 days preceding the grant date. •Provides value only if share price increases above the exercise price before expiry. |
| Director DSUs | •Align interests of non- executive directors with |
•Award vests on grant date unless otherwise specified. |
•Vested awards are settled based on the volume- |
1 Items marked with a “1” are non-IFRS measures and do not have any standardized meaning under IFRS and therefore may not be comparable to similar measures presented by other issuers. These measures are intended to provide additional information and should not be considered in isolation or as a substitute for measures of performance prepared in accordance with IFRS. Trevali believes that the non-IFRS measure provides useful information to investors and Trevali management. Readers are referred to “ Use of Non-IFRS Financial Performance Measures ” in the Company’s Annual Information Form for the year ended December 31, 2020 for an explanation of these measures and reconciliations to the Company’s reported financial results in accordance with IFRS.
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| Type of Grant | Purpose | Vesting and Expiry | Settlement/Payment Characteristics |
|---|---|---|---|
| long term interests of Shareholders. •Allows the Company to attract and retain high quality non-executive directors. |
•Awards cannot be redeemed until 6 months after retirement from the Board. |
weighted average price of the common shares on the 5 days preceding the redemption date and are settled in cash. |
(1) PSU design has been updated in 2021 and details around the new PSU design can be found in the “ PSU Payout Formula ” section on page 51.
Benefits and Perquisites
The Company also has a benefits program, which includes basic life, accidental death and dismemberment, long-term disability, extended medical and dental benefits, employee and family assistance program, health and wellness spending accounts, and a group registered retirement savings plan. All full-time permanent eligible employees participate in this plan, as the Company believes that this is an important consideration in attracting and retaining qualified talent.
2020 Group Performance
Trevali’s group performance forms a large part of our executives’ short-term incentive pay, and it is determined based on the group scorecard results at the end of the year. The group scorecard outlines key performance categories that align to our long-term strategy, and it guides and drives our executives in developing and implementing plans to advance the Company. The group scorecard is proposed by Management, reviewed and recommended by the CHR Committee, and approved by the Board at the start of the year.
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The objectives are based on factors that are within the ability of Management to control. To drive performance and ensure that executives are appropriately compensated, the maximum payout for exceptional performance is 200% and the threshold is 0% for performance below expectations. The Board also has discretion to add an overall stretch to performance up to 200% as needed.
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The overall achievement for the 2020 Group Scorecard was 75% with 72% based on the total achievement of the criteria listed in the table above and an additional 3% stretch achievement based on the Board’s qualitative assessment of performance in a uniquely challenging year.
The full 2020 group scorecard and the key factors that influenced the achievement in each performance category are set forth below.
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Share Performance Graph
The following graph compares the Company’s cumulative TSR over the five most recently completed financial years ending December 31, 2020, assuming $100 was invested in Common Shares on December 31, 2015, with the cumulative total returns of the S&P/TSX Composite Index and the S&P/TSX Global Mining Index over the same period.
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Over the past five years, the Company has experienced significant growth, in particular following the acquisition of the Rosh Pinah mine and the Perkoa mine in August 2017. For the five-year period ended December 31, 2020, Trevali’s share price declined 41.64%, underperforming the S&P Global Mining Index, which was up 74.6% largely due to a rising gold price. Trevali outperformed the index in 2017, following the acquisitions of the Rosh Pinah and Perkoa mines and on the strength of increasing zinc prices during these years. Trevali made operational improvements across the portfolio in 2019 to reduce its cost basis but underperformed the mining and composite indices as a result of both its significant leverage to the zinc price during a declining zinc price environment and increasing zinc treatment charges, both of which are largely non-controllable by the Company as price takers.
In 2020, COVID-19 impacted the mining sector initially leading to lower zinc prices, slow product sales, and reduced capital market exposure. Trevali responded by modifying its operations to ensure the health and safety of its workforce, accelerated its T90 program to sustainably reduce the cost structure of the business, preserve cash and support the long-term value of its assets. As the pandemic advanced it caused a contraction to concentrate supply as global mining operations curtailed production in response to the virus. Zinc prices recovered in late 2020, rising by approximately 50%, while zinc spot treatment charges dropped by 340% during the same period.
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2020 Executive Compensation Information
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2020 Named Executive Officer Compensation Table
In this section “ Named Executive Officer ” or “ NEO ” means: (a) the CEO; (b) the CFO; and (c) each of the Company’s three most highly compensated executive officers, or the three most highly compensated individuals acting in a similar capacity, whose total compensation was more than $250,000 during the financial year ended December 31, 2020. As at December 31, 2020, the Company had five NEOs, namely Ricus Grimbeek, President and CEO, Brendan Creaney, CFO, Derek du Preez, Chief Technical Officer, Steven Molnar, Chief Legal Officer and Corporate Secretary, and Joanne Thomopoulos, Chief People Officer.
The table below sets forth the compensation paid or awarded to each NEO for the Company’s three most recently completed financial years (2018, 2019 and 2020). In addition to regular annual STIP of $624,000 and LTIP of $1,500,000, the CEO’s compensation in 2020 also reflects additional one-time STIP of $731,250 and additional one-time LTIP of $731,250 awarded pursuant to the specific terms of his employment agreement, entered into on April 23, 2019, which provided for compensation based on achievement of key stretch objectives that were established by the Board.
| Name | Year | Salary/ Fee |
Share- based awards(1) |
Option- based awards(2) |
Non-equity Incentive Plan Contribution |
Non-equity Incentive Plan Contribution |
Pension Value |
All Other Compen- sation(4) |
Total Compen- sation |
|---|---|---|---|---|---|---|---|---|---|
| Annual Incentive Plans(3) |
Long- term Incentive Plans |
||||||||
| ($) | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ||
| Ricus Grimbeek President & CEO |
2020 | 650,000 (5) |
1,865,625(6 ) |
365,625(6) | 624,000 | – | – | 750,750(7) | 4,256,000 |
| 2019 | 448,106 | 1,240,909 | – | 537,727 | – | – | 13,443 | 2,240,185 | |
| 2018 | – | – | – | – | – | – | – | – | |
| Gerbrand van Heerden Former CFO(8) |
2020 | 68,205 | – | – | – | – | – | 2,783,640 (9) |
72,205 |
| 2019 | 400,000 | – | – | 243,750 | – | – | 18,775 | 662,525 | |
| 2018 | 336,250 | 125,745 | 125,745 | 121,090 | – | – | 10,088 | 718,918 | |
| Matthew Quinlan Former Interim CFO(10) |
2020 | 293,567 | – | – | – | – | 168,000(11 ) |
461,567 | |
| 2019 | 54,082 | – | – | 100,000 | – | – | – | 154,082 | |
| 2018 | – | – | – | – | – | – | – | ||
| Brendan Creaney CFO(12) |
2020 | 276,128 | 100,000 | 100,000 | 105,675 | – | – | 16,018 | 597,821 |
| 2019 | 72,500 | 29,118 | 29,118 | 33,278 | – | – | 2,925 | 166,939 | |
| 2018 | – | – | – | – | – | – | – | ||
| Derek du Preez Chief Technical Officer |
2020 | 330,000 | 165,000 | 165,000 | 170,585 | – | – | – | 830,585 |
| 2019 | 128,462 | 54,291 | 54,291 | 62,047 | – | – | – | 299,091 | |
| 2018 | – | – | – | – | – | – | – | – | |
| Steven Molnar Chief Legal Officer and Corporate Secretary |
2020 | 313,500 | 125,400 | 125,400 | 116,622 | – | – | 18,525 | 699,447 |
| 2019 | 285,000 | 114,463 | 114,463 | 130,815 | – | – | 11,863 | 656,604 | |
| 2018 | 117,500 | 24,020 | 24,020 | 27,450 | – | – | 3,525 | 196,515 | |
| Joanne Thomopoulos Chief People Officer |
2020 | 294,000 | 117,600 | 117,600 | 109,368 | – | – | 13,662 | 652,230 |
| 2019 | 280,000 | 106,852 | 106,852 | 122,116 | – | – | 2,900 | 618,719 | |
| 2018 | 250,000 | 12,450 | 12,450 | 14,230 | – | – | – | 289,130 |
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- (1) Share-based awards are calculated using the market price of the Common Shares on the TSX on the last trading day prior to the grant date. Prior year figures have been updated for consistency purposes.
| (1) | Share-based awards are calculated using the market price of the Common Shares on the TSX on the last trading day prior to the grant date. Prior year figures have been updated for consistency purposes. |
Share-based awards are calculated using the market price of the Common Shares on the TSX on the last trading day prior to the grant date. Prior year figures have been updated for consistency purposes. |
|---|---|---|
| (2) | Option-based awards were granted pursuant to the Stock Option Plan. Fair value of stock option grants has been calculated | |
| using the Black-Scholes option pricing model, based on the following assumptions: | ||
| • | for the financial year ended December 31, 2020 (note these option grants have a three-year vesting | period): |
| Options Granted Risk-Free Interest Rate Expected Life Expected Volatility |
Expected Dividends | |
| March 10, 2020(13) 1.29% 5 years 70.05% |
Nil | |
| • | for the financial year ended December 31, 2019 (note these option grants have a three-year vesting | period): |
| Options Granted Risk-Free Interest Rate Expected Life Expected Volatility |
Expected Dividends | |
| April 10, 2019(14) 1.59% 5 years 66.74% |
Nil | |
| • | for the financial year ended December 31, 2018 (note these option grants have a three-year vesting | period): |
| Options Granted Risk-Free Interest Rate Expected Life Expected Volatility |
Expected Dividends | |
| January 23, 2018 2.03% 5 years 63.79% |
Nil |
- (3) See details under the headings “ Short-Term Incentive Plan ” and “ 2020 Group Performance ” and the disclosure below regarding NEOs’ performance scores.
(4) Figures in this column represent employer matching contributions pursuant to the Group Registered Retirement Savings Plan (RRSP), as well as the amounts disclosed in Footnote 7 below in respect of Mr. Grimbeek.
(5) Mr. Grimbeek does not receive compensation for serving as a director of the Company.
- (6) In addition to the 2020 annual LTIP of $1,500,000 granted in PSUs, Ricus Grimbeek received $365,625 in stock options and $365,625 in PSUs, granted on March 17, 2021 pursuant to the specific terms of his employment agreement, entered into on April 23, 2019, which provided for compensation based on achievement of key stretch objectives that were established by the Board.
