AGM Information • Apr 26, 2013
AGM Information
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TER BEKE limited company that makes a public call on savings Beke 1 B-9950 Waarschoot
Company number 0421.364.139 (Ghent) (the 'Company')
The Dutch Version of this convening notice is regarded as the sole official version
The Board of Directors is pleased to invite the shareholders of the Company to attend the ordinary General Meeting to be held on Thursday 30 May 2013 at 11 a.m. at the Company's registered office. To ensure the smooth registration of shareholders attending, shareholders are kindly requested to report to the Company's head office at least fifteen (15) minutes before the start of the meeting.
The meeting will deliberate and vote on the following agenda:
PROPOSAL FOR DECISION: The General Meeting approves the remuneration report.
The General Meeting approves the annual accounts closed per 31 December 2012, including the proposed appropriation of profits.
5 Distribution and dividend payment
The General Meeting agrees to pay a gross dividend of EUR 2.50 per share qualifying for dividend. The dividend will be made payable on 14 June 2013 (listing ex-coupon: 11 June 2013).
Discussion of the consolidated annual accounts closed per 31 December 2012 The chair will give an explanation of the consolidated annual accounts.
Discharge of the directors
The General Meeting grants discharge to each of the directors for the performance of their duties during the financial year that ended on 31 December 2012.
The General Meeting grants discharge to the Statutory Auditor for the performance of his duties during the financial year that ended on 31 December 2012.
The General Meeting agrees on the reappointment of Sparaxis SA, Avenue Maurice Destenay 13, 4000 Liège, permanently represented by Mr. Thierry Balot, as independent director as understood in articles 524 and 526ter of thr Belgian Company Code, for a period of four years, commencing immediately after the annual General Meeting of 2013 and expiring immediately after the annual General Meeting of 2017.
The general meeting resolves to reappoint as Statutory Auditor Deloitte Bedrijfsrevisoren BV ovve CVBA, Berkenlaan 8b, 1831 Diegem, represented by Mr. Kurt Dehoorne, for a period of three years, which commences after the close of the Annual General Meeting of 2013 and which ends at the close of the Annual General Meeting of 2016.
The fee for the statutory audit of NV Ter Beke will amount to EUR 46,000. The fees for the other companies in the group where Deloitte Bedrijfsrevisoren BV ovve CVBA is appointed as statutory auditor amount to EUR 126,000.
The General Meeting agrees to pay the directors a fixed remuneration for the performance of their duties in 2013 for a total amount of EUR 228,000.
Pursuant to Article 536 §2 of the Companies Code and Article 31 of the Articles of Association of the Company, a shareholder will only be admitted to the General Meeting of shareholders and may exercise his/her voting rights if (1) the number of shares with which he/she wishes to participate in the General Meeting are properly registered in his/her name on Thursday 16 May 2013 (midnight Belgian time) (hereafter referred to as: Registration Date) in accordance with the following registration procedure and if (2) the shareholder has confirmed to the Company that he/she wishes to participate in the General Meeting no later than Friday, 24 May 2013 (midnight Belgian time) in accordance with the following notification procedure.
The registration procedure is as follows:
The holder of shares registered by name must be registered on the Registration Date in the share register of the Company with the number of shares for which he/she wishes to be registered on the Registration Date and with which he/she wishes to participate in the General Meeting.
The holder of printed shares made out to bearer must physically deposit the number of shares with which he/she wishes to be registered on the Registration Date and with which he/she wishes to participate in the General Meeting with a financial intermediary and must do this no later than the Registration Date before the intermediary's closing time. The ownership of the shares on the Registration Date will be determined on the basis of the confirmation of deposit that will be drawn up by the financial intermediary concerned and presented by the shareholder to the Company in accordance with the following notification procedure.
The holder of dematerialised shares must inform the authorised financial institution or depository institution on whose accounts the shares are registered with how many he/she wishes to register on the Registration Date and with which he/she wishes to participate in the General Meeting, and this no later than the Registration Date before closing time of the authorised financial institution or depository institution. The ownership of the shares on the Registration Date will be determined on the basis of the confirmation of deposit that will be drawn up by the authorised financial intermediary or depository institution concerned and presented by the shareholder to the NV Ter Beke in accordance with the following notification procedure.
In addition to the registration process set out above, the shareholder must inform the Company in writing no later than midnight on Friday 24 May 2013 that he/she wishes to participate in the General Meeting. The holder of printed shares made out to bearer or of dematerialised shares shall hand over the confirmation of registration from the financial intermediary mentioned above, or from the authorised financial intermediary or depository institution, together with his/her notification of participation to the Company.
The above-mentioned notification of participation in the General Meeting and, where necessary, the deposit of the above-mentioned confirmation of registration may only be validly deposited with the Company in the following manner:
Pursuant to the Companies Code and Article 32 of the Articles of Association of the Company a shareholder may elect to be represented at the General Meeting by a proxy. When appointing a proxy, the shareholder must use the proxy form issued by the Company. The appointment of a proxy must be in writing and must be signed by the shareholder in accordance with the applicable legal requirements. Proxy forms can be obtained from the Company head office or from the Company website (www.terbeke.be). A copy of the signed proxy form must arrive at the Company no later than midnight on Friday 24 May 2013 per letter, per fax or per e-mail at the same address as stated above in the notification procedure.
You must give the original of the signed proxy form to your proxy who, no later than the day of the General Meeting, will submit this form to the Company representatives in order to be admitted to the meeting.
The natural persons who as shareholder, proxy or representative of a legal entity participate in the meeting must be able to identify themselves in order to be admitted to the meeting. The representatives of legal entities must be able to prove their identity as corporate representative or as special proxy.
Pursuant to Article 533 of the Companies Code and Article 30 of the Articles of Association of the Company shareholders who alone or together hold at least 3% of the share capital of the Company are entitled to 1) submit new items to be placed on the agenda of the General Meeting, and 2) to submit decisions to vote on regarding existing or new items on the agenda.
The proposals for inclusion in the agenda and proposals for decisions to be voted on must be submitted to the Company no later than midnight on Wednesday 8 May 2013 (Belgian time) and may be sent to the Company per letter, fax or e-mail at the same address as stated above in the notification procedure. If valid proposals for inclusion in the agenda and/or valid proposals for decisions to be voted on are submitted within the period mentioned above, the Company will publish a new agenda no later than Wednesday 15 May 2013.
Furthermore, pursuant to Article 540 of the Companies Code, all shareholders are entitled to submit questions in writing to the directors and Statutory Auditor as well as to ask questions orally during the General Meeting. Written questions must be submitted in advance and will only be answered if the person asking the question has complied with the registration and notification procedure as stated above.
The written questions to the administrators and/or Statutory Auditor must reach the Company no later than midnight on Friday 24 May 2013 (Belgian time) and may be sent to the Company per letter, fax or e-mail at the same addresses as stated in the notification procedure above.
All documents relating to this General Meeting and that pursuant to statutory requirements must be made available to the shareholders, may be consulted from Friday 26 April 2013 at the Company website (www.terbeke.be)
Likewise from that date shareholders can peruse these documents and/or request a copy, free of charge, from the Company offices at Beke 1, B-9950 Waarschoot, during normal office hours. Free complementary copies of the documents may also be requested in writing, per letter, fax or e-mail at the addresses stated in the notification procedure above.
The Board of Directors
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