AGM Information • Mar 18, 2023
AGM Information
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SDIR CERTIFIED
Appointment of the Board of Statutory Auditors, related and consequent resolutions
The Italian Sea Group S.p.A.
Headquarters - Facilities
Viale Cristoforo Colombo, 4BIS 54033 Marina Di Carrara (MS) - Italy Tel. +39 0585 5062 Fax +39 0585 506250 theitalianseagroup.com
Perini Navi - Facilities Darsena Italia, 42 55049 Viareggio (LU)
Tel. +39 0584 4241 Fax. + 39 0187 424200 Picchiotti - Facilities Viale San Bartolomeo, 428 19126 La Spezia (SP) Tel. +39 0187 28371 Fax. +39 0187 2837348
Share capital $\in$ 26.500.000 f.p. Massa | Carrara Business Register REA MS 65218 VAT no. 00096320452
On the date of the Shareholders' Meeting of THE ITALIAN SEA GROUP S.p.A. ("TISG" or the "Company"), called to approve the financial statements as at 31 December 2022, the three-year mandate received by the members of the Board of Statutory Auditors in office comes to an end.
The ordinary Shareholders' Meeting will therefore be called upon to adopt the resolutions relating to and consequent to the renewal of the control body, in compliance with current legislation and the Company's Articles of Association.
In particular, with reference to the fourth item on the Agenda of the meeting called for 27 April 2023, the Shareholders' Meeting will be called to express its opinion on:
Art. 125-ter of Italian Legislative Decree 24 February 1998, no. 58, as subsequently amended (the "Consolidated Law on Finance"), provides that, where not already required by other legal provisions, the Board of Directors, within the term of publication of the notice calling the Shareholders' Meeting, shall make a report on the items on the agenda available to the public at the Company's registered office, on the company's website and with the other methods envisaged by Consob regulation.
With reference to the aforementioned obligation, this report (the "Report") relates to the fourth item on the agenda of the Shareholders' Meeting and related sub-items, and was approved by the Board of Directors on 15 March 2023. The Report was filed at the registered office within the deadline set forth in art. 125-ter of the Consolidated Law on Finance, with the right for Shareholders to request a copy, and is also available in the "Corporate Governance/AGM" section of the Company's website (www.investor.theitalianseagroup.com), as well as at the centralised storage mechanism called "eMarket Storage", available at https:///.
This Report is published by the deadline for publication of the Notice calling the Shareholders 'Meeting ("Notice"), i.e. by the fortieth day prior to the date of the Shareholders' Meeting, in the manner prescribed by current regulations.
The Notice contains the information required by art. 125-bis, paragraph 4 of the Consolidated Law on Finance, including the methods and terms for submitting lists of candidates for the appointment of the members of the Board of Directors and the Board of Statutory Auditors.
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Pursuant to art. 21 of the Articles of Association, the Board of Statutory Auditors is composed of 3 statutory auditors and 2 alternate auditors, appointed by the Shareholders' Meeting on the basis of lists submitted by the Shareholders, according to the following procedures and without prejudice to different and additional provisions envisaged by mandatory laws or regulations.
The statutory auditors remain in office for three financial years, may be re-elected and their term of office ends on the date of the Shareholders' Meeting called to approve the financial statements relating to the third year of their office.
All members of the Board of Statutory Auditors must:
144-duodecies to 144-quinquiesdecies of the Issuers' Regulation adopted with resolution no. 11971/1999;
- Furthermore, in compliance with art. 21.2 of the Articles of Association, all statutory auditors must be enrolled on the register of auditors and have worked as auditors on accounts for a period of not less than three years.
Pursuant to art. 21 of the Articles of Association, Shareholders who, at the time of submission of the list, hold - alone or together with other submitting shareholders - a shareholding in the share capital of at least 2.5%, may submit a list for the appointment of statutory auditors, as per Consob Resolution no. 76 of 30 January 2023.
Ownership of the minimum shareholding is determined with regard to the shares that are registered in favour of the shareholder on the day on which the lists are filed with the issuer; the relative certification can also be produced after the filing provided that it is within the deadline set for the publication of the lists.
