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Transition Metals Corp. — Proxy Solicitation & Information Statement 2025
Jan 21, 2025
46783_rns_2025-01-21_c209aa5a-65cd-4c21-9c13-ff774dc61c76.PDF
Proxy Solicitation & Information Statement
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Tr Transition Metals
9C – 1351 Kelly Lake Road
Sudbury, ON P3E 5P5
Tel: (705) 669-1777
Fax: (705) 669-1100
INFORMATION CIRCULAR
(All information is as at January 3, 2025 unless otherwise noted)
GENERAL INFORMATION
This Information Circular is furnished in connection with the solicitation of proxies by and on behalf of the management of TRANSITION METALS CORP. (the “Corporation”) for use at the annual and special general meeting (the “Meeting”) of holders (the “Shareholders”) of common shares of the Corporation (the “Common Shares”) to be held on Friday, February 21, 2025 at the time and place and for the purposes set out in the accompanying Notice of Meeting and at any adjournment thereof.
SOLICITATION OF PROXIES
The solicitation of proxies will be primarily by mail, but proxies may also be solicited personally or by telephone, electronic mail, facsimile or other means of communication by the directors, officers and employees of the Corporation. All costs of this solicitation will be borne by the Corporation. These officers and employees will receive no compensation other than their regular salaries but will be reimbursed by the Corporation for their reasonable expenses, which it is expected will not exceed $1,000 in the aggregate.
The Corporation has given notice of the Meeting in accordance with the “Notice and Access” procedures of National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer of the Canadian securities administrators (“NI 54-101”). In accordance with NI 54-101, the Corporation has sent the Notice of Meeting and the Proxy or VIF, but not this Circular, directly to its registered Shareholders. Instead of mailing this Circular to Shareholders, the Corporation’s Circular has been posted to https://www.transitionmetalscorp.com/investors pursuant to the “Notice and Access” procedures of NI 54-101 and is also available under the Corporation’s SEDAR+ profile at www.sedarplus.ca. Shareholders may request a paper copy of this Circular be sent to them by contacting the Corporation as set out under “Additional Information” at the end of this Circular.
Pursuant to NI 54-101, arrangements have been made with brokerage houses and clearing agencies, custodians, nominees, fiduciaries, banks, trust companies, trustees and their agents, nominees and other intermediaries (“Intermediaries”) to forward the Notice of Meeting and a VIF to each of the unregistered (beneficial) owners of the Shares held of record by Intermediaries that have consented to allow their addresses to be provided to the Corporation (“NOBOs”). The Corporation may reimburse the Intermediaries for reasonable fees and disbursements incurred by them in doing so.
The Corporation does not intend to pay Intermediaries to forward the Notice of Meeting and VIF to those beneficial Shareholders that have refused to allow their address to be provided to the Corporation (“OBOs”). Accordingly, OBOs will not receive the Notice of Meeting and VIF unless their respective Intermediaries assume the cost of forwarding such documents to them.
None of the directors of the Corporation have informed the Corporation’s management in writing that they intend to oppose the approval of any of the matters set out in the Notice of Meeting.
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REGISTERED SHAREHOLDERS
Only persons registered as Shareholders in the Corporation’s Central Security Register maintained by its registrar and transfer agent or duly appointed proxyholders of registered Shareholders (“Proxyholders”) will be recognized, make motions or vote at the Meeting.
BENEFICIAL SHAREHOLDERS
The information set forth in this section is of significant importance as many Shareholders do not hold Shares in their own name.
If Shares are listed in an account statement provided to a Shareholder (a “Beneficial Shareholder”) by a broker, those Shares, in all likelihood, will not be registered in the Shareholder’s name. It is more likely that such Shares will be registered under the name of an Intermediary. Shares held by Intermediaries on behalf of a broker’s client can only be voted (for or against resolutions) at the direction of the Beneficial Shareholder. Without specific instructions, Intermediaries are prohibited from voting shares for the Beneficial Shareholders. Therefore, each Beneficial Shareholder should ensure that voting instructions are communicated to the appropriate party well in advance of the Meeting.
As provided for NI 54-101, the Corporation has elected to obtain a list of its NOBOs from Intermediaries and the Corporation’s transfer agent, TSX Trust Company (“TSX Trust Company”), will deliver proxy-related materials directly to the Corporation’s NOBOs. As a result, NOBOs can expect to receive a VIF instead of a Proxy. A VIF enables a Shareholder to provide instructions to the registered holder of its Shares as to how those shares are to be voted at the Meeting and allows the registered Shareholder of those Shares to provide a Proxy voting the Shares in accordance with those instructions. VIFs should be completed and returned in accordance with its instructions. As indicated in the VIF, Internet voting is also allowed. The results of the VIFs received from NOBOs will be tabulated and appropriate instructions respecting voting of Shares to be represented at the Meeting will be provided to the registered Shareholders.
The forms of VIF requesting voting instructions supplied to Beneficial Shareholders are substantially similar to the Proxy provided directly to the registered Shareholders by the Corporation, however, their purpose is limited to instructing the registered Shareholder how to vote on behalf of the Beneficial Shareholder. A VIF has its own return instructions, which should be carefully followed by Beneficial Shareholders to ensure their Shares are voted at the Meeting.
Most brokers now delegate responsibility for obtaining voting instructions from OBOs to Broadridge Investor Communications (“Broadridge”) in Canada and the United States of America. Broadridge prepares a machine-readable VIF, mails the VIF and other proxy materials for the Meeting to OBOs and asks them carefully follow the instructions set out in the VIF including those regarding when and where the VIF is to be delivered. It then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Shares to be represented at the Meeting.
A Beneficial Shareholder may use their VIF to vote their own Shares directly at the Meeting if the Beneficial Shareholder inserts their own name as the name of the person to represent them at the Meeting. The VIF must be returned to TSX Trust Company, Broadridge or other Intermediary well in advance of the meeting to have the Shares voted. Beneficial Shareholders should carefully follow the instructions set out in the VIF including those regarding when and where the VIF is to be delivered.
Shareholders with any questions respecting the voting of Shares held through a broker or other Intermediary, should contact that broker or other Intermediary for assistance.
UNITED STATES SHAREHOLDERS
This solicitation of Proxies and VIFs involves securities of a company located in Canada and is being effected in accordance with the corporate and securities laws of the province of Ontario, Canada. The proxy solicitation rules
under the United States Securities Exchange Act of 1934, as amended, are not applicable to the Corporation or this solicitation. Shareholders should be aware that disclosure and proxy solicitation requirements under the securities laws of Ontario, Canada differ from the disclosure and proxy solicitation requirements under United States securities laws.
The enforcement by Shareholders of civil liabilities under United States federal securities laws may be affected adversely by the fact that the Corporation is incorporated under the Business Corporations Act (Ontario), some of its directors and its executive officers are residents of Canada and a substantial portion of its assets and the assets of such persons are located outside the United States. Shareholders may not be able to sue a foreign company or its officers or directors in a foreign court for violations of United States federal securities laws. It may be difficult to compel a foreign company and its officers and directors to subject themselves to a judgment by a United States court.
APPOINTMENT AND REVOCATION OF PROXIES
The individuals named in the Proxy or VIF are Scott McLean, President, Chief Executive Officer and a director of the Corporation, or failing this person, Greg Collins, Chief Operating Officer of the Corporation (the "Management Designees"). A Shareholder eligible to vote at the Meeting has the right to appoint a person or company, who need not be a Shareholder, to attend and act for the Shareholder and vote on the Shareholder's behalf at the Meeting other than either of the persons designated in the Proxy or VIF, and may do so either by inserting the name of that other person or company in the blank space provided in the Proxy or VIF or by completing another suitable form of proxy.
Only persons registered as Shareholders in the Corporation's Central Security Register maintained by its registrar and transfer agent or duly appointed proxyholders of registered Shareholders will be recognized or may make motions or vote at the Meeting.
The Management Designees have been selected by the board of directors of the Corporation (the "Board") and have agreed to represent, as Proxyholder, the Shareholders appointing them.
A Shareholder has the right to designate a person (who need not be a Shareholder and, for a VIF, can be the appointing Shareholder) other than the Management Designees as their Proxyholder to represent them at the Meeting. Such right may be exercised by inserting in the space provided for that purpose on the Proxy or VIF the name of the person to be designated and by deleting therefrom the names of the Management Designees or, if the Shareholder is a registered Shareholder, by completing another proper form of Proxy and delivering the Proxy or VIF in accordance with its instructions. Such Shareholder should notify the nominee of the appointment, obtain the nominee's consent to act as Proxyholder and provide instructions on how their Shares are to be voted. The nominee should bring personal identification with them to the Meeting.
A Shareholder may indicate the manner in which the Proxyholders are to vote on behalf of the Shareholder, if a poll is held, by marking an "X" in the appropriate space of the Proxy. If both spaces are left blank, the Proxy will be voted as recommended by management for any matter requiring a "For" or "Against" vote, and in favour of the matter for any matter requiring a "For" or "Withhold" vote.
The Proxy, when properly signed, confers discretionary authority with respect to amendments or variations to the matters identified in the Notice of Meeting. As at the date of this Circular, the Corporation's management is not aware that any amendments or variations are to be presented at the Meeting. If any amendments or variations to such matters should properly come before the Meeting, the Proxies hereby solicited will be voted as recommended by management.
To be valid, the Proxy or VIF must be dated and executed by the Shareholder or an attorney authorized in writing, with proof of such authorization attached (where an attorney executed the Proxy or VIF). The completed Proxy or VIF must then be returned in accordance with its instructions. Proxies (but not VIFs, unless the VIF has TSX Trust Company's name and address on the top left corner of the first page) and proof of authorization can
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also be delivered to the Corporation’s transfer agent, TSX Trust Company (Attn: Proxy Department), by internet voting at www.voteproxyonline.com (and enter the 12 digit control number as set out on your Proxy or VIF, by fax within North America at 416.595.9593 and by mail to TSX Trust Company, 301 – 100 Adelaide Street West, Toronto, Ontario, M5H 4H1, Canada at least 48 hours, excluding Saturdays, Sundays and holidays, before the Meeting or any adjournment thereof. Proxies and VIFs received after that time may be accepted or rejected by the Chairman of the Meeting in the Chairman’s discretion, and the Chairman is under no obligation to accept or reject late Proxies.