(7) Ricus Grimbeek received cash payment of $731,250, granted pursuant to the specific terms of his employment agreement, entered into on April 23, 2019, which provided for compensation based on achievement of key stretch objectives that were established by the Board. (Refer to “ CEO Pay At-Risk ” on page 44 above)
- (8) Gerbrand van Heerden departed Trevali on March 2, 2020.
(9) Pursuant to the terms in Gerbrand van Heerden’s executive employment agreement, the Company made a lump sum payment to Mr. Van Heerden equal to $2,779,640 (less applicable withholding taxes) and agreed to a continuation of benefits coverage under the Company’s benefits plans, to the extent permitted, rather than a cash payment in lieu of same.
(10) Matthew Quinlan departed Trevali on August 31, 2020.
- (11) Pursuant to the specific terms of his agreement, which provided for a discretionary bonus to be paid based on the achievement of certain objectives, Mr. Quinlan received payment of $168,000 upon his departure from the Company.
(12) Brendan Creaney was appointed as Interim CFO on September 1, 2020 and as Chief Financial Officer on December 10, 2020.
- (13) Options granted on March 10, 2020 were granted both with respect to the financial years ended 2020 and 2019 (granted in arrears in respect of the latter year).
(14) Options granted on April 10, 2019 were granted in arrears and in respect of the financial year ended 2018.
In 2020, NEO base salaries were as follows:
| Name and Position | Base Salary 2020 |
Base Salary 2019 |
% Increase from 2019 |
|---|---|---|---|
| Ricus Grimbeek, President & CEO | $650,000 | $650,000 | 0% |
| Gerbrand van Heerden, Former CFO(1) | $400,000 | $400,000 | 0% |
| Matthew Quinlan, Former Interim CFO(2) | $420,000 | $324,000 | 30% |
| Brendan Creaney, CFO(3) | $276,128 | $195,000 | 77% |
| Derek du Preez, Chief Technical Officer(4) | $330,000 | $300,000 | 27% |
| Steven Molnar, Chief Legal Officer and Corporate Secretary | $313,500 | $285,000 | 10% |
| Joanne Thomopoulos, Chief People Officer | $294,000 | $280,000 | 5% |
(1) Gerbrand van Heerden departed the Company on March 2, 2020.
(2) Matthew Quinlan departed the Company on August 31, 2020.
(3) Brendan Creaney was appointed as Interim Chief Financial Officer on September 1, 2020 and as Chief Financial Officer on December 10, 2020. His actual 2020 base salary during the year was increased from $276,128 to $345,000 upon his appointment as Chief Financial Officer.
(4) Derek du Preez assumed accountability as Chief Operating Officer effective April 6, 2020 and was awarded a temporary increase for the additional duties associated to this role of $50,000, arriving at an increased base salary of $380,000.
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The following table shows each NEOs performance score and target bonus for 2020 as well as the actual amount awarded to such NEO for 2020:
| Name | Group Performance Scores |
Individual Performance Scores |
Target STIP (% of Base **Salary) ** |
% Target Awarded for STIP |
Actual STIP Awarded |
Target LTIP (% of Base Salary) |
Actual LTIP Awarded |
|---|---|---|---|---|---|---|---|
| Ricus Grimbeek(1) | 75% | 180% | 100% | 96% | $624,000 | 230% | $1,500,000 |
| Brendan Creaney(2) | 75% | 135% | 60% | 93% | $105,675 | 125% | $200,000 |
| Derek du Preez | 75% | 135% | 50% | 93% | $170,585 | 100% | $330,000 |
| Steven Molnar | 75% | 135% | 40% | 93% | $116,622 | 80% | $250,800 |
| Joanne Thomopoulos | 75% | 135% | 40% | 93% | $109,368 | 80% | $235,200 |
(1) In addition to the STIP and LTIP awarded (as disclosed in the table above), Ricus Grimbeek also received $731,250 as his short-term incentive award that is paid in cash, and $731,250 as his long-term incentive award that is granted in 50% stock options and 50% performance share units, for his performance against the key stretch objectives established by the Board of Directors for the period July 1, 2019 to December 31, 2020. More information around his key stretch objectives can be found on page 45 above.
(2) Brendan Creaney’s STIP award was pro-rated based on his roles as VP Investor Relations and CFO. His STIP target in his VP Investor Relations role was 40%, and his STIP target in his CFO role that he assumed in December 10, 2020 is 60%. His LTIP is based on his 2021 LTIP target at 125% as LTIP is forward-looking.
All of the 2020 Executive STIP awards were paid out in cash in early 2021, and the 2020 Executive LTIP awards were issued in the first quarter of 2020 in the form of 50% stock options and 50% PSUs, other than the case of the CEO who was awarded 100% PSUs. More details around equity awards are described above under the “ Compensation Changes for 2020 ”, “ Long-Term Incentive Mix ” and “ Types of Equity Awards ” sections.
Compensation Governance
Role of the CHR Committee, Management, and the Board
To assist the Board in fulfilling its oversight responsibilities with respect to compensation matters, the Board has established the CHR Committee and has reviewed and approved the CHR Committee’s Charter. This committee is currently comprised of Jill Gardiner (Chair), Russell Ball, Jeane Hull and Dan Isserow, all of whom are independent directors.
The CHR Committee meets on compensation and human resources matters as often as required to fulfill its duties and at least four times per year. The primary goal of the CHR Committee as it relates to compensation matters is to ensure that the compensation provided to the Company’s executive officers and directors is determined with regard to the Company’s business strategies and objectives, such that the financial interest of the executive officers is aligned with the financial interest of the Shareholders, and to ensure that their compensation is fair, reasonable and sufficient to attract and retain qualified and experienced executives. Management plays a key role in executive compensation and human resources policy decisions by making recommendations to the CHR Committee.
The CHR Committee is involved in setting and reviewing non-executive director compensation by reviewing and recommending to the Board for approval: the annual director retainer; the additional retainers for the Chair of the Board; the additional committee chair retainers; the value of any equity retainer and how such equity retainer will be provided.
Key responsibilities between Management, CHR Committee and Board of Directors are illustrated in the diagram below.
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| ✓Recommends annual Corporate Scorecard objectives and weighting, as well as the Corporate Scorecard rating at the end of each year ✓Recommends annual personal objectives of the NEOs and other executive officers to ensure they are aligned to the corporate scorecard |
✓Reviews management’s recommendation of the annual Corporate Scorecard objectives and results, which are then approved by the Board each year ✓Conducts annual performance evaluation of the CEO and makes recommendation to the Board regarding CEO compensation |
|---|---|
| ✓Reviews inputs and analysis from compensation advisors, as well as peer company and market-based practices, to |
✓Approves compensation of the NEOs (other than the CEO) and reviews compensation for other senior executives |
| ensure appropriate benchmark | ✓Reviews inputs and analysis from |
| of the Company’s executive compensation practices ✓Evaluates performance of NEOs (other than the CEO) and senior executives and recommends |
compensation advisor, as well as peer company and market-based practices, to ensure appropriate benchmarking of the Company’s executive compensation practices |
| compensation of such | ✓Reviews and provides guidance on |
| individuals | policies with respect to |
| ✓Develops and makes recommendations regarding policies with respect to |
compensation, benefits, human resources, diversity and inclusion and labour relations |
| compensation, benefits, human | ✓Reviews and administers the short- |
| resources, diversity and | term and long-term incentive plans, |
| inclusion and labour relations | and reviews and recommends for |
| ✓Reports to the CHR Committee on talent development and |
approval by the Board all grants of equity-based awards |
| executive succession planning | ✓Annually reviews compensation |
| ✓Makes recommendations regarding security-based compensation plans, including grants of equity-based awards |
and human resources program and metrics to assess the risk, competitiveness and alignment with Trevali’s strategic priorities and overall compensation philosophy |
| ✓Oversees the development of | |
| succession plans for the CEO and | |
| other senior executives | |
| ✓Regularly reports to the Board on | |
| all CHR Committee activities and | |
| findings during the year |
-
✓ Considers recommendations of the CHR Committee, independent compensation advisor and management on compensation and human resources matters
-
✓ Reviews CHR Committee’s recommendation and approves annual Corporate Scorecard objectives and results
-
✓ Reviews CHR Committee recommendation and makes final decision on CEO compensation
-
✓ Reviews CHR Committee recommendation and approves all grants of equity-based awards
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Compensation Risk Management
The CHR Committee and the Board consider and assess the implications of risks associated with the Company’s compensation policies and practices and devote such time and resources as deemed necessary in the circumstances. The Company’s practice of compensating its officers primarily through a mix of salary, stock options, RSUs and PSUs is designed to mitigate risk by: (i) ensuring that the Company retains such officers; and (ii) aligning the interests of its officers with the short-term and long-term objectives of the Company and the Shareholders.
The CHR Committee, together with the Board, uses a number of strategies to reduce the risk associated with compensation, including:
-
discussing the principal risks associated with the Company’s compensation policies and practices and providing oversight of appropriate systems to manage such risks;
-
ensuring that any compensation policies and practices that could encourage individuals within the Company to take inappropriate or excessive risks are identified, reported and mitigated;
-
reviewing and approving annual corporate objectives and then assessing performance against these objectives when awarding the individual performance component of the executive officers’ annual bonus;
-
considering the Company’s performance relative to its peers when reviewing the corporate performance component of the executive officers’ annual bonus; and
-
setting standard vesting terms on stock option grants which align optionees’ interests with longerterm growth of the Company.
As at the date of this Circular, the CHR Committee and the Board have not identified risks arising from the Company’s compensation policies and practices that are reasonably likely to have a material adverse effect on the Company.
Clawback Policy
The Board has adopted a clawback policy that requires executive officers to reimburse the Company for any incentive compensation if: (1) the amount of incentive compensation received was calculated based on the achievement of operating or financial results that were subsequently affected by a material restatement caused by the intentional misconduct, fraud or gross negligence of the executive officer; and (2) the incentive compensation received would have been lower had the financial results been properly reported. To date, the Company has not needed to apply this policy.
Anti-Hedging Policy
No executive officer or director of Trevali is permitted to purchase a financial instrument designed to hedge or offset a decrease in market value of any Trevali securities granted as compensation or held, directly or indirectly, by such executive officer or director. To the Company’s knowledge, no executive officer or director of the Company has purchased such a financial instrument.