The lists are filed at the Company's registered office by registered letter with return receipt or sent by certified e-mail to the address [email protected] at least 25 (twenty-five) days in advance (i.e. by Sunday 2 April 2023, however, since 2 April 2023 is a public holiday, this deadline - for the sole benefit of the persons submitting the lists - is extended to Monday 3 April 2023) of the date envisaged for the Shareholders' Meeting called to resolve on the appointment of the statutory auditors. The lists must also be made available to the public, by the Company, at least 21 (twentyone) days before the date set for the aforementioned Shareholders' Meeting (i.e. by 6 April 2023) in accordance with the methods prescribed by the regulations in force.
In the event that, on the expiry date of the deadline for submitting lists, only one list has been filed, or only lists submitted by shareholders connected to each other pursuant to the applicable provisions, lists may be submitted up to the third day after that date (i.e. until 14.00 on 6 April 2023). In this case, the thresholds envisaged above for submission of the lists will be reduced to half (therefore equal to 1.25% of the share capital).
Each list must comprise two sections: one for candidates for the office of statutory auditor, the other for candidates for the office of alternate auditor. Lists with a number of candidates equal to or greater than three and equal to or greater than two (in relation to the section for candidates for the office of alternate auditor) must be composed of candidates belonging to both genders in accordance with legislative and regulatory provisions. Only candidates who meet the limits of the number of offices held as established by the regulations may be included on the lists (statutory auditors in five other listed companies, not including subsidiaries, even if listed) and who meet the requirements of integrity, professionalism and independence.
In compliance with current legislation and regulations on gender balance, one third of the members of the Board of Statutory Auditors must belong to the less represented gender.
Pursuant to art. 144-undecies.1 of the Regulation issued by Consob with resolution no. 11971/1999 (the "Issuers' Regulation"), if the application of the gender allocation criterion does not result in a whole number of members belonging to the less represented gender, this number is rounded down to the lower number in the corporate bodies consisting of three members.
The lists must also be accompanied by:
(i) information relating to the identity of the shareholders who submitted the lists, with an
indication of the overall percentage of the shareholding held;
The election of the auditors shall proceed as follows:
In the event of a tie among several lists, a new vote shall be taken by the Shareholders' Meeting and the candidates who obtain a simple majority of votes are elected. In the event that only one list has been submitted, the Board of Statutory Auditors shall be drawn entirely from it with the majorities required by law.
Pursuant to art. 21.10 of the Articles of Association, if at least two lists are submitted for the appointment of statutory auditors, the third standing auditor ("the Minority Auditor") shall be taken from the second list that obtained the highest number of votes, who will also take on the role of Chairman of the Board of Statutory Auditors.
If only one list has been submitted, art. 21.11 of the Articles of Association does not provide for rules for the appointment of the Chairman of the Board of Statutory Auditors. Therefore, the Shareholders' Meeting, in relation to the above, and subject to the failure to submit a Minority List,
shall appoint, as Chairman of the Board of Statutory Auditors, the person indicated in first place in the section of candidates for the office of Standing Auditor in the single list submitted.
Lastly, the Ordinary Shareholders' Meeting will also have to determine the amount of remuneration to be paid to the members of the control body for the entire term of office. The Board of Directors recommends that the remuneration of the Statutory Auditors be established in line with the professional commitment required by the office and with the related responsibilities, and that the proposals of the shareholders be presented (where appropriate also pursuant to art. 126-bis of the Consolidated Law on Finance) in a way that ensures they can be communicated to the public well in advance of the Shareholders' Meeting.
Shareholders who intend to make proposals in relation to the above are invited to submit them at the same time as the Lists are filed or, in any case, within the same deadlines; this is in order to allow the Company to make them public together with the Lists and to allow an informed exercise of the right to vote by the shareholders who will attend the Shareholders' Meeting.
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Marina di Carrara, 18 March 2023
For the Board of Directors The Chairman (Filippo Menchelli)
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