A Proxy will be revoked by a Shareholder personally attending at the Meeting and voting their Shares. A Shareholder may also revoke their Proxy in respect of any matter upon which a vote has not already been held by depositing an instrument in writing (which includes an Proxy bearing a later date) executed by the Shareholder or by their authorized attorney in writing, or, if the Shareholder is a company, under its corporate seal by an officer or attorney thereof duly authorized, at the office of the transfer agent at one of TSX Trust Company’s addresses set out above, the office of the Corporation (Attn: Scott McLean) at 1351C Kelly Lake Road, Suite 9, Sudbury, Ontario, P3E 5P5, Canada or to the registered office of the Corporation at Osler, Hoskin & Harcourt LLP (Attn: Alan Hutchison), 100 King Street West, Suite 6200 1 First Canadian Place, Toronto, ON, M5X 1B8, Canada (or by fax to (+1) 778-785-2745) at any time up to and including the last business day preceding the date of the Meeting, or any adjournment thereof, or by depositing the instrument in writing with the Chairman of such Meeting, prior to the commencement of the Meeting or of any adjournment thereof. VIFs may only be revoked in accordance with their specific instructions.
VOTING OF PROXIES AND VIFS
Voting at the Meeting will be by a show of hands, each registered Shareholder and each Proxyholder having one vote, unless a poll is required (if the number of Shares represented by Proxies and VIFs that are to be voted against a motion are greater than 5% of the votes that could be cast at the Meeting) or requested, whereupon each registered Shareholder and Proxyholder is entitled to one vote for each Share held or represented, respectively.
Each Shareholder may instruct their Proxyholder how to vote their Shares by completing the blanks on the Proxy or VIF. All Shares represented at the Meeting by properly executed Proxies and VIFs will be voted or withheld from voting when a poll is requested or required and, where a choice with respect to any matter to be acted upon has been specified in the Proxy or VIF, such Shares will be voted in accordance with such specification. In the absence of any such specification on the Proxy or VIF as to voting, the Management Designees, if named as Proxyholder or nominee, will vote in favour of the matters set out therein.
The Proxy or VIF confers discretionary authority upon the Management Designees, or other person named as Proxyholder, with respect to amendments to or variations of matters identified in the Notice of Meeting. As of the date hereof, the Corporation is not aware of any amendments to, variations of or other matters which may come before the Meeting.
To approve a motion proposed at the Meeting a majority of greater than 50% of the votes cast will be required (an “ordinary resolution”) unless the motion requires a “special resolution” in which case a majority of 66 2/3% of the votes cast will be required.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
The authorized share structure of the Corporation consists of an unlimited number of Common Shares without par value. Only holders of Common Shares are entitled to receive notice of and to vote at the Meeting. As of January 3, 2025, the Corporation had 71,527,137 Common Shares issued and outstanding, each Common Share carrying the right to one vote at the Meeting. The Corporation has no other classes of voting shares.
Only Shareholders of record at the close of business on January 3, 2025 who either personally attend the Meeting or complete, sign and deliver a form of proxy, in the manner and subject to the provisions described above, shall be entitled to vote or to have such Shareholder’s Common Shares voted at the Meeting.
To the knowledge of the Board and executive officers of the Corporation, as of January 3, 2025, no person beneficially owns or controls or directs, directly or indirectly, 10% or more of the issued and outstanding Shares of the Corporation.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
The purpose of this Compensation Discussion and Analysis is to provide information about the Corporation’s executive compensation philosophy, objectives and processes and to discuss compensation decisions relating to the Chief Executive Officer, Chief Financial Officer, and its three most highly compensated individuals acting as, or in a like capacity as, executive officers of the Corporation, whose total compensation for the most recently completed financial year ended August 31, 2024, was individually equal to $150,000 or more (a “Named Executive Officer”). The Named Executive Officers of Corporation during the most recently completed financial year ended August 31, 2024 were Scott McLean, President and Chief Executive Officer and director of the Corporation and Carmelo Marrelli, Chief Financial Officer of the Corporation.
The Corporation’s compensation program is designed to be competitive with similar junior mining exploration companies and to recognize and reward executive performance. However, during the most recently completed financial year, compensation of Named Executive Officers and directors was determined based on discussion by the Compensation Committee based on subjective factors, without any formal objectives, criteria or analysis. Compensation to be awarded to the directors and officers will reflect the compensation paid to directors and officers of companies of similar size and stage of development in the mineral exploration industry and the need to provide incentive and compensation for the time and effort expended by the directors and senior management while taking into account the financial and other resources of the Corporation.
All executive compensation is reviewed annually by the Compensation Committee. The members of the Compensation Committee are currently Jason Marks and Brian Montgomery. All members are considered independent members of the Compensation Committee. The members do not have significant experience relating to executive compensation; however, they do have significant years of management experience as described above. The overall purpose of the Compensation Committee is to assist the Board in fulfilling its oversight responsibilities in relation to compensation by development, monitoring and assessing the Corporation’s approach to the compensation of its directors, senior management and employees.
The Compensation Committee may take into account executive compensation paid by companies comparable with the Corporation, although no specific benchmarking policy is in place for determining compensation or any element of compensation. Based on management recommendations, the Compensation Committee recommends compensation levels to the Board. The Corporation recognizes that there may be risks in its current processes but given the size and number of executives dedicated on a full-time basis, the Corporation does not believe the risks to be significant. The Compensation Committee meets at least annually as required.
There are no restrictions on Named Executive Officers or directors regarding the purchase of financial instruments including for greater certainty, prepaid variable forward contracts, equity swaps, collars, units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by a Named Executive Officer or director. To the knowledge of the Corporation, for the financial year ended August 31, 2024, no Named Executive Officer or director, directly or indirectly, employed a strategy to hedge or offset a decrease in market value of equity securities granted as compensation or held.
Summary Compensation Table
The following table sets forth information concerning the annual and long term compensation for services rendered to the Corporation in respect of the individuals who were during the Corporation’s most recently completed financial year ended August 31, 2024 or at any time during the financial year the Named Executive Officers.
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| Name and Principal Position | Year | Salary | Share-based awards ($) | Option-based awards ($) | Non-Equity Incentive Plan Compensation | Pension value ($) | All other compensation ($) | Total compensation ($) | |
|---|---|---|---|---|---|---|---|---|---|
| Annual Incentive Plans | Long-term Incentive Plans | ||||||||
| Scott McLean | 2024 | 144,700(1) | 33,000(2) | 14,267(3) | N/A | N/A | N/A | Nil | 191,967 |
| President, Chief | 2023 | 151,228(1) | Nil | 14,369(4) | N/A | N/A | N/A | Nil | 169,597 |
| Executive Officer and director | 2022 | 173,544(1) | Nil | Nil | N/A | N/A | N/A | Nil | 173,544 |
| Carmelo Marrelli | 2024 | 39,546(5) | Nil | Nil | N/A | N/A | N/A | Nil | 39,546 |
| Chief Financial Officer | 2023 | 39,677(5) | Nil | Nil | N/A | N/A | N/A | Nil | 39,677 |
| 2022 | 48,405(5) | Nil | Nil | N/A | N/A | N/A | N/A | 48,405 |
Notes:
(1) Represents amounts billed by McLean Exploration Management Inc., a company controlled by Mr. McLean.
(2) Consists of 200,000 RSUs and 350,000 DSUs granted to McLean Exploration Management on May 17, 2024, which were valued at $0.06 per RSU based on the market value of the underlying security.
(3) The grant date fair value in accordance with IFRS 2 of $0.0446 per option was estimated using the Black-Scholes option pricing model based on the following assumptions: expected life of 5 years, expected volatility of 115%, expected dividend yield of 0%, and a risk free interest rate of 3.69%.
(4) The grant date fair value in accordance with IFRS 2 of $0.0575 per option was estimated using the Black-Scholes option pricing model based on the following assumptions: expected life of 5 years, expected volatility of 116%, expected dividend yield of 0%, and a risk free interest rate of 3.32%.
(5) Represents amounts paid to Marrelli Support Services Inc., a company controlled by Mr. Marrelli.
Incentive Plan Awards
A total of 2,090,000 stock options were granted to directors and officers during the financial year ended August 31, 2024. As of August 31, 2024, 5,340,000 stock options were outstanding under the Omnibus Plan. The Corporation granted 550,000 RSUs to certain officers of the Corporation during the year ended August 31, 2024 and granted 1,700,000 DSUs to certain directors of the Corporation during the year ended August 31, 2024. The exercise price of the options is fixed by the Board at the time of grant at the market price of the Common Shares, subject to all applicable regulatory requirements. The allocation of the option grants is approved by the Compensation Committee based on management recommendations. The allocation of the option grants is approved by the Board of the Corporation and past grants are taken into consideration when determination future grants.
Outstanding Option-Based Awards and Share-Based Awards
| Option-based Awards | Share-based Awards | ||||||
|---|---|---|---|---|---|---|---|
| Name | Number of securities underlying unexercised options # | Option exercise price ($) | Option expiration date | Value of Unexercised vested in the-Money Options ($)(1) | Number of shares or units of shares that have not vested ($) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
| Scott McLean | 320,000 | 0.06 | May 17/29 | 3,200 | 200,000 RSU | 33,000 | Nil |
| 250,000 | 0.07 | Sept. 29/27 | Nil | 350,000 DSU | |||
| 500,000 | 0.155 | Dec. 18/25 | Nil | ||||
| Carmelo Marrelli | Nil | N/A | N/A | Nil | N/A | N/A | N/A |
Note:
(1) The value of unexercised "in-the-money options" at the financial year end is the difference between the option exercise price and the market value underlying Common Shares on the Exchange on August 31, 2024. Market price for this purpose is $0.07 being the closing price of the Common Share on the Exchange on August 31, 2024.
Incentive Plan Awards – Value Vested or Earned During the Year Ended August 31, 2024
| Name | Option-based awards – Value vested during the year ($) | Share based awards – Value vested during the year ($) | Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| Scott McLean | 19,200^{(1)} | Nil^{(2)} | N/A |
| Carmelo Marrelli | N/A | N/A | N/A |
Notes:
(1) Consists of 320,000 stock options issued to McLean Exploration Management on May 17, 2024 which were valued at $0.06 per option using the Black-Scholes Pricing Model.
