Pre-Annual General Meeting Information • Mar 5, 2021
Pre-Annual General Meeting Information
Open in ViewerOpens in native device viewer
Please note that this document is important and requires your immediate attention. If you are in any doubt as to the action to be taken, please consult an independent adviser authorised under the Financial Services and Markets Act 2000 immediately.
If you have sold or transferred or otherwise intend to sell or transfer all of your holding of ordinary shares in Toople plc prior to the record date (as described in Note 4) for the Annual General Meeting of the Company to be held at Direct Market Services Limited – Unit 2, Woodside, Birchanger, Bishops Stortford, Hertfordshire, CM23 5RG on 30 th March 2021 at 10.00 a.m., you should send this document, together with the accompanying Form of Proxy, to the (intended) purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was or is to be effected for transmission to the (intended) purchaser or transferee.
(Incorporated and registered in England and Wales under the Companies Act 2006, with registered number 10037980)
to be held on 30 th March 2021 at 10.00 a.m.
Your attention is drawn to the letter from the Chairman of Toople Plc (the Company) which is set out on page 3 of this document and which recommends you to vote in favour of the resolutions to be proposed at the Annual General Meeting. Notice of the Annual General Meeting of the Company to be held at Direct Market Services Limited – Unit 2, Woodside, Birchanger, Bishops Stortford, Hertfordshire, CM23 5RG on 30 th March 2021 at 10.00 a.m. is set out on pages 5 to 7 of this document. Shareholders will also find enclosed with this document a form of proxy for use in connection with the Annual General Meeting. To be valid, the form of proxy should be completed, signed and returned in accordance with the instructions printed on it, as soon as possible and, in any event, so as to reach the Registrar of the Company by no later than 10.00 a.m. on 26 th March 2021 being not less than 48 hours (ignoring any part of any day that is not a working day) before the start of the Annual General Meeting.
The UK Government has tightened the restrictions on gatherings, subject to limited exemptions. The Board has therefore concluded that shareholders should not be permitted to attend the General Meeting other than for the purposes of establishing the quorum for the meeting. Equally, our advisers and other guests will not be invited to attend the General Meeting.
Given that in the present circumstances shareholders will not be permitted to attend the General Meeting, the Chairman of the meeting will propose that each of the Resolutions to be considered at the meeting should be voted on by way of a poll, so that all voting rights exercised by Shareholders who are entitled to do so at the General Meeting will be counted.
Whilst Shareholders will not be permitted to attend the General Meeting, they will still be able to ensure their votes are counted by submitting their proxies in advance. Shareholders wishing to appoint a proxy for this purpose should appoint the Chairman of the meeting. Any Shareholder appointing someone other than the Chairman of the meeting to be their proxy, should note that person may not be permitted to attend the General Meeting and will therefore be unable to cast the Shareholder's vote.
As the situation and resulting government guidance has the ability to change rapidly, Shareholders should note that further changes may need to be put in place at short notice in relation to the General Meeting. Updates on the status of the General Meeting and any changes to the proceedings of the meeting will be notified by announcement through a regulatory information service.
Any Shareholders wishing to ask questions about the Company or relating to the meeting Resolutions are requested to email their questions to the Company ([email protected]) by no later than 5:00 p.m. on Tuesday 24th March 2021. We will look for general themes from these questions, and answers will be posted on the Company's website as soon as possible after the AGM.
Any Shareholders wishing to ask questions about the Company or relating to the meeting Resolutions are requested to email their questions to the Company by no later than 5:00 p.m. on Tuesday 24th March 2021. We will look for general themes from these questions, and answers will be posted on the Company's website as soon as possible after the AGM.
A copy of this document is available on the Company's website at www.toopleplc.co.uk
Further instructions relating to the proxy form are set out in the notes to the Notice of the Annual General Meeting.
(Incorporated and registered in England and Wales under the Companies Act 2006, with registered number 10037980)
PO Box 501 The Nexus Building Broadway Letchworth Garden City Hertfordshire SG6 9BL
5 th March 2021
To all Shareholders
Dear Shareholder
I am pleased to advise you that our Annual General Meeting (AGM) will be held at Direct Market Services Limited – Unit 2, Woodside, Birchanger, Bishops Stortford, Hertfordshire, CM23 5RG on 30th March 2021 at 10.00 a.m.
Please also find enclosed a copy of our Annual Report.
The resolutions to be proposed at the meeting are set out in the enclosed Notice of AGM. If you would like to vote on the resolutions, please complete the proxy form sent to you with this notice and return it to our Registrar as soon as possible. They must receive it by 10.00 a.m. on 26 th March 2021, being not less than 48 hours (ignoring any part of any day that is not a working day) before the start of the Annual General Meeting, for your vote to count.
The Directors consider that all the resolutions to be put to the meeting are in the best interests of the Company and its shareholders as a whole.