Executive Officer Share Ownership Requirements
In an effort to align the interests of the Company’s executive officers with those of the Shareholders and to mitigate against inappropriate risk-taking, the Board has adopted a share ownership policy that requires each executive officer of the Company to hold (a) in the case of the CEO, the number of Common Shares that has a value of at least three times his or her annual base salary, (b) in the case of the CFO and other
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Chief-level appointments, the number of Common Shares that has a value of at least two times his or her annual base salary, and (c) in the case of Vice Presidents, the number of Common Shares that has a value of at least one times his or her annual base salary, all within five years of appointment. Share units (RSUs and PSUs) granted through Trevali’s Share Unit Plan are treated as Common Shares owned by such individuals for the purpose of these requirements.
The following table sets forth the value of the Common Shares, RSUs and PSUs held by each NEO, directly or indirectly, at December 31, 2020:
| Name and Position | Guideline: Multiple of Salary ($) |
Total Equity Ownership(1) | Total Equity Ownership(1) | Meets Requirement |
|---|---|---|---|---|
| Common Shares ($) |
Share Units ($) | |||
| Ricus Grimbeek(2) President & CEO |
3x | Nil | 3,375,598 | Yes |
| Brendan Creaney CFO(3) |
2x | 50,000 | 147,240 | In progress |
| Derek du Preez(4) Chief Technical Officer |
2x | Nil | 250,068 | In progress |
| Steven Molnar(5) Chief Legal Officer and Corporate Secretary |
1x | 18,550 | 297,592 | Yes |
| Joanne Thomopoulos Chief People Officer(6) |
1x | 12,933 | 268,408 | In progress |
(1) The value calculated per share is the higher of the December 31, 2020 market price, being the closing price of the Common Shares on the TSX on December 31, 2020 of $0.195, and the original purchase price or grant date value of share units, as applicable.
(2) Mr. Grimbeek joined the Company on April 23, 2019. Details regarding his current securityholdings is set out under “ Director Nominees ” above.
(3) Mr. Creaney was appointed as Interim CFO on September 1, 2020 and as Chief Financial Officer on December 10, 2020. Mr. Creaney has until August 19, 2024 to satisfy the initial executive share ownership guidelines of one times his base salary, and until December 10, 2025 to satisfy the enhanced executive share ownership guidelines of two times his base salary.
(4) Mr. Du Preez was appointed Chief Technical Officer on July 29, 2019 and assumed accountability as Chief Operating Officer effective April 6, 2020. Mr. Du Preez has until July 29, 2024 to satisfy the executive share ownership guidelines.
(5) Mr. Molnar was appointed Vice President, General Counsel and Corporate Secretary effective July 1, 2018 and became Chief Legal Officer and Corporate Secretary effective July 31, 2019. Mr. Molnar has until July 1, 2023 to satisfy the executive share ownership guidelines.
(6) Ms. Thomopoulos was appointed Vice President, Human Resources Strategy effective October 1, 2018 and became Chief People Officer effective July 31, 2019. Ms. Thomopoulos has until October 1, 2023 to satisfy the executive share ownership guidelines.
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Incentive Plan Awards
Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth all share-based awards and option-based awards outstanding for each NEO as of December 31, 2020:
| Name | Option-Based Awards | Option-Based Awards | Share-Based Awards | Share-Based Awards | Share-Based Awards | ||
|---|---|---|---|---|---|---|---|
| Number of securities underlying unexercised options |
Option exercise price |
Option expiration date |
Value of unexercised in-the- money options(1) |
Number of shares or units of shares that have not vested(2) |
Market or payout value of share- based awards that have not vested(3) |
Market or payout value of vested share- based awards not paid out or distributed(3) |
|
| Ricus Grimbeek | - | - | - | - | 16,742,995 | 3,264,884 | |
| Gerbrand van Heerden |
- | - | - | - | - | - | |
| Matthew Quinlan |
- | - | - | - | - | - | |
| Brendan Creaney |
319,976 | 0.17 | Mar 10, 2025 |
7,999 | 755,075 | 147,240 | |
| 1,098,901 | 0.17 | Mar 10, 2025 |
27,473 | ||||
| Derek du Preez | 596,603 | 0.17 | Mar 10, 2025 |
14,915 | 1,282,402 | 250,068 | |
| 1,813,187 | 0.17 | Mar 10, 2025 |
45,330 | ||||
| Steven Molnar | 91,400 | 0.90 | Jan 23, 2023 |
- | 1,467,309 | 286,125 | |
| 1,257,837 | 0.17 | Mar 10, 2025 |
31,446 | ||||
| 1,378,022 | 0.17 | Mar 10, 2025 |
34,451 | ||||
| Joanne Thomopoulos |
1,174,192 | 0.17 | Mar 10, 2025 |
29,355 | 1,330,248 | 259,398 | |
| 1,292,308 | 0.17 | Mar 10, 2025 |
32,308 |
(1) The “value of unexercised in-the-money options” is calculated based on the difference between the closing price of the Common Shares on the TSX on December 31, 2020 of $0.195 and the exercise price of the options, multiplied by the number of unexercised options.
(2) All PSUs awarded vest 100% on the third anniversary of the date of grant and are settled immediately thereafter. (3) Calculated using the closing price of the Common Shares on the TSX on December 31, 2020 of $0.195.
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Value Vested or Earned During the Year
The following table sets forth the value of all incentive plan awards vested or earned for each NEO during the financial year ended December 31, 2020:
| Name | Option-based awards – Value vested during the year(1) ($) |
Share-based awards – Value vested during the year(2) ($) |
Non-equity incentive plan compensation – Value earned during the year(3) ($) |
|---|---|---|---|
| Ricus Grimbeek | 0 | 0 | 1,355,250 |
| Gerbrand van Heerden | 0 | 0 | 0 |
| Matthew Quinlan | 0 | 0 | 168,000 |
| Brendan Creaney | 0 | 0 | 105,675 |
| Steven Molnar | 0 | 8,732 | 116,622 |
| Joanne Thomopoulos | 0 | 972 | 109,368 |
(1) The “value vested during the year” is calculated based on the positive difference between the closing price of the common shares on the TSX as of the date of vesting (being the grant date) and the exercise price of the options, multiplied by the number of vested options.
(2) Represents the number of shares vested multiplied by the closing price on the date of vesting.
(3) These amounts represent the 2020 STIP paid in March, 2021.
Termination and Change of Control Benefits
Employment Agreements
The Company has entered into employment agreements with each of the NEOs. The following is a summary only and is qualified by reference to the terms and conditions of the executive employment agreements and the applicable terms and conditions of the Stock Option Plan and the Share Unit Plan.
Under the terms of the employment agreements, NEOs are entitled to compensation, based on their remuneration at the time, in the event of (i) a termination without cause, or (ii) a Change of Control (as defined below), if the NEO is terminated without cause or resigns their employment for Good Reason (as defined below) within 18 months of the Change of Control.
Under the employment agreements, a “Change of Control” in general occurs when: (i) a person or group of persons acting in concert, by any means, directly or indirectly, through a transaction or series of transactions, acquires beneficial ownership of or control or direction over 50% or more of the Common Shares, or the power to exercise effective control of the Company or to direct or cause the direction of the management and policies of the Company (whether through ownership of voting securities or by contract or otherwise); or (ii) there is a sale, lease or exchange of all or substantially all of the assets of the Company.
“Good Reason” means the occurrence of any of: (i) a material reduction or diminution in the employee’s authorities, duties or responsibilities; or (ii) a reduction of greater than 10% to the employee’s base salary; or (iii) the relocation of the employee to a place other than the location at which the employee had performed his or her duties prior to such relocation; or (iv) the Company failing to continue in effect any benefits, bonus, incentive, remuneration or other similar plans, or taking any action to deprive the employee of any material fringe benefit enjoyed by him or her.
No amounts are payable to any NEO in respect of a voluntary resignation, retirement, or termination for cause. The following table outlines the NEO termination and change of control benefits:
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| **Termination Type ** | Severance | STIP Award | LTIP Award |
|---|---|---|---|
| Termination without Cause |
•Lump sum payment up to 24 months’ salary. •Continued benefits coverage (or lump sum payment equal to 30% of base salary in lieu, at Company’s option). |
•Up to 2x annual bonus calculated at target; plus. •a pro-rated amount calculated at target for the year in which the termination occurs. |
•Pro-rated portion of RSUs and PSUs vest based on length of service. •Vested stock options must be exercised within earlier of 90 days and original expiry date. •Unvested stock options are cancelled. •Up to 2x annual long-term incentive value calculated at target. |
| Change of Control (and NEO is terminated without cause or resigns for Good Reason) |
•Lump sum payment up to 24 months’ salary. •Continued benefits coverage (or lump sum payment equal to 30% of base salary in lieu, at Company’s option). |
•2x annual bonus calculated at target; plus. •a pro-rated amount calculated at target for the year in which the termination occurs. |
•RSUs and PSUs vest immediately. •Vested stock options remain exercisable until original expiry date. •Unvested stock options vest immediately and remain exercisable until original expiry date. |
| Resignation or Retirement |
- | - | •Unvested RSUs and PSUs are forfeited. •Upon resignation, vested Options may be exercised within earlier of 90 days and original expiry date. •Upon retirement, Options continue to vest and be exercisable in accordance with original vesting schedule and expirydates. |
| Termination for Cause |
- | - | •Unvested RSUs and PSUs are forfeited. •Vested Options may be exercised within earlier of 30 days and original expiry date. •Unvested Options are cancelled. |
Assuming that the triggering event for termination took place on December 31, 2020 and the Company made the payment in lieu of notice based on the years of service of the NEO, the following are estimates of the lump sum amounts payable by the Company to the respective NEOs in such circumstances:
| Name | Compensation Element |
Termination Without Cause ($) |
Change of Control ($) |
|---|---|---|---|
| Ricus Grimbeek | Salary Bonus Equity Other |
975,000 3,227,250 1,142,140 195,000 |
1,300,000 4,303,000 3,264,884 195,000 |
| Gerbrand van Heerden(1) | Salary Bonus Equity |
800,000 1,600,000 29,999 |
800,000 1,600,000 40,348 |
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| Name | Compensation Element |
Termination Without Cause ($) |
Change of Control ($) |
|---|---|---|---|
| Other | 120,000 | 120,000 | |
| Brendan Creaney | Salary Bonus Equity Other |
345,000 207,000 103,500 345,000 |
690,000 414,000 103,500 690,000 |
| Derek du Preez | Salary Bonus Equity Other |
330,000 247,500 99,000 330,000 |
660,000 330,000 99,000 660,000 |
| Steven Molnar | Salary Bonus Equity Other |
570,000 689,700 94,050 570,000 |
570,000 689,700 94,050 570,000 |
| Joanne Thomopoulos | Salary Bonus Equity Other |
588,000 705,600 88,200 588,000 |
588,000 705,600 88,200 588,000 |
- (1) Gerbrand van Heerden’s employment with Trevali ended on March 2, 2020. The Company made a lump sum payment to Mr. van Heerden equal to $2,779,640 less applicable withholding taxes (being the sum of the figures stated in the above table plus payment in respect of accelerated pro-rata vesting of share units under the Share Unit Plan) and agreed to a continuation of benefits coverage under the Company’s benefits plans, to the extent permitted, rather than a cash payment in lieu of same.
