Pre-Annual General Meeting Information • Dec 19, 2023
Pre-Annual General Meeting Information
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(the "Company")
Written Decisions of the Board of Directors of the Company in accordance with the Articles of Association of the Company being effective as of 19th of December 2023
Mrs. Anna Shipilli - Director
Mr. Andreas Kkailis - Director
(each a "Director" and collectively the "Directors")
The Directors propose to call an Extraordinary General Meeting of the shareholders of the Company that shall be held at the 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus on 21st of December 2023 at 11:30 a.m. (Cyprus time) (the "Extraordinary General Meeting").
The Directors propose that the following special business should be transacted at the Extraordinary General Meeting of the Shareholders of the Company and/or that the following resolutions shall be put up for consideration and approval by the Shareholders of the Company:
The Shareholders shall be called to examine, and if considered appropriate, approve and adopt the following Resolutions as proposed hereunder by the Directors of the Company (the "Special Business"):
Approve the delisting of the Company's shares from the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE)."
Approve the removal of the shares of the Company's from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange."
Approve that the Board of Directors of the Company or any one of them be and are hereby authorised and instructed to take all necessary and appropriate actions to effect the delisting of the Company's shares, including but not limited to, complying with the rules and requlations of the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE) and the removal of the Company's shares from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange (CSE), including without limitation submitting the necessary applications and notices to CSE, to execute any and all, agreements, documents, and instruments, make and/or arrange for the making of all relevant publications and to take any actions necessary or appropriate to implement and effectuate the delisting of the shares of the Company from the E.C.M. and the removal of the shares of the Company from the CSD.. "
Grant to the Board of Directors of the Company or any one of them be all powers to take all necessary actions to delist the shares of the Company from the E.C.M and the CSD including to engage legal, financial, and other professional advisors as they deem necessary or appropriate to assist in the delisting process and the removal of the shares of the Company from the CSD."
Grant to the Board of Directors of the Company or any one of them be all powers to make any amendments, modifications, or additions to the actions described above, and to take any other actions they deem necessary or appropriate to carry out the intent and purpose of the above resolutions."
The shareholders of the Company shall be notified about the Extraordinary General Meeting and the matters proposed to be considered, in writing, through the publication of an invitation notice (the "Notice") and a relevant proxy form (in the form attached as Appendix A and B respectively) to be published with the Cyprus Stock Exchange.
The Directors of the Company having considered the above decided to proceed and pass the following resolutions.
The Board of Directors of the Company unanimously resolves the following:
General Meeting by providing the Board of Directors with relevant signed consent as per Appendix C hereto.
derogate from the authority of any Director of the Company to take all actions necessary, desirable, advisable or appropriate to consummate, effectuate, carry out or further the transactions contemplated by and the intent and purposes of the foregoing resolutions.
SIGNED BY:
AAA Name: Anna Shipilli Title: Pirector Name: Addreas Kkailis Title: Dirgetor
On 21st of December 2023 at 11:30 am (Cyprus time) at 24 Pireos, 1st floor, office/flat 101, 2023 Nicosia, Cyprus.
Notice is hereby given that an Extraordinary General Meeting ("EGM") of Toriase Public Company Limited (the "Company") will be held at the Company's principal office (24 Pireos, 1st floor, office/flat 101, 2023 Nicosia, Cyprus) on 21st of December 2023 at 11:30 am (Cyprus time).
Given the urgency of the matters to be examined at the Extraordinary General Meeting which the Company wishes to conclude before year end, the Board of Directors requests the shareholders to waive the notice period of at least 21 days for calling of the Extraordinary General Meeting by providing the Board of Directors with relevant signed consent as per Appendix B hereto.
The EGM will consider and, if thought fit approve, the following resolutions:
Approve the delisting of the Company's shares from the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE). "
"SPECIAL RESOLUTION 2
Approve the removal of the shares of the Company's from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange."
Approve that the Board of Directors of the Company or any one of them be and are hereby authorised and instructed to take all necessary and appropriate actions to effect the delisting of the Company's shares, including but not limited to, complying with the rules and regulations of the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE) and the removal of the Company's shares from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange (CSE), including without limitation submitting the necessary applications and notices to CSE, to execute any and all, agreements, documents, and instruments, make and/or arrange for the making of all relevant publications and to take any actions necessary or appropriate to implement and effectuate the delisting of the shares of the Company from the E.C.M. and the removal of the shares of the Company from the CSD.. "
Grant to the Board of Directors of the Company or any one of them be all powers to take all necessary actions to delist the shares of the Company from the E.C.M and the CSD including to engage legal, financial, and other professional advisors as they deem necessary or appropriate to assist in the delisting process and the removal of the shares of the Company from the CSD. "
other actions they deem necessary or appropriate to carry out the intent and purpose of the above resolutions.