In line with the full adoption of the Corporate Governance Code July 2018 for accounting periods commencing from 1st January 2019 all directors are now subject to annual re-election. The Nominations committee therefore sets out its reasoning to reappoint the current board of directors:
Brief biographies of the Directors standing for re-election can be found on pages 15 and 16 on the 2020 Annual Report and on the company's web site (www.toopleplc.co.uk).
In the Board's view, these details illustrate why each Director's contribution is, and continues to be, important to the Company's long-term sustainable success. In the Board's opinion, having considered the performance of each Director seeking re-election as part of the Board's evaluation, the contribution made by each of the Directors and the independence of the Non-Executive Directors the Board is satisfied that the performance of each Director seeking re-election continues to be effective and to demonstrate commitment to the role and as such recommends their re-election.
Richard joined the Board on 3rd March 2016 and has significant experience as senior independent nonexecutive director of Plethora Solutions Holdings plc between 2011 and 2013, and previously CEO of Cybit Holdings plc, both admitted to trading on the AIM market. From 2011 to the end of 2014 Richard was Chairman and CEO of Atego Group and is also currently a Non-Executive Director of TomCo Energy PLC and Executive Chairman of the Gardien Group.
Andrew Hollingworth joined the Board on 2nd March 2016. Andrew has worked in the telecoms industry for the past 25 years, operating at senior levels across multiple functions and boards, including sales, marketing and operations. Most of his work has been driving organic and acquisitive growth strategies to achieve revenue growth. Andy has held a number of senior positions including Director of Wholesale, Director of Small Business and Corporate, Head of CRM, Head of Distribution, Head of Sales Operations and Head of Loyalty and Retention.
Kevin Lawrence joined the Board on 28th June 2018. He qualified as a Chartered Accountant with Coopers & Lybrand (now PwC) before moving to Grant Thornton. He has been Group Finance Director of Lighthouse Group an AIM-quoted financial services business, CFO of Cybit Holdings PLC for 8 years, and CFO of Atego Group, a software development company. Kevin was the CFO of Toople PLC until 1 st October 2020. He is also the CFO for Gardien Group, a position that he has filled since 2015.
Paul White was appointed to take over from Kevin Lawrence in October 2020. Paul qualified as a Chartered Management Accountant in 2000 whilst working for Opus Energy Group Limited, He helped to build the finance team, which supported transformational growth of Opus Energy from £70m to over £600m in turnover over ten years. He was also fully involved in the £384m sale of Opus Energy to Drax PLC in February 2017.
Subsequently, Paul worked for Summit Therapeutics Plc, a NASDAQ listed clinical stage drug discovery company,
Paul joined Toople as its Financial Controller in June 2020
I would also like to draw your attention to Resolutions 8 and 9 in relation to the authority to allot shares in the Company. This is a renewal of the authority that was granted at the Company's General Meeting on 17th February 2020. Accordingly, the Board recommend that members vote in favour of each resolution.
Each shareholder is entitled to appoint one or more proxies to vote instead of that shareholder. A proxy need not be a shareholder. Shareholders should kindly complete and return the enclosed form of proxy as soon as possible. Shareholders wishing to appoint a proxy for this purpose should appoint the Chairman of the meeting. Any Shareholder appointing someone other than the Chairman of the meeting to be their proxy, should note that person may not be permitted to attend the General Meeting and will therefore be unable to cast the Shareholder's vote. Return of a form of proxy will not prevent a shareholder from voting if that shareholder so wishes and is so entitled. If you are a CREST member you can submit your proxy electronically, through the CREST system by completing and transmitting a CREST proxy instruction as described in the Notes to this Circular and in the Form of Proxy.
Further instructions relating to the proxy form are set out in the notes to the Notice of the Annual General Meeting.
Yours sincerely
Richard Horsman Non-Executive Chairman
(Incorporated and registered in England and Wales under the Companies Act 2006, with registered number 10037980)
Notice is hereby given that the Annual General Meeting of Toople Plc (the Company) will be held at Direct Market Services Limited – Unit 2, Woodside, Birchanger, Bishops Stortford, Hertfordshire, CM23 5RG on 30th March 2021 at 10.00 a.m. in order to consider and, if thought fit, pass resolutions 1 to 8 as Ordinary Resolutions and resolution 9 as Special Resolution.
That, subject to the passing of Resolution 8, the Directors be given the general power to allot equity securities (as defined by Section 560 of the Act) for cash, either pursuant to the authority conferred by Resolution 8 by way of a sale of treasury shares, as if Section 561(1) of the Act did not apply to any such allotment, provided that this power shall be limited to:
9.1. the allotment of equity securities in connection with an offer by way of a rights issue:
By Order of the Board 5 th March 2021
Company Secretary
PO Box 501 The Nexus Building Broadway Letchworth Garden City Hertfordshire SG6 9BL
5 th March 2021
Building tools?
Free accounts include 100 API calls/year for testing.
Have a question? We'll get back to you promptly.