Tokyo Plast International Ltd. - Proxy Solicitation & Information Statement 2021

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Saturday, November 13, 2021

To, Bombay Stock Exchange Ltd Corporate Relationship Department 1st Floor, New Trading Ring, Rotunda Building, P.J. Towers, Dalal Street, Fort, Mumbai- 400001 (Scrip Code No: 500418)

National Stock Exchange of India Ltd Exchange Plaza, C-1, Block G, BandraKurla Complex, Bandra (E), Mumbai – 400 051 (Scrip Code: Tokyo Plast)

Dear Sirs

Sub: Notice of Postal Ballot Ref: Our Letter dated October 18, 2021

In line with the SEBI (Listing Obligations and Disclosure Requirements) Regulation 2015, we enclose herewith Notice of Postal Ballot seeking approval of Members for “Resignation & Appointment of Statutory Auditor in terms of Regulation 30 of SEBI (Listing Obligations & Disclosure Requirements 2015:

Dates of events relevant to Postal Ballot are as below:

	Particulars	Dates
1	Date of Completion of dispatch of Notice (by electronic means) to members whose names appear in the Register of Members/List of Beneficial Owners as received from Depositories as on 12th November,2021	Tuesday, November 16,2021
2	Date of Commencement of e-Voting	Wednesday,November 17,2021
3	Date of Endingof e-Voting (“Last Date”)	Thursday,December 16,2021
4	Results of Postal Ballot	On or before Saturday ,December 18,2021

Postal Ballot Notice, along with the Explanatory Statement, is uploaded on the website of the Company at www.tokyoplastint.in

This is for your information and records.

Thank you,

Tokyo Plast International Limited

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Rekha Bagda Company Secretary

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ADMIN. OFFICE: 601‐A, 6th Floor, Dynasty Business Park, Andheri‐Kurla Road, Near J.B.Nagar Metro Station, Andheri (East), Mumbai – 400 059, India. Tel : 91‐22‐6145 3300 * Fax : 91‐22‐6691 4499 * E‐mail : [email protected] * Website : www.tokyoplast.com REGD. OFFICE : Plot No.363/1, (1,2,3), Shree Ganesh Industrial Estate,Kachigaum Road,Daman – 396 210(U.T.), India. Tel : (0260) 2242977 / 2244471 * Fax : (0260) 2243271* CIN – L25209DD1992PLC009784

NOTICE OF POSTAL BALLOT

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[ Notice pursuant to Section 110 of the Companies Act, 2013, read with Rule 22 of the Companies (Management and Administration) Rules, 2014]

Dear Member(s),

Notice is hereby given pursuant to the provisions of Section 110 and other applicable provisions, if any, of the Companies Act, 2013 (‘the Act’), read with the Companies (Management and Administration) Rules, 2014 (‘Rules’) (including any statutory modification or re-enactment(s) thereof for the time being in force), the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 and pursuant to other applicable laws and regulations, seeking approval of the Shareholders by way of ordinary resolution for matters as considered in the Resolution appended below through postal ballot (“Postal Ballot”) by way of electronic means through remote e-voting.

The Board of Directors of the Company (‘the Board’), at its meeting held on November 12, 2021, has approved the appointment of M/s U.V. Shah & Co, Chartered Accountants, (FRN /Mem .No 109814W) as Statutory Auditors of the Company in casual vacancy created by the resignation of M/s Vinodchandra R. Shah & Co. Chartered Accountants, former auditor as envisaged by section 139(8) of the Companies Act, 2013 which says that the casual vacancy caused by the resignation of auditor can only be filled up by the Company after taking consent of the members.

In terms of the MCA Circulars viz. General Circular No.14/2020 dated 8th April 2020 read with General Circular No.17/2020 dated 13th April 2020 and General Circular No. 22/2020 dated 15th June 2020, in view of the current extraordinary circumstances due to COVID-19 pandemic requiring social distancing, companies are advised to take all decisions requiring members’ approval, other than items of ordinary business or business where any person has a right to be heard, through the mechanism of postal ballot / e-voting in accordance with the provisions of the Companies Act and rules made thereunder, without holding a general meeting that requires physical presence of members at a common venue. The MCA has also clarified that for companies that are required to provide e-voting facility under the Companies Act, while they are transacting any business(es) only by postal ballot upto 30th September 2020 or till further orders, whichever is earlier, the requirements of e-voting provided in Rule 20 of the Rules as well as the framework provided in the MCA Circulars will be applicable mutatis mutandis. Further, the Company will send Postal Ballot Notice by email to all its shareholders who have registered their email addresses with the Company or depository/depository participants and the communication of assent/dissent of the members will only take place through the remote e-voting system. This Postal Ballot is accordingly being initiated in compliance with the MCA Circulars.