DIRECTOR COMPENSATION
Director Compensation Objectives
The Company recognizes the contribution that its directors make to the Company and seeks to compensate them accordingly. The goals of the Board’s compensation program for directors are to:
-
reflect the responsibility, commitment and risk that accompanies membership on the Board and the performance of a director’s duties;
-
align the interests of Trevali’s directors with those of Shareholders; and
-
ensure that director compensation is consistent with companies in Trevali’s peer group.
The Company uses the same comparator companies to determine the competitiveness and composition of their director compensation as they do for their executive compensation. The Company sets compensation based on the median compensation paid within the comparator group.
Director Fee Structure
Director compensation consists of:
- a cash retainer; and
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- an equity retainer, which is satisfied through the issuance of DSUs under the Director DSU Plan (as discussed below). Directors may also elect to receive some or all of their cash retainer in the form of additional DSUs. The Company does not issue Options to non-executive directors.
The CHR Committee reviews Board compensation on a regular basis and is responsible for making recommendations as to director compensation for the Board’s consideration and ultimate approval. The Board may also award special remuneration to any director undertaking any special services on Trevali’s behalf other than services ordinarily required of a director.
The following table provides a breakdown of the 2020 annual cash and equity retainers as at December 31, 2020:
| Position | Annual Cash Retainer($) |
Annual Equity Retainer($) |
|---|---|---|
| Chair | 150,000 | 150,000 |
| Director(other than Chair) | 85,000 | 85,000 |
| Audit Committee Chair | 25,000 | - |
| CHR Committee Chair | 20,500 | - |
| CGN Committee Chair | 15,000 | - |
| HSEC Committee Chair | 20,000 | - |
| Investment Committee Chair | 20,000 | - |
| Member, Audit Committee | 8,000 | - |
| Member, CHR, CGN, HSEC or Investment Committee | 5,000 | - |
In addition to the standing committees of the Board noted above, the Board also formed the Special Committee in April 2020, comprised of Jill Gardiner (Chair), Russell Ball and Richard Williams. The Special Committee is mandated to provide oversight over the Company’s strategic review process, particularly in respect of potential related party or other conflict transactions. In connection with the establishment of this Committee, the Board agreed that the members of the committee would be entitled to receive a monthly retainer of $15,000 ($20,000 in the case of the Chair). Payment of these fees was suspended in September 2020 following completion of the refinancing transaction in August 2020.
Director Compensation Table
The following table discloses the particulars of the compensation provided to the non-executive directors of the Company for the financial year ended December 31, 2020:
| Name | Fees earned ($) |
Share- based awards(1) ($) |
Option- based awards ($) |
Non- equity incentive plan awards ($) |
Pension value ($) |
All other compensation ($) |
Total ($) |
|---|---|---|---|---|---|---|---|
| Jill Gardiner | 240,875 | 118,725 | - | - | - | - | 359,600 |
| Russell Ball | 174,500 | 76,886 | - | - | - | 251,386 | |
| Aline Cote(2) | - | - | - | - | - | - | - |
| Mark Cruise(3) | 85,453 | - | - | - | - | - | 85,453 |
| Dan Isserow | 113,000 | 76,886 | - | - | - | 189,886 |
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| Jessica McDonald |
47,000(2) | - | - | - | - | - | 47,000 |
|---|---|---|---|---|---|---|---|
| Nick Popovic(4) | - | - | - | - | - | - | - |
| Richard Williams | 174,584 | 76,886 | - | - | - | - | 251,470 |
-
(1) Calculated using the market price of the Common Shares on the TSX on the date of grant.
-
(2) Ms. Cote is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
-
(3) Until April 23, 2019, Mark Cruise was the President & CEO of the Company and did not receive any additional compensation for services rendered in his capacity as a director of the Company. Beginning April 24, 2019, Dr. Cruise has received director fees in the same amounts payable to the other non-executive directors of the Company. Mr. Cruise retired from the Board on May 12, 2020.
-
(4) This amount excludes the cash settlement on January 13, 2021 for Ms. McDonald’s DSUs of 1,214,746 in the amount of $242,950.
-
(5) Mr. Popovic is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
Director Incentive Plan Awards
A component of the director compensation is equity-based with the award of DSUs under the Director DSU Plan. The use of DSUs promotes greater alignment between directors and Shareholders. DSUs are awarded quarterly in advance, which is aligned to market practices.
Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth all share-based awards and option-based awards outstanding for each of the non-executive directors of the Company as of December 31, 2020:
| Name | Option-Based Awards | Option-Based Awards | Share-Based | Share-Based | Awards | ||
|---|---|---|---|---|---|---|---|
| Number of securities underlying unexercised options |
Option exercise price |
Option expiration date |
Value of unexercised in-the- money options(1) |
Number of shares or units of shares that have not vested(2) |
Market or payout value of share- based awards that have not vested |
Market or payout value of vested share-based awards not paid out or distributed(3) |
|
| (#) | ($) | ($) | (#) | ($) | ($) | ||
| Jill Gardiner | - | - | - | - | - | - | 168,600 |
| Russell Ball | - | - | - | - | - | - | 225,550 |
| Aline Cote(4) | - | - | - | - | - | - | - |
| Mark Cruise(5) | 988,400 | 0.45 | June 1, 2021 | - | - | ||
| 357,900 | 1.21 | Jan 20, 2022 | - | - | |||
| 224,360 | 1.59 | Aug31, 2022 | - | - | - | - | |
| 474,000 | 1.52 | Jan 23, 2023 | - | - | |||
| 1,166,400 | 0.47 | Apr 10, 2024 | - | - | |||
| Jeane Hull | - | - | - | - | - | - | - |
| Dan Isserow | - | - | - | - | - | - | 263,827 |
| Jessica McDonald(6) |
- | - | - | - | - | - | 242,950 |
| Nick Popovic(7) | - | - | - | ||||
| Richard Williams | - | - | - | - | - | - | 136,206 |
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-
(1) The “value of unexercised in-the-money options” is calculated based on the difference between the closing price of the common shares on the TSX on December 31, 2020 of $0.195 and the exercise price of the options, multiplied by the number of unexercised options.
-
(2) DSUs granted prior to 2019 were vested on the first anniversary date of grant date; DSUs granted from 2019 onwards were vested immediately.
-
(3) Based on the closing price of the Common Shares on the TSX on December 31, 2020 of $0.195
-
(4) Aline Cote is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
-
(5) Until April 23, 2019, Mark Cruise was the President & CEO of the Company and did not receive any additional compensation for services rendered in his capacity as a director of the Company. Beginning April 24, 2019, Dr. Cruise has received director fees in the same amounts payable to the other non-executive directors of the Company. Mr. Cruise retired from the Board on May 12, 2020.
-
(6) Jessica McDonald retired from the Board effective March 30, 2020. On January 13, 2021 Ms. McDonald’s received the cash settlement of her DSUs of 1,214,746.(7) Nick Popovic is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
Incentive Plan Awards – Value Vested or Earned During the Year
The following table sets forth the value of all incentive plan awards vested or earned by each non-executive director of the Company during the financial year ended December 31, 2019:
| Name | Option-based awards – Value vested during the year(1) ($) |
Share-based awards – Value vested during the year(2) ($) |
Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| Jill Gardiner | - | 100,646 | - |
| Russell Ball | - | 104,465 | - |
| Mark Cruise | - | 70,795 | - |
| Aline Cote(3) | - | - | - |
| Jeane Hull | |||
| Dan Isserow | - | 114,607 | - |
| Jessica McDonald | - | 119,456 | - |
| Nick Popovic(4) | - | - | - |
| Richard Williams | - | 83,492 | - |
(1) The “value vested during the year” is calculated based on the positive difference between the closing price of the common shares on the TSX as of the date of vesting (being the first anniversary date) and the exercise price of the options, multiplied by the number of vested options.
(2) Represents the number of shares vested multiplied by the closing price on the date of vesting. DSUs awarded to directors prior to 2019 vest on the first anniversary of the grant date. DSUs awarded from 2019 onwards vest on the date of grant.
(3) Aline Cote is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
(4) Nick Popovic is a member of the senior management team of Glencore and, as such, does not receive any compensation for acting as a director of the Company.
Director Share Ownership Requirements
In an effort to align the interests of the Company’s directors with those of the Shareholders, the Board has adopted a share ownership policy that requires each non-executive director of the Company (subject to certain exceptions) to hold (a) at least $10,000 worth of Common Shares within one year of appointment; and (b) the number of Common Shares that has a value of at least three times his or her annual cash retainer within five years of appointment. DSUs are treated as Common Shares owned by such individuals for the purpose of these requirements. This practice not only demonstrates the board’s commitment to the Company’s future but also sets an expectation of board members to build an equity interest in the Company beyond the minimum requirements.
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Information regarding the number and value of the Common Shares and DSUs held, directly or indirectly, by each of our non-executive director nominees is set out above under “ Nominees for Election as Directors ” on page 13.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table provides information regarding compensation plans under which equity securities of the Company are authorized for issuance as at December 31, 2020:
| Plan Category | Number of securities to be issued upon exercise of outstanding options(1) |
Weighted-average exercise price of outstanding options |
Number of securities remaining available for future issuance under equity compensationplans |
|---|---|---|---|
| Equity compensation plans approved by securityholders |
26,679,707 | 0.30 | 42,556,774 |
| Equity compensation plans not approved by securityholders |
Nil | N/A | N/A |
| Total | 26,679,707 | $0.30 | 42,556,774 |
(1) These are Options to purchase common shares pursuant to the Stock Option Plan.