(2) RSUs and DSUs granted to McLean Exploration Management on May 17, 2024 have not yet vested.
Pension Plan Benefits
The Corporation does not have a defined benefit plan, defined contribution plan or deferred compensation plan.
Employment Contracts
The Corporation has entered into consulting agreements as described below with companies for which Scott McLean and Greg Collins are principals, in relation to their services as Chief Executive Officer and Chief Operating Officer of the Corporation.
On January 1, 2021, the Corporation entered into a one year, independent contractor agreement with G. Collins Geoscience Inc. in respect of services as Chief Operating Officer, for which G. Collins Geoscience Inc. receives a daily rate of $625 per day to a maximum of $162,500. The Consultant provides services on a part time basis. G. Collins Geoscience Inc.’s place of business is located at 2577 Buckhorn Road, Lakefield, Ontario. Greg Collins, whose municipality of residence is Lakefield, Ontario, controls G. Collins Geoscience Inc. and performs all duties under the agreement. The Contract remains in effect.
On January 1, 2021, the Corporation entered into a one year, independent contractor agreement with McLean Exploration Management Inc. in respect of services as Chief Executive Officer, for which McLean Exploration Management Inc. receives a base fee of $700 per day to a maximum of $175,000 plus applicable taxes, together with any such increments thereto and bonuses (including additional grants of options) as the Board may from time to time determine, and reimbursement for reasonable travel and other expenses incurred in connection with its duties under the agreement. See “Summary Compensation Table” above. McLean Exploration Management Inc.’s place of business is located at 208 MacKenzie St., Sudbury, Ontario. Scott McLean, whose municipality of residence is Toronto, Ontario, controls McLean Exploration Management Inc. and performs all duties under the agreement. The Contract remains in effect.
Termination and Change of Control Benefits
As described above under “Statement of Executive Compensation – Employment Contracts”, the Corporation has consulting agreements with firms that employ officers of the Corporation (each such officer, a “Consultant”). The agreements provide such consulting firms with payments in the case where a change of control event occurs. A “Change in Control” is defined as the acquisition by any person (person being defined as an individual, a corporation, a partnership, an unincorporated association or organization, a trust, a government or department or agency thereof an the heirs, executors, administrators or other legal representatives of an individual and an Associate or Affiliate of any thereof as such terms are defined in the Business Corporations Act (Canada)) of: (1) Common Shares or rights or options to acquire Common Shares or securities which are convertible into Common Shares or any combination thereof such that after the completion of such acquisition such person would be entitled to exercise 51% or more of the votes entitled to be cast at a meeting of the Shareholders; (2) shares or rights or options to acquire shares, or their equivalent, of any material subsidiary of the Corporation or securities which are convertible into shares of the material subsidiary or any combination thereof such that after the completion of such acquisition such person would be entitled to exercise 51% or more of the votes entitled to be cast at a meeting of the Shareholders of the material subsidiary; or (3) more than 50% of the material assets of the Corporation, including the acquisition of more than 50% of the material assets of any material subsidiary of the Corporation.
In the event that there is a Change in Control of the Corporation, either the Consultant or the Corporation shall have one year from the date of such Change in Control to elect to have the Consultant’s appointment terminated. In the event that such election is made, the Corporation shall, within 30 days of such election, make a lump sum termination payment to the Consultant that is equivalent to the involved fee compensation received during the previous 24 months plus an amount that is equivalent to all cash bonuses paid to the Consultant in the 24 months prior to the Change in Control. Following a Change in Control all stock options granted to the Consultant shall be dealt with in accordance with the terms of the Corporation’s Stock Option Plan, however, all stock options granted to the Consultant, but not yet vested, shall immediately vest.
Director Compensation
During the Corporation’s most recently completed financial year ended August 31, 2024, no direct compensation was paid to directors in their capacity as a director of the Corporation in the form of fees, share based awards, pension contributions or other forms of compensation. The Corporation issues stock options at the discretion of the Board pursuant to the Omnibus Plan. The directors may be reimbursed for expenses incurred on behalf of the Corporation. From time to time, directors may also be retained to provide specific services to the Corporation approved by the Compensation Committee based on management recommendations, approved by the Board and past grants may be taken into determination when determining future grants.
Disclosure with respect to Scott McLean is included in the “Summary Compensation Table” above for Named Executive Officers.
| Name and Principal Position | Fees Earned ($) | Share-based awards ($) | Option-based awards ($) | Non-equity incentive plan compensation | Pension value ($) | All other compensation ($) | Total compensation ($) |
|---|---|---|---|---|---|---|---|
| Thomas Atkins | Nil | 12,000(1) | 12,000(2) | N/A | N/A | Nil | 24,000 |
| Jason Marks | Nil | 12,000(1) | 12,000(2) | N/A | N/A | Nil | 24,000 |
| Brian Montgomery | Nil | 12,000(1) | 12,000(2) | N/A | N/A | Nil | 24,000 |
| Jordan Black | Nil | 12,000(1) | 12,000(2) | N/A | N/A | Nil | 24,000 |
| Ashley Kirwan | Nil | 12,000(1) | 12,000(2) | N/A | N/A | Nil | 24,000 |
Notes:
(1) Consists of 200,000 DSUs granted to each of Messrs. Atkins, Marks, Montgomery and Black and to Ms. Kirwan on May 17, 2024, which were valued at $0.06 per DSU based on the market value of the underlying security.
(2) Consists of 200,000 stock options issued to each of Messrs. Atkins, Marks, Montgomery and Black and to Ms. Kirwan on May 17, 2024, which were valued at $0.06 per option using the Black-Scholes Pricing Model.
The following incentive stock option awards to the directors who are not also Named Executive Officers were outstanding as at the end of the financial year ended August 31, 2024. No share-based awards were outstanding as of the end of the financial year ended August 31, 2024.
Director Outstanding Option-Based Awards and Share-Based Awards
| Option-based Awards | Share-based Awards | ||||||
|---|---|---|---|---|---|---|---|
| Name | Number of securities underlying unexercised options # | Option exercise price ($) | Option expiration date | Value of Unexercised vested in the-Money Options ($)(1) | Number of shares or units of shares that have not vested ($) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
| Thomas Atkins | 200,000 | 0.06 | May 17/29 | 2,000 | 200,000 | 12,000 | Nil |
| 100,000 | 0.07 | Sept. 29/27 | Nil | DSU | |||
| 150,000 | 0.155 | Dec. 18/25 | Nil |
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| Option-based Awards | Share-based Awards | ||||||
|---|---|---|---|---|---|---|---|
| Name | Number of securities underlying unexercised options # | Option exercise price ($) | Option expiration date | Value of Unexercised vested in the-Money Options ($)(1) | Number of shares or units of shares that have not vested ($) | Market or payout value of share-based awards that have not vested ($) | Market or payout value of vested share-based awards not paid out or distributed ($) |
| Jason Marks | 200,000 | 0.06 | May 17/29 | 2,000 | 200,000 | 12,000 | Nil |
| 100,000 | 0.07 | Sept. 29/27 | Nil | DSU | |||
| 150,000 | 0.155 | Dec. 18/25 | Nil | ||||
| Brian Montgomery | 200,000 | 0.06 | May 17/29 | 2,000 | 200,000 | 12,000 | Nil |
| 100,000 | 0.07 | Sept. 29/27 | Nil | DSU | |||
| 150,000 | 0.155 | Dec. 18/25 | Nil | ||||
| Jordan Black | 200,000 | 0.06 | May 17/29 | 2,000 | 200,000 | 12,000 | Nil |
| Ashley Kirwan | 200,000 | 0.06 | May 17/29 | 2,000 | 200,000 | 12,000 | Nil |
Notes:
(1) The value of unexercised “in-the-money options” at the financial year end is the difference between the option exercise price and the market value underlying Common Shares on the Exchange on August 31, 2024. Market price for this purpose is $0.07 being the closing price of the Common Share on the Exchange on August 31, 2024.
Director Incentive Plan Awards – Value Vested or Earned During the Year Ended August 31, 2024
| Name | Option-based awards – Value vested during the year ($) | Share based awards – Value vested during the year ($) | Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| Thomas Atkins | 12,000(1) | Nil(2) | N/A |
| Jason Marks | 12,000(1) | Nil(2) | N/A |
| Brian Montgomery | 12,000(1) | Nil(2) | N/A |
| Jordan Black | 12,000(1) | Nil(2) | N/A |
| Ashley Kirwan | 12,000(1) | Nil(2) | N/A |
Notes:
(1) Consists of 200,000 stock options issued to each of Messrs. Atkins, Marks, Montgomery and Black and to Ms. Kirwan on May 17, 2024, which were valued at $0.06 per option using the Black-Scholes Pricing Model.
(2) DSUs granted to each of Messrs. Atkins, Marks, Montgomery and Black and to Ms. Kirwan on May 17, 2024 have not yet vested.
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SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The table below sets out the outstanding options under the Omnibus Plan, being the Corporation's only compensation plan under which Common Shares are authorized for issuance, as of the end of the Corporation's most recently completed financial year ended August 31, 2024.
| Number of securities to be issued upon exercise of outstanding options, warrants and rights | Weighted-average exercise price of outstanding options, warrants and rights | Number of securities remaining available under equity compensation plans (excluding securities reflected in column (a)) | |
|---|---|---|---|
| Plan Category | (a) | (b) | (c) |
| Equity compensation plans approved by security holders | |||
| Omnibus Plan | |||
| 1. Options | 5,340,000 | $0.10 | 1,412,713 |
| 2. Awards | 2,250,000 | N/A | 3,460,638 |
| Equity compensation plans not approved by security holders | N/A | N/A | N/A |
| TOTAL | 7,590,000 | $0.10 | 4,873,351 |
CORPORATE GOVERNANCE
National Instrument 58-101 Disclosure of Corporate Governance Practices ("NI 58-101") requires the Corporation to disclose information about its corporate governance practices that they have adopted. This disclosure must be made in accordance with the corporate governance guidelines contained in National Policy 58-101 Corporate Governance Guidelines ("NI 58-201"). NI 58-201 provides guidance on corporate governance practices. Corporate governance relates to the activities of the Board, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board and who are charged with the day-to-day management of the Corporation. The Board is committed to sound corporate governance practices, which are both in the interest of its Shareholders and contribute to effective and efficient decision making.
