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Tempus Capital Inc. — Proxy Solicitation & Information Statement 2024
Aug 20, 2024
46898_rns_2024-08-20_7d23bb72-177d-47a7-905f-8b8b8d184b3a.pdf
Proxy Solicitation & Information Statement
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TEMPUS CAPITAL INC.
Annual and Special Meeting of Shareholders September 10, 2024
INFORMATION CIRCULAR
DATED August 1, 2024
TEMPUS CAPITAL INC. NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual and special meeting (the “ Meeting ”) of the shareholders of TEMPUS CAPITAL INC. (“ Tempus ” or the “ Corporation ”) will be held at Suite 200-3310 South Service Road, Burlington, Ontario on September 10, 2024, at 10:00 am (Toronto time) for the following purposes:
The meeting is being held for the following purposes:
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to receive the financial statements of the Corporation for the financial years ending December 31, 2021, December 31, 2022, and December 31, 2023, and the auditor’s report thereon;
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to elect directors of the Corporation;
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to appoint McGovern Hurley LLP auditors of the Corporation for the ensuing year and to authorize the board of directors of the Corporation to fix the auditors’ remuneration;
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to approve the Corporation’s stock option plan without change;
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to consider and approve the diversification of the Corporation’s growth plan into other business areas; and
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to transact such other business as may be properly brought before the meeting or any adjournment thereof.
The Company’s Board of Directors has fixed August 1, 2024 as the record date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Each registered shareholder at the close of business on that date is entitled to such notice and to vote at the Meeting in the circumstances set out in the Information Circular.
If you cannot attend, we encourage you to complete and return the form of proxy and voting instruction form provided to you indicating your voting instructions. Please complete, date and sign your form of proxy and voting instruction form and return it by mail in the envelope provided for this purpose and deposit it with the Company’s transfer agent, TSX Trust Company, 301 - 100 Adelaide Street West, Toronto ON M5H 4H1, or by following procedures for internet voting provided in the enclosed form of proxy or voting instruction form. To be valid, a completed form of proxy or voting instruction form must be received by the Company’s transfer agent by no later than 10:00 am (Toronto Time) on September 6, 2024.
The accompanying information circular provides additional information relating to the matters to be dealt with at a meeting and is deemed to form part of this notice of meeting.
DATED at Burlington, Ontario this 1[st] day of August 2024.
BY ORDER OF THE BOARD OF DIRECTORS OF TEMPUS CAPITAL INC. “ Russell Tanz”
President, Chief Executive Officer and Director
INDEX
SOLICITATION OF PROXIES ................................................................................................. 1 APPOINTMENT AND REVOCATION OF PROXIES ........................................................... 1 ADVICE TO BENEFICIAL SHAREHOLDERS ...................................................................... 2 EXERCISE OF DISCRETION BY PROXIES .......................................................................... 2 INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON .................... 3 DESCRIPTION OF SHARE CAPITAL .................................................................................... 4 PRINCIPAL SHAREHOLDERS ................................................................................................ 4 TRANSFER AGENT AND REGISTRAR ................................................................................. 5 PARTICULARS OF MATTERS TO BE ACTED UPON ........................................................ 5 EXECUTIVE COMPENSATION ............................................................................................... 9 SECURITIES FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS ............... 13 INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS ................................. 14 OTHER MATTERS WHICH MAY COME BEFORE THE MEETING ............................ 14 INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS .................... 14 CORPORATE GOVERNANCE ............................................................................................... 15 ADDITIONAL INFORMATION .............................................................................................. 17 RECORD DATE ......................................................................................................................... 17 APPROVAL OF BOARD OF DIRECTORS ........................................................................... 17 EXHIBIT 1 .................................................................................................................................. 18
SOLICITATION OF PROXIES
THIS INFORMATION CIRCULAR IS FURNISHED IN CONNECTION WITH THE SOLICITATION BY THE MANAGEMENT OF TEMPUS CAPITAL INC. (the “ Corporation ”) of proxies to be used at an Annual and Special Meeting of Shareholders of the Corporation (the “ Meeting ”) to be held at Suite 200-3310 South Service Road, Burlington, Ontario L7N 3M6 on September 10, 2024 at 10:00 o'clock in the forenoon (Toronto time) and at any adjournment thereof for the purposes set forth in the enclosed Notice of Meeting. Proxies will be solicited primarily by mail and may also be solicited personally or by telephone by the directors and/or officers of the Corporation at nominal cost. The cost of solicitation by management will be borne by the Corporation.
The Corporation may pay the reasonable costs incurred by persons who are the registered but not the beneficial owners of voting shares of the Corporation (such as brokers, dealers, other registrants under applicable securities laws, nominees and/or custodians) in sending or delivering copies of this Information Circular, the Notice of Meeting and Proxy to the beneficial owners of such shares. The Corporation will provide, without cost to such persons, upon request to the Secretary of the Corporation, additional copies of the foregoing documents required for that purpose.
APPOINTMENT AND REVOCATION OF PROXIES
The persons named in the enclosed Proxy represent management of the Corporation. A SHAREHOLDER DESIRING TO APPOINT SOME OTHER PERSON TO REPRESENT HIM OR HER AT THE MEETING MAY DO SO by filling in the name of such person in the blank space provided in the Proxy or by completing another proper form of Proxy.
A SHAREHOLDER WISHING TO BE REPRESENTED BY PROXY AT THE MEETING
or any adjournment thereof must, in all cases deposit the completed Proxy with the Corporation's registrar and transfer agent, TSX Trust Company, Suite 301, 100 Adelaide Street West, Toronto, Ontario, M5H 4H1, not later than forty-eight hours prior to the day of the Meeting or any adjournment thereof at which the Proxy is to be used, or deliver it to the Chairman of the Meeting on the day of the Meeting or any adjournment thereof prior to the time of voting. A Proxy should be executed by the shareholder or his or her attorney duly authorized in writing or, if the shareholder is a corporation, by an officer or attorney thereof duly authorized.
In addition to any other manner permitted by law, a Proxy may be revoked before it is exercised by instrument in writing executed in the same manner as the Proxy and deposited at the registered office of the Corporation at any time up to and including the close of business on the last business day preceding the day of the Meeting, or any adjournment thereof, at which the Proxy is to be used or with the Chairman of the Meeting on the day of the Meeting or any adjournment thereof and thereupon the Proxy is revoked.
