Pre-Annual General Meeting Information • May 31, 2023
Pre-Annual General Meeting Information
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-Convenience Translation Only The Hebrew immediate report is the binding report-
31 May, 2023
| To: | To: |
|---|---|
| The Israel Securities Authority | The Tel Aviv Stock Exchange Ltd. |
| 22 Kanfei Nesharim Street | 2 Achuzat Bayit Street |
| Jerusalem | Tel-Aviv |
In accordance with the Companies Law, 5759-1999 (the "Companies Law"), with the Securities (Period and Immediate Reports) Regulations, 5730-1970 (the "Reports Regulations"), with the Companies (Notice and Ad on a General Assembly and a Type Assembly in a Public Company and Adding a Topic to the Agenda) Regulations, 5760-2000 (the "Notice and Ad Regulations"), a notice is hereby given concerning the convening of the Annual General Assembly of the Company, which shall convene on Tuesday, July 4, 2023 at 17:00 at the Company's offices located at 53 HaShalom Street, Giv'atayim, Floor 20 (the "Company's Offices"), with topics on its agenda as specified below in this report.
Presentation and discussion of the financial reports and the Company's BOD Report for the year ending December 31, 2022. It is possible to review the financial reports and the BOD report, which are attached to the Company's Periodic Report for 2022, published on March 23, 2023 (reference number: 2023-01-026428) (the "Periodic Report for 2022") on the Distribution Website of the Securities Authority at http://www.magna.isa.gov.il/default.aspx (the "Distribution Website") and on the Tel Aviv Stock Exchange Ltd. website at https://maya.tase.co.il/en/company/767?view=reports (the "Stock Exchange Website")
Approval of the reappointment of Kost Forer Gabbay & Kaisierer, CPAs, as the Company's Auditing CPAs until the end of the Company's next Annual General Assembly and authorizing the Company's BOD to determine their wages. For a breakdown of the Auditing CPAs' wages, see Section E (a description of the corporation's businesses) in the Periodic Report for 2022.
Proposed resolution: "To approve the reappointment of Kost Forer Gabbay & Kaisierer, CPAs, as the Company's Auditing CPAs until the end of the Company's next Annual General Assembly and to authorize the Company's BOD to determine their wages."
The appointment of Mrs. Stella Amar Cohen as a Director of the Company starting from the date of convening this meeting and until the end of the second Annual General Meeting, which will be held after the date of appointment.
For the details required under Regulations 26 and 36b(10) of the Reporting Regulations, in connection with Mrs. Stella Amar Cohen, whose tenure is submitted for approval, see Regulation 26 in Part E (Additional Information about the Corporation) of the Periodic Report for 2022. Note that there have been no changes in Mrs. Stella Amar Cohen's details mentioned above since the date of publication of the Periodic Report for 2022.
On 24.08.2022, the Company's Board of Directors appointed Mrs. Stella Amar Cohen as a Director of the Company and her appointment is now submitted for approval of the meeting convened according to this report.1
Note that, pursuant to Section 224b of the Companies Law, Mrs. Cohen has declared that she is fit to serve as a Director and that she also has the necessary qualifications (including her accounting and financial expertise) and the ability to devote the appropriate time to performing her duties, and she has provided the abovementioned qualifications. Mrs. Cohen's declaration is attached herewith in Appendix A of this report.
Should Mrs. Cohen's appointment be approved by the General Meeting, she shall be entitled, as of the date of her appointment by the Board of Directors, to compensation identical to the compensation paid to external expert directors in the Company pursuant to the Compensation Regulations, based on the Company's classification under the Compensation Regulations as they will be from time to time.
The Director shall also be entitled to the same indemnity and insurance exemption arrangements as the other senior officers in the Company, and to updates made to them from time to time.
Proposed decision: "To approve the appointment of Mrs. Stella Amar Cohen as a Director of the Company up until the end of the second Annual General Meeting, which will be held after the date of appointment in accordance with the terms specified in the Notice of Meeting."
The General Assembly shall convene on Tuesday, July 4, 2023 at 17:00 at the Company's Offices located at 53 HaShalom Road, Giv'atayim, Floor 20.