STOCK OPTION PLAN
The following summary describes the key features of the Stock Option Plan. The purpose of the Stock Option Plan is to give the Board the ability to (i) provide the Company’s officers, employees and consultants with the opportunity to participate in the progress of the Company by granting Options to such individuals; and (ii) provide additional compensation by issuing to such individuals common shares in the capital of the Company.
The purpose of granting such Options is to assist the Company in attracting, retaining and motivating officers and employees and to align the personal interests of such officers and employees with those of the Shareholders. The Stock Option Plan is intended to be competitive with the benefit programs of other companies in the mining industry and has been prepared in accordance with the rules and policies of the TSX.
Eligibility
Pursuant to the Stock Option Plan, officers, employees and consultants of the Company and its subsidiaries are eligible to receive Options. The Board approved amendments to the Stock Option Plan on February 24, 2020, which removed non-employee directors from eligibility to participate in the Stock Option Plan. Non-employee directors are directors of the Company who are not also employees or senior officers of the Company.
Exercise Price and Term of Options
The exercise price for each Option cannot be less than the five-day weighted average trading price of the Common Shares on the TSX prior to the date of grant and the expiry date for each Option cannot be more than seven years from the date of grant. All Options are non-assignable and non-transferable, and subject to such vesting provisions as the CHR Committee or the Board may determine in its sole discretion. Except where not permitted by the TSX, where an Option expires during a blackout period, or within ten business
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days following the end of a black-out period, the term of such Options will be extended to the end of the day that is ten business days following the end of the applicable black-out period.
Limits on Option Grants
The maximum number of Common Shares which may be issuable pursuant to Options granted under the Stock Option Plan, together with all of the Company’s other previously established or proposed securitybased compensation arrangements, in aggregate, is 7% of the total number of issued and outstanding Common Shares as of the date of grant on a non-diluted basis.
The maximum number of Common Shares which may be issuable to all insiders of the Company (the “ Insiders ”) under the Stock Option Plan, together with all of the Company’s other previously established or proposed security-based compensation arrangements, is 7% of the total number of issued and outstanding Common Shares at the time of grant. In addition, the maximum number of Common Shares which may be issued to any one person or to all Insiders collectively under the Stock Option Plan, together with all of the Company’s other previously established or proposed security-based compensation arrangements, in any 12-month period may not exceed 7% of the issued and outstanding Common Shares at the time of grant.
Options Granted, Exercised and Outstanding
During the financial year ended December 31, 2020, Options to purchase 25,982,632 Common Shares were granted under the Stock Option Plan, representing approximately 2.63% of the issued and outstanding Common Shares as of December 31, 2020 and Nil Common Shares were issued upon exercise of Options granted under the Stock Option Plan.
As of December 31, 2020, Options to purchase 26,679,707 Common Shares (net of exercised and cancelled options), representing approximately 2.7% of the then issued and outstanding Common Shares, were outstanding under the Stock Option Plan. Since December 31, 2020, the Company has issued an aggregate of 22,572,807 stock options, and currently has outstanding a total of 49,252,514 Options. As of the date of this Circular, the Company has 989,092,585 issued and outstanding Common Shares, meaning that the number of Options currently available for grant under the Stock Option Plan (together with all other security-based compensation arrangements, including the Company’s Share Unit Plan) would be 19,983,967, representing approximately 2.0% of the issued and outstanding Common Shares.
Burn Rate
The following table sets out the burn rate for Options granted under the Stock Option Plan for the three most recently completed financial years:
| Year | Options Granted | Weighted Average Securities Outstanding |
Burn Rate |
|---|---|---|---|
| 2020 | 25,982,632 | 817,341,331 | 3.18% |
| 2019 | 3,475,800 | 812,957,844 | 0.43% |
| 2018 | 1,785,900 | 830,119,839 | 0.22% |
Termination of Options
Where an option holder (the “ Optionee ”) ceases to be employed or engaged by the Company, each Option held by the Optionee will be exercisable in respect of that number of shares that have vested pursuant to the terms of the option agreement governing such Option at any time up to but not after the earlier of (i) the expiry date of the Option, and (ii) the date which is 90 days after the Optionee ceases to be an officer,
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an employee or a consultant, or such longer period as determined by the CHR Committee (subject to the expiry date of such Option).
If an Optionee is terminated by the Company, other than for Cause (as defined in the Stock Option Plan), the Optionee will be entitled to exercise that number of Options that have vested pursuant to the terms of the option agreement governing such Option as at the termination date (and for Options that have not fully vested at the termination date, such number of unvested Options pro-rated to the termination date) at any time up to but not after the earlier of (i) the expiry date of the Option, and (ii) the date which is 90 days after the termination date, or such longer period as determined by the CHR Committee (subject to the expiry date of such Option).
If the Optionee ceases to be an officer, an employee or a consultant of the Company due to death or disability or, in the case of an Optionee that is a company, the death or disability of a person who provides management or consulting services to the Company or to any entity controlled by the Company, each Option held by the Optionee will be deemed to have vested immediately and such Options will be exercisable by the Optionee’s legal representatives at any time up to but not after the earlier of (i) the expiry date of the Option, and (ii) the date which is nine months after the date of death or disability.
Where an Optionee (i) ceases to be employed or engaged by the Company for Cause or by order of any securities commission, recognized stock exchange or any regulatory body having jurisdiction or (ii) ceases to provide investor relations services if the Optionee’s primary function with the Company was the provision of such services, each Option held by the applicable Optionee will be exercisable in respect of that number of Options that have vested pursuant to the terms of the option agreement governing such Option at any time up to but not after the earlier of (x) the expiry date of that Option, and (y) the date which is 30 days following the termination date for Cause.
Where an Optionee ceases to be an officer, an employee or a consultant of the Company or any of its subsidiaries due to retirement, each Option held by the Optionee will continue to vest post-retirement (as if retirement had not occurred) and such Option will be exercisable in respect of that number of Options that have vested pursuant to the terms of the option agreement governing such Option at any time up to the expiry date of the Option.
Adjustments, Change of Control and Acceleration of Vesting
The Stock Option Plan contains an adjustment mechanism to alter the exercise price or number of shares issuable under the Stock Option Plan upon a share reorganization, corporate reorganization or special distribution. In the event of a Change of Control (as defined in the Stock Option Plan) and within 12 months of such Change of Control the Company terminates the employment of the holder of Options for any reason other than just cause, then all of the Optionee’s Options will immediately vest on the termination date. In the event of an Offer (as defined in the Stock Option Plan), the CHR Committee may determine that all Options outstanding under the Stock Option Plan immediately vest.
Amendments and Termination of Plan
The Stock Option Plan contains amending provisions which set out circumstances where Shareholder approval will be required, including: (i) amendments that increase the number of Common Shares issuable under the Stock Option Plan, (ii) any reduction in the exercise price of Options or the cancellation and reissue of Options, (iii) the extension of the term of any Option beyond the original expiry date, (iv) amendments required to be approved by Shareholders under applicable law, (v) amendments which would permit Options granted under the Stock Option Plan to be transferable or assignable other than for normal estate purposes, (vi) amendments to the amendment procedures and provisions of the Stock Option Plan, and (vii) amendments to eligible participants that may permit the introduction or reintroduction of NonEmployee Directors on a discretionary basis or that increase the participation limits of such Non-Employee Director.
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The Stock Option Plan also contains provisions which set out circumstances where disinterested Shareholder approval (as defined in the policies of the TSX) will be required, including (i) amendments to the Stock Option Plan that could result in the number of Common Shares reserved for issuance under the Stock Option Plan to Insiders exceeding 7% of the outstanding issue, (ii) amendments to the Stock Option Plan that could result in the issuance to Insiders, within a 12 month period, of a number of Common Shares exceeding 7% of the outstanding issue (iii) any reduction in the exercise price of an Option if the Optionee is an Insider at the time of the proposed amendment, (iv) any extension of the term of any Option beyond the original expiry date of Options if the Optionee is an Insider at the time of the proposed amendments, and (v) amendments requiring disinterested Shareholder approval under applicable law.
The Stock Option Plan also contains provisions which set out circumstances where Shareholder approval will not be required, including but not limited to (i) amendments of a housekeeping nature, (ii) altering, extending or accelerating the terms and conditions of vesting of any Options, (iii) extending the term of Options held by a person other than a person who, at the time of the extension, is an Insider of the Company, (iv) accelerating the expiry date of Options, (v) amending the definitions contained within the Stock Option Plan, (vi) amending or modifying the mechanics of exercise of Options, (vii) amendments necessary to comply with the provisions of applicable laws, (viii) amendments necessary to suspend or terminate the Stock Option Plan or affecting the administration of the Stock Option Plan, and (ix) any other amendment, whether fundamental or otherwise, not requiring Shareholder approval under applicable law.
Stock Appreciation Rights
Pursuant to the Stock Option Plan, the CHR Committee may, from time to time, grant stock appreciation rights (“ SARs ”) to any Optionee in conjunction with any grant of Options. An Optionee may only exercise a SAR at the same time, and to the same extent, that the Option related thereto is exercisable. On the exercise of a SAR, the Optionee will be entitled to receive such number of Common Shares as is equal to the excess, if any, of (i) the weighted average trading price of the Common Shares entitled to be acquired upon exercise of such Option as of the date of exercise of the Option, over (ii) the exercise price of such Option. For clarity, and by way of example only, if an Optionee is granted Options to purchase 10,000 Common Shares at a price of $1.00, he or she may choose to exercise such Option and the corresponding SAR when the Common Shares are trading at $1.50, and thereby receive, in consideration for the surrender of such Option, 3,333 Common Shares from the Company [((10,000 x $1.50) – (10,000 x $1.00)) / $1.50].
The provisions in the Stock Option Plan applicable to Options apply equally to SARs. No SAR may be exercised beyond the stated expiry date of the corresponding Option, and SARs terminate on the termination of the corresponding Option. As at the date hereof, the Company has not granted any SARs.
SHARE UNIT PLAN
The following summary describes the key features of the Share Unit Plan. The Board approved amendments to the Share Unit Plan effective February 24, 2020, which removed non-employee directors from eligibility to participate in the Share Unit Plan and removed DSUs from the Share Unit Plan. The granting of DSUs are now governed by the Director DSU Plan (as described below).