In addition, the Corporation is subject to National Instrument 52-110 Audit Committees ("NI 52-110"), which has been adopted by the Canadian Securities Administrators and which prescribes certain requirements in relation to audit committees. A full description of each of the corporate governance practices of the Corporation with respect to NI 58-101 is set out in Schedule "A" to this Information Circular.
AUDIT COMMITTEE AND RELATIONSHIP WITH AUDITORS
NI 52-110 requires the Corporation, as a venture issuer, to disclose annually certain information concerning the constitution of its audit committee (the "Audit Committee") and its relationship with its independent auditors, which is set forth below.
The Audit Committee's Charter
The Board of Corporation have adopted a Charter for the Audit Committee, which sets out the Audit Committee's mandate, organization, powers and responsibilities, the text of which is set out in Schedule "B" of this Information Circular.
Composition of the Audit Committee
The Audit Committee is currently comprised of Thomas Atkins, Brian Montgomery and Jason Marks. All of the members of the Audit Committee are financially literate, as defined by NI 52-110 and all members are considered independent, as defined by NI 52-101.
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Relevant Education and Experience
Thomas Atkins, B.Sc. Geology (McMaster University, 1984), MBA (Western University, 1988). Mr. Atkins has over 30 years of technical, management and financial experience in the mining industry. He has been employed with various junior and senior mining companies and financial institutions in top executive positions. See “Additional Information Regarding Director Nominees” section above.
Brian Montgomery, B.A., LLB. Mr. Montgomery is a corporate, real estate and general counsel lawyer who has over 40 years of experience. He has previously represented corporate and individual clients as a senior partner of a mid-sized legal firm and now sits as general counsel for a boutique commercial law legal firm in Sudbury, Ontario. See “Additional Information Regarding Director Nominees” section above.
Jason Marks, B.E.Sc. (Western University, 1986), MBA (Harvard University, 1987). Mr. Marks has over 25 years of real estate, financial, investment and financial risk management experience in the banking and investment industries. He has been employed with senior Canadian banks and other financial institutions in top executive positions. See “Additional Information Regarding Director Nominees” section above.
Audit Committee Oversight
At no time since the commencement of the Corporation’s most recently completed financial year ended August 31, 2024, was a recommendation of the Audit Committee to nominate or compensate an external auditor not adopted by the Corporation.
Reliance on Certain Exemptions
At no time since the commencement of the Corporation’s most recently completed financial year ended August 31, 2024, has the Corporation relied on the exemption in section 2.4 of NI 52-110 (De Minimus Non-audit Services), or an exemption from NI 52-110, in whole or in part, granted under Part 8 of NI 52-110.
Pre-Approval Policies and Procedures
Except as described in the Audit Committee Charter, the Audit Committee has not adopted specific policies and procedures for the engagement of non-audit services.
External Auditor Service Fees
The fees paid by the Corporation to its auditor in each of the last two fiscal years, by category, are as follows:
| Fiscal Year ended August 31, 2024 | Fiscal Year ended August 31, 2023 | |
|---|---|---|
| Audit Fees | $54,000 | $52,000 |
| Audit-Related Fees | Nil | Nil |
| Tax Fees | 5,000 | 5,000 |
| All Other Fees | Nil | Nil |
| Total Fees Billed | $59,000 | $57,000 |
Audit Fees
Audit fees were for professional services rendered by McGovern Hurley LLP for the audit of the Corporation’s annual financial statements and services provided in connection with statutory and regulatory filings or engagements.
Audit-Related Fees
Audit-related fees were for assurance and related services reasonably related to the performance of the audit or review of the annual statements that are not reported under “Audit Fees” above.
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Tax Fees
Tax fees were for tax compliance, tax advice and tax planning professional services. These services consisted of tax compliance, including the review of tax returns and tax planning and advisory services relating to common forms of domestic and international taxation (i.e., income tax, capital tax, goods and services tax, payroll tax and value added tax).
All Other Fees
Fees disclosed in the table above under the item “All Other Fees” were incurred for services other than the audit fees, audit-related fees and tax fees described above. These services consisted of assistance in the documentation of processes and controls and disbursements made by the auditor on behalf of the Corporation.
Exemptions
As a venture issuer within the meaning of NI 52-110, the Corporation is relying upon the exemption provided by section 6.1 of NI 52-110, which exempts venture issuers from the requirements of Part 3, “Composition of the Audit Committee” and Part 5, “Reporting Obligations” of NI 52-110.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No director, executive officer or employee and no former director, executive officer or employee of the Corporation or its subsidiaries is currently, as of January 3, 2025, indebted to the Corporation or any of its subsidiaries nor has any of these individuals been indebted to another entity which indebtedness is the subject of a guarantee, support agreement, letter of credit or similar arrangement or understanding provided by the Corporation or any of its subsidiaries. No director or executive officer of the Corporation, no proposed nominee for election as a director of the Corporation, nor any associate or affiliate of any of the foregoing, is currently or has at any time since the beginning of the Corporation's last completed financial year been indebted to the Corporation or any of its subsidiaries nor have any of these individuals been indebted to another entity which indebtedness is the subject of a guarantee, support agreement, letter of credit or similar arrangement or understanding provided by the Corporation or any of its subsidiaries.
MANAGEMENT CONTRACTS
Other than as disclosed herein, management functions of the Corporation and its subsidiaries are not performed to any substantial degree by any person or company other than the directors and executive officers of the Corporation or its subsidiaries.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
To the knowledge of the management of the Corporation, other than as described herein, no director or executive officer of the Corporation, no person or company who beneficially owns, or controls or directs, directly or indirectly, Common Shares carrying more than 10% of the voting rights attached to all outstanding Common Shares of the Corporation (each of the foregoing being an "Informed Person"), no director or officer of an entity that is itself an Informed Person or subsidiary of the Corporation, no proposed nominee for election as a director of the Corporation, and no associate or affiliate of the foregoing has any material interest, direct or indirect, in any transaction since the beginning of the Corporation's last completed financial year or in any proposed transaction which, in either case, has materially affected or will materially affect the Corporation or any of its subsidiaries.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
To the knowledge of the management of the Corporation, other than as described herein, no director or executive officer of the Corporation at any time since the beginning of the last completed financial year of the Corporation, no proposed nominee for election as a director of the Corporation and no associate or affiliate of any of the foregoing has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting.
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PARTICULARS OF MATTERS TO BE ACTED UPON
To the knowledge of the Board the only matters to be brought before the Meeting are those matters set forth in the Corporation’s Notice of Meeting.
Financial Statements, Audit Report and Management’s Discussion & Analysis
The Board has approved the financial statements of the Corporation, the auditor’s report thereon, and the MD&A for the year ended August 31, 2024, all of which will be tabled at the Meeting. No approval or other action needs to be taken at the Meeting in respect of these documents.
Fixing the Number of Directors
At the Meeting, Shareholders will also be asked to set the number of directors of the Corporation at six (6).
Unless you give other instructions, the persons named in the enclosed form of proxy intend to vote FOR setting the number of directors of the Corporation at six (6).
Election of Directors
The board of directors (the “Board”) currently consists of six members. At the Meeting, Shareholders will be asked to set the number of directors to be elected at the Meeting at six (6) and elect, by ordinary resolution, six (6) directors to serve until the next annual general meeting. Each of the persons listed below is nominated for election as a director of the Corporation for the ensuing year.
Management of the Corporation does not contemplate that any of the proposed nominees will be unable to serve as a director if elected, but if that should occur for any reason prior to the Meeting, the persons named in the form of proxy reserve the right to vote in their discretion for another nominee as director, unless the form of proxy is marked to deny such discretionary authority. The term of office for each current director expires on the date of the Meeting. Each director elected at the Meeting will hold office until the next annual meeting until his successor is duly elected, unless his office is earlier vacated in accordance with the bylaws of the Corporation or the provisions of the Business Corporations Act (Ontario).
The following table indicates the names of the six (6) nominees for directors, their province of residence, the date each such person became a director (if applicable), the principal occupation during the last five years for each such person and the number of Common Shares beneficially owned or controlled or directed (directly or indirectly) by each person as of January 3, 2025. The information furnished in this table is based upon the information furnished to the Corporation by the respective nominees.
| Name, Province of Residence and Date First Became a Director | Principal Occupation During Past Five Years(1) | Number Common Shares Beneficially Owned or Controlled |
|---|---|---|
| Thomas Atkins (2)(5) | ||
| Ontario, Canada | ||
| February 2, 2011 | President and Chief Executive Officer of Mammoth Resources Corp. since April 1, 2012. President and Chief Executive Officer of War Eagle Mining Company Inc. from November 2012 to August 2016. | 15,000 |
| Name, Province of Residence and Date First Became a Director | Principal Occupation During Past Five Years^{(1)} | Number Common Shares Beneficially Owned or Controlled |
|---|---|---|
| Jason Marks^{(2)(4)} | ||
| Ontario, Canada | ||
| August 14, 2013 | Deputy Chairman Collecdev Markee since January 2024. Managing Partner of Outcome Metric Asset Management Limited Partnership since February 2020. Managing Partner of Markee Developments Inc. since October 2019. Chief Executive Officer of Metric Asset Management Limited Partnership from July 2016 to January 2020. Executive Chairman of Fiera Quantum Limited from April 2014 to July 2016. Chief Executive Officer and Chief Investment Officer of Fiera Quantum Limited from April 2013 to April 2014. Chief Executive Officer and Chief Investment Officer of GMP Investment Management from January 2008 to April 2013. | Nil |
| Scott McLean | ||
| Ontario, Canada | ||
| November 5, 2009 | President and Chief Executive Officer of the Corporation since November 2009. Executive Chairman of SPC Nickel Corp. since November 2020. Consulting Geologist with McLean Exploration Management Inc. since June 2011. | 3,168,548^{(7)} |
| Brian Montgomery^{(2)(3)(4)} | ||
| Ontario, Canada | ||
| August 14, 2013 | Lawyer and currently associated as counsel with Moutsatsos Laakso Alexander LLP (law firm) in Sudbury. A retired partner of Weaver, Simmons LLP (law firm) in Sudbury from March 1973 to 2016. | 122,333 |
| Jordan Black | ||
| Ontario, Canada | ||
| February 21, 2024 | President and Chief Executive Officer of Ramp Metals Inc. since June, 2022. VP of Business Development for Goldspot Discoveries Inc. since March, 2019. Previously Mining and Geotechnical Engineer at WSP Canada Inc., March, 2020 to November, 2023, Vice President Investment for 3ThreeD Capital Inc. May, 2018 to April, 2019, Chief Technical Officer for BitCity Inc., August 2017 to August 2019. | 80,000 |
| Ashley Kirwan^{(6)} | ||
| Ontario, Canada | ||
| April 29, 2024 | Co-founder, Co-Owner, President & CEO of Orix Geoscience 2018 Inc. and Co-founder, Co-owner, Director & Business Advisor of Qualitica Consulting Inc. | 6,667 |
Notes:
(1) The information as to principal occupation, business or employment and Common Shares beneficially owned or controlled is not within the knowledge of the management of the Corporation and has been furnished by the respective nominees.
