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Tecnotree Oyj — Proxy Solicitation & Information Statement 2018
May 9, 2018
3296_rns_2018-05-09_23cb3714-f36f-42b2-88af-9072d0b37819.html
Proxy Solicitation & Information Statement
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NOTICE TO THE ANNUAL GENERAL MEETING
NOTICE TO THE ANNUAL GENERAL MEETING
Stock Exchange Release
9.5.2018 at 1.15 p.m. EEST
NOTICE TO THE ANNUAL GENERAL MEETING
Notice is given to the shareholders of Tecnotree Corporation to the Annual
General Meeting to be held on Wednesday 30 May 2018 at 11 a.m. at Tecnotree
Corporation Headquarters, Finnoonniitynkuja 7, Espoo, Finland. The reception of
persons who have registered for the meeting will commence at 10 a.m.
A. Matters on the agenda of the Annual General Meeting
-
Opening of the meeting
-
Calling the meeting to order
-
Election of persons to scrutinize the minutes and to supervise the
counting of votes -
Recording the legality of the meeting
-
Recording the attendance at the meeting and adoption of
the list of votes -
Presentation of the annual accounts, the consolidated annual
accounts, the report of the Board of Directors and the auditor’s report for the
year 2017
- Review by the CEO
-
Adoption of the annual accounts and consolidated annual
accounts -
Resolution on the result
The Board of Directors proposes to the Annual General Meeting that the loss of
the parent company EUR 1,862,707.61 is transferred to the accrued earnings
account and that no dividend be paid for the financial year 1 January 2017 - 31
December 2017.
-
Resolution on the discharge of the members of the Board of
Directors and the CEO from liability -
Resolution on the remuneration of the members of the
Board of Directors
The Remuneration and Nomination Committee proposes to the Annual General Meeting
that the fees of the members of the Board of Directors remain unchanged so that
the chairman of the Board of Directors will receive EUR 50,000 per year, the
vice chairman will receive EUR 30,000 per year and the other board members will
receive EUR 23,000 each per year. In addition, the chairman of the Board of
Directors will receive an attendance fee of EUR 800 and the other board members
EUR 500 per meeting, respectively, for Board and Committee work. The
aforementioned board fees can instead of cash be paid in the company’s shares.
- Resolution on the number of members of the Board of
Directors
The Remuneration and Nomination Committee proposes to the Annual General Meeting
that six (6) members be elected to the Board of Directors.
- Election of members of the Board of Directors
The Remuneration and Nomination Committee proposes to the Annual General Meeting
that the current members of the Board of Directors Mr. Pentti Heikkinen, Mr.
Matti Jaakola, Mr. Harri Koponen and Mr. Christer Sumelius be re-elected and Mr.
Mike Shinya and Mr. Andrew Price be elected as new members of the Board of
Directors.
The members of the Board of Directors are elected for a term that expires at the
end of the first Annual General Meeting following the election.
The CVs of Mike Shinya and Andrew Price are attached to this notice.
- Resolution on the remuneration of the auditor
The Board of Directors proposes to the Annual General Meeting that the auditor’s
fees are paid according to the auditor’s reasonable invoice.
- Election of auditor
The Board of Director proposes to the Annual General Meeting that KPMG Oy Ab,
Authorized Public Accountants continues as the company’s auditor. The principal
auditor appointed by them is Ms. Leenakaisa Winberg, Authorized Public
Accountant.
The term of the auditor expires at the end of the first Annual General Meeting
following the election.
- Authorizing the Board of Directors to decide on the issuance of
shares as well as the issuance of options and other special rights entitling to
shares
The Board of Directors proposes to the Annual General Meeting to authorize the
Board of Directors to decide to issue and/or convey a maximum of 100,000,000 new
shares and/or the company’s own shares either against payment or for free.
New shares may be issued and the company’s own shares may be conveyed to the
company’s shareholders in proportion to their current shareholdings in the
company or in deviation of the shareholders’ pre-emption right, through a
directed share issue if the company has a weighty financial reason to do so,
such as the development of the capital structure of the company, carrying out
corporate acquisitions or other business arrangements to develop the business of
the company, financing capital expenditure or using the shares as part of the
company’s incentive schemes in the extent and manner decided by the Board of
Directors.
The Board of Directors may also decide on a free share issue to the company
itself. The number of shares issued to the company shall be a maximum of 1/10 of
all the company’s shares.
The Board of Directors is authorized, within the limits of the above described
authorization, to grant also special rights referred to in chapter 10, section 1
of the Companies Act, which carry the right to receive, against payment, new
shares of the company or the company’s own shares held by the company in such a
manner that the subscription price of the shares is paid in cash or by using the
subscriber’s receivable to set off the subscription price.
The subscription price of the new shares and the consideration payable for the
company’s own shares may be recorded partially or fully in the reserve for
invested non-restricted equity or in the share capital to the extent and in the
manner decided by the Board of Directors.