A SHAREHOLDER ATTENDING THE MEETING HAS THE RIGHT TO VOTE IN
PERSON , and, if he or she does so, his or her Proxy is nullified with respect to the matters such person votes upon and any subsequent matters thereafter to be voted upon at the Meeting or adjournment thereof. Only registered shareholders can vote at the meeting and most shareholders of the Corporation are not registered but are beneficial holders and the following section is applicable to those shareholders.
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ADVICE TO BENEFICIAL SHAREHOLDERS
The information set forth in this section is of significant importance to a number of Shareholders who do not hold their shares in their own name (referred to in this section as “Beneficial Shareholders”). Beneficial Shareholders should note that only proxies deposited by shareholders whose names appear on the records of the Corporation as the registered holders of shares can be recognized and acted upon at the Meeting. If shares are listed in an account statement provided to a shareholder by a broker, then in almost all cases those shares will not be registered in such shareholder's name on the records of the Corporation. Such shares will more likely be registered under the name of the shareholder's broker or an agent of that broker. Shares held by brokers or their nominees can only be voted for, voted against or withheld for resolutions upon the instructions of the Beneficial Shareholder. Without specific instructions, brokers/nominees are prohibited from voting shares for their clients.
Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of shareholders meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions, which should be carefully followed by Beneficial Shareholders in order to ensure that their shares are voted at the Meeting. Often the form of proxy supplied to a Beneficial Shareholder by its broker is identical to the form of proxy provided by the Corporation to the registered shareholders. However, its purpose is limited to instructing the registered shareholder how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions Inc. (“ Broadridge ”). Broadridge typically applies a special sticker to the proxy forms, mails those forms to the Beneficial Shareholders and asks Beneficial Shareholders to return the proxy forms to Broadridge. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of shares to be represented at the Meeting. A Beneficial Shareholder receiving a proxy with a Broadridge sticker on it cannot use that proxy to vote shares directly at the Meeting. The proxy must be returned to Broadridge well in advance of the Meeting in order to have the shares voted. All references to shareholders in this Information Circular and the accompanying form of Proxy and Notice of Meeting are to shareholders of record unless specifically stated otherwise.
The results of the VIFs received from NOBOs will be tabulated and appropriate instructions respecting voting of common shares to be represented at the Meeting will be provided to the registered shareholders.
EXERCISE OF DISCRETION BY PROXIES
The shares represented by Proxies in favour of management nominees will be voted with respect to any matter in accordance with the instructions of the shareholder. WHERE NO INSTRUCTIONS ARE PROVIDED, THE PROXY WILL CONFER DISCRETIONARY AUTHORITY AND WILL BE VOTED FOR MANAGEMENT’S PROPOSAL AS STATED UNDER THE HEADINGS RELATING TO THESE MATTERS IN THIS INFORMATION CIRCULAR. THE ENCLOSED FORM OF PROXY ALSO CONFERS DISCRETIONARY AUTHORITY UPON THE PERSONS NAMED THEREIN TO VOTE WITH RESPECT TO ANY AMENDMENTS OR VARIATIONS TO THE MATTERS IDENTIFIED IN THE NOTICE OF MEETING AND WITH RESPECT TO OTHER MATTERS WHICH MAY PROPERLY COME BEFORE THE MEETING IN SUCH MANNER AS SUCH NOMINEE
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IN HIS OR HER JUDGMENT MAY DETERMINE. At the date of this Information Circular, the management of the Corporation knows of no such amendments, variations or other matters to come before the Meeting.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Except as described herein, no person or company who is, or at any time during the financial years ended December 31, 2021, 2022, and 2023 was, a director or executive officer of the Corporation, a proposed management nominee for election as a director of the Corporation or an associate or affiliate of any such director, executive officer or proposed nominee, has any material interest, direct or indirect, by way of beneficial ownership or otherwise, in matters to be acted upon at the Meeting other than the election of directors.
DESCRIPTION OF SHARE CAPITAL
The authorized capital of the Corporation consists of an unlimited number of Common Shares. As at the date hereof, there are 30,478,993 Common Shares issued and outstanding as fully paid and non-assessable. 900,000 Common Shares are reserved for issuance under the Corporation’s stock option plan (the “ Plan ”).
Common Shares carry equal rights in that the holders thereof participate equally, share for share, as to dividends declared by the board of the Corporation out of funds legally available for the payment of such dividends. In the event of the liquidation, dissolution or winding-up of the Corporation, the holders of the Common Shares would be entitled, share for share, to receive on a pro rata basis, all of the assets of the Corporation after payment of all of the Corporation's liabilities. The holders of the Common Shares are entitled to receive notice of any meetings of shareholders of the Corporation and are entitled to attend and vote at such meetings. Common Shares carry one vote per share.
PRINCIPAL SHAREHOLDERS
To the knowledge of the directors and officers of the Corporation, as of the date hereof, the following persons beneficially own or exercise control or direction over securities carrying more than 10% of the voting rights attached to any class of outstanding voting securities of the Corporation entitled to be voted.
| Shareholder | # of Common Shares Held | % of Common Shares Held |
|---|---|---|
| Russell Tanz | 9,910,023 | 32.5% |
| 2023920 Ontario Incorporated | 3,981,818 | 13.1% |
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TRANSFER AGENT AND REGISTRAR
The transfer agent and registrar of the Corporation is TSX Trust Company, Suite 301, 100 Adelaide Street West, Toronto, Ontario, M5H 4H1.
PARTICULARS OF MATTERS TO BE ACTED UPON
To the knowledge of the Corporation's directors, the only matters to be placed before the Meeting are those matters set forth in the accompanying notice of Meeting relating to: (i) the receipt of the financial statements and auditors' report thereon; (ii) the election of directors for the ensuing year; (iii) the appointment of auditors and to authorize the directors to fix their remuneration; (iv) approval of the Corporation’s stock option plan, without change; and (v) approval of the Corporation’s diversification growth plan.
I. Receipt of Financial Statements
The directors will place before the Meeting the financial statements for the years ended December 31, 2021, 2022, and 2023 (with comparative statements relating to the previous fiscal period) together with the auditor’s report thereon, which will have already been mailed to shareholders that have requested them and that are also available on SEDAR at www.sedar.com.