(2) Member of the Audit Committee.
(3) Member of the Governance and Nominating Committee.
(4) Member of the Compensation Committee.
(5) Member of the Technical Committee.
(6) Ashley Kirwan was appointed a director of the Corporation on April 29, 2024.
(7) 312,697 and 756,000 of these Common Shares are held by McLean Geoscience Inc. and McLean Exploration Management Inc., respectively.
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Corporate Cease Trade Orders or Bankruptcies
As of January 3, 2025, no proposed director of the Corporation is or has been, within the 10 years prior to January 3, 2025, a director, chief executive officer or chief financial officer of any company (including the Corporation) that:
(a) was subject to an Order (as defined below) that was issued while the individual was acting in the capacity as director, chief executive officer or chief financial officer, or
(b) was subject to an Order that was issued after the individual ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
“Order” means a cease trade order or similar order or an order that denied the relevant company access to any statutory exemption under securities legislation that was in effect for a period of more than 30 consecutive days.
In addition, no proposed director of the Corporation:
(a) is, at the date this Information Circular, or has been within the 10 years before the date hereof, a director or executive officer of any company (including the Corporation) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangements or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets;
(b) has, within the 10 years before the date hereof, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of that person; or
(c) has been subject to:
(i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
(ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
Appointment and Remuneration of Auditors
At the Meeting, Shareholders will be asked to vote for the re-appointment of McGovern Hurley LLP as auditors of the Corporation and for the authorization for the directors of the Corporation to fix the remuneration of McGovern Hurley LLP, as auditors.
The Board recommends that Shareholders vote for the proposed auditor and for authorizing the Board to fix the remuneration for the ensuing year. Unless otherwise directed, it is the intention of the Management Designees, if named as Proxyholder, to vote for the election of McGovern Hurley LLP as the Corporation’s auditor for the ensuing year and for authorizing the Board to fix the remuneration for the ensuing year.
Re-Approval of Omnibus Equity Incentive Compensation Plan
On January 19, 2022, the Board approved of the omnibus equity incentive compensation plan (the “Omnibus Plan”), which was subsequently approved by Shareholders at the February 24, 2022 annual and special general meeting and re-approved by Shareholders at the February 21, 2024 annual and special general meeting.
At the Meeting, Shareholders will be asked to consider re-approving the Omnibus Plan.
As of January 3, 2025, the Corporation had 5,340,000 stock options issued and outstanding pursuant to the Omnibus Plan, as well as, 550,000 RSUs and 1,700,000 DSUs (as defined herein and in the Omnibus Plan) granted under the Omnibus Plan.
A copy of the Omnibus Plan may be obtained upon request from the Corporation at 9 - 1351C Kelly Lake Road, Sudbury, Ontario, P3E 5P5 or by telephone at (705) 669-1777.
The Omnibus Plan
The purpose of the Omnibus Plan is to advance the interests of the Corporation and its subsidiaries by: (i) assisting the Corporation and its subsidiaries in attracting and retaining individuals with experience and ability, (ii) allowing certain executive officers, key employees and Consultants of the Corporation and its subsidiaries to participate in the long term success of the Corporation, and (iii) promoting a greater alignment of interests between the executive officers, key employees and Consultants designated under the Omnibus Plan and the Shareholders.
The Board recommends that Shareholders vote for the ordinary resolution re-approving the Omnibus Plan, and approving the issuance of stock options up to a maximum of ten percent (10%) of the Corporation’s issued and outstanding share capital from time to time and a fixed number of other Awards (as defined in the Omnibus Plan), other than options, issuable under the Omnibus Plan up to a maximum of 5,710,638, being ten percent (10%) of the number of issued and outstanding share capital outstanding as of the date of implementation of the Omnibus Plan (the “Omnibus Equity Incentive Compensation Plan Resolution”). Unless otherwise directed, it is the intention of the Management Designees, if named as Proxyholder, to vote for the Omnibus Equity Incentive Compensation Plan Resolution.
The following is a summary of the principal terms of the Omnibus Plan.
The Omnibus Plan provides for a maximum number of the Corporation’s Restricted Share Units (“RSUs”), Deferred Share Units (“DSUs”), Performance Units (“PSUs”) and other share-based awards (other than share options) that may be issued under the Omnibus Plan of up to a maximum of ten percent (10%) of the number of issued and outstanding share capital outstanding as of the date of implementation of the Omnibus Plan (the “Award Cap”). The Award Cap does not in any way modify or increase the total number of shares available for issuance under the Omnibus Plan. The Award Cap does not allow for the reservation of Common Shares in excess of the maximum number of Common Shares of the Corporation available for issuance under the Omnibus Plan. In no event will the maximum number of Common Shares of the Corporation available for issuance under the Omnibus Plan (including after giving effect to the Award Cap) exceed ten percent (10%) of the Corporation’s issued and outstanding Common Shares from time to time, less the number of Common Shares reserved for issuance under all other security-based compensation arrangements of the Corporation.
Purpose
The purpose of the Omnibus Plan is to: (a) promote a significant alignment between officers and employees of the Corporation and its Affiliates (as defined in the Omnibus Plan) and the growth objectives of the Corporation; (b) to associate a portion of participating employees’ compensation with the performance of the Corporation over the long term; and (c) to attract, motivate and retain the critical employees to drive the business success of the Corporation.
Types of Awards
The Omnibus Plan provides for the grant of options, RSUs, DSUs, PSUs and other share-based awards (each an “Award” and collectively, the “Awards”). All Awards are granted by an agreement or other instrument or document evidencing the Award granted under the Omnibus Plan (an “Award Agreement”).
Omnibus Plan Administration
The Omnibus Plan is administered by the Board which may delegate its authority to the Compensation Committee (the “Committee”) or any other duly authorized committee of the Board appointed by the Board to administer the
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Omnibus Plan. Subject to the terms of the Omnibus Plan, applicable law and the rules of the TSX Venture Exchange (the "Exchange"), the Board (or its delegate) has the power and authority to:
(a) select Award recipients;
(b) establish all Award terms and conditions, including grant, exercise price, issue price and vesting terms;
(c) determine Performance Goals applicable to Awards and whether such Performance Goals have been achieved;
(d) make adjustments under Section 4.10 of the Omnibus Plan (subject to Article 13 of the Omnibus Plan); and
(e) adopt modifications and amendments, or sub-plans to the Omnibus Plan or any Award Agreement, including, without limitation, any that are necessary or appropriate to comply with the laws or compensation practices of the jurisdictions in which the Corporation and its Affiliates operate.
Shares Available for Awards
Subject to adjustments as provided for under the Omnibus Plan, the maximum number of Common Shares of the Corporation available for issuance under the Omnibus Plan will not exceed ten percent (10%) of the Corporation's issued and outstanding Common Shares, less the number of Common Shares reserved for issuance under all other security-based compensation arrangements of the Corporation, as defined in the Omnibus Plan and provided further that the maximum number of RSUs, DSUs, PSUs and other share-based awards (other than Options) that may be issued under the Omnibus Plan shall be fixed at the Award Cap.
The provision in the Omnibus Plan to provide for the Award Cap does not in any way modify or increase the total number of Common Shares available for issuance under Omnibus Plan. The Award Cap does not allow for the reservation of Common Shares in excess of the maximum number of Common Shares of the Corporation available for issuance under the Omnibus Plan. In no event will the maximum number of Common Shares of the Corporation available for issuance under the Omnibus Plan (including after giving effect to the Award Cap) exceed ten percent (10%) of the Corporation's issued and outstanding Common Shares from time to time, less the number of Common Shares reserved for issuance under all other security-based compensation arrangements of the Corporation.
Subject to the Award Cap, the Omnibus Plan is considered to be a "rolling" plan as Common Shares of the Corporation covered by share options (but not other Awards) which have been exercised or settled, as applicable, will be available for subsequent grant under the Omnibus Plan and the number of share options (but not other Awards) that may be granted under the Omnibus Plan increases if the total number of issued and outstanding Common Shares of the Corporation increases.
The number of Common Shares of the Corporation issuable to Insiders, as defined in the Omnibus Plan, at any time, under all security-based compensation arrangements of the Corporation may not exceed ten percent (10%) of the Corporation's issued and outstanding Common Shares. The number of Common Shares of the Corporation issued to Insiders within any one-year period, under all security-based compensation arrangements of the Corporation may not exceed ten percent (10%) of the Corporation's issued and outstanding Common Shares.
Eligible Persons
Any Employee, Non-Employee Directors or Consultants (as such terms are defined in the Omnibus Plan) shall be eligible to be selected to receive an Award under the Omnibus Plan (the "Eligible Persons").
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Limits for Individuals
Unless the Corporation has obtained the requisite disinterested shareholder approval pursuant to Exchange Policy 4.4 Security Based Compensation (“Exchange Policy”), the maximum aggregate number of Shares of the Corporation that are issuable pursuant to all Security Based Compensation granted or issued in any 12 month period to any one Person must not exceed 5% of the Issued Shares of the Corporation, calculated as at the date any Security Based Compensation is granted or issued to the Person, except as expressly permitted and accepted by the Exchange for filing under Part 6 of the Exchange Policy shall not be included in calculating this 5% limit.