In compliance with the requirements of the above MCA Circulars, hard copy of Postal Ballot Notice along with Postal Ballot Forms and pre-paid business envelope will not be sent to the shareholders for this Postal Ballot and shareholders are required to communicate their assent or dissent through the remote e-voting system only.

The Board of Directors of the Company now propose to obtain the consent of the shareholders by way of Postal Ballot for the matter as considered in the Resolution appended below. The Explanatory Statement pursuant to Section 102 of the Companies Act pertaining to the said Resolution setting out material facts and the reasons for the Resolution is also annexed

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You are requested to peruse the proposed Resolution along with the Explanatory Statement and thereafter record your assent or dissent by means of remote e-voting facility provided by the Company. The e-voting facility is available at the link www.evotingindia.com. Please refer the instructions for evoting given after the Proposed Resolution for the process and manner in which e-voting is to be carried out.

The Board has appointed, Mr. Virendra Bhatt (Membership No. ACS 1157),Practicing Company Secretaries as the Scrutinizer (‘Scrutinizer’) for conducting the Postal Ballot and e-voting process in a fair and transparent manner.

The Scrutinizer will submit his report to the Chairman of the Company (‘the Chairman’) or to any other person authorized by the Chairman after the completion of the scrutiny on remote e-voting. The result of the postal ballot shall be declared within 48 hours of end of e-voting and upon receipts of report of scrutinizer and communicated to the stock exchange, and shall also be displayed on the Company’s website www.tokyoplastint.com

RESOLUTION PUT THROUGH POSTAL BALLOT

SPECIAL BUSINESS

1) To approve appointment of M/s. U.V. Shah & Co, Chartered Accountants, (FRN /Mem.No 109814W) as Statutory Auditors of the Company in casual vacancy created by the resignation of M/s Vinodchandra R. Shah & Co. Chartered Accountants, former auditor.

To consider, and if thought fit, to pass the following resolution as an Ordinary Resolution-

“ RESOLVED THAT Pursuant to the provisions of Sections 139, 142 and other applicable provisions, if any, of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules,2014 as amended from time to time or any other law for the time being in force (including any statutory modification or amendment thereto or re-enactment thereof for the time being in force)and upon recommendation of the Audit Committee , M/s. U.V. Shah & Co. Chartered Accountants ,(FRN/Mem.No.109814w) be appointed as Statutory Auditors of the Company to fill the casual vacancy caused by the resignation of M/s. Vinodchandra R. Shah & Co. Chartered Accountants (FRN 115394W/Mem.No.-035626), to hold office until the conclusion of the next AGM of the Company as per remuneration decided by the board & agreed by Auditor , subject to the approval of the shareholders by way of passing an ordinary resolution through Postal Ballot.

RESOLVED FURTHER THAT any of the Directors or any one from Key Managerial personnel of the company be and are hereby severally authorized to do all such acts, deeds and things as may be necessary to give effect to the forgoing resolution”.

By order of the Board of Directors For Tokyo Plast International Limited

Sd/Velji L.Shah Director DIN-0007239

Date: 12.11.2021 Place : Mumbai

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Notes

1) The statement pursuant to Section 102 of the Act stating all material facts and the reasons for the proposed resolution is annexed hereto.

2) The Notice is being sent by email to all the shareholders, whose names appear on the Register of Members / List of Beneficial Owners as received from National Securities Depository Limited (NSDL) / Central Depository Services (India) Limited (CDSL) on Friday 12th November, 2021 (“cut-off date”) and who have registered their email addresses in respect of electronic holdings with the Depository through the concerned Depository Participants and in respect of physical holdings with the Company’s Registrar and Share Transfer Agent, Link Intime India Private Limited (“Link Intime”). A copy of this Notice will also be available on the Company’s website www.tokyoplastint.com, and at the relevant sections of the websites of the BSE & NSE on which the shares of the Company are listed.