II. Election of Directors
The articles of incorporation of the Corporation provide that the board of directors can have a minimum of one (1) and a maximum of ten (10) directors. The Corporation adheres to regulatory policies with respect to number of directors, which provide for a minimum of three (3) directors. The board presently consists of five (5) directors, all of whom are elected annually. The term of office for each of the present directors expires at the Meeting. It is proposed that the directors be elected and/or re-elected at the Meeting for the ensuing year. At the Meeting, the shareholders of the Corporation will be asked to consider and, if thought fit, approve an ordinary resolution reelecting the board of directors.
It is proposed that the persons named below will be nominated at the Meeting. Each director elected will hold office until the next annual meeting of shareholders or until their respective successors are duly elected or appointed pursuant to the by-laws of the Corporation unless the director’s office is earlier vacated in accordance with the provisions of the Ontario Business Corporations Act (“OBCA”) or the Corporation's by-laws. It is the intention of the management designees, if named as proxy, to vote FOR the election of said persons to the board of directors. Management does not contemplate that any of such nominees will be unable to serve as directors; however, if, for any reason any of the proposed nominees do not stand for election as directors or are unable to serve as such, proxies in favour of management designees will be voted for another nominee in their discretion unless the shareholder has specified in the shareholder’s proxy that the shareholder’s Common Shares are to be withheld from voting in the election of directors.
The following information relating to the nominees as directors is based on information received by the Corporation from said nominees.
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| Name of Proposed Nominee, Place of Residence and Position with the Corporation |
Director Since | Number of Shares of the Corporation held directly and indirectly |
Principal Occupation | ||||
|---|---|---|---|---|---|---|---|
| Russell Tanz Toronto, ON Director and Chief Executive Officer |
January 8, 2013 | 9,910,023 | President and CEO Tempus Capital Inc. | ||||
| Brian Crawford(1) Burlington, ON Director and Chief Financial Officer |
February 16, 2011 |
261,340(3) | President of Brant Capital Partners Inc. | ||||
| Bernie Tanz Toronto, ON Director |
May 28, 2015 | 1,389,186 | President of All City Finance Inc. | ||||
| Brian Roberts(1) Toronto, ON Director |
May 28, 2015 | 303,500(2) | Entrepreneur and Investor | ||||
| Thomas Kofman(1) Toronto, ON Director |
April 10, 2019 | 433,333 | Strategic and Financial Advisor and Investor |
Notes:
(1) Member of the Audit Committee of the Corporation.
(2) 150,000 shares are held indirectly through 6287 Holdings Inc., and 153,500 shares are held directly.
(3) 33,390 shares are held indirectly through Brant Capital Partners Inc., and 227,950 shares are held directly.
Audit Committee
Pursuant to the provisions of the OBCA and of applicable securities regulations, the Corporation is required to have an audit committee. The audit committee currently consists of Messrs. Roberts, Kofman and Crawford all of whom meet the requirements of “financial literacy” and the majority of whom meet the requirements of “independence” set forth in National Instrument 52-110 (“ NI 52-110 ”). The Charter of the Audit Committee is attached as Exhibit No.1 to this Information Circular.
A brief description of the relevant education and experience of each member of the Audit Committee is set out hereafter:
Brian Roberts, MBA – Brian has extensive experience leading businesses through commercialization including growing OBUSForme Ltd. to annual revenue of $125 million prior to its sale. Brian is currently an investor in several real estate ventures and other operating companies.
Thomas Kofman, CPA, CA – Thomas has extensive experience in capital markets and real estate industry. Mr. Kofman was instrumental in establishing and was Chief Financial Officer of the first equity real estate trust in Canada. Mr. Kofman is currently involved in numerous companies in various stages of development as both advisor and investor.
.
Brian Crawford, CPA, CA – Brian is the CFO of Tempus, and therefore not independent, and has many years experience as a financial officer of private and public corporations. Brian is a chartered professional accountant and is currently chief financial officer and a director of other Reporting Issuers, and the CEO of a private corporate finance company.
In the financial years ending on December 31, 2021, 2022, and 2023 the Corporation has relied
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on the exemption in section 6.1 of NI 52-110 for venture issuers. There have been no instances where the Board has not adopted the Audit Committee’s recommendations in the financial years ending on December 31, 2021, December 31, 2022, and December 31, 2023.
Audit Fees
Aggregate fees in the amount of $33,700 $72,000, and $58,850 were paid to the auditors for audit and audit-related services during the financial years ending on December 31, 2021, December 31, 2022, and December 31, 2023, respectively.
Aggregate fees in the amount of Nil were paid to the auditors for tax compliance, tax advice and tax planning services for the financial years ended December 31, 2021, December 31, 2022, and December 31, 2023.
No fees were paid to the auditors for services not related to the audit or tax planning for the financial years ended December 31, 2021, December 31, 2022, and December 31, 2023.
III.
Appointment of Auditors
McGovern Hurley LLP, Chartered Professional Accountants, have been the auditors of the Corporation since December 2020. The shareholders will be asked at the meeting to vote for the appointment McGovern Hurley LLP, Chartered Professional Accountants, as the auditors of the Corporation for the ensuing year and to authorize the directors to fix their remuneration.
The management designees, if named as proxy, intend to vote the Common Shares represented by any such proxy FOR the appointment of McGovern Hurley LLP, Chartered Professional Accountants, as auditors of the Corporation at a remuneration to be fixed by the board of directors, unless a shareholder of the Corporation has specified in the shareholder’s proxy that the shareholder’s shares are to be withheld from voting on the election of auditors.
IV. Approval of Stock Option Plan
It is the policy of the Corporation to seek shareholder approval yearly of its stock option plan. The stock option plan of the Corporation is a "rolling plan". Rolling plans provide that the aggregate number of common shares issuable upon exercise of options granted thereunder shall not exceed a maximum percentage of the total number of outstanding common shares at the time the options are granted. In accordance with this policy, shareholders are being asked to consider and, if deemed advisable, approve the Corporation's Plan. The Plan was first approved by shareholders by written resolution on April 1, 2013.