A legal quorum for holding the General Assembly is the presence of at least three (3) shareholders in person or by proxy, holding at least one third (1/3) of the total voting rights in the Company, within half an hour from the date set for commencement of the Assembly.
1 Mrs. Stella Amar Cohen also serves as a Director of the subsidiary, The Phoenix Insurance Company Ltd.
If no legal quorum is present half an hour after the date set for the commencement of the Assembly, the Assembly shall be postponed for one week to the same time and place, that is, Tuesday, July 11, 2023 at 17:00 (the "Postponed Assembly"). If a legal quorum is not present half an hour after the date set for commencing the Postponed Assembly, then the presence of at least two (2) shareholders, in person or by proxy, will constitute a legal quorum for holding the Postponed Assembly.
The required majority for approving the resolutions listed in paragraphs 1.2-1.3 above is a simple majority of more than fifty percent (50%) of the votes of the members who are present in the Assembly and who are entitled to vote and have voted therein, without taking into account the abstentions.
The effective date for determining the shareholders' entitlement to vote in the General Assembly according to section 182 of the Companies Law and according to Regulation 3 of the Companies' Regulations (Voting in Writing and Position Announcements) Regulations 5766-2005 ("Voting in Writing Regulations") is Tuesday, June 6, 2023 (the "Effective Date").
Any of the Company's shareholders on the Effective Date, whether the shares are listed in their name or whether they hold them by way of a stock-exchange member, is eligible to take part and vote in the Assembly in person or by proxy, by a Voting Paper or through Electronic Voting (as defined below).
The document that appoints a proxy shall be in writing, signed by the appointer or their attorney or when the appointer is a corporation, the power of attorney shall be signed with its accepted stamp and the power of attorney. The proxy-appointment letter and the power of attorney (if they exist) or a copy of such documents approved by a notary shall be deposited at the Company's secretariat at the Company's Offices at least forty eight (48) hours prior to the date and time of the General Assembly or the Postponed Assembly (as the case may be) for which a letter of appointment was submitted. A submission, as stated, that relates to the Assembly's Effective Date, shall also apply to the Postponed Assembly.
In accordance with the Companies Regulations (Proof of Ownership of Shares for Voting at a General Meeting) 5760-2000, a shareholder of the Company to whom a share is listed with a stock market member and that the share is included in the list of shares in the shareholder register under the Company's name for listings ("Unlisted Shareholder"), shall be entitled to participate in the General Assembly, in person or by proxy, for voting or by a Voting Paper (as defined below) only if he delivers to the Company, before the General Assembly, approval from the stock-exchange member, who has entitlement for the share listed with them concerning his ownership of the Company's shares on the Effective Date, in compliance with the form attached to these regulations ("Ownership Approval"). Alternatively, an Unlisted Shareholder is
entitled to instruct that their Ownership Approval be transferred to the Company through the Electronic Voting System (as defined below).
An Unlisted Shareholder is entitled to receive Ownership Approval from the stockexchange member through whom he holds his shares, at the branch of the stockexchange member or by mail to their address with a delivery charge only, if they request this, and provided that such a request is submitted in advance to a specific securities account.
As stated above, a shareholder is entitled to vote in the General Assembly by a Voting Paper, as defined in section 87 of the Companies Law, the wording of which is attached to this report (the "Voting Paper"). The shareholder shall indicate their method of voting on any resolution on the agenda in the Second Part of the Voting Paper.
The Voting Paper and the Position Announcements, as defined in section 88 of the Companies Law, if available, can be reviewed on the Distribution Website and on the Stock Exchange Website. Any shareholder is entitled to contact the Company directly and get, free of charge, the wording of the Voting Paper and the Position Announcements (if available).
The stock-exchange member shall send, free of charge, by email, a link to the wording of the Voting Paper and the Position Announcements (if available), on the Distribution Website, to any shareholder of the Company who is not listed in the Company's shareholders' register and whose shares are listed with the same stock-exchange member, unless the shareholder has notified that they do not wish this or that they wish to receive the Voting Papers by mail and to pay for the delivery fee.
The Voting Paper and the documents that should be attached thereto, as specified on the Voting Paper, should be submitted to the Company's offices (including via registered mail) with the attached Ownership Approval (and for a listed shareholder - with a copy of their ID, passport, or Certificate of Incorporation attached, accordingly) within four (4) hours prior to the General Assembly being convened. In this regard, the "Submission Date" is the date and time the Voting Paper was delivered, with its attached documents, to the Company's offices.