Eligibility
Pursuant to the Share Unit Plan, officers, directors of the Company who are also employees or officers of the Company (“ Executive Directors ”), employees and consultants of the Company and its subsidiaries are eligible to participate. Directors that are not Executive Directors are not eligible to participate.
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Settlement of Share Units
Under the Share Unit Plan, Share Units vest on the date or dates set out in the grant agreement governing such award, or such earlier date as provided for in the Share Unit Plan or as determined by the CHR Committee, such vesting being conditional on the satisfaction of any additional vesting conditions established by the CHR Committee from time to time.
Pursuant to the Share Unit Plan, settlement of Share Unit awards will be effected on or as soon as practical following the date of vesting and may be made by the Company in cash or in Common Shares purchased on the secondary market or issued from treasury, under the terms and conditions of the Share Unit Plan. Pursuant to amendments to the Share Unit Plan effective February 2020, vested Share Units may not be settled in Common Shares issued from treasury if the grant agreement in respect of such Share Units specifies that some or all of such Share Units may not be redeemed for Common Shares issued from treasury. In order to minimize the dilutive effect of the Share Unit Plan, all awards of Performance Share Units made in March 2020 expressly provided that such Share Units may not be settled in Common Shares issued from treasury, but must be settled in cash or in Common Shares purchased on the open market.
Limits on Share Unit Grants
The maximum number of Common Shares made available for issuance from treasury under the Share Unit Plan or any other security-based compensation arrangement (pre-existing or otherwise), subject to adjustments pursuant to the Share Unit Plan, is 7% of the issued and outstanding Common Shares at the time of grant. Any increase in the issued and outstanding Common Shares will result in an increase in the available number of Common Shares issuable under the Share Unit Plan. Any issuance of Common Shares from treasury pursuant to the settlement of Share Units will automatically replenish the number of Common Shares issuable under the Share Unit Plan. When each Share Unit is settled, cancelled or terminated, a Common Share will automatically be available for the settlement of a Share Unit under the Share Unit Plan, subject to the limitations described above and the discretion of the Board to restrict, in the applicable grant agreement, the ability of the Company to issue Common Shares from treasury in settlement of vested Share Units. Common Shares are not deemed to have been issued pursuant to the Share Unit Plan with respect to any portion of a Share Unit that is settled in cash or by delivery to an Eligible Person (as defined in the Share Unit Plan) of Common Shares purchased through the facilities of any stock exchange, in accordance with the terms of the Share Unit Plan.
Participation Limits
The number of Share Units that are granted that may result in the issuance of Common Shares is determined and fixed by the Board at the date of grant, provided that:
-
(a) the number of Common Shares reserved for issuance to any one Eligible Person within any one-year period does not, in aggregate, exceed 7% of the total number of outstanding Common Shares granted under all of the Company’s security-based compensation arrangements; and
-
(b) the number of Common Share (i) issuable, at any time, to Insiders, and (ii) issued to Insiders within any one-year period, does not, in aggregate, exceed 7% of the total number of outstanding Common Shares granted under all of the Company’s security-based compensation arrangements.
Any entitlement to acquire Common Shares granted pursuant to the Share Unit Plan or other securitybased compensation arrangement prior to the Eligible Person becoming an Insider will be excluded for the purposes of the limits set out above.
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Dividends
When dividends are paid on Common Shares, additional RSUs and PSUs (collectively, the “ Dividend Share Units ”) shall be credited to the grantee’s account as of the dividend payment date. The number of Dividend Share Units to be credited to the grantee’s account shall be determined by dividing the dollar amount of the dividends payable in respect of the Dividend Share Units allocated to the grantee’s account by the closing price per Common Share as at the date credited.
Common Shares Available for Full-Value Awards
The aggregate number of Common Shares that may be issuable pursuant to Share Units awarded under the Share Unit Plan will not at any time exceed 2% of the then outstanding Common Shares, and no Share Unit may be granted if such grant would have the effect of causing the total number of Common Shares potentially issuable in respect of Share Units to exceed 2% of the then outstanding Common Shares. In order to reduce the potentially dilutive effect of the Share Unit Plan and ensure that the 2% threshold is not exceeded, the Share Unit Plan provides that a grant agreement in respect of Share Units can expressly provide that some or all of such Share Units may not be redeemed for Common Shares issued from treasury.
Non-Employee Director Eligibility
If an Executive Director ceases to be an employee or officer of the Company but remains a Director of the Company (“ Non-Employee Director ”), his or her eligibility as an Eligible Person shall be suspended effective on the date of termination of his or her employment with the Company and shall resume upon any recommencement of such employment. During the period of such ineligibility, such Non-Employee Director shall not be entitled to receive or be credited with any Share Units under the Share Unit Plan (including any Dividend Share Units).
Transferability of Awards
Rights respecting Share Units and Dividend Share Units are not transferable or assignable other than by will or the laws of descent and distribution.
Black-Out Period
Except where not permitted by the TSX, where a Share Unit expires at a time during which, pursuant to any policies of the Company, any securities of the Company may not be traded by certain persons as designated by the Company, including any grantee. (the “ Black-Out Period ”), or during the ten business days following the end of the Black-Out Period (the “ Black-Out Expiration Term ”), the term of such Share Unit is extended (except Share Units granted to Eligible Persons who are subject to the Income Tax Act (Canada) with respect to the award) to the end of the applicable Black-Out Expiration Term, provided that, in the case of RSUs, the term shall expire no later than December 15 of the third calendar commencing after the grant date.
Expiry of Share Units
The expiry date of each Share Unit will be the date determined by the Board or CHR Committee (as applicable) and specified in the grant agreement pursuant to which such Share Unit is granted, provided that such date may not be later than the earlier of: (i) the date which is the seventh anniversary of the date on which such Share Unit is granted, and (ii) the latest date permitted under the applicable rules and regulations of all regulatory authorities to which the Company is subject, including the TSX.
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Share Units Issued, Redeemed and Outstanding
As of December 31, 2020, RSUs and PSUs entitling holders to an aggregate of 902,683 and 27,954,095 Common Shares issuable from treasury, respectively, representing in aggregate approximately 2.92% of the then issued and outstanding Common Shares, were outstanding under the Share Unit Plan. No Common Shares have been issued from treasury upon expiry of restricted periods attached to outstanding RSUs issued under the Share Unit Plan.
The following table sets out the burn rate of the Share Units issued under the Share Unit Plan for the three most recently completed financial years:
| Year | Share Units Issued | Weighted Average Securities Outstanding |
Burn Rate |
|---|---|---|---|
| 2020 | 36,041,999 | 817,341,331 | 4.41% |
| 2019 | 4,654,860 | 812,957,844 | 0.57% |
| 2018 | 1,337,900 | 830,119,839 | 0.16% |
Termination of Share Units
If an employee or officer holding RSUs and/or PSUs, as applicable, ceases to be an employee or officer of the Company for any reason other than termination for cause, termination within the first six months from the date of hire, retirement or resignation, the applicable employee or officer will, at the date of termination, become entitled to vest a number of non-vested RSUs or PSUs, as applicable, pro-rated for the portion of months worked (rounded up or down to the closest whole month) prior to the date of termination. All vested RSUs or PSUs, as applicable, will be settled on the date of termination based on the closing price of a Common Share on the facilities of the TSX as of the date of termination. If an employee or officer ceases to be an employee or officer by reason of termination for cause or resignation, the employee or officer will forfeit all outstanding, non-vested RSUs or PSUs outstanding on the date of termination.
If an employee or officer holding RSUs and/or PSUs, as applicable, retires as an employee or officer, the individual will continue to have any non-vested RSUs and/or PSUs, as applicable, vest in accordance with the vesting schedule in each grant agreement and will be settled at each date of settlement based on the closing price of a Common Share on the facilities of the TSX on the date of retirement.
If an employee or officer ceases to be an employee or officer of the Company by reason of death or disability, all non-vested RSUs and/or PSUs, as applicable, will immediately vest as of the date of death or disability. The vested Share Units will be settled based on the closing price of a Common Share on the facilities of the TSX at the date of death or disability. In cases of death, all settled RSUs or PSUs will be payable to the individual’s named beneficiary or estate.
Adjustments, Change of Control and Acceleration of Vesting
The Share Unit Plan contains an adjustment mechanism to alter the number or kind of shares or other securities on which the Share Units are based, upon a share reorganization, corporate reorganization or special distribution. In the event of a Change of Control and within 12 months of such Change of Control the Company terminates the employment of the holder of Share Units for any reason other than just cause, then all of the Share Units will immediately vest on the termination date and will be settled in accordance with the terms of the Share Unit Plan. In the event of an Offer (as defined in the Share Unit Plan), the CHR Committee may determine that all Share Units outstanding under the Share Unit Plan immediately vest and will be settled in accordance with the terms of the Share Unit Plan.
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Amendments and Termination of Plan
Subject to the amendment provisions set forth in the Stock Option Plan, the CHR Committee may amend, suspend or terminate the Share Unit Plan at any time in accordance with applicable legislation. In addition and without limitation, Shareholder approval is required in order to implement any amendments to the Share Unit Plan that (i) increase the number of Common Shares issuable under the Share Unit Plan; (ii) amend the Share Unit Plan’s amendment procedures or provisions; or (iii) amend the eligible participants under the Share Unit Plan in a manner that may permit the introduction or reintroduction of Non-Employee Directors on a discretionary basis or that increase the Non-Employee Director participation limits. If the Share Unit Plan is terminated, the provisions of the Share Unit Plan in force at the time of such termination will continue in effect as long as a Share Unit or any rights thereto remain outstanding.
DIRECTOR DEFERRED SHARE UNIT PLAN
The following summary describes the key features of the Director DSU Plan, which came into effect on February 24, 2020. The purpose of the Director DSU Plan is to: (i) align the interests of non-executive directors of the Company with the long-term interests of shareholders and (ii) allow the Company to attract and retain high quality non-executive directors DSUs previously granted under the Share Unit Plan are now governed by the Director DSU Plan.
Eligibility
Pursuant to the Director DSU Plan, all directors of the Company who are not otherwise officers or employees of the Company, Glencore plc or any of their respective affiliates (“ Eligible Directors ”) are eligible to participate. Eligible Directors may be granted DSUs and may also elect to receive all, or a portion of, their cash retainer or compensation in the form of DSUs.