Grant to the Board of Directors of the Company or any one of them be all powers to make any amendments, modifications, or additions to the actions described above, and to take any other actions they deem necessary or appropriate to carry out the intent and purpose of the above resolutions. "
Dated: 19th of December 2023
By the order of the Board of Directors
Demetrios Tsingis Secretary
Item 1 of the Agenda; To consider and approve the delisting of the Company's shares from the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE). The Board of Directors have envisaged a private company which would fit better under the current environment which has changed from the date on which the company was listed. Delisting is the first step for privatisation of the business.
(i) at the registered office of the Company at 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus;
(ii) by e-mail to [email protected]; or
(iii) by fax at 22277277.
Shareholders may confirm that the documents as mentioned above have been successfully received by the Company by calling at 22277222 between 9.00 a.m. and 6 p.m. (Cyprus time) on business days.
(i) who are Shareholders of the Company on 20th of December 2023 (or in the case of adjournment 48 hours before holding of the adjourned meeting) (the "Record Date")
and appearing as registered Shareholders as at the Record Date in the records of Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange, as the case may be; and
(ii) if attending via proxy, who have timely delivered and submitted the completed Proxy Form.
For a quorum to be met, at least three (3) shareholders of the Company, who are entitled to vote upon the matters of the agenda of the general meeting of the shareholders, must be present in person or by proxy.
their Intermediary to disclose their identity to the Company upon the submission of the relevant Proxy Form.
If a poll be demanded in the manner aforesaid it shall be taken in such manner as the Chairperson directs, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded The demand for a poll may be withdrawn.
On Simple Vote a resolution put to the vote of the meeting is decided on a show of hands and thereby each shareholder has one vote. If a poll is demanded a resolution put to the vote of the meeting is decided by the voting rights attached to each of the shares that a shareholder has, (for example each shareholder has 1 vote per each share that he holds).
Unless a poll is demanded:
shall together constitute conclusive evidence of the fact without proof of the number or proportion of the votes in favour of or against the resolution.
provided that:
a) the shareholder or group of shareholders hold at least 5% of the issued share capital of the Company, representing at least 5% of the voting rights of shareholders entitled to vote at the meeting for which an item has been added on the agenda, and
b) the shareholders' request to put an item on the agenda or resolution (as described above) is received by the Company in hard copy or electronically at the addresses indicated below at least 42 days prior to the relevant general meeting.
Delivery Address for Hard Copy:
Toriase Public Company Limited, 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus
Electronic address: [email protected]
An answer is not required if (a) it would interfere unduly with preparation for the EGM or the confidentiality or business interests of the Company, or (b) the Chairman deems that it is undesirable in the interests of good order of the meeting that the question be answered. Before the EGM, Shareholders may submit questions in writing by sending a letter, together with evidence of their shareholding, preferably at least 1 (one) business day before the meeting (i.e.by 20th of December 2023) to the Company.
Toriase Public Company Limited, 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus
Electronic address: [email protected]
The following documents/information will be available at the registered office of the Company, Toriase Public Company Limited, 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus:
i) this convening notice of the EGM of the Shareholders of the Company;
In order to attend the Extraordinary General Meeting (or any adjournment thereof), via a proxy, a duly filled in and signed copy of this Proxy Form must be submitted to the registered office of the Company at 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus or via email at [email protected].
| Name: | |
|---|---|
| Address: | NUMBER OF SHARES TO BE CAST FOR VOTING AT THE BECM: |
| Country: | |
| Email: | *If this box is left blank, it is deemed that the shareholder wishes to cast all of its votes equal to all the shares held on the Record Date (i.e. 20.12.2023) at 11:30 a.m. Cyprus time,. If this box is |
| Telephone: | completed indicating a number of votes to cast and that number is not the same as the number of shares indicated as the Record Date at the Central Securities Depository and Central Registry (CSD) |
| Clearing system reference: (optional) |
operated by the Cyprus Stock Exchange, it is deemed that the shareholder wants to cast the number of shares as per the records |
| of the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange as at the Record Date . |
Admission will be granted upon presentation of a suitable identification document. No admission cards will be sent by post in advance of the Extraordinary General Meeting.
Please choose one of the three options below by ticking the corresponding box.
| I hereby notify you that I will not attend the Extraordinary General Meeting in person and wish to appoint a member of the Board of Directors of the Company or a proxyholder, if one is named below, to exercise all or any of my rights, to attend and vote in my name and on my behalf as such person deems fit on all resolutions of the agenda of the Extraordinary General Meeting:
I appoint the following person to attend the Extraordinary General Meeting and to vote in my name and on my behalf without voting instructions as such person may deem fit on all the resolutions for all items of the agenda in addition to all amendments or new resolutions that would validly presented to the Extraordinary General Meeting:
| Name: | Address: | |
|---|---|---|
| E-mail: | ||
| Telephone: | Country: | |
| * Indicate the last name, first name, address, telephone number and country of residency of the proxyholder whom appoint. If the information provided hereto is not complete, the appointment will be deemed given to the secretary of the |
Extraordinary General Meeting instead.