The deadline for submitting Position Announcements to the Company by the Company's shareholders is up to ten (10) days prior to the date of the Assembly. The deadline for submitting the BOD's response to the Position Announcements, insofar as such announcements are submitted and the BOD chooses to respond thereto, is up to five (5) days prior to the date of the Assembly.
In addition, an Unlisted Shareholder is also eligible to vote by way of an Electronic Voting Paper, which shall be submitted to the Company though the Electronic Voting System in accordance with Mark B of section 7-2 of the Securities Law ("Electronic Voting", "The Electronic Voting System", and the "Electronic Voting Paper", respectively).
Voting by way of an Electronic Voting Paper shall be permitted from the end of the Effective Date and up to six (6) hours prior to the time the General Assembly is due to convene.
It should be noted that, in accordance with section 83(D) of the Companies Law, should
a shareholder vote by more than one method, their most recent vote shall count, while accordingly, a shareholder who votes in person or by proxy, shall be deemed late for the vote via a Voting Paper or an Electronic Voting Paper.
After publication of this report, there may be changes to the agenda, including adding a topic to the agenda and Position Announcements may be published. The updated agenda and the Position Announcements can be reviewed, when published, in the Company's reports on the Distribution Website.
According to section 66(B) of the Companies Law, a shareholder's request to include a topic on the agenda of the General Assembly shall be submitted to the Company up to seven days from the summons to convene the Assembly (a "Shareholder Request"). Should the BOD find that the topic being requested by the shareholder to be included in the agenda is appropriate for discussion in the General Assembly, the Company shall then draw up an updated agenda and a revised Voting Paper and publish them no later than seven days after the deadline for submitting a Shareholder Request.
The Company's representative for handling this report is Adv. Elad Sirkis the Company Secretary, 53 HaShalom Road, Giv'atayim. Tel: 03-7332997. Fax: 03-7238831; Email: [email protected]. Ownership Approvals and/or powers of attorney and/or voting instructions and/or Voting Papers should be sent to Adv. Elad Sirkis, fax number 003- 7332163 or by email to [email protected]
The full wording of the proposed resolutions concerning the Voting Paper and the Position Announcements (if any exist) can be reviewed at the Company's offices, from Sundays to Thursdays during regular work hours, by prior coordination by calling 03-7332997, up until the time the Assembly is convened.
One or more shareholders, who hold 5% or more shares of the total voting rights in the Company on the Effective Date, as well as anyone who holds a similar percentage of the total voting rights that are not held by a controlling shareholder in the Company, as defined in section 268 of the Companies Law, is entitled, in person or by a proxy, after the General Assembly is convened, to review, at the Company's offices during regular work hours, the Voting Papers and the voting records via the Electronic Voting System that were submitted to the Company, as specified in Regulation 10 of the Companies Regulations (Voting in Writing and Position Announcements), 5766-2005.
Yours faithfully, The Phoenix Holdings Ltd. Signed on behalf of the Company by: Meni Neeman, Chief Legal Consultant
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The Phoenix Holdings Ltd. (the "Company")
Annual General Assembly of the Company's shareholders (the "Assembly"). The Assembly shall be held on Tuesday, July 4, 2023, at 17:00 at the Company's offices, at 53 HaShalom Road, Floor 20 (the "Company's Offices"). If the Assembly is postponed, it shall then convene on Tuesday, 11 July, 2023 at the same place and time.
Paper and a summary of the proposed resolutions:
The wording of the proposed resolution: "To approve the reappointment of Kost Forer Gabbay & Kasierer, CPAs, as the Company's Auditing CPAs until the end of the Company's next Annual General Assembly and to authorize the Company's BOD to determine their wages."
The wording of the proposed resolution: "To approve the appointment of Mrs. Stella Amar Cohen as a Director of the Company up until the end of the second Annual General Meeting, which will be held after the date of appointment in accordance with the terms specified in the Notice of Meeting."