Limits for Consultants
The maximum aggregate number of Shares of the Corporation that are issuable pursuant to all Security Based Compensation granted or issued in any 12 month period to any one Consultant must not exceed 2% of the Issued Shares of the Corporation, calculated as at the date any Security Based Compensation is granted or issued to the Consultant, except that securities that are expressly permitted and accepted for filing under Part 6 of the Exchange Policy shall not be included in calculating this 2% limit.
Limits for Investor Relations Service Providers
(a) The maximum aggregate number of Shares of the Corporation that are issuable pursuant to all Options granted in any 12 month period to all Investor Relations Service Providers in aggregate shall not exceed 2% of the Issued Shares of the Corporation, calculated as at the date any Option is granted to any such Investor Relations Service Provider.
(b) Options granted to any Investor Relations Service Provider shall vest in stages over a period of not less than 12 months such that:
(i) no more than 1/4 of the Options vest no sooner than three months after the Options were granted;
(ii) no more than another 1/4 of the Options vest no sooner than six months after the Options were granted;
(iii) no more than another 1/4 of the Options vest no sooner than nine months after the Options were granted; and
(iv) the remainder of the Options vest no sooner than 12 months after the Options were granted.
Blackout Period
In the event that the expiry date of any Award would otherwise occur in a Blackout Period or within ten days of the end of the Blackout Period, the expiry date shall be extended to the tenth business day following the last day of a Blackout Period. A blackout period is defined as a period during which a Participant (as defined in the Omnibus Plan) cannot sell Common Shares, due to applicable law or policies of the Corporation in respect of insider trading (the “Blackout Period”).
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Vesting
All Award, other than an Option, may not vest before one year from the date of grant of the Award.
Description of Awards and Effect of Termination on Awards
Options
Subject to the provisions of the Omnibus Plan, the Board or its delegate, will be permitted to grant options under the Omnibus Plan. An option entitles a holder to purchase a Common Share of the Corporation at an exercise price set at the time of the grant. Options vest over a period of time as established by the Board from time to time. The term of each option will be fixed by the Board or its delegate, but may not exceed 10 years from the date of grant. Under no circumstances will the Corporation issue options at less than fair market value. Fair market value is defined as the greater of: (a) the volume weighted average trading price of the Common Shares of the Corporation on the Exchange for the five most recent trading days immediately preceding the grant date; and (b) the closing price of the Common Shares on the Exchange on the trading day immediately prior to the grant date.
Options granted pursuant to the Omnibus Plan shall be exercisable at such times and on the occurrence of such events, and be subject to such restrictions and conditions, as the Committee shall in each instance approve, which need not be the same for each grant or for each Participant. Without limiting the foregoing, the Committee may, in its sole discretion, permit the exercise of an Option through either:
(a) a cashless exercise (a “Cashless Exercise”) mechanism, whereby the Corporation has an arrangement with a brokerage firm pursuant to which the brokerage firm:
(i) agrees to loan money to a Participant to purchase the Shares underlying the Options to be exercised by the Participant;
(ii) then sells a sufficient number of Shares to cover the exercise price of the Options in order to repay the loan made to the Participant; and
(iii) receives an equivalent number of Shares from the exercise of the Options and the Participant receives the balance of Shares pursuant to such exercise, or the cash proceeds from the sale of the balance of such Shares (or in such other portion of Shares and Cash as the broker and Participant may otherwise agree); or
(b) a net exercise (a “Net Exercise”) mechanism, whereby Options, excluding Options held by any Investor Relations Service Provider, are exercised without the Participant making any cash payment so the Corporation does not receive any cash from the exercise of the subject Options, and instead the Participant receives only the number of underlying Shares that is the equal to the quotient obtained by dividing:
(i) the product of the number of Options being exercised multiplied by the difference between the VWAP (as defined in the Omnibus Plan) of the underlying Shares and the exercise price of the subject Options; by
(ii) the VWAP of the underlying Shares.
Except as may otherwise be set forth in an underlying employment agreement, if an optionee ceases to be an Eligible Person in the event of retirement, each vested option held by that person will cease to be exercisable on the earlier of the original expiry date and six months after the termination date. In the case of the optionee being terminated, each vested option will cease to be exercisable on the earlier of the original expiry date and three months after the termination date. In the event of death of an optionee, the legal representative may exercise the vested options for a period until the earlier of the original expiry date and 12 months after the date of death. In
all cases, any unvested options held by the optionee shall terminate and become void on the date of termination, retirement or death, as applicable.
Restricted Share Units
Subject to the provisions of the Omnibus Plan, the Board or its delegate will be permitted to grant RSUs under the Omnibus Plan. An RSU is an award denominated in units that does not vest until after a specified period of time, or satisfaction of other vesting conditions as determined by the board, or its delegate, and which may be forfeited if conditions to vesting are not met, and provides the holder thereof with a right to receive Common Shares upon settlement of the Award, subject to any such restrictions that the Board or its delegate may impose.
The Board, in its discretion, may award dividend equivalents with respect to Awards of RSUs. Such dividend equivalent entitlements may be subject to accrual, forfeiture or payout restrictions as determined by the Board or its delegate in their sole discretion.
If the holder of RSUs ceases to be an Eligible Person for any reason, other than death, disability or retirement, any RSUs held by the Participant that have vested before the termination date will be paid to the Participant, provided that all unvested RSUs held at the termination date shall be immediately cancelled and forfeited on the termination date. Unless otherwise approved by the Board, unvested RSUs previously credited to the Participant's account will vest immediately in the event that the Participant dies and will continue to vest, pursuant to the terms of the Omnibus Plan, in the event that the Participant retires or is disabled, subject to the adjustment provisions in the Omnibus Plan in the event the Participant is disabled. RSUs that have vested at the termination date will be paid to the Participant, or the Participant's estate, as applicable.
Deferred Share Units
Subject to the provisions of the Omnibus Plan, the Board or its delegate will be permitted to grant DSUs to Participants under the Omnibus Plan. A DSU is an award denominated in units that provides the holder thereof with a right to receive Common Shares upon settlement of the Award, subject to any such restrictions that the Board or its delegate may impose.
Each award agreement will provide the extent to which the Eligible Person will have the right to retain DSUs following termination of the Eligible Person's employment or other relationship with the Corporation. Such provisions shall be determined in the sole discretion of the Board or its delegate, and need not be uniform among all DSUs issued pursuant to the Omnibus Plan.
Performance Units
Subject to the provisions of the Omnibus Plan, the Board or its delegate may grant Performance-based Awards in the form of PSUs under the Omnibus Plan that are subject to specified performance criteria. Performance-based Awards are based on the attainment of certain target levels of, or a specified increase or decrease (as applicable) in one or more performance goals, which may include performance relative to the Corporation's peers or affiliates. Performance goals may also be based upon the individual Participant as determined by the Board, in its sole discretion. A PSU is an award denominated in units that does not vest until the performance criteria it is subject to are met, the value of which at the time it is payable is determined as a function of the extent to which corresponding performance criteria have been achieved and provides the holder thereof with a right to receive Common Shares upon settlement of the Award, subject to any such restrictions that the Board or its delegate may impose.
The Board, in its discretion, may award dividend equivalents with respect to Awards of PSUs. Such dividend equivalent entitlements may be subject to accrual, forfeiture or payout restrictions as determined by the Board or its delegate in their sole discretion.
Unless otherwise determined by the Board or its delegate, unvested PSUs previously credited to the Participant's account will be immediately cancelled and forfeited to the Corporation on the termination date in the event that
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the Participant is terminated for any reason other than death, disability or retirement. Unvested PSUs previously credited to the Participant’s account will vest immediately in the event that the Participant dies and will continue to vest pursuant to the Omnibus Plan in the event that the Participant retires or is disabled, subject to the adjustment provisions in the Omnibus Plan in the event the Participant is disabled. PSUs and that have vested at the termination date will be paid to the Participant, or the Participant’s estate, as applicable.
Change in Control
In the event of a change in control (as described in the Omnibus Plan), unless otherwise provided in an Award Agreement, the Board or its delegate shall have the discretion to unilaterally determine that all outstanding Awards shall be cancelled upon a change in control, and that the value of such Awards, as determined by the Board or its delegate in accordance with the terms of the Omnibus Plan and the Award Agreements, shall be paid out in cash in an amount based on the Change in Control Price within a reasonable time subsequent to the Change in Control, subject to the approval of the Exchange.
Notwithstanding the foregoing, no cancellation, acceleration of vesting, lapsing of restrictions or payment of an Award shall occur with respect to any Award if the Board or its delegate reasonably determines in good faith prior to the occurrence of a Change of Control that such Award shall be honored or assumed, or new rights substituted therefor (with such honored, assumed or substituted Award hereinafter referred to as an “Alternative Award”) by any successor to the Corporation or an Affiliate as described in Article 12 of the Omnibus Plan; provided, however, that any such Alternative Award must:
(a) be based on stock which is traded on a recognized stock exchange;
(b) provide such Participant with rights and entitlements substantially equivalent to or better than the rights, terms and conditions applicable under such Award, including, but not limited to, an identical or better exercise or vesting schedule (including vesting upon termination of employment) and identical or better timing and methods of payment;
(c) recognize, for the purpose of vesting provisions, the time that the Award has been held prior to the Change of Control;
(d) provide for similar eligibility requirements for such Alternative Award as provided for in the Omnibus Plan; and
(e) have substantially equivalent economic value to such Award (determined prior to the time of the Change of Control).
Term of the Omnibus Plan
The Omnibus Plan shall remain in effect until terminated by the Board.
Assignability
Except as may be permitted by the Board or its delegate or as specifically provided in an Award Agreement, no Award or other benefit payable under the Omnibus Plan shall, except as otherwise specifically provided by law or permitted by the Board or its delegate, be transferred, sold, assigned, pledged or otherwise disposed in any manner other than by will or the law of descent.