KEY DETAILS REGARDING THE POSTAL BALLOT/E-VOTING:

Sr.no.	Particulars	Particulars	Details
1	Link for remote e-voting		www.evotingindia.com
2	Scrutinizer Details		Mr. Virendra Bhatt Practicing Company secretary, ACS- 1157/COPNo.124,Mumbai,[email protected]
3	Cut Off date for eligibility of e-voting		Wednesday 12thNovember,2021
4	E-voting Period		From Wednesday 17thNovember, 2021 at 9.A.M.to Thursday 16th December, 2021 till 5.P.M.
5	Last date for publishing results of the e-voting		On or before 18thDecember, 2021.
6	In case of any grievances or queries, contact		Ms. Rekha Bagda Company Secretary & Compliance officer [email protected] Phone-022-61453300/61453344
Share holders of the Company who have not registered /updated their email address can register /update the same as per the following procedure
Physical Holding		Contact Company’s RTA , Linkintime India Pvt Ltd, by sending an email at [email protected] alongwith request letter, folio no. name of the member and scanned copy of the share certificate (front & back), PAN Card(self-attested scanned copy) and Aadhar Card (Self-attested scanned copy).
Demat Holding		Contact respective Depository Participant.

CDSL E-VOTING SYSTEM – FOR REMOTE E-VOTING-POSTAL BALLOT

THE INTRUCTIONS OF SHAREHOLDERS FOR REMOTEE-VOTING ARE AS UNDER:

(i) The voting period begins on Wednesday, November 17, 2021 at 9.a.m. and ends on Thursday, December 16, 2021 at 5.p.m . During this period shareholders’ of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date

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Friday 12th November 2021 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.

(ii) Shareholders who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.
(iii) Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are required to provide remote e-voting facility to its shareholders, in respect of all shareholders’ resolutions. However, it has been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible level.
Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.

In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-voting to all the demat account holders, by way of a single login credential, through their demat accounts/ websites of Depositories/ Depository Participants . Demat account holders would be able to cast their vote without having to register again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of participating in e-voting process.

(iv) In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e-Voting facility.

Pursuant to above said SEBI Circular, Login method for e-Voting for Individual shareholders holding securities in Demat mode is given below:

Type of shareholders	Login Method
Individual Shareholders holding securities in Demat mode with CDSL	1) Userswho have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e- Voting page without any further authentication. The URL for users to login to Easi / Easiest arehttps://web.cdslindia.com/myeasi/home/loginor visit www.cdslindia.comand click on Login icon and select New System Myeasi. 2) After successful loginthe Easi / Easiest user will be able to see the e-Voting option for eligible companieswhere the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e-Voting service provider for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting.Additionally, there is also links provided to access the system ofall e-Voting Service Providersi.e.

Type
of
shareholders

Individual
Shareholders
holding
securities in
Demat mode
with CDSL

1) Userswho have opted for CDSL Easi / Easiest facility, can login through their
existing user id and password. Option will be made available to reach e-
Voting page without any further authentication. The URL for users to login to
Easi / Easiest arehttps://web.cdslindia.com/myeasi/home/loginor visit
www.cdslindia.comand click on Login icon and select New System Myeasi.
2) After successful loginthe Easi / Easiest user will be able to see the e-Voting
option for eligible companieswhere the evoting is in progress as per the
information provided by company. On clicking the evoting option, the user
will be able to see e-Voting page of the e-Voting service provider for casting
your vote during the remote e-Voting period or joining virtual meeting &
voting during the meeting.Additionally, there is also links provided to access
the
system
ofall
e-Voting
Service
Providersi.e.

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CDSL/NSDL/KARVY/LINKINTIME, so that the user can visit the e-Voting service providers’ website directly.