□ I hereby notify you that I will not attend the Extraordinary General Meeting in person and wish to appoint a member of the Board of Directors of the Company or a proxyholder, if one is named below, who shall exercise all or any of my rights, to attend and vote in my name and on my behalf at the Extraordinary General Meeting in accordance with the voting instructions given below:
| Address: | |
|---|---|
| Country: | |
| * indicate the last name, first name, address, telephone number and country of residence of the proxyholder whom I appoint. If the information provided hereto is not complete, the appointment will be deemed given to the Extraordinary General |
Approve the delisting of the Company's shares from the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE).

Approve the removal of the shares of the Company's from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange.
| FOR AGAINST | ABSTAIN | |
|---|---|---|
Approve that the Board of Directors of the Company or any one of them be and are hereby authorised and instructed to take all necessary and appropriate actions to effect the delisting of the Company's shares, including but not limited to, complying with the rules and regulations of the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE) and the removal of the Company's shares from the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange (CSE), including without limitation submitting the necessary applications and notices to CSE, to execute any and all, agreements, documents, and instruments, make and/or arrange for the making of all relevant publications and to take any actions necessary or appropriate to implement and effectuate the delisting of the shares of the Company from the E.C.M. and the removal of the shares of the Company from the CSD.

Grant to the Board of Directors of the Company or any one of them be all powers to take all necessary actions to delist the shares of the Company from the E.C.M and the CSD including to engage legal, financial, and other professional advisors as they deem necessary or appropriate to assist in the delisting process and the removal of the shares of the Company from the CSD.

Grant to the Board of Directors of the Company or any one of them be all powers to make any amendments, modifications, or additions to the actions described above, and to take any other actions they deem necessary or appropriate to carry out the intent and purpose of the above resolutions.
| FOR | AGAINST | ABSTAIN |
|---|---|---|
Signature: Date:
The proxyholder may represent the shareholder at the Extraordinary General Meeting or any other adjourned or re-convened meeting of the general meeting of shareholders convened for the purpose of resolving on the agenda of the Extraordinary General Meeting, vote in the name and on behalf of the shareholder. This Proxy Form, and the rights, obligations and liabilities of the shareholder and the proxyholder hereunder, shall be governed by the laws of the Republic of Cyprus. Any claims, disputes or disagreements arising under, in connection with or by reason of this Proxy Form shall be brought by the shareholder and the proxyholder in the courts of the Republic of Cyprus, and each of the shareholder and the proxyholder hereby submits to the exclusive jurisdiction of such courts in any such actions or proceeding and waives any objection to the jurisdiction or venue of such courts.
By signing this Proxy Form, the shareholder hereby consents that the submitted data is collected, processed and used for the purpose of the EGM and the vote on the resolutions and that the data submitted may be transmitted to entities involved in the organisation of the Extraordinary General Meeting.
| Signed in 2023 |
|---|
Name: Title: |
| FOR INTERNAL USE Registration Number of the represented Shareholder |
| Number of Shares at the Central Securities Depository and Central Registry (CSD) operated by the Cyprus Stock Exchange as at the Record Date |
| Date of Submission of Proxy Form |
Waiver and Consent to Shorter Notice
WAIVER AND CONSENT TO SHORTER NOTICE
To: TORIASE PUBLIC COMPANY LIMITED 24 Pireos, 1 floor, office/flat 101, 2023 Nicosia, Cyprus (the "Company")
Att. of: the Board of Directors
2023]
Dear Sirs,
REFERENCE is made to the intention of the Board of Directors of the Company to proceed and convene an Extraordinary General Meeting of the Shareholders for the consideration and approval of the delisting of the Company's shares from the Emerging Companies Market (E.C.M.) of the Cyprus Stock Exchange (CSE) (the "Extraordinary General Meeting").
] shares, by this WE, the undersigned, being a shareholder of the Company holding [ LETTER, WAIVE all of our rights which we may have under the Company's memorandum and articles of association or otherwise, howsoever arising, in relation to receiving a notice of at least 21 days, and we hereby consent for the Extraordinary General Meeting to be held at an earlier date with a shorter notice, in accordance to and subject to the absolute discretion of the Board of Directors.
Yours faithfully,
[name] For and on behalf of: [Shareholder name]
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