The Board of Directors decides on the other terms and conditions related to the
share issues and granting of the special rights. The proposed authorizations are
valid for one year from the decision of the Annual General Meeting.
The authorization does not revoke the authorization granted to the Board of
Directors on 14 September 2017 by the Extraordinary General Meeting of
Shareholders.
- Closing of the meeting
B. Documents of the Annual General Meeting
The proposals of the Board of Directors and the Remuneration and Nomination
Committee relating to the matters on the agenda of the Annual General Meeting as
well as this notice are available on Tecnotree Corporation’s website at
www.tecnotree.com from this day. Likewise the annual report of Tecnotree
Corporation, including the company’s annual accounts, the report of the Board of
Directors and the auditor’s report, is available on the aforementioned website.
The proposals of the Board of Directors and the Remuneration and Nomination
Committee and the annual accounts documents are also available at the meeting.
Copies of these documents and of this notice will be sent to shareholders upon
request.
C. Instructions for the participants in the Annual General Meeting
1. Shareholders registered in the shareholders’ register
Each shareholder, who is registered on 18 May 2018 in the shareholders’ register
of the company held by Euroclear Finland Ltd., has the right to participate in
the Annual General Meeting. A shareholder, whose shares are registered on
his/her personal Finnish book-entry account, is registered in the shareholders’
register of the company.
Shareholders registered in the shareholders’ register, who want to participate
in the Annual General Meeting, shall register for the meeting no later than 25
May 2018 at 2 p.m., by giving prior notice of participation, which notice needs
to have been received by the company no later than by the above-mentioned time.
Such notice can be given:
a) on the company’s website www.tecnotree.com;
b) by telephone +358 50 517 4569 from Monday till Friday at 9 a.m. – 4 p.m.; or
c) by regular mail to Tecnotree Corporation, the Annual General Meeting, PO Box
93, FI-02271 Espoo, Finland
In connection with the registration, a shareholder shall notify his/her name,
personal identification number, address, telephone number and the name of a
possible assistant or proxy representative and the personal identification
number of a proxy representative. The personal data given to Tecnotree
Corporation is used only in connection with the Annual General Meeting and with
the processing of related registrations.
The shareholder, his/her authorized representative or proxy representative
shall, where necessary, be able to prove his/her identity and/or right of
representation at the venue of the Annual General Meeting.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the Annual
General Meeting by virtue of such shares, based on which he/she on the record
date of the Annual General Meeting, i.e. on 18 May 2018, would be entitled to be
registered in the shareholders’ register of the company held by Euroclear
Finland Ltd. The right to participate in the Annual General Meeting requires, in
addition, that the shareholder on the basis of such shares has been notified for
temporary entry into the shareholders’ register held by Euroclear Finland Ltd.
at the latest by 25 May 2018 at 10 a.m. As regards nominee registered shares
this constitutes due registration for the Annual General Meeting.
A holder of nominee registered shares is advised to request without delay
necessary instructions regarding the notification for temporary entry into the
shareholders’ register of the company, the issuing of proxy documents and
registration for the Annual General Meeting from his/her custodian bank. The
account management organization of the custodian bank has to notify a holder of
nominee registered shares, who wants to participate in the general meeting, for
temporary entry into the shareholders’ register of the company at the latest by
the time stated above.
Further information on these matters can also be found on the company’s website
www.tecnotree.com.
3. Proxy representative and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise his/her
rights at the meeting by way of proxy representation. A proxy representative
shall produce a dated proxy document or otherwise in a reliable manner
demonstrate his/her right to represent the shareholder at the Annual General
Meeting. When a shareholder participates in the Annual General Meeting by means
of several proxy representatives representing the shareholder with shares at
different securities accounts, the shares by which each proxy representative
represents the shareholder shall be identified in connection with the
registration for the Annual General Meeting.
Possible proxy documents should be delivered in original to Tecnotree
Corporation, the Annual General Meeting, PO Box 93, FI-02271 Espoo, Finland
before the last date for registration 25 May 2018 by 2 p.m.
4. Other instructions and information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder who is
present at the Annual General Meeting has the right to request information with
respect to the matters to be considered at the meeting.
On the date of the notice to the Annual General Meeting, 9 May 2018, the total
number of shares in Tecnotree Corporation is 122,628,428 shares and the total
number of votes is 122,628,428 votes.
Please note that there are stairs in our premises, so please, let us know in
advance, if you need any assistance. Accessible passage can be arranged.
In Espoo, 9 May 2018
TECNOTREE CORPORATION
THE BOARD OF DIRECTORS
About Tecnotree
Tecnotree is a global provider of IT solutions for the management of services,
products, customers and revenue for Communications Service Providers. Tecnotree
helps customers to monetise and transform their business towards a marketplace
of digital services. Together with its customers, Tecnotree empowers people to
self-serve, engage and take control of their own digital life.
Tecnotree is listed on Nasdaq Helsinki (TEM1V). For more information, please
visit
www.tecnotree.com.
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