The Plan provides that the board of directors of the Corporation may from time to time, in its discretion, grant to directors, officers, employees and consultants of the Corporation, or any subsidiary of the Corporation, the option to purchase Common Shares. The Plan provides for a floating maximum limit of 10% of the outstanding Common Shares. This represents 3,047,899 Common Shares as at the date hereof available under the Plan. Options to purchase a total of 900,000 Common Shares have been issued to directors, officers and consultants of the Corporation and remain outstanding. Under the Plan, the number of Common Shares reserved for any one person may not exceed 5% of the outstanding Common Shares. The board of directors determines the price per Common Share and the number of Common Shares that may
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be allotted to each director, officer, employee and consultant and all other terms and conditions of the options.
Options may be exercisable for up to five years from the date of grant, but the board of directors has the discretion to grant options that are exercisable for a shorter period. Options under the Plan are non-assignable. If prior to the exercise of an option, the holder ceases to be a director, officer, employee or consultant, the option shall be limited to the number of Common Shares purchasable by him immediately prior to the time of his cessation of office or employment and he shall have no right to purchase any other common shares. Options must be exercised within 90 days of termination of employment or cessation of position with the Corporation, although if the cessation of office, directorship, consulting arrangement or employment was by reason of death or disability, the option must be exercised within one year, subject to the expiry date.
The reconfirmation of the Plan by Shareholders requires a favourable vote of a majority of the Common Shares voted in respect thereof at the Meeting.
It is the intention of the persons named in the enclosed Instrument of Proxy, if not expressly directed otherwise in such Instrument of Proxy, to vote such proxies FOR the ordinary resolution to approve the Plan.
A copy of the Plan is available for review at the offices of the Corporation during normal business hours up to and including the day of the Meeting.
The text of the ordinary resolution regarding this matter is as follows:
BE IT RESOLVED THAT:
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The stock option plan of the Corporation as summarized in the Information Circular of the Corporation dated August 1, 2024, that authorizes the Board of Directors of the Corporation to grant options that, in the aggregate, represent up to 10% of the number of issued and outstanding Common Shares outstanding at the time of grant, is hereby ratified and confirmed; and
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Any one director or officer of the Corporation is authorized, on behalf of the Corporation, to execute and deliver all documents and do all things as such person may determine to be necessary or advisable to give effect to this resolution.
IT IS INTENDED THAT THE COMMON SHARES REPRESENTED BY PROXIES IN FAVOUR OF MANAGEMENT NOMINEES WILL BE VOTED FOR SUCH RESOLUTION.
V . Approval of Diversification of the Corporation’s Growth Plan
The board of directors of the Corporation have been actively exploring for appropriate opportunities while also conducting due diligence review of various business opportunities using Tempus’s capital structure as a springboard to enhance shareholder value. Although the Corporation will continue to focus on real estate, there may be additional situations which arise that may enable the Corporation to enhance shareholder value (the “Opportunities”). The
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intended diversification by sector, geography and currency is intended to reduce risk while enhancing shareholder value.
The board has recommended that the Corporation adopt this possible diversified business plan (the “Plan”) that would include holding the existing properties until such time as they can be more appropriately monetized, and continuing the investigation of the Opportunities. In addition to normal business risk there is risk that the Corporation will not be able to close on all or some of the Opportunities, and that if one or more of the Opportunities do close that the Corporation will not be able to raise sufficient financing to fund their growth.
The text of the ordinary resolution regarding this matter is as follows:
BE IT RESOLVED THAT:
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The board of directors of the Corporation is authorized to implement a diversified growth plan as summarized in the Information Circular of the Corporation dated August 1, 2024; and
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Any two directors or officers of the Corporation are authorized, on behalf of the Corporation, to execute and deliver all documents and do all things as such person may determine to be necessary or advisable to give effect to this resolution.
IT IS INTENDED THAT THE COMMON SHARES REPRESENTED BY PROXIES IN FAVOUR OF MANAGEMENT NOMINEES WILL BE VOTED FOR SUCH RESOLUTION.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Introduction
This compensation discussion and analysis (“ CD&A ”) provides an overview of the Corporation’s executive compensation program together with a description of the material factors underlying the decisions which resulted in the compensation to the Corporation’s President & Chief Executive Officer (“ CEO ”), Chief Financial Officer (“ CFO ”) and any other named executive officers (“ NEOs ”), as defined in National Instrument 51-102 – Continuous Disclosure Obligations (“ NI 51-102 ”), as presented in the tables which follow this CD&A. This CD&A contains statements regarding future individual and Corporation performance targets and goals. These target and goals are disclosed in the limited context of the Corporation’s compensation programs and should not be understood to be statements of management’s expectations or estimates of financial results or other guidance. Management of the Corporation specifically cautions investors not to apply these statements to other contexts.
The Board has overall responsibility for determining and implementing the Corporation’s philosophy with respect to executive compensation. The Board makes all compensation decisions for the NEOs. Decisions regarding the compensation of other employees are made by the CEO. The Corporation does not use benchmarking in determining executive compensation.
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The Corporation has not retained compensation consultants to advise on executive compensation.
Compensation Philosophy and Objectives
The executive compensation program is designed to encourage, compensate and reward senior management of the Corporation on the basis of individual and corporate performance, both in the short term and the long term, while at the same time being mindful of the responsibility that the Corporation has to its shareholders. The Board reviews the proxy materials of companies they consider to be peers of the Corporation in the real estate industry to get a sense of the compensation paid by such companies to their NEO’s and thereby the current marketplace norms for such compensation. The Board uses their own experience and familiarity with the industry and the activities of companies within it to determine those companies that they believe are the peers to the Corporation. The companies considered to be peers of the Corporation can vary from year to year, depending primarily upon the activities of companies in the industry, their respective projects and their exploration successes (or lack thereof).
The Corporation has reserved 900,000 Common Shares in relation to the options to be granted to its current and former directors, officers and advisors to subscribe for Common Shares of the Corporation pursuant to the Plan. See “Securities for Issuance under Equity Compensation Plans”.
Equity Requirements
The Corporation currently does not require directors or executives to own a particular amount of Common Shares. The Board is satisfied that stock and option holdings among the directors and officers are sufficient at this time to provide motivation and to align this group’s interests with those of Common Share holders.
Components of Executive Compensation
The Corporation pays compensation to its directors and officers pursuant to a compensation program designed to attract, motivate, reward and retain the personnel required to achieve the Corporation’s business goals and objectives.