For details, in connection with Mrs. Stella Amar Cohen and its membership in the board of directors and its committees see regulation 26 in Part E (Additional Information about the Corporation) of the Periodic Report for 2022, published on March 23, 2023 (reference number: 2023-01-026428).
defined in section 88 of the Companies Law 5759-1999 (the "Companies Law"), if such exist, on the distribution website of The Israel Securities Authority at: http://www.magna.isa.gov.il/default.aspx, (the "Distribution Website") and on the Tel Aviv Stock Exchange Ltd. website at: https://maya.tase.co.il/en/company/767?view=reports (the "Stock Exchange Website").
the Report Convening the Assembly.
The required majority to approve the resolutions listed in Sections 3.1-3.2 above is a simple majority of more than fifty percent (50%) of the votes of the shareholders who are present in the Assembly and who are entitled to vote and have voted therein, without considering the abstaining votes.
The date and time that determines the shareholders' entitlement to vote at the General Assembly according to section 182 of the Companies Law and according to Regulation 3 of the Companies Regulations (Voting in Writing and Position Announcements) 5766- 2005 is Tuesday, 6 June, 2023 (the "Effective Date").
The Voting Paper shall be valid only if the following documents are attached:
An Unlisted Shareholder1 - Ownership Approval for the Effective Date (or if Ownership Approval has been submitted to the Company via the Electronic Voting System by the time the system is locked as specified below). A Listed Shareholder2 - A photocopy of their ID, passport, or incorporation certificate.
The aforementioned Voting Paper, in addition to the documents attached thereto, as mentioned above, should be submitted up to four (4) hours prior to the Assembly
1 Anyone who has shares that are listed with a stock-exchange member and those shares are included among the shares listed in the shareholders' register in the Company's name for the records.
2 A shareholder who is listed in the shareholders' register.
convening. In this respect, the "submission date" is the date when the Voting Paper and the attached documents reach the Company's Offices.
Alternatively, an Unlisted Shareholder shall be entitled to submit to the Company Ownership Approval via the Electronic Voting System up until the time the Electronic Voting System is locked (that is, up to six (6) hours prior to the Assembly being convened).
An Unlisted Shareholder is also eligible to vote by an Electronic Voting Paper, which shall be submitted to the Company by the Electronic Voting System that operates according to Mark B of section 7-2 of the Securities Law (the "Electronic Voting System" and the "Electronic Voting Paper", respectively). Voting by way of an Electronic Voting Paper shall be permitted from the end of the Effective Date and up to six (6) hours prior to the General Assembly's convening date (the "System Lock Date"), at which time the Electronic Voting System will be locked. Voting through the Electronic Voting System can be changed or canceled up until the system is locked, and no changes will be allowed through the Electronic Voting System after this time.
It should be noted that in accordance with section 83(D) of the Companies Law, should a shareholder vote in more than one method, their most recent vote shall count while, in this regard, a vote by a shareholder in person or by proxy or by a regular Voting Paper submitted to the Company's Offices shall be deemed late for voting by way of the Electronic Voting System.
Up to ten (10) days prior to the Assembly being convened.
An Unlisted Shareholder is entitled to receive Ownership Approval at the stockexchange member's branch or by mail if they so request it. Such a request must be given in advance to the specific securities account. Alternatively, an Unlisted Shareholder may instruct that his Ownership Approval be forwarded to the Company through the Electronic Voting System up until the system is locked (as specified in Paragraph 8 above).
In addition, every shareholder is entitled to contact Adv. Elad Sirkis (via fax number 03-7332163 and/or via email at [email protected]) and receive, free of charge, the wording of the Voting Paper, or, with his consent, a link to the wording of the Voting Paper on the Distribution Website, as well as the Position Announcements that the Company has received, if any exist.
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in the Company is 12,675,461 of the Company's regular shares. The Company's regular quota of shares that comprise 5% of the total voting rights in the Company that are not held by a controlling shareholder at the Company is 8,757,236 of the Company's regular shares.
According to section 66(B) of the Companies Law, a shareholder's request to include a topic on the agenda of the General Assembly shall be submitted to the Company up to seven days from the summons to convene the Assembly (a "Shareholder Request"). If the BOD finds that the topic being requested to be included on the agenda by the shareholder is appropriate for discussion in the General Assembly, the Company shall then draw up an updated agenda and a revised Voting Paper and publish them no later than seven days after the deadline for submitting a Shareholder Request.