If an Eligible Director who is granted a DSU (a “ Participant ”) should become an officer (other than nonexecutive Chair of the Board) or employee of the Company while remaining as a director, his or her eligibility for the Director DSU Plan will be suspended effective the date of commencement of his or her additional employment and will resume on termination of such additional employment, provided he or she continues as a director of the Company. During the period of such ineligibility, such individual will not be entitled to receive or be credited with any DSUs under the Director DSU Plan, other than Dividend DSUs (as described below). If a Participant is also a US citizen or resident, and that Participant becomes ineligible as described above but has previously filed a valid election to receive DSUs with respect to the Participant’s director retainer, then such election will be respected, and DSUs will be issued in accordance with the election for the remainder of the year in which the ineligibility arose.
Settlement of Deferred Share Units
Participants are entitled to redeem vested DSUs after they cease to be a director of the Company and cease to otherwise be an employee of the Company. Participants are entitled to elect up to four separate dates to redeem some or all of their vested DSUs at any time between the date that is six months after they cease to be a director of the Company and December 15 of the subsequent calendar year, with all vested DSUs being redeemed not later than December 31 of the year following which the participant ceased to be a director of the Company. Under the Director DSU Plan, a Participant who redeems vested DSUs, including any vested dividend deferred share units (“ Dividend DSUs ”), hereunder shall be entitled to receive a cash payment of an amount equal to: (i) the number of vested DSUs elected to be redeemed, multiplied by (ii) the volume weighted average trading price of a Common Share of the Company on the principal stock exchange on which such Common Shares are traded for the 30 trading days immediately preceding the applicable day (calculated as the total value of Common Shares traded over the 5 day trading period divided by the total number of Common Shares traded over the 30 trading day period) (the “ Fair Market Value ”) on the date that such DSUs are redeemed minus (iii) any amounts withheld as a result of any applicable tax withholdings, pursuant to the Director DSU Plan.
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DSUs (including Dividend DSUs) vest on the date of grant, unless otherwise specified in accordance with the Director DSU Plan.
Dividends
When dividends are paid on Common Shares, Dividend DSUs shall be credited to the Participant’s DSU account as of the dividend payment date. The number of Dividend DSUs to be credited to the Participant’s DSU account will be determined by multiplying the amount of the dividend declared and paid per Common Share by the number of DSUs recorded in the Participant’s DSU account on the date for the payment of such dividend, divided by the Fair Market Value of the Common Shares as at the dividend payment date.
Transferability of Awards
Rights respecting DSUs and Dividend DSUs are not transferable or assignable other than by will or the laws of descent and distribution.
DSUs Issued and Outstanding
As of December 31, 2020, 7,026,503 DSUs were issued and outstanding, representing an aggregate amount of $1,405,301 to be paid on settlement of the DSUs based on the Fair Market Value as at December 31, 2020.
Capital Adjustments
In the event of any stock dividend, stock split, combination or exchange of shares, merger, consolidation, spin-off or other distribution (other than normal cash dividends) of the Company’s assets to Shareholders, or any other change in the capital of the Company affecting the Common Shares, CHR Committee will make such proportionate adjustments, if any, as the CHR Committee deems appropriate to reflect the change (for the purpose of preserving the value of the DSUs), with respect to (i) the number or kind of shares or other securities on which the DSUs and Dividend DSUs are based; and (ii) the number of DSUs and Dividend DSUs.
Amendments and Termination of Plan
Subject to the amendment provisions set forth in the Director DSU Plan, the CHR Committee may amend, suspend or terminate the Director DSU Plan at any time in accordance with applicable legislation. If the Director DSU Plan is terminated, the provisions of the Director DSU Plan and any administrative guidelines will continue in effect as long as a DSU or any rights pursuant thereto remain outstanding. However, notwithstanding the termination of the Director DSU Plan, the CHR Committee may make any amendments to the Director DSU Plan or the DSUs it would be entitled to make if the Director DSU Plan were still in effect.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
As at the date of this Circular, no individual who is an executive officer, director, employee or former executive officer, director or employee of the Company or any of its subsidiaries is indebted to the Company or any of its subsidiaries pursuant to the purchase of securities or otherwise.
No individual who is, or at any time during the financial year ended December 31, 2020 was, a director or executive officer of the Company, a proposed management nominee for election as a director of the Company, or an associate of any such director, executive officer or proposed nominee, was indebted to the Company or any of its subsidiaries during the financial year ended December 31, 2020 or as at the date of this Circular in connection with security purchase programs or other programs.
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INTERESTS OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
No “informed person” (as such term is defined in NI 51-102) or proposed nominee for election as a director of the Company or any associate or affiliate of the foregoing has any material interest, direct or indirect, in any transaction in which the Company has participated since the commencement of the Company’s most recently completed financial year or in any proposed transaction which has materially affected or will materially affect the Company.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
No person or company who is, or at any time during the financial year ended December 31, 2020 was, a director or executive officer of the Company, a proposed management nominee for election as a director of the Company, or an associate or affiliate of any such director, executive officer or proposed nominee, has any material interest, direct or indirect, by way of beneficial ownership or otherwise, in matters to be acted upon at the Meeting, other than the election of directors.
ADDITIONAL INFORMATION
Additional information relating to the Company is available under the Company’s profile on SEDAR at www.sedar.com. Financial information is provided in the Company’s audited consolidated financial statements and Management’s Discussion and Analysis (“ MD&A ”) for the financial year ended December 31, 2020. Copies of the Company’s annual consolidated financial statements and MD&A may be obtained upon request to the Company by: (i) mail to Suite 1900-999 West Hastings Street, Vancouver, British Columbia, V6C 2W2, Attention: Corporate Secretary; or (ii) fax to +1 (604) 629-1425. The Company may require the payment of a reasonable charge if the request is made by a person who is not a Shareholder.
APPROVAL OF BOARD OF DIRECTORS
The contents of this Circular and the sending of it to Shareholders have been approved by the directors of the Company.
BY ORDER OF THE BOARD
Steven Molnar Chief Legal Officer and Corporate Secretary
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SCHEDULE “A” CHARTER OF THE BOARD OF DIRECTORS
I. PURPOSE
The Board of Directors (the “ Board ”) of the Company is responsible for the stewardship of the Company as well as the oversight of the conduct of the business of the Company. The Board’s fundamental objectives are to enhance and preserve long-term shareholder value, ensuring that the Company meets its obligations on an ongoing basis and operates in a reliable and safe manner. In performing its functions, the Board should also consider the legitimate interests of its other stakeholders, such as its employees and the communities in which it operates. In overseeing the conduct of the business, the Board, through its committees and the Chief Executive Officer (the “ CEO ”), shall set the standards of conduct for the organization.
II. COMPOSITION, PROCEDURES AND ORGANIZATION
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A. The Board operates by delegating certain of its authorities to management and by reserving certain powers to itself. Subject to the Company’s constating documents and the Business Corporations Act (British Columbia), the Board may constitute, seek the advice of and delegate powers, duties and responsibilities to committees of the Board. The Board committees currently consist of the Audit Committee, the Compensation and Human Resources Committee (the “ CHR Committee ”), the Corporate Governance and Nominating Committee (the “ CGN Committee ”), and the Health, Safety, Environment and Community Committee (the “ HSEC Committee ”).
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B. Directors are elected annually at the Company’s annual meeting of shareholders and must meet the requirements of applicable corporate laws and the securities laws, rules, regulations and guidelines of all applicable securities regulatory authorities, including, without limitation, the securities commissions in each of the provinces and territories of Canada, and stock exchanges on which the Company’s securities are listed, including, without limitation, the Toronto Stock Exchange (collectively, “ Securities Laws ”). The majority of the Directors and the Chair shall be independent as determined by Securities Laws.
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C. In accordance with the Company’s Majority Voting Policy, each Director must be elected by a majority (50% +1 vote) of the votes cast with respect to his or her election, other than at a contested meeting. If a Director is not elected by at least a majority (50% +1 vote) of the votes cast with respect to his or her election, such Director must immediately tender his or her resignation to the Board. The Board shall refer any offer of resignation to the CGN Committee, who shall consider such offer and recommend whether to accept such resignation. Absent exceptional circumstances, the CGN Committee shall recommend the acceptance of such resignation. The Board shall determine whether or not to accept the resignation within 90 days following the applicable shareholders’ meeting, after considering the recommendation of the CGN Committee and any factors the Board finds relevant. The resignation will be effective when so accepted by the Board. A Director who tenders a resignation pursuant to this provision will not participate in any meeting of the Board or any sub-committee of the Board at which the resignation is considered.
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D. The Board shall meet at least quarterly to review the business operations, corporate governance and financial results of the Company. Meetings of the Board shall also include regularly scheduled meetings of the independent members of the Board without management being present. Subject to the specifications above, the Board may meet and adjourn, as it thinks proper.
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E. The quorum for meetings shall be a majority of the Directors, present in person or by telephone or other telecommunication device that permits all persons participating in the meeting to speak and to hear each other. Questions arising shall be determined by a majority of votes of the Directors present, and in the case of an equality of votes, the Chair shall not have a second or casting vote.
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F. The Chair of the Board shall, in consultation with other members of the Board and management, as necessary, establish the agenda for the Board’s meetings. The agenda and information concerning the business to be conducted at each Board meeting shall be communicated to the Directors sufficiently in advance of each meeting to permit meaningful review and discussion.
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G. The Board shall keep regular minutes of its meetings and record all material matters and shall cause such minutes to be recorded in the books kept for that purpose.
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H. A resolution approved in writing by all of the Directors shall be valid and effective as if it had been passed at a duly called meeting. Such resolution shall be filed with the minutes of the proceedings of the Board and shall be effective on the date stated thereon or on the latest date stated in any counterpart.
III. DUTIES AND RESPONSIBILITIES
The Board’s mandate is the stewardship of the Company and its duties and responsibilities, without limitation to its general mandate, include:
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A. The responsibility to ensure that legal requirements have been met and documents and records have been properly prepared, approved and maintained.
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B. The statutory responsibility to:
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supervise the management of the business and affairs of the Company;
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act honestly and in good faith with a view to the best interests of the Company;
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exercise the care, diligence and skill that reasonably prudent individuals would exercise in comparable circumstances; and
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act in accordance with its obligations contained in the Business Corporations Act (British Columbia) and the regulations thereto, the Company’s constating documents, Securities Laws and all other applicable laws and regulations in the jurisdictions in which the Company conducts business or operations (collectively, “ Applicable Laws ”).