Option-Based Awards
All option-based awards to executives are made pursuant to the provisions of the Plan. The Board makes all decisions regarding awards to NEOs. Decisions regarding awards to other employees and consultants or amendments to the Plan are made by the CEO in consultation with the Board. In all cases, decisions regarding option-based awards take into account any previous grants of option-based awards to the individuals concerned that may have occurred.
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Summary Compensation Table
The following table illustrates the compensation the Corporation paid to NEOs of the Corporation for the fiscal year ended December 31, 2021, December 31, 2022 and December 31, 2023:
| Year ended Dec 31 |
Salary ($)(5) |
Share Based Awards ($)(1) |
Option Based Awards ($)(2) |
Non Equity Incentive Plan Compensation ($) |
Non Equity Incentive Plan Compensation ($) |
Pension Value ($) (4) |
All Other Compensation ($) |
Total Compensation ($) |
|
|---|---|---|---|---|---|---|---|---|---|
| Annual Incentive Plans |
Long Term Incentive Plans |
||||||||
| Russell Tanz President and Chief Executive Officer |
2023 2022 2021 |
$30,000 $30,000 $30,000 |
Nil Nil Nil |
Nil Nil $47,688 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
$7,500 Nil Nil |
$37,500 $30,000 $77,688 |
| Brian Crawford, Chief Financial Officer |
2023 2022 2021 |
$30,000 $30,000 30,000 |
Nil Nil Nil |
Nil Nil $38,150 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
$7,500 Nil Nil |
$37,500 $30,000 $68,150 |
Notes:
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(1) The Corporation does not have a share-based awards plan.
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(2) The dollar compensation cost as calculated for accounting purposes, for stock option awards amount in this column represents those granted during the fiscal year.
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(3) The Corporation does not have a long-term incentive plan other than the Plan.
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(4) The Corporation does not have a pension plan.
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(5) Amounts were paid to the respective NEOs management companies.
Narrative Discussion
The Corporation has entered into formal employment agreements with its NEOs.
Incentive Plan Awards
Outstanding Share-based Awards and Option-based Awards
The following table sets out the outstanding share-based awards and option-based awards to NEOs at the end of the financial years ended December 31, 2019 and 2020. Options listed below are vested.
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| OPTION BASED AWARDS | OPTION BASED AWARDS | SHARE BASED AWARDS(2) | SHARE BASED AWARDS(2) | ||||
|---|---|---|---|---|---|---|---|
| Name | Year Ended Decem ber 31 |
Number of Securities Underlying Unexercised Options (#) |
Option Exercise Prices ($) |
Option Expiration Date |
Value of Unexercise d in-the- money Options ($)(1) |
Number of Shares or Units of Shares that have not Vested (#) |
Market or Payout Value of Share- based Awards that have not Vested ($) |
| Russell Tanz | 2023 2022 2021 |
250,000 250,000 250,000 100,000 |
$0.185 $0.185 $0.185 $0.15 |
April 27, 2025 April 27, 2025 April 27, 2025 October 17, 2022 |
Nil Nil Nil |
Nil Nil Nil |
Nil Nil Nil |
| Brian Crawford | 2023 2022 2021 |
200,000 200,000 200,000 100,000 |
$0.185 $0.185 $0.185 $0.15 |
April 27, 2025 April 27, 2025 April 27, 2025 October 17, 2022 |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Notes:
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(1) Value is calculated based upon the difference between the option exercise price and the Corporation’s share price as at December 31, 2023, 2022 and 2021.
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(2) The Corporation does not have a share-based awards plan.
Incentive Plan Awards – Value Vested or Earned During the Year
During the fiscal year ended December 31, 2021, 450,000 options were granted to NEOs.
Pension Plan Benefits
The Corporation does not have any plans that provide for payment or benefits to NEOs, directors or employees at, following, or in connection with retirement. The Corporation does not have any deferred compensation plan relating to its NEOs, officers or employees.
Termination and Change of Control Benefits
Management Agreements
The Corporation currently has management agreements with its NEOs.
Director Compensation
Outstanding Share-based Awards and Option-based Awards
The following table sets out the outstanding share-based awards and option-based awards to directors at the end of the financial year ended December 31, 2023.
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| OPTION BASED AWARDS | OPTION BASED AWARDS | OPTION BASED AWARDS | SHARE BASED AWARDS(2) | SHARE BASED AWARDS(2) | |||
|---|---|---|---|---|---|---|---|
| Name (3) | Number of Securities Underlying Unexercised Options (#) |
Option Exercise Prices ($) |
Option Expiration Date |
Value of Unexercised in-the- money Options ($) (1) |
Number of Shares or Units of Shares that have not Vested (#) |
Market or Payout Value of Share-based Awards that have not Vested ($) |
|
| Brian Roberts | 2023 2022 2021 |
150,000 150,000 150,000 100,000 |
$0.185 $0.185 $0.185 $0.15 |
April 27, 2025 April 27, 2025 April 27, 2025 October 22, 2022 |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
| Bernie Tanz | 2023 2022 2021 |
150,000 150,000 150,000 100,000 |
$0.185 $0.185 $0.185 $0.15 |
April 27, 2025 April 27, 2025 April 27, 2025 October 22, 2022 |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
| Thomas Kofman |
2023 2022 2021 |
150,000 150,000 150,000 100,000 |
$0.185 $0.185 $0.185 $0.15 |
April 27, 2025 April 27, 2025 April 27, 2025 October 22, 2022 |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Nil Nil Nil Nil |
Notes:
-
(1) Value is calculated based upon the difference between the option exercise price and the Corporation’s share price as at December 31, 2023, 2022, and 2021 respectively.
-
(2) The Corporation does not have a share-based awards plan.
-
(3) Options granted to Messrs. Tanz and Crawford have been disclosed previously in their capacity as NEO. No cash consideration was paid to NEOs in their capacity as directors.
Incentive Plan Awards – Value Vested or Earned During the Year
During the year ended December 31, 2021, 450,000 options were granted to independent directors.
Other Compensation
During the year ended December 31, 2023, 2022, and 2021 independent directors each received $7,500, nil, and nil cash compensation.