3) If the user is not registered for Easi/Easiest, option to register is availableathttps:// web.cdslindia.com/myeasi/Registration/EasiRegistration
4) Alternatively, the user can directly access e-Voting page by providing Demat Account Number and PAN No. from a e-Voting link available on www.cdslindia.com home page. The system will authenticate the user by sending OTP on registered Mobile & Email as recorded in the Demat Account. After successful authentication, user will be able to see the e-Voting optionwhere the evoting is in progressand also able to directly access the system of all e-Voting Service Providers.
1) If you are already registered for NSDL IDeAS facility, please visit the e- Services website of NSDL. Open web browser by typing the following URL:
Individual https://eservices.nsdl.com either on a Personal Computer or on a mobile.
Shareholders Once the home page of e-Services is launched, click on the “Beneficial Owner”
holding icon under “Login” which is available under ‘IDeAS’ section. A new screen
securities in will open. You will have to enter your User ID and Password. After successful
demat mode authentication, you will be able to see e-Voting services. Click on “Access to e-
with NSDL Voting” under e-Voting services and you will be able to see e-Voting page. Click on company name or e-Voting service provider name and you will be re-directed to e-Voting service provider website for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting.
2) If the user is not registered for IDeAS e-Services, option to register is available at https://eservices.nsdl.com Select “Register Online for IDeAS “Portal or click at https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp
3) Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com / either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID (i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e-Voting service provider name and you will be redirected to e-Voting service provider website for casting your vote during the remote e-Voting period or joining virtual meeting & voting during the meeting

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Individual
Shareholders
(holding
securities in
demat mode)
login
through their
Depository
Participants

You can also login using the login credentials of your demat account through
your Depository Participant registered with NSDL/CDSL for e-Voting
facility. After Successful login, you will be able to see e-Voting option. Once
you click on e-Voting option, you will be redirected to NSDL/CDSL
Depository site after successful authentication, wherein you can see e-Voting
feature. Click on company name or e-Voting service provider name and you
will be redirected to e-Voting service provider website for casting your vote
during the remote e-Voting period or joining virtual meeting & voting during
the meeting.

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. CDSL and NSDL

Login type	Helpdesk details
Individual Shareholders holding securities in Demat mode with CDSL	Members facing any technical issue in login can contact CDSL helpdesk by sending a request at [email protected] contact at 022- 23058738 and 22-23058542-43.
Individual Shareholders holding securities in Demat mode with NSDL	Members facing any technical issue in login can contact NSDL helpdesk by sending a request at [email protected] or call at toll free no.: 1800 1020 990 and 1800 22 44 30

(v) Login method for e-Voting and joining virtual meeting for shareholders other than individual shareholders holding in Demat form & physical shareholders.

1) The shareholders should log on to the e-voting website www.evotingindia.com.
2) Click on “Shareholders” module.
3) Now enter your User ID
a. For CDSL: 16 digits beneficiary ID,
b. For NSDL: 8 Character DP ID followed by 8 Digits Client ID,
c. Shareholders holding shares in Physical Form should enter Folio Number registered with the Company.
4) Next enter the Image Verification as displayed and Click on Login.
5) If you are holding shares in demat form and had logged on to www.evotingindia.com and voted on an earlier e-voting of any company, then your existing password is to be used.

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6) If you are a first-time user follow the steps given below:

	For Shareholders holding shares in Demat Form other than individual and Physical Form
PAN	Enter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat shareholders as well as physical shareholders)  Shareholders who have not updated their PAN with the Company/Depository Participant are requested to use the sequence number sent by Company/RTA or contact Company/RTA.
Dividend Bank Details OR Date of Birth (DOB)	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.  If both the details are not recorded with the depository or company, please enter the member id / folio number in the Dividend Bank details field as mentioned in instruction (v).

(vi) After entering these details appropriately, click on “SUBMIT” tab.
(vii) Shareholders holding shares in physical form will then directly reach the Company selection screen. However, shareholders holding shares in demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
(viii) For shareholders holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.
(ix) Click on the EVSN for the relevant on which you choose to vote.
(x) On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.
(xi) Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.
(xii) After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.
(xiii) Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

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(xiv) You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.
(xv) If a demat account holder has forgotten the login password then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.
(xvi) Facility for Non – Individual Shareholders and Custodians –Remote Voting
Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodians are required to log on to www.evotingindia.com and register themselves in the “Corporates” module.
A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to [email protected] .
After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.
The list of accounts linked in the login should be mailed to [email protected] and on approval of the accounts they would be able to cast their vote.
A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.
Alternatively Non Individual shareholders are required to send the relevant Board Resolution/ Authority letter etc. together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the Scrutinizer and to the Company at the email address viz; [email protected] , if they have voted from individual tab & not uploaded same in the CDSL e- voting system for the scrutinizer to verify the same.

PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to Company/RTA email id.
2 . For Demat shareholders -, Please update your email id & mobile no. with your respective Depository Participant (DP)
For Individual Demat shareholders – Please update your email id & mobile no. with your respective Depository Participant (DP) which is mandatory while e-Voting & joining virtual meetings through Depository.

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If you have any queries or issues regarding attending AGM & e-Voting from the CDSL e-Voting System, you can write an email to [email protected] or contact at 022-23058738 and 022-23058542/43.

All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Sr. Manager, (CDSL, ) Central Depository Services (India) Limited, A Wing, 25th Floor, MarathonFuturex, Mafatlal Mill Compounds, N M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to [email protected] or call on 022-23058542/43.

EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013.

M/s Vinodchandra R Shah& Co., Chartered Accountants, the Statutory Auditors of the Company tendered their resignation for the stated reason that they could not receive “Peer Review” certificate from the Peer Review Board of The Institute of Chartered Accountants of India (ICAI), thus causing a casual vacancy. To fill the casual vacancy, the Board of Directors, on the recommendation of the Audit Committee and subject to the approval of Members by way of passing an ordinary resolution through Postal Ballot, considered and approved the appointment of M/s U V Shah & Co., Chartered Accountants (FRN 115394W/Mem.No.-035626) as the Statutory Auditors of the Company at a consolidated remuneration decided by the board & agreed by Auditor for the financial year 2021-2022. The remuneration to be paid to M/s U V Shah & Co is the same as was paid to M/s Vinodchandra R Shah& Co, Chartered Accountants, the outgoing Auditors. The appointment shall be valid till the conclusion of the next Annual General Meeting of the Company. None of the Directors and Key Managerial Personnel of the Company are in any way concerned or interested in the resolution. Your Directors recommends the resolution for approval of the Members as an Ordinary Resolution through Postal Ballot.

By order of the Board of Directors For Tokyo Plast International Limited

Sd/Velji L.Shah Director DIN-0007239

Date 12.11.2021 Place :Mumbai

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AI assistant

Tokyo Plast International Ltd. Proxy Solicitation & Information Statement 2021

62597_rns_2021-11-13_c70068ba-56cb-48a1-8946-4aa85fa43afd.pdf

Saturday, November 13, 2021

Dear Sirs

Sub: Notice of Postal Ballot Ref: Our Letter dated October 18, 2021

Tokyo Plast International Limited

Dear Member(s),

RESOLUTION PUT THROUGH POSTAL BALLOT

SPECIAL BUSINESS

Notes

KEY DETAILS REGARDING THE POSTAL BALLOT/E-VOTING:

CDSL E-VOTING SYSTEM – FOR REMOTE E-VOTING-POSTAL BALLOT

THE INTRUCTIONS OF SHAREHOLDERS FOR REMOTEE-VOTING ARE AS UNDER:

PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013.

AI assistant

Tokyo Plast International Ltd. — Proxy Solicitation & Information Statement 2021

62597_rns_2021-11-13_c70068ba-56cb-48a1-8946-4aa85fa43afd.pdf

Saturday, November 13, 2021

Dear Sirs

Sub: Notice of Postal Ballot Ref: Our Letter dated October 18, 2021

Tokyo Plast International Limited

Dear Member(s),

RESOLUTION PUT THROUGH POSTAL BALLOT

SPECIAL BUSINESS

Notes

KEY DETAILS REGARDING THE POSTAL BALLOT/E-VOTING:

CDSL E-VOTING SYSTEM – FOR REMOTE E-VOTING-POSTAL BALLOT

THE INTRUCTIONS OF SHAREHOLDERS FOR REMOTEE-VOTING ARE AS UNDER:

PROCESS FOR THOSE SHAREHOLDERS WHOSE EMAIL/MOBILE NO. ARE NOT REGISTERED WITH THE COMPANY/DEPOSITORIES.

EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013.

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Tokyo Plast International Ltd. Proxy Solicitation & Information Statement 2021