Pre-Annual General Meeting Information • Nov 4, 2022
Pre-Annual General Meeting Information
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The board of directors of the Company invites the shareholders of the Company to participate in the extraordinary general shareholders' meeting of the Company. For the extraordinary general shareholders' meeting, without prejudice to applicable legislation, each share is entitled to one vote.
Applicable formalities are detailed further in this convening notice. Shareholders are encouraged, to the extent indicated, to use ABN AMRO'S AGM platform www.abnamro.com/evoting, to complete all participation formalities, vote by proxy or virtually participate in and vote during the extraordinary general shareholders' meeting. Shareholders should ensure that the device and the internet connection they are using to connect are adequate and stable in order to virtually participate in the meeting in a proper manner.
Proposed resolution: Amendment and restatement of article 15.1 of the articles of association as follows:
"Article 15.1:
15.1 Golden Shares shall only be transferable but always be freely transferable to other associations between communes and to communes, provinces or any other public law entities or private companies directly or indirectly controlled by public law entities or Fluvius System Operator CV ("Public Law Entities").
In case the existing holders or the transferees would no longer be Public Law Entities, these entities will Transfer the concerned Golden Shares to an entity which qualifies as Public Law Entity within four weeks as of the date on which they have legally ceased to be Public Law Entities."
Proposed resolution: cancellation of six hundred thirty-one thousand eight hundred nineteen (631,819) own shares that the Company has acquired under the past and closed share repurchase programs. The unavailable reserve that has been created in accordance with the provisions of article 7:217 §2 of the Belgian Code of Companies and Associations, will be abrogated as set forth under article 7:219 §4 of the Belgian Code of Companies and Associations.
The text of paragraph 6.1 Capital and shares of Article 6: Capital - Shares of the articles of association will accordingly be amended as follows:
"6.1. Capital and shares
The capital of the company amounts twelve million seven hundred and ninety-nine thousand forty-nine euro forty cents (€ 12,799,049.40).
It is represented by one hundred and twelve million one hundred and ten thousand (112,110,000) shares without par value, comprising
The capital has been fully and unconditionally subscribed for and is fully paid up."
Shareholders who wish to do so can complete, as further detailed below, all participation formalities via ABN AMRO's AGM platform: www.abnamro.com/evoting.
This platform enables shareholders to either vote by proxy prior to the extraordinary general shareholders' meeting or to virtually participate in and vote during the extraordinary general shareholders' meeting.
More information on the procedure can be found in the convening notice as well as on the Company's website (www.telenetgroup.be).
Only the persons who are shareholder on the registration date are entitled to participate in and vote at the extraordinary general shareholders' meeting. The registration date for the extraordinary general shareholders' meeting is November 22, 2022 at midnight (24:00, Central European Time).
To be admitted to the extraordinary general shareholders' meeting, shareholders must fulfill the following conditions:
Shareholders must be registered as shareholders on the registration date at midnight:
Shareholders must, before or at the latest on November 30, 2022, notify their intention to participate in the extraordinary general shareholders' meeting:
Holders of dematerialized shares must attach a certificate to the notification, delivered by the recognized account holder or clearing institution, evidencing the number of dematerialized shares registered in the name of the shareholder on its accounts on the registration date, with which such shareholder has indicated that it wants to participate at the extraordinary general shareholders' meeting.
In the event of an electronic notification to ABN AMRO Bank N.V., the recognized account holder or clearing institution must provide such attestation electronically via the following website: www.abnamro.com/intermediary.
The shareholder who fulfilled the admission requirements can participate in the extraordinary general shareholders' meeting as follows: (i) personally, (ii) by proxy (written or electronic), (iii) by letter or (iv) virtually.
To allow an efficient registration process, the shareholders or their proxy holders who personally attend the extraordinary general shareholders' meeting are requested to register by 9.30 am at the latest.
The natural persons attending the extraordinary general shareholders' meeting in their capacity as shareholder, proxy holder or representative of a legal entity can be requested to provide evidence of their identity. In addition, the representatives of legal persons must provide the documents that determine their status as legal representative or proxy holder.
As mentioned above, the Company will only grant access to the premises of the extraordinary general shareholders' meeting to shareholders, proxy holders and other persons if and to the extent public gatherings are permitted by competent authorities on the date of the extraordinary general shareholders' meeting.
Each shareholder has the right to participate to the extraordinary general shareholders' meeting in person.