SECURITIES FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The Corporation’s employee stock option plan was established in 2011 and is administered by the Board. It was established to provide incentive to qualified parties to increase their proprietary interest in the Corporation and thereby encourage their continuing association with the Corporation. Terms of the Plan are summarized in “Particulars of Matters to be Acted Upon.”
The following table sets out information concerning the Corporation’s compensation plans (including the Plan) under which equity securities of the Corporation are authorized for issuance, as at December 31, 2023.
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| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants **and rights1 ** |
Weighted-average exercise price of outstanding options, warrants and rights(1) |
Number of securities remaining available for future issuance under equity compensation plans |
|
|---|---|---|---|---|
| Equity compensation plans approved by securityholders |
2023 2022 |
900,000 900,000 |
$0.185 $0.185 |
2,147,993 2,147,993 |
| Equity compensation plans not approved by securityholders |
2023 2022 |
Nil Nil |
Nil Nil |
Nil Nil |
Notes:
(1) There are no warrants or rights outstanding under any equity compensation plan. The only securities outstanding in respect of equity compensation plans are options.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No director, executive officer or other officer of the Corporation, or any associate of any such director or officer is, or has been at any time since the beginning of the most recently completed financial year of the Corporation, indebted to the Corporation nor is, or at any time since the incorporation of the Corporation has, any indebtedness of any such person been the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation.
OTHER MATTERS WHICH MAY COME BEFORE THE MEETING
The management knows of no matters to come before the Meeting other than as set forth in this Information Circular. HOWEVER, IF OTHER MATTERS WHICH ARE NOT KNOWN TO THE MANAGEMENT SHOULD PROPERLY COME BEFORE THE MEETING, THE ENCLOSED FORM OF PROXY WILL BE USED TO VOTE ON SUCH MATTERS IN ACCORDANCE WITH THE BEST JUDGEMENT OF THE PERSONS VOTING THE PROXY.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Management is not aware of any “informed person” (as such term is defined in National Instrument 51-102 - Continuous Disclosure Obligations ) or any proposed director of the Corporation or any associate or affiliate of any informed person or proposed director has any material interest, directly or indirectly, in any transaction with the Corporation since the commencement of the Corporation’s most recently completed financial year or in any proposed transaction which has materially affected or would materially affect the Corporation.
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CORPORATE GOVERNANCE
The Board of Directors
The Board is responsible for the general supervision of the management of the Corporation’s business and affairs with the objective of enhancing shareholder value. The Board discharges its responsibilities directly and through its committees, which currently consists of an Audit Committee.
All board members, with the exception of Messrs. R. Tanz and Crawford are independent within the meaning of National Instrument 58-101 - Disclosure of Corporate Governance Practices . The Board facilitates exercise of independent supervision over management as best it can through its independent members.
One of the roles of the Corporation’s CEO is to chair all meetings of the Board (as “ Chairman ”) in a manner that promotes meaningful discussion, and to provide leadership to the Board to enhance the Board’s effectiveness in meeting its responsibilities. The Chairman’s responsibilities include ensuring that the Board works together as a cohesive team with open communication and that a process is in place by which the effectiveness of the Board, its committees and its individual directors can be evaluated on a regular basis. The Chairman also acts as a liaison between the Board and management to ensure that the relationship between the Board and management is professional and constructive and ensures that the allocation of responsibilities and the boundaries between Board and management are clearly understood.
Other Directorships
The following directors of the Corporation are also currently directors, officers or promoters of other reporting issuers:
| Director | Name Of Reporting Issuer | Exchange |
|---|---|---|
| Brian Crawford | Portofino Resources Inc. Silver Bullet Mines Corp. CBLT Inc. Appia Rare Earths & Uranium Corp. Searchlight Resources Inc. Carmanah Minerals Corp. Falcon Gold Corp. Power One Resources Corp. Marvel Discovery Corp. Europacific Metals Inc. Romios Gold Resources Inc. Westmount Minerals Corp. |
TSXV TSXV TSXV CSE TSXV CSE TSXV TSXV TSXV TSXV TSXV CSE |
| Thomas Kofman | Galleon Gold Corp. Urbanfund Corp. Rex Opportunity Corp. |
TSXV TSXV |
Corporate Cease Trade Orders or Bankruptcies
Other than as disclosed herein, no director, officer, promoter of the Resulting Issuer, or a security holder anticipated to hold sufficient securities of the Resulting Issuer to affect materially the control of the Resulting Issuer, within ten (10) years before the date of this Information Circular,
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has been, a director, officer or promoter of any Person or Company that, while that person was acting in that capacity, was the subject of a cease trade or similar order, or an order that denied the other issuer access to any exemptions under applicable securities law, for a period of more than 30 consecutive days, or became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets.
Brian Crawford. Mr. Crawford was a director and officer of Colibri Resource Corporation (the “ Company ”) when the Company was late filing annual financial statements and MD&A for the year ended December 31, 2022. On May 11, 2022, the New Brunswick Financial and Consumer Services Commission issued a cease trade order against the Company as a result of the late filing of the aforementioned annual financial statements and MD&A. The Company subsequently filed the aforementioned annual financial statements and MD&A on July 27, 2022, and the cease trade order noted above was subsequently revoked.
Brian Crawford. Mr. Crawford was a director and officer of Silver Bullet Mines Corp. (the “ Company ”) when the Company was late filing annual financial statements and MD&A for the year ended June 30, 2022. On November 8, 2022, the Ontario Securities Commission issued a cease trade order against the Company as a result of the late filing of the aforementioned annual financial statements and MD&A. The Company subsequently filed the aforementioned annual financial statements and MD&A on November 9, 2022, and the cease trade order noted above was subsequently revoked.
Brian Crawford. Mr. Crawford became a director and officer of Interactive Capital Partners Corporation (“ICPC”) on July 3, 2014, when such Corporation was the subject of a cease trade order issued on May 8, 2012, as a result of its failure to meet its timely disclosure filing obligations. The cease trade order was revoked on April 4, 2016.
On October 4, 2019, CBLT Inc. became subject to a cease trade order from the Ontario Securities Commission as a result of its failure to meet its annual timely disclosure filing obligations. Mr. Crawford was a director and officer at such date. The cease trade order resulted from a contemplated larger corporate reorganization of CBLT Inc. The cease trade order was revoked and trading resumed on February 21, 2020.