Amendment
Unless otherwise restricted by law or the Exchange rules, the Board or its delegate may at any time and from time to time, alter, amend, modify, suspend or terminate the Omnibus Plan or any Award in whole or in part without notice to, or approval from, shareholders, including, but not limited to for the purposes of:
(a) making any amendments to the general vesting provisions of any Award;
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(b) making any amendments to the general term of any Award provided that no Award held by an Insider may be extended beyond its original expiry date;
(c) making any amendments to add covenants or obligations of the Corporation for the protection of Participants;
(d) making any amendments not inconsistent with the Omnibus Plan as may be necessary or desirable with respect to matters or questions which, in the good faith opinion of the Board, it may be expedient to make, including amendments that are desirable as a result of changes in law or as a “housekeeping” matter; or
(e) making such changes or corrections which are required for the purpose of curing or correcting any ambiguity or defect or inconsistent provision or clerical omission or mistake or manifest error.
However, other than as expressly provided in an Award Agreement or with respect to a Change of Control, the Committee shall not alter or impair any rights or increase any obligations with respect to an Award previously granted under the Omnibus Plan without the consent of the Participant.
Shareholder approval is however required to make the following amendments:
(a) A reduction in the Option Price of a previously granted Option benefitting an Insider of the Corporation or one of its Affiliates (unless carried out pursuant to Section 4.10 of the Omnibus Plan).
(b) Any amendment or modification which would increase the total number of Common Shares available for issuance under the Omnibus Plan (unless carried out pursuant to Section 4.10 of the Omnibus Plan).
(c) An increase to the limit on the number of Common Shares issued or issuable under the Omnibus Plan to Insiders of the Corporation (unless carried out pursuant to Section 4.10 of the Omnibus Plan);
(d) An extension of the expiry date of an Option other than as otherwise permitted hereunder in relation to a Blackout Period or otherwise;
(e) An extension of the expiry date of an Option issued to Insiders; or
(f) Any amendment to the amendment provisions of the Omnibus Plan.
Approval
The Omnibus Plan is considered a “rolling up to 10% and fixed up to 10%” plan as defined in the Exchange Policy. In accordance with the Exchange Policy, the Exchange requires the Corporation to obtain the approval of its shareholders with respect to the “rolling” portion of the Omnibus Plan on an annual basis; however, Shareholder approval of the fixed portion of the Omnibus Plan is only required if there is a proposed increase in the number allowable to be granted under the fixed portion of the Omnibus Plan.
The Board recommends that Shareholders vote for the Omnibus Equity Incentive Compensation Plan Resolution.
The Omnibus Equity Incentive Compensation Plan Resolution is an ordinary resolution, which must be passed by more than 50% of the votes cast by those Shareholders entitled to vote, whether cast in person or by proxy. In the absence of contrary instructions, the management nominees named in the accompanying form of proxy intend to vote the Shares represented thereby FOR the Omnibus Equity Incentive Compensation Plan Resolution.
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Omnibus Equity Incentive Compensation Plan Resolution
At the Meeting, Shareholders will be asked to consider and, if thought advisable, to pass, with or without modification, the following:
“BE IT RESOLVED AS AN ORDINARY RESOLUTION THAT, subject to regulatory approval:
- The omnibus equity incentive compensation plan (the “Omnibus Plan”) of the Transition Metals Corp. (the “Corporation”) is hereby re-approved.
- The number of common shares (“Common Shares”) reserved for issuance under the Omnibus Plan and all other security-based compensation arrangements of the Corporation will be a rolling number of options issuable under the Omnibus Plan up to ten percent (10%) of the issued and outstanding share capital from time to time and a fixed number of other Awards (as defined in the Omnibus Plan), other than options, issuable under the Omnibus Plan up to a maximum of 5,710,638, being ten percent (10%) of the issued and outstanding share capital as of the date of implementation of the Omnibus Plan.
- The Corporation is hereby authorized and directed to issue such Common Shares pursuant to the Omnibus Plan as fully paid and non-assessable Common Shares.
- The board of directors of the Corporation is hereby authorized and empowered to make any changes to the Omnibus Plan as may be required by the TSX Venture Exchange.
- Any one director or officer of the Corporation is hereby authorized and directed for and on behalf of the Corporation to execute or cause to be executed, under the corporate seal of the Corporation or otherwise, and to deliver or cause to be delivered, all such other documents and instruments and to perform or cause to be performed all such other acts and things as in such person's opinion may be necessary or desirable to give full effect to the foregoing resolutions and the matters authorized thereby, such determination to be conclusively evidenced by the execution and delivery of such document, agreement or instrument or the doing of any such act or thing.”
OTHER MATTERS
To the knowledge of management of the Corporation, there are no amendments, variation or other matter to come before the Meeting other than the matters referred to in the Notice of Meeting. However, if any other matter properly comes before the Meeting, the accompanying proxy will be voted on such matter in accordance with the best judgment of the person or persons voting the proxy.
ADDITIONAL INFORMATION
Additional information relating to the Corporation can be found on SEDAR at www.sedar.com. Financial information regarding the Corporation is included in its audited financial statements for the year ended August 31, 2024 and the auditors’ report thereon, together with the corresponding management discussion and analysis. Copies of the audited financial statements, as well as additional copies of this Information Circular, may be obtained upon request from the Corporation at 9 - 1351C Kelly Lake Road, Sudbury, Ontario, P3E 5P5 or by telephone at (705) 669-1777.
APPROVAL OF DIRECTORS
The contents and the sending of this Information Circular have been approved by the directors of the Corporation.
DATED at Sudbury, Ontario, this 6th day of January, 2025.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) “Scott McLean”
Scott McLean
President, Chief Executive Officer and Director
SCHEDULE “A”
TRANSITION METALS CORP.
CORPORATE GOVERNANCE COMPLIANCE TABLE
The following table sets out the corporate governance practices of the Corporation with respect to NI 58-101. The Corporation constantly monitors evolving best practices for corporate governance.
| GOVERNANCE DISCLOSURE GUIDELINE UNDER NI 58-101 | COMMENTS | |
|---|---|---|
| 1. | Board of Directors | |
| (a) Disclose the identity of the directors who are independent. | The board of directors (the “Board”) is currently comprised of six directors, five of whom are independent and one is not independent. The Board considers that Thomas Atkins, Jason Marks, Brian Montgomery, Jordan Black and Ashley Kirwan are independent directors. | |
| (b) Disclose the identity of the directors who are not independent, and describe the basis for that determination. | The Board considers that Scott McLean is not an independent director because of his position as President and Chief Executive Officer of the Corporation. The Board is responsible for determining whether or not each director is an independent director. To do this, the Board analyzes all the relationships of the directors with the Corporation. Those directors who do not meet the meaning of independence as provided in NI 58 101 were deemed to not be independent directors. | |
| 2. | Directorship | |
| If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in a jurisdiction or a foreign jurisdiction, identity both the director and the other issuer | None of the directors of the Corporation currently hold directorships in other reporting issuers, other than as follows: | |
| Thomas Atkins: Mammoth Resources Corp. | ||
| Scott McLean: Tesoro Minerals Corp. | ||
| SPC Nickel Corp. | ||
| Brian Montgomery: SPC Nickel Corp. | ||
| Jordan Black: Ramp Metals Inc. | ||
| Ashley Kirwan: New Break Resources Ltd. | ||
| EGR Exploration Ltd. | ||
| 3. | Orientation and Continuing Education | |
| Describe what steps, if any, the Board takes to orientate new board members and describe what measures, if any, the Board takes to provide continuing education for directors | While the Corporation does not have formal orientation and training programs, new Board members are provided with: | |
| • access to recent, publicly filed documents of the Corporation, technical reports in respect of the Corporation’s mineral properties and the Corporation’s internal financial information; | ||
| • access to management and technical experts and consultants; and | ||
| • a summary of significant corporate and securities responsibilities. |
Board members are encouraged to communicate with management, auditors and technical consultants; to keep themselves current with industry trends and developments and changes in legislation with management’s assistance; and to attend related industry seminars and visit the Corporation’s operations. Board members have full access to the Corporation’s records. |
| 4. | Ethical Business Conduct
Describe what steps, if any, the Board takes to encourage and promote a culture of ethical business conduct. | The Board views good corporate governance as an integral component to the success of the Corporation and to meet responsibilities to Shareholders. The Corporation is guided by the Governance and Nomination Committee, which approves all policies, corporate committee charters and standards. The Board has adopted a Code of Conduct and it is posted on the Corporation’s website. The Board will instruct its management and employees to abide by the Code of Conduct. |
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| GOVERNANCE DISCLOSURE GUIDELINE UNDER NI 58-101 | COMMENTS | |
|---|---|---|
| 5. | Nomination of Directors | |
| Describe what steps, if any, are taken to identify new candidates for Board nomination, including: | ||
| (a) who identifies new candidates, and | ||
| (b) the process of identifying new candidates. | The Board has responsibility for identifying potential board candidates. Although a formal process has not been adopted, the Board has assigned the responsibility for identifying and recommending nominees to the Governance and Nomination Committee. The Board assesses potential Board candidates to fill perceived needs on the Board for required skills, expertise, independence and other factors and then refers recommendations to the full Board and then ultimately to the Shareholders for approval. Members of the Board, management and representatives of the mineral exploration industry are consulted for possible candidates. | |
| 6. | Compensation | |
| Describe what steps, if any are taken to determine compensation for the directors and CEO, including: | ||
| (a) who determines compensation; and | ||
| (b) the process of determining compensation. | The Corporation considers Thomas Atkins, Jason Marks and Brian Montgomery to be independent directors of the Corporation. These directors have the responsibility for approving compensation for the directors and senior management. To determine compensation payable, a Compensation Committee has been established that will review compensation paid for directors and executive officers of companies of similar size and stage of development in the mineral exploration industry and determine an appropriate compensation reflecting the need to provide incentive and compensation for the time and effort expended by the directors and senior management while taking into account the financial and other resources of the Corporation. In setting the compensation, the Compensation Committee intends to annually review the performance of the Chief Executive Officer in light of the Corporation’s objectives and consider other factors that may have impacted the success of the Corporation in achieving its objectives. | |
| 7. | Other Board Committees | |
| If the Board has standing committees other than the audit, compensation and nominating committees, identify the committees and describe their function. | As the directors are actively involved in the operations of the Corporation and the size of the Corporation’s operations does not warrant a larger board of directors, the Board has however determined that in addition to the Audit Committee, the Corporation also has a Governance and Nomination Committee, a Compensation Committee and a Technical Committee to help support operations. | |
| 8. | Assessments | |
| Disclose what steps, if any, that the Board takes to satisfy itself that the Board, its committees, and its individual directors are performing effectively | The Board does not consider that formal assessments would be useful at this stage of the Corporation’s development. The Board conducts informal annual assessments of the board’s effectiveness, the individual directors and the Audit Committee. |
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SCHEDULE “B”
TRANSITION METALS CORP.