Each shareholder can also be represented by a proxy holder at the extraordinary general shareholders' meeting. The shareholder who wishes to be represented by proxy must deliver a power of attorney in written or electronic form on November 30, 2022 at the latest, as set out below:
The appointment of a proxy holder must be made in accordance with the applicable rules of Belgian law, including the rules on conflicts of interest and the keeping of a register. In addition, the shareholders must meet the admission requirements as described above.
Each shareholder further has the right to cast its votes by letter by providing a dated and signed form to the Company on November 30, 2022 at the latest.
In addition, the shareholders must meet the admission requirements as described above.
Shareholders who wish to do so can virtually participate in and vote during the extraordinary general shareholders' meeting which will be broadcasted via www.abnamro.com/evoting.
Access to the live webcast is subject to compliance with the following procedure:
The Telenet online voting platform allows shareholders to (i) be directly, simultaneously and continuously informed on the discussions in the extraordinary general shareholders' meeting, (ii) to exercise their right to vote on all matters on which the extraordinary general shareholders' meeting is called upon to decide and (iii) participate in the deliberations and exercise their right to ask questions during the extraordinary general shareholders' meeting.
In accordance with article 7:137 of the Belgian Code of Companies and Associations, shareholders who virtually participate in and vote during the extraordinary general shareholders' meeting through the respective platform will be deemed to be present at the meeting. The used platform allows the Company to verify the capacity and identity of the shareholders.
As stated above, shareholders should make sure that the device and the internet connection they are using to connect are adequate and stable in order to virtually participate in the meeting. Telenet Group Holding NV cannot be held responsible should the shareholder encounter any connectivity issues, technical failures or malfunction of equipment attributable to his/her own internet connection and/or device.
For further questions regarding the following of the webcast or if you still wish to follow the webcast and you have not received an email confirming your participation from ABN AMRO or Beernink productions, please contact ABN AMRO at the following email address ([email protected]).
Shareholders who, alone or together with other shareholders, hold at least 3% of the capital of the Company have the right to put additional items on the agenda of the extraordinary general shareholders' meeting and to submit proposed resolutions in relation to items that have been or are to be included in the agenda.
Shareholders who wish to exercise this right must, in order for their request to be examined at the extraordinary general shareholders' meeting:
If applicable, the Company will publish (an) updated agenda(s), before or at the latest on November 21, 2022. At the same time, the Company will in such case make forms adapted to the updated agenda(s) available on the Company's website to its shareholders that can be used for the voting by letter and the voting by proxy. Powers of attorney and votes by letter that reach the Company prior to the publication of (an) updated agenda(s) remain valid for the agenda items to which they apply, subject to the applicable legislation and the further clarifications set out in the proxy forms and the forms for voting by correspondence.
Each shareholder has the right to ask questions to the directors or the statutory auditor of the Company relating to items on the agenda of the extraordinary general shareholders' meeting, provided that he/she has complied with the admission conditions as set out above. Questions can be asked during the meeting or can be submitted in writing prior to the meeting. Written questions must reach the Company (i) by mail at Liersesteenweg 4, 2800 Mechelen, Belgium, to the attention of the Company Secretary, or (ii) by e-mail at [email protected], before or at the latest on November 30, 2022. Written and oral questions will be discussed during the meeting in accordance with applicable law.
The following documentation is available on the Company's website (www.telenetgroup.be):
Shareholders can also obtain a free copy of this documentation at the office of the Company (Liersesteenweg 4, 2800 Mechelen, Belgium) or by e-mail to [email protected].
The Company is responsible for the processing of the personal data it receives from shareholders and proxy holders in the context of the extraordinary general shareholders' meeting in accordance with the applicable data protection legislation. The processing of such personal data will in particular take place for the analysis and management of the attendance and voting procedure in relation to the extraordinary general shareholders' meeting, this in accordance with the applicable legislation and the Company's Privacy Policy. This personal data will be transferred to third parties for the purpose of providing assistance in the management of attendance and voting procedures, and for analyzing the composition of the investor base. The personal data will not be stored any longer than necessary in light of the aforementioned objective and will therefore be erased or made anonymous in accordance with the Company's Privacy Policy.
Shareholders and proxy holders can find the Company's Privacy Policy on the Company's website. This Privacy Policy contains detailed information regarding the processing of the personal data of, among others, shareholders and proxy holders, including the rights that they can assert towards the Company in accordance with the applicable data protection legislation.
Shareholders and proxy holders can exercise their rights with regard to their personal data provided to the Company by contacting the Company's Data Protection Officer via [email protected].
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