Orientation and Continuing Education
The Company has adopted a provision that requires the majority of directors have previous positive experience with public companies, so each of the directors is previously familiar with the role and responsibilities of being a public company director. In addition, to orient new board members, the Board ensures that each of its directors and prospective directors understands the unique nature and operation of a public company such as the Corporation and discusses with new board members the Corporation’s business.
With respect to providing continuing education for the Corporation’s directors, the Board ensures that all directors are kept apprised of changes in the Corporation’s operations and business, any changes in the regulatory environment affecting the Corporation’s business and changes in their roles as directors of a public company.
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The Board takes steps to ensure directors exercise independent judgment in considering transactions and agreements in respect of which a director or officer of the Corporation has a material interest, which include ensuring that directors and officers are familiar with the rules concerning reporting conflicts of interest and obtaining direction from the Corporation’s CEO and/or the Corporation’s legal counsel, as appropriate, regarding any potential conflicts of interest.
Ethical Business Conduct
The Board encourages and promotes an overall culture of ethical business conduct by promoting compliance with applicable laws, rules and regulations; providing guidance to employees, officers and directors to help them recognize and deal with ethical issues; promoting a culture of open communication, honesty and accountability; and ensuring awareness of disciplinary action for violations of ethical business conduct.
Nomination of Directors
The Board is responsible for identifying new candidates for nomination. The process by which the Board identifies new candidates is through recommendations from Board members based on corporate law and regulatory requirements as well as relevant education and experience related to the Corporation’s business.
Compensation
During the financial year ended December 31, 2023 the independent Board members were not compensated for their services as directors of the Corporation or in any other capacity except as disclosed herein. Officers were compensated for their services as disclosed elsewhere herein.
Other Board Committees
The Corporation has an Audit Committee as at December 31, 2023.
Board Assessments
The Board, and its Audit Committee and its individual directors are assessed regularly as to their effectiveness and contribution. In addition, the Chairman encourages discussion amongst the Board or the committee members, as the case may be, as to their evaluation of their own effectiveness over the course of the year. All directors and/or committee members are free to make suggestions for improvement of the practice of the Board and/or its committees at any time and are encouraged to do so.
ADDITIONAL INFORMATION
Additional information relating to the Corporation may be found on SEDAR at www.sedar.com. In addition, the holders of Common Shares may contact the Corporation, Suite 200-3310 South Service Road, Burlington, Ontario L7N 3M6, in order to obtain, without charge, copies of the financial statements of the Corporation for the fiscal years ending December 31, 2021, 2022, and 2023 and the MD&A of the Corporation for the fiscal year ending December 31, 2021, 2022, and 2023.
RECORD DATE
Persons who are registered as holders of Common Shares on the books of the Corporation at the close of business on August 1, 2024 (the “ Record Date ”).
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APPROVAL OF BOARD OF DIRECTORS
Except where otherwise indicated, information contained herein is given as of August 1, 2024. The contents and the sending of this Information Circular have been approved by the directors of the Corporation.
DATED as of August 1, 2024 Signed: “Russell Tanz” President and Chief Executive Officer
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EXHIBIT 1
TEMPUS CAPITAL INC. Charter Audit Committee of the Board of Directors
August 10, 2011
Mandate
A. Role and Objective
The Audit Committee (the “ Committee ”) is a committee of the Board of Directors (the “ Board ”) of Tempus Capital Inc. (the “ Corporation ”) established for the purpose of overseeing the accounting and financial reporting process of the Corporation and external audits of the consolidated financial statements of the Corporation. In connection therewith, the Committee assists the Board in fulfilling its oversight responsibilities in relation to the Corporation’s internal accounting standards and practices, financial information, accounting systems and procedures, financial reporting and statements and the nature and scope of the annual external audit. The Committee also recommends for Board approval, the Corporation’s audited annual consolidated financial statements and other mandatory financial disclosure.
The Corporation’s external auditor is accountable to the Board and the Committee as representatives of the shareholders of the Corporation. The Committee shall be directly responsible for overseeing the relationship of the external auditor. The Committee shall have such access to the external auditor as it considers necessary or desirable in order to perform its duties and responsibilities. The external auditor shall report directly to the Committee.
The objectives of the Committee are to:
-
Be satisfied with the credibility and integrity of financial reports;
-
Support the Board in meeting its oversight responsibilities in respect of the preparation and disclosure of financial reporting, including the consolidated financial statements of the Corporation;
-
Facilitate communication between the Board and the external auditor and to receive all reports of the external auditor directly from the external auditor;
-
Be satisfied with the external auditor’s independence and objectivity; and
-
Strengthen the role of independent directors by facilitating in-depth discussions between members of the Committee, management and the Corporation’s external auditor.
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B. Composition
-
The Committee shall comprise at least three directors, the majority of whom shall be independent directors. Each independent Committee member shall satisfy the independence, financial literacy and experience requirements of applicable securities laws, rules or guidelines, any applicable stock exchange requirements or guidelines and any other applicable regulatory rules. Determinations as to whether a particular director satisfies the requirements for membership on the Committee shall be made by the Board.
-
Members of the Committee shall be appointed by the Board. Each member shall serve until his/her successor is appointed, unless he/she shall resign or be removed by the Board or he/she shall otherwise cease to be a director of the Corporation. The Board shall fill any vacancy if the membership of the Committee is less than three directors.
-
The Chair of the Committee may be designated by the Board or, if it does not do so, the members of the Committee may elect a Chair by vote of a majority of the full Committee membership. The Committee Chair shall satisfy independence (as described above B.l), financial literacy and experience requirements.
-
The Committee shall have access to such officers and employees of the Corporation and to such information respecting the Corporation as it considers to be necessary or advisable in order to perform its duties and responsibilities. The Committee shall have the authority to engage and compensate an outside adviser.
C. Meetings
-
The Committee shall meet at least four times annually at such times and at such locations as the Chair of the Committee shall determine. Any two members of the Committee may also request a meeting of the Committee.
-
The quorum for meetings shall be a majority of the members of the Committee, present in person or by telephone or by other telecommunication device that permits all persons participating in the meeting to hear each other.