A shareholder shall indicate their method of voting concerning any resolution on the agenda in the Second Part of this Voting Paper.
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Company name: The Phoenix Holdings Ltd. (the "Company")
The Company's address (for submitting and sending the Voting Papers): The Company's offices at 53 HaShalom Road, Givatayim, Floor 20. Fax No.: 03-7238831.
Company Registration No.: 52-001745-0.
The Assembly date: Tuesday, 4 July, 2023 at 17:00.
Type of Assembly: Annual General Assembly.
The Effective Date: Tuesday, 6 June, 2023.
Passport No. - ______________________________________
The country in which it was issued - _____________________________________
Valid until - __________________________
Corporation Registration No. - ____________________________
Country of incorporation - __________________________________________________
(If Yes, specify: ________________________________________________________
3 "A stakeholder" as defined in section 1 of the Securities Law 5728-1968 (the "Securities Law").
4 A "senior position holder" – as defined in section 37(D) of the Securities Law.
5 "An "institutional investor" - as defined in Regulation 1 of the Oversight Regulations on Financial Services (Provident Funds) (Participation of an Administrative Company in a General Assembly), 5769-2009, as well as a Director of Co-investments in a Trusteeship Fund as defined in the Joint Investment Trusteeship Law, 5754-1994.
| Topics on the agenda | The voting method6 | Are you a controlling shareholder in the Company or a stakeholder7 |
||||
|---|---|---|---|---|---|---|
| In favor |
Against | Abstain | Yes | No | ||
| Approval of the reappointment of Kost Forer Gabbay & Kasierer, CPAs, as the Company's Auditing CPAs until the end of the Company's next Annual General Assembly and to authorize the Company's BOD to determine their wages. |
N/R | N/R | ||||
| To approve the appointment of Mrs. Stella Amar Cohen as a Director of the Company up until the end of the second Annual General Meeting, which will be held after the date of appointment in accordance with the terms specified in the Notice of Meeting. |
N/R | N/R |
For shareholders who hold shares via a stock-exchange member (according to section 177(1) of the Companies Law) - this Voting Paper is only valid when an Ownership Approval is attached to it, except in cases where voting is done via the Electronic Voting System. For shareholders who are registered in the Company's shareholders' list - the Voting Paper is valid if a copy of the ID/passport/incorporation certificate is attached to it.
Date: _________________ Signature: ___________________
6 Not marking any vote shall be deemed an absentee vote on that topic.
7 A shareholder who does not fill in this column will not have their vote counted.
To: May 28, 2023 The Phoenix Holdings Ltd.
To Whom it May Concern,
Whereas, The Phoenix Holdings Ltd. (the "Company") desires to appoint the undersigned to serve as a director of the Company;
Whereas, pursuant to the Israeli Companies Law, 1999 (the "Companies Law"), in order to appoint the undersigned as a director, the undersigned must satisfy certain qualifications as set forth in the Companies Law;
therefore, I, Stella A. Cohen, ID/Passport number 341286003, date of birth September 12th, 1980, with an address at Shalva 105, Herzliya 4666264, a citizen of Israel, the United States and France, hereby declare as follows:
| Degree | Field | Academic Institution | ||
|---|---|---|---|---|
| Master of Law (LL.M.) | Law | Columbia University (New |
||
| York, USA) | ||||
| Juris Doctor (J.D.) | Corporate Law | University Pantheon Assas |
||
| (Paris, France) | ||||
| Master of Arts (M.A.) | Political Sciences | Institute of Political Sciences | ||
| (Paris, France) | ||||
| Master of Sciences | Financial | University Paris Dauphine |
||
| Engineering | (Paris, France) |
Education:
Business experience during the past five years:
1 Please specify all the fields in which the director is educated, the educational institution and the academic degree or professional diploma awarded to the director. Please specify, if applicable, areas of knowledge which, in the director's opinion, contributes significant expertise regarding issues relating to business-accounting and financial statements, which enable the director to understand the Company's financial statements and initiate a discussion with respect to the presentation of financial data.