AUDIT COMMITTEE CHARTER
- PURPOSE AND OBJECTIVES
The Audit Committee (the “Committee”) will assist the Board of Directors of the Company (the “Board”) in fulfilling its responsibilities. The Committee will oversee the financial reporting process, the system of internal control and management of financial risks, the audit process, and the Company’s process for monitoring compliance with laws and regulations and its own code of business conduct. In performing its duties, the Committee will maintain effective working relationships with the Board, management, and the external auditors and monitor the independence of those auditors. To perform his or her role effectively, each Committee member will obtain an understanding of the responsibilities of Committee membership as well as the Company’s business, operations and risks.
- AUTHORITY
2.1. The Board authorizes the Committee, within the scope of its responsibilities, to seek any information it requires from any employee and from external parties, to obtain outside legal or professional advice and to ensure the attendance of Company officers at meetings, as the Committee deems appropriate.
2.2. The Committee shall receive appropriate funding, as determined by the Committee, for payment of compensation to the external auditors and to any legal or other advisers employed by the Committee, and for payment of ordinary administrative expenses of the Committee that are necessary or appropriate in carrying out its duties.
- COMPOSITION, PROCEDURES AND ORGANIZATION
3.1. The Committee will be comprised of at least three members of the Board.
3.2. Except as permitted by all applicable legal and regulatory requirements:
(a) each member of the Committee shall be “independent” as defined in accordance with Canadian Multilateral Instrument 52-110 – Audit Committee; and
(b) each member of the Committee will be “financially literate” with the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Company's financial statements.
3.3. The Board, at its organizational meeting held in conjunction with each annual general meeting of the shareholders, will appoint the members of the Committee for the ensuing year. The Board may at any time remove or replace any member of the Committee and may fill any vacancy in the Committee.
3.4. The Committee shall elect from its members a Chairman. The Secretary shall be elected from its members, or shall be the Secretary, or the Assistant or Associate Secretary, of the Company.
3.5. Any member of the Committee may be removed or replaced at any time by the Board. A member shall cease to be a member of the Committee upon ceasing to be a director of the Company.
3.6. Meetings shall be held not less than quarterly. Special meetings shall be convened as required. External auditors may convene a meeting if they consider that it is necessary.
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3.7. The times and places where meetings of the Committee shall be held and the procedures at such meetings shall be as determined, from time to time, by the Committee.
3.8. Notice of each meeting of the Committee shall be given to each member of the Committee. Subject to the following, notice of a meeting shall be given orally or by letter, telex, telegram, electronic mail, telephone facsimile transmission or telephone not less than 48 hours before the time fixed for the meeting. Notice of regular meetings need state only the day of the week or month, the place and the hour at which such meetings will be held and need not be given for each meeting. Members may waive notice of any meeting.
3.9. The Committee will invite the external auditors, management and such other persons to its meetings as it deems appropriate. However, any such invited persons may not vote at any meetings of the Committee.
3.10. A meeting of the Committee may be held by means of such telephonic, electronic or other communications facilities as permit all persons participating in the meeting to communicate adequately with each other during the meeting.
3.11. The majority of the Committee shall constitute a quorum for the purposes of conducting the business of the Committee. Notwithstanding any vacancy on the Committee, a quorum may exercise all of the powers of the Committee.
3.12. Any decision made by the Committee shall be determined by a majority vote of the members of the Committee present or by consent resolution in writing signed by each member of the Committee. A member will be deemed to have consented to any resolution passed or action taken at a meeting of the Committee unless the member dissents.
3.13. A record of the minutes of, and the attendance at, each meeting of the Committee shall be kept. The approved minutes of the Committee shall be circulated to the Board forthwith.
3.14. The Committee shall report to the Board on all proceedings and deliberations of the Committee at the first subsequent meeting of the Board, and at such other times and in such manner as the Board or the articles of the Company may require or as the Committee in its discretion may consider advisable.
3.15. The Committee will have access to such officers and employees of the Company and to such information respecting the Company, as it considers to be necessary or advisable in order to perform its duties and responsibilities.
- ROLES AND RESPONSIBILITIES
The roles and responsibilities of the Committee are as follows.
4.1. Oversee the accounting and financial reporting processes of the Company and the audits of the financial statements of the Company.
4.2. Review with management its philosophy with respect to controlling corporate assets and Information systems, the staffing of key functions and its plans for enhancements.
4.3. Review the terms of reference and effectiveness of any internal audit process, and the working relationship between internal financial personnel and the external auditor.
4.4. Gain an understanding of the current areas of greatest financial risk and whether management is managing these effectively.
4.5. Review significant accounting and reporting issues, including recent professional and regulatory pronouncements, and understand their impact on the financial statements, reviewing with management and the external auditor where appropriate.
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4.6. Review any legal matters which could significantly impact the financial statements as reported on by the General Counsel and meet with outside counsel whenever deemed appropriate.
4.7. Review the annual financial statements and the results of the audit with management and the external auditors prior to the release or distribution of such statements, and obtain an explanation from management of all significant variances between comparative reporting periods.
4.8. Review the interim financial statements with management prior to the release or distribution of such statements, and obtain an explanation from management of all significant variances between comparative reporting periods.
4.9. Review all public disclosure concerning audited or unaudited financial information before its public release and approval by the Board, including management’s discussion and analysis, financial information contained in any prospectus, private placement offering document, annual report, annual information form, takeover bid circular, and any annual and interim earnings press releases, and determine whether they are complete and consistent with the information known to Committee members.
4.10. Assess the fairness of the financial statements and disclosures, and obtain explanations from management on whether:
(a) actual financial results for the financial period varied significantly from budgeted or projected results;
(b) generally accepted accounting principles have been consistently applied;
(c) there are any actual or proposed changes in accounting or financial reporting practices; and
(d) there are any significant, complex and/or unusual events or transactions such as Related Party Transactions or those involving derivative instruments and consider the adequacy of disclosure thereof.
4.11. Determine whether the auditors are satisfied that the financial statements have been prepared in accordance with generally accepted accounting principles.
4.12. Focus on judgmental areas, for example those involving valuation of assets and liabilities and other commitments and contingencies.
4.13. Review audit issues related to the Company’s material associated and affiliated companies that may have a significant impact on the Company’s equity investment.
4.14. Ascertain whether any significant financial reporting issues were discussed by management and the external auditor during the fiscal period and the method of resolution.
4.15. Review and resolve any significant disagreement among management and the external auditors in connection with the preparation of the financial statements.
4.16. Recommend to the Board the selection of the firm of external auditors to be proposed for election as the external auditors of the Company.
4.17. Review and approve the proposed audit plan and the external auditors’ proposed audit scope and approach with the external auditor and management and ensure no unjustifiable restriction or limitations have been placed on the scope.
4.18. Explicitly approve, in advance, all audit and non-audit engagements of the external auditors; provided, however, that non-audit engagements may be approved pursuant to a pre-approval policy established by the Committee that (i) is detailed as to the services that may be pre-approved, (ii) does not permit delegation of approval authority to the Company’s management, and (iii) requires that the delegatee or management inform the Committee of each service approved and performed under the policy. Approval for minor non-audit services is subject to applicable securities laws.
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4.19. If it so elects, delegate to one or more members of the Committee the authority to grant such pre-approvals. The delegatee’s decisions regarding approval of services shall be reported by such delegatee to the full Committee at each regular Committee meeting.
4.20. Subject to the grant by the shareholders of the authority to do so, if required, review the appropriateness and reasonableness of the compensation to be paid to the external auditors and make a recommendation to the Board regarding such compensation.
4.21. Oversee the independence of the external auditors. Obtain from the external auditors a formal written statement delineating all relationships between the external auditors and the Company. Actively engage in a dialogue with the external auditors with respect to any disclosed relationships or services that impact the objectivity and independence of the external auditor.
4.22. Review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the present and former external auditors of the Company.
4.23. Review the performance of the external auditors, and in the event of a proposed change of auditor, review all issues relating to the change, including the information to be included in any notice of change of auditor as required under applicable securities laws, and the planned steps for an orderly transition.
4.24. Review the post-audit or management letter, containing the recommendations of the external auditor, and management’s response and subsequent follow-up to any identified weakness.
4.25. Review the evaluation of internal controls and management information systems by the external auditor, and, if applicable, the internal audit process, together with management’s response to any identified weaknesses and obtain reasonable assurance that the accounting systems are reliable and that the system of internal controls is effectively designed and implemented.
4.26. Gain an understanding of whether internal control recommendations made by external auditors have been implemented by management.
4.27. Review the process under which the Chief Executive Officer and the Chief Financial Officer evaluate and report on the effectiveness of the Company’s design of internal control over financial reporting and disclosure controls and procedures.
4.28. Obtain regular updates from management and the Company’s legal counsel regarding compliance matters, as well as certificates from the Chief Financial Officer as to required statutory payments and bank covenant compliance and from senior operating personnel as to permit compliance.
4.29. Establish a procedure for the:
(a) confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters,
(b) receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls, or auditing matters.
4.30. Meet separately with the external auditors to discuss any matters that the Committee or auditors believe should be discussed privately.
4.31. Endeavour to cause the receipt and discussion on a timely basis of any significant findings and recommendations made by the external auditors.
4.32. Ensure that the Board is aware of matters which may significantly impact the financial condition or affairs of the business.
4.33. Review and assess the adequacy of insurance coverage, including directors’ and officers’ liability coverage.
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4.34. Perform other functions as requested by the full Board.
4.35. If it deems necessary, institute special investigations and, if it deems appropriate, hire special counsel or experts to assist, and set the compensation to be paid to such special counsel or other experts.
- GENERAL
In addition to the foregoing, the Committee will:
(a) assess the Committee’s performance of the duties specified in this charter and report its finding(s) to the Board;
(b) review and assess the adequacy of this charter at least annually and recommend any proposed changes to the Board for approval; and
(c) perform such other duties as may be assigned to it by the Board from time to time or as may be required by any applicable stock exchanges, regulatory authorities or legislation.
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