-
The Chair shall, in consultation with management, establish the agenda for the meetings and instruct management to ensure that properly prepared agenda materials are circulated to the Committee with sufficient time for study prior to the meeting.
-
Every question at a Committee meeting shall be decided by a majority of the votes cast.
-
Each of the Chief Executive Office and Chief Financial Officer of the Corporation shall be available to advise the Committee, shall receive notice of all meetings of the Committee and may attend meetings at the invitation of the Chair of the Committee.
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The Chair of the Committee shall hold in camera sessions of the Committee, without management present, at every meeting.
-
A Committee member, or any other person selected by the Committee, shall be appointed at each meeting to act as secretary for the purpose of recording the minutes of each meeting.
-
The Committee shall provide the Board with a summary of all meetings together with a copy of the minutes from such meetings. Where minutes have not yet been prepared, the Chair shall provide the Board with oral reports on the activities of the Committee. All information reviewed and discussed by the Committee at any meeting shall be retained and made available for examination by the Board upon request to the Chair.
-
The Committee shall meet periodically with the external auditor (in connection with the preparation of the annual financial statements and otherwise as the Committee may determine), part or all of each such meeting to be in the absence of management.
D. Responsibilities
The Committee is established to assist the Board in fulfilling its oversight responsibilities with respect to the accounting and financial reporting processes of the Corporation and external audits of the Corporation’s consolidated financial statements. In that regard, the Committee shall:
-
Satisfy itself on behalf of the Board with respect to the Corporation’s internal control systems including identifying, monitoring and mitigating business risks as well as compliance with legal, ethical and regulatory requirements. The Committee shall also review with management, the external auditor and, if necessary, legal counsel, any litigation, claim or other contingency (including tax assessments) that could have a material effect on the financial position or operating results of the Corporation (on a consolidated basis), and the manner in which these matters may be, or have been, disclosed in the financial statements;
-
Review with management and the external auditor the annual consolidated financial statements of the Corporation, the reports of the external auditor thereon and related financial reporting, including Management’s Discussion and Analysis and earnings press releases (collectively, “ Annual Financial Disclosure ”) prior to their submission to the Board for approval. This process should include, but not be limited to:
-
(a) reviewing changes in accounting principles, or in their application, which may have a material impact on the current or future year’s financial statements;
-
(b) reviewing significant accruals, reserves or other estimates;
-
(c) reviewing accounting treatment of unusual or non-recurring transactions;
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-
(d) reviewing disclosure requirements for commitments and contingencies;
-
(e) reviewing financial statements and all items raised by the external auditor, whether or not included in the financial statements; and
-
(f) reviewing unresolved differences between the Corporation and the external auditor.
Following such review, the Committee shall recommend to the Board for approval all Annual Financial Disclosure;
-
Review with management all interim consolidated financial statements of the Corporation and related financial reporting including Management’s Discussion and Analysis and earnings press releases (collectively “ Quarterly Financial Disclosure ”) and approve all Quarterly Financial Disclosure;
-
Be satisfied that adequate procedures are in place for the review of the Corporation’s public disclosure of financial information extracted or derived from the Corporation’s financial statements, other than Annual Financial Disclosure or Quarterly Financial Disclosure, and shall periodically assess the adequacy of those procedures;
-
Review with management and recommend to the Board for approval, any financial statements of the Corporation which have not previously been approved by the Board and which are to be included in a prospectus or other disclosure document of the Corporation;
-
Review with management and recommend to the Board for approval, the Corporation’s Annual Information Form (if any);
-
With respect to the external auditor:
-
(a) receive all reports of the external auditor directly from the external auditor;
-
(b) discuss with external auditor:
-
(i) critical accounting policies;
-
(ii) alternative treatments of financial information within GAAP discussed with management (including the ramifications thereof and the treatment preferred by the external auditor); and
-
(iii) other material, written communication between management and the external auditor;
-
-
(c) consider and make a recommendation to the Board as to the appointment or reappointment of the external auditor, being satisfied that such auditor is a participant in good standing pursuant to applicable securities laws;
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- (d) review the terms of engagement of the external auditor, including the appropriateness and reasonableness of the auditor’s fees and make a recommendation to the Board as to the compensation of the external auditor;
- (e) when there is to be a replacement of the external auditor, review with management the reasons for such replacement and the information to be included in any required notice to securities regulators and recommend to the Board for approval the replacement of the external auditor along with the content of any such notice;
- (f) oversee the work of the external auditor in performing its audit or review service and oversee the resolution of any disagreements between management and the external auditor;
- (g) review and discuss with the external auditor all significant relationships that the external auditor and its affiliates have with the Corporation and its affiliates in order to determine the external auditor’s independence, including, without limitation:
-
(i) requesting, receiving and reviewing, on a periodic basis, written or oral information from the external auditor delineating all relationships that may reasonably be thought to bear on the independence of the external auditor with respect to the Corporation;
-
(ii) discussing with the external auditor any disclosed relationships or services that the external auditor believes may affect the objectivity and the independence of the external auditor; and
-
(iii) recommending that the Board take appropriate action in response to the external auditor’s information to satisfy itself of the external auditor’s independence;
- (h) as may be required by applicable securities laws, rules and guidelines, either:
-
(i) pre-approve all non-audit services to be provided by the external auditor to the Corporation (and its subsidiaries, if any), or, in the case of de minimus non-audit services, approve such non-audit services prior to the completion of the audit; or
-
(ii) adopt specific policies and procedures for the engagement of the external auditor for the purposes of the provision of non-audit services;
- (i) review and approve the hiring policies of the Corporation regarding partners, employees and former partners and employees of the present and former external auditor of the Corporation;
-
(a) establish procedures for:
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-
(i) the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal accounting controls or auditing matters; and
-
(ii) the confidential, anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters; and
- (b) review with external auditor its assessment of the internal controls of the Corporation, its written reports containing recommendations for improvement, and the Corporation’s response and follow-up to any identified weaknesses;
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With respect to risk management, be satisfied that the Corporation has implemented appropriate systems of internal control over financial reporting (and review senior management’s assessment thereof) to ensure compliance with any applicable legal and regulatory requirements;
-
Review annually with management and the external auditor and report to the Board on insurable risks and insurance coverage; and
-
Engage independent counsel and other advisors as it determines necessary to carry out its duties and set and pay the compensation for any such advisors.
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