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C. The strategic responsibility to:
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participate with management in the development, and ultimate approval of, the Company’s strategic plan, taking into account, among other things, the opportunities and risks of the Company’s business;
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(a) understand the principal risks of the business in which the Company is engaged; (b) achieve a proper balance between risks incurred and the potential return to shareholders; and (c) ensure that there are systems in place which effectively monitor and manage those risks with a view to the long-term viability of the Company;
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approve annual capital and operating budgets that support the Company’s ability to meet its strategic objectives;
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approve the entering into, or withdrawing from, lines of business that are, or are likely to be, material to the Company;
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approve material divestitures and acquisitions;
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monitor the Company’s progress towards its strategic objectives, and revise and alter its direction through management in light of changing circumstances;
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conduct periodic reviews of human, technological and capital resources required to implement the Company’s strategy and to comply with the regulatory, cultural or governmental constraints on the business;
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review, at every regularly scheduled Board meeting, if feasible, recent developments that may affect the Company’s strategy, and advise management on emerging trends and issues; and
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perform such other duties as may from time to time be required by Applicable Laws.
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D. The responsibility to assign to various committees of Directors the general responsibility for developing the Company's approach to: (i) corporate governance and nomination of Directors; (ii) financial reporting and internal controls; (iii) general compliance oversight; (iv) risk oversight and reporting; (v) health, safety and security; (vi) sustainable development; (vii) stakeholder relations; (viii) disclosure of information; and (ix) compensation.
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E. The responsibility to take initiatives, at such times as is desirable or necessary, to ensure that the Board can function independently of management, including, without limitation:
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the review of the appropriateness of the committees of the Board, their mandates and responsibilities and the allocation of Directors to the committees;
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the review of the appropriateness of the Company's nominees on the boards of directors of its subsidiaries;
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the appointment of a Chair of the Board or a lead Director who is not a member of management; and
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the implementation of, and adherence to, mechanisms to allow Directors who are independent of management an opportunity to discuss issues in the absence of management.
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F. With the assistance of the CGN Committee, the responsibility to:
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approve a position description for the CEO;
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select the CEO, and monitor and evaluate his/her performance against corporate goals and objectives and provide advice and counsel in the execution of his/her duties;
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ensure the adoption of management succession planning;
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satisfy itself as to the integrity of the CEO and other officers that report to the CEO and that such officers create a culture of integrity throughout the organization;
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review and approve the acceptance by Directors, the CEO and officers that report to the CEO of any outside directorships of public or private companies or any significant public service commitment, including not-for-profit boards, and ensure that such individuals are not overloaded with work and that there are no real or perceived conflicts with the Company’s affairs;
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review the composition of the Board and ensure it respects its independence requirements;
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assess, at least annually, the effectiveness of the Board as a whole, the committees of the Board and the contribution of individual Directors, including consideration of the appropriate size of the Board;
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assess, at least annually, each Director regarding his or her effectiveness and contribution in consideration of the competencies and skills each Director is expected to bring to the Board;
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take reasonable steps to ensure that an appropriate review and selection process for new nominees to the Board is in place;
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take reasonable steps to ensure that an appropriate orientation and education program for new Directors is in place;
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take reasonable steps to ensure that continuing education opportunities are available to all Directors so that knowledge and understanding of the Company’s business by the Directors remains current;
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develop the Company's approach to corporate governance, including the development of corporate governance principles and guidelines specific to the Company;
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approve disclosure and securities compliance policies, including communications policies of the Company;
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review and approve the Company's Annual Information Form and the Company’s Management Information Circular;
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review major risk exposures and the guidelines, policies and risk registers that management has put into place to govern the process of monitoring, controlling and reporting such exposures;
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ensure that the Company operates at all times within Applicable Laws and to the highest ethical and moral standards; and
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review significant new corporate policies or material amendments to existing policies.
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G. With the assistance of the Audit Committee, the responsibility to:
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take reasonable steps to ensure the integrity and effectiveness of the Company's internal controls and management information systems;
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take reasonable steps to ensure the Company's ethical behaviour, including compliance with Applicable Laws and audit and accounting principles;
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review operating and financial performance relative to budgets and objectives and provide direction to management on such matters;
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review and approve the Company's interim and annual financial statements and notes thereto, as well as the Company’s Management's Discussion and Analysis;
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approve the delegation of financial authority for budgeted and unbudgeted expenditures to the CEO;
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as required and agreed upon, provide assurance to shareholders concerning the integrity of the Company's reported financial performance;
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review and identify corporate risks, probability, consequences and mitigation measures for the operations of the Company;
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upon recommendation by the Audit Committee and subject to confirmation by the shareholders of the Company at each annual meeting, appoint the external auditor for the Company and, upon recommendation by the Audit Committee, approve the auditor’s fees for audit and interim review services; and
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approve significant contracts, transactions and other arrangements or commitments that may be expected to have a material impact on the Company.
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H. With the assistance of the CHR Committee, the responsibility to determine compensation for the CEO.
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I. With the assistance of the CHR Committee and the CEO, the responsibility to:
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establish appropriate performance criteria for the senior management team;
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review the compensation of the senior management team; and
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review certain decisions relating to officers that report to the CEO, including employment, consulting, retirement and severance agreements, and other special arrangements proposed for the senior management team.
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J. With the assistance of the HSEC Committee, the CEO and the senior management team, the responsibility to:
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review and approve the Company's approach to health, safety, security, environment and community (“ HSSEC ”) issues, and regularly review any HSSEC incidents;
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develop measures for the receipt of feedback from the Company’s stakeholders and monitor and review feedback provided;
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ensure that the Company has in place appropriate programs and policies for the health, safety and security of its employees in the workplace;
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ensure that the Company sets high HSSEC standards in its operations; and
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ensure that the Company is in compliance with environmental laws and legislation.
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K. Perform such other functions as prescribed by law or assigned to the Board in the Company's constating documents.
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IV. DUTIES AND RESPONSIBILITIES OF INDIVIDUAL DIRECTORS
Each Director shall act honestly and in good faith with a view to the best interests of the Company and its shareholders and must exercise the care, diligence and skill that a reasonably prudent individual would exercise in comparable circumstances. In addition, each Director has the responsibilities outlined below.
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A. The responsibility of corporate stewardship to:
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advance the interests of the Company and the effectiveness of the Board by bringing his or her knowledge and experience to bear on the strategic and operational issues facing the Company;
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respect the confidentiality of information and matters pertaining to the Company;
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maintain his or her independence, if applicable, generally and as defined under Applicable Laws;
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be available as a resource to the entire Board; and
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fulfill the legal requirements and obligations of a Director and develop a comprehensive understanding of the statutory and fiduciary duties of a Director of a public company.
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B.
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The responsibility of integrity and loyalty to:
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comply with the Company’s governance policies;
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avoid conflicts between his/her own personal interests and those of the Company;
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disclose to the Chair of the Board, prior to the beginning of his or her service on the Board, and thereafter as they arise, all actual and potential conflicts of interest; and
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disclose to the Chair of the Board, in advance of any Board vote or discussion, if the Board or a committee of the Board is deliberating on a matter that may affect the Director’s interests or relationships outside the Company and abstain from discussion and/or voting on such matter as determined to be appropriate.
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C. The responsibility of diligence to:
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prepare for each Board and committee meeting by reading the reports, minutes and background materials provided for the meeting and be prepared to discuss such materials at the meeting, to actively participate in Board deliberations and to take full responsibility for Board decisions;
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attend in person the annual meeting of the shareholders of the Company and attend all meetings of the Board and all meetings of the committees of the Board of which the Director is a member, in person or by telephone, video conference, or other communication facilities that permit all persons participating in the meeting to communicate with each other; and
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as necessary and appropriate, communicate with the Chair and the CEO between meetings, including to provide advance notice of the Director’s intention to introduce significant and previously unknown information at a Board meeting.
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D. The responsibility towards committee work to:
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participate on committees and become knowledgeable about the purpose and goals of each committee; and
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understand the process of committee work and the role of management and staff supporting the committee.
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E. The responsibility of knowledge acquisition to:
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become generally knowledgeable about the Company’s business and its industry;
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participate in Director orientation and education programs developed by the Company or other relevant organizations from time to time;
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maintain an understanding of the regulatory, legislative, business, social and political environments within which the Company operates;
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become acquainted with the officers that report to the CEO and key management personnel; and
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gain and update his or her knowledge about the Company’s assets and visit these assets when appropriate.
V. OUTSIDE BOARD MEMBERSHIPS
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A.
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Multiple Board Memberships
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No director shall sit on more than five public company boards in total and no director who also serves as an executive officer of a public company shall sit on more than two public company boards in total, without the approval of the Board.
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If any director does sit on more than five public company boards in total or any director who also serves as an executive officer of a public company does sit on more than two public company boards, the CGN Committee shall annually review the appropriateness of that director’s continued membership on the Board and make a recommendation to the Board.
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Directors must advise the CGN Committee of any invitation to join the board of any other public company prior to accepting an appointment to such board, in order that any potential conflicts or other issues may be carefully considered in advance by the CGN Committee.
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B.
Interlocking Board Memberships
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No more than two directors may sit together on any other public company boards without the prior approval of the Board.
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In the event that more than two directors sit together on any other public company board, the CGN Committee shall annually review the appropriateness of such situation and make a recommendation to the Board.
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C.
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Multiple Audit Committee Memberships
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No member of the Audit Committee may serve on the audit committee of more than three public companies in total (or four in the case of a director with demonstrable financial expertise as determined by the CGN Committee) without the prior approval of the Board.
VI. GENERAL
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A. The Board, when it considers it necessary or advisable, may retain, at the Company’s expense, outside consultants or advisors to assist or advise the Board independently on any matter within its mandate. The Board shall have the sole authority to retain and terminate any such consultants or advisors, including sole authority to approve the fees and other retention terms for such persons.
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B. The Company is party to an Investor Rights and Governance Agreement (the “ IRG Agreement ”) with Glencore International AG (“ Glencore ”), pursuant to which Glencore has certain rights, including, without limitation, with respect to nomination of directors and appointments to committees of the Board. As per the IRG Agreement, if any provision of this Charter conflicts with any provision of the IRG Agreement, the IRG Agreement shall prevail.
The Board will review and assess the adequacy of this Charter at least annually.
2021 MANAGEMENT INFORMATION CIRCULAR
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