2 Please specify, if applicable, the skills and professional experience which, in the director's opinion, contributes significant expertise regarding issues relating to business-accounting and financial statements, which enables the director to understand the Company's financial statements and initiate a discussion with respect to the presentation of financial data. Please state the position, place of employment and duration of service in each specific position.
| Position | Place of Employment | Dates in which served in each position |
|---|---|---|
| Co-Head of Private Equity for Europe, Middle East and Asia |
J. Safra Asset Management | 2018-2022 |
| Senior Investment Principal | Caisse de Depot et |
2016 - 2018 |
| Placement du Quebec |
Other companies in which I serve and/or have served as a director or a member of a committee of the board of directors during the past five years:
Finans2 Kapital, Chairman of the Board (2021 - 2022)
Food Delivery Brand, Director (2019 – 2022)
USI Insurance, Director and Chairman of the Audit Committee of the Board )2018 – 2017(
Sedgwick, Board Observer )2018 – 2016(
• Please attach documents and certificates supporting this section of the Declaration.
With respect to Section 4 of the Declaration:
A director with Accounting and Financial Expertise: A Director with accounting and financial expertise shall mean, a person who due to his/her education, skills and professional experience has significant expertise and understanding of businessaccounting matters and financial statements, which enables him/her to fully understand the Company's financial statements and initiate a discussion with respect to the presentation of financial data; the evaluation of the director's accounting and financial expertise will be conducted by the board of directors, and among other considerations, directors education and skills shall be considered with respect to the following: (1) Accounting matters and financial control matters characteristic of the industry in which the Company operates and of companies of the Company's size and complexity; (2) The role of the independent auditor and the obligations imposed on the independent auditor; (3) Preparing financial statements and the approval thereof in accordance with the Companies Law and the Securities Law.
Therefore, as a candidate to serve on the Company's board of directors, I hereby declare that due to my education and/or experience and/or skills I have significant expertise and understanding of the matters listed below:
And in light of the above, I'm qualified, to the best of my understanding, to serve as a director with accounting and financial expertise:
For the purpose of the declaration under this Section: a cessation of service for a period of two years or less shall not be considered a break in consecutive service.
| Name of | Certificate | Number of | Equity | Voting % |
|---|---|---|---|---|
| Company | Number | Securities | % | |
3 For this Section, "affiliation" shall mean: Employment, business or professional relationship maintained on a regular basis or control, and service as an office holder, excluding service as a director of a company prior to the first offering of its shares to the public if such director was appointed as a director of the company in order to serve as an external director following the initial public offering, excluding certain limited exceptions set forth in the Israeli Companies Regulations - 2006, and excluding service as a director in the Company prior to being classified as an independent director.
4 For this Section, "another entity" shall mean: A company that its controlling shareholder, as of the date of appointment, or at any time during the two years preceding such date, is the Company or the controlling shareholder in the Company.
I acknowledge that I am required to immediately inform the Company upon any increase or decrease in my holdings in shares and/or convertible securities of the Company, a subsidiary of the Company or an affiliate of the Company.
_______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________
________________________
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Furthermore, I declare that I am not aware of any additional information that may impact my service as a director of the Company and/or the resolution of the Company's audit committee regarding my compliance with the eligibility requirements to serve as an independent director and that if I was aware of any such information I would have stated so in this declaration.
ID/ Passport Signature
Stella A. Cohen 341286003 ___________________ Name
4
"means of enforcement" – means of enforcement said in section 52DDD of the Securities Law that were imposed under Chapter Eight "D" of the Securities Law, under Chapter Seven "B" of the Regulation of Investment Counseling, Investment Marketing and Portfolio Management Law 5755-1995, or under Chapter Ten "A" of the Joint Investment Trusts Law 5754-1994, as the case may be;
"Administrative Enforcement Committee" – the Committee appointed under section 52FF(b) of the Securities Law;
"verdict" – a verdict in the first instance.
company or of a private company that is a debentures company shall be shorter than five years.
226A. If the Administrative Enforcement Committee imposed on a person means of enforcement that prohibit him from serving as Director of a public company or of a private company that is a debentures company, that person shall not be appointed Director of a company in which he is prohibited from serving as Director under that decision.
under section 92(a)(12) of the Law, then the Director shall make the declaration as said in subregulation (a).

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