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TeamLease Services Limited Proxy Solicitation & Information Statement 2018

Sep 6, 2018

62736_rns_2018-09-06_4b225740-76e7-4cee-993a-f0ba7d0a9a3d.pdf

Proxy Solicitation & Information Statement

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September 06, 2018

BSE Limited, of India Limited,
National Stock Exchange
Phiroze Jeejeebhoy
Towers,
Exchange Plaza, 5th Floor,
Dalal Street,
Fort,
Plot no. C/
1, G Block,
Mumbai 400 001 Bandra Kurla Complex,
Bandra(E),
Mumbai -
400 051
, Scrip Code: 539658 Scrip Code: TEAMLEASE

: I e f Postal Ball ' nd Form to shareho r

Dear Sir/Madam,

Pursuant to Regulation 30 read with Schedule III (Part A) and any other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 we wish to inform you that the Company as on today completed the dispatch of the Postal Ballot Notice along with the Postal Ballot Form dated July 24, 2018 seeking the consent of the Members for (i) Approval for Creation of fresh ESOP pool of 1.5% of the paid-up share capital of the Company and (ii) Approval for grant of options to the employees of the Subsidiary/Associate Company (ies) of the Company under Employees Stock Option Plan 2018 (ESOP 2018) by way of special resolution to all the members whose name appears on the Register of Members / List of Beneficial owners as on August 24, 2018. Enclosed is the Postal Ballot Notice and the said form along with explanatory statement for your records.

The same will be made available on the Company's website wwwteamleasegroupcom.

This is for your information and records.

Thanking You

Yours Faithfully For TeamLease Services Limited

ASHOK KUMAR "WWW".'CM. NEDURUMALLI kg;

Ashok Kumar Nedurumalli Managing Director (DIN: 00151814)

Encl: As above.

TEAMLEASE SERVICES LIMITED CIN: L74140MH2000PLC124003 No.6, 3rd Floor, Laxmi Towers, BandraKurla Complex, Bandra (E) Mumbai 400051, India, Tel: 91 80 33002345 Fax: 91 80 33243001 [email protected]|www.teamleasegroup.com

POSTAL BALLOT NOTICE

Dear Members,

Notice is hereby given pursuant to the provisions of Section 110 and other applicable provisions, if any, of the Companies Act, 2013 read together with the Companies (Management and Administration) Rules, 2014 (including any statutory modification or re-enactment(s) thereof for the time being in force), that the resolution appended below are proposed to be passed by the Members through postal ballot/electronic voting (evoting). The explanatory statement pertaining to the aforesaid resolutions setting out the material facts concerning each item and reasons there of is annexed hereto with the Postal Ballot Form for your consideration.

The Board of Directors of the Company (Board) has appointed Mr. Mukesh Siroya, Practicing Company Secretary, as the Scrutinizer for conducting the postal ballot/e-voting process in a fair and transparent manner.

Members are requested to carefully read the instructions printed in the postal Ballot Form and return the same duly completed in the enclosed self-addressed business reply envelope so as to reach the company not later than 17.00 Hours IST on 06 October, 2018. Postage will be borne and paid by the Company. Postal Ballot Forms if sent at the expense of the Members will also be accepted. The Postal Ballot Forms may also be deposited personally at the address given on the Business Reply Envelope. Please note that, Postal Ballot Forms received after 17.00 Hours. IST on 06 October, 2018 shall be deemed invalid.

Members desiring to opt for e-voting as per the facilities arranged by the Company are requested to read the instructions in the Notes under the section 'Voting through Electronic Means'. References to postal ballot(s) in this Postal Ballot Notice include vote received electronically.

The Scrutinizer will submit to the Chairman or any other authorized person of the Company after the completion of the scrutiny of the postal ballots (including e-voting). The result of the postal ballots shall be declared by the Chairman or any other authorized person of the Company on or before 08October, 2018 and communicated on the same day to the stock exchanges, depository, registrar and share transfer agents and shall also be displayed on the Company official website.

BY ORDER OF THE BOARD OF DIRECTORS FOR TEAMLEASE SERVICES LIMITED

ASHOK KUMAR NEDURUMALLI MANAGING DIRECTOR (DIN: 00151814)

Date: 24 July, 2018

TO CONSIDER AND IF THOUGHT FIT TO PASS WITH OR WIHOUT MODIFICATION THE FOLLOWING RESOLUTION AS SPECIAL RESOLUTION

APPROVAL FOR CREATION OF FRESH ESOP POOL OF 1.5% OF PAID-UP SHARE CAPITAL OF THE COMPANY

"RESOLVED THAT pursuant to the provisions of Section 62(1)(b) and all other applicable provisions, if any, of the Companies Act, 2013, and Rules framed there under, the Memorandum and Articles of Association of the Company, Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, Securities and Exchange Board of India (Share Based Employee Benefits) Regulations, 2014 (hereinafter referred to as "SEBI SBEB Regulations"), issued by the Securities and Exchange Board of India ("SEBI") and subject to such other approvals, permissions and sanctions as may be necessary from time to time and subject to such conditions and modifications as may be prescribed or imposed while granting such approvals, permissions and sanctions; consent of the members of the Company be and is hereby accorded Board to create 'TeamLease Services Limited - Employees Stock Option Plan 2018' (hereinafter referred to as the "ESOP 2018") and to the Board of Directors of the Company (hereinafter referred to as the "Board" which term shall be deemed to include any Committee, including the Nomination and Remuneration /Compensation Committee which the Board has constituted to exercise its powers, including the powers, conferred by this resolution) to create, offer, issue and grant from time to time such number of options, to the permanent employees including Directors (other than Promoters of the Company, Independent Directors and Directors holding directly or indirectly more than 10% of the outstanding Equity Shares of the Company), whether whole-time or otherwise, whether working in India or out of India, as may be decided solely by the Board under the Plan, exercisable into not more than 1.5% of the paid up capital of the Company as on the date of this resolution aggregating to 2,56,450 (Two Lakh Fifty Six Thousand Four Hundred and Fifty) Options, each Option giving the right but not the obligation to the holder to subscribe for cash to one fully paid-up Equity Share in the Company, of face value of Rs.10/- each, directly by the Company or through the ESOP Trust formulated by the Company for this purpose and at such price or prices, in one or more tranches and on such terms and conditions, as may be determined by the Board in accordance with the provisions of the ESOP 2018 and in due compliance with the applicable laws and regulations in force.

RESOLVED FURTHER THAT the Board and any committee formed for this purpose be and is hereby authorized to issue and allot Equity Shares upon exercise of options by Employee from time to time in accordance with the ESOP 2018 and other applicable laws in force and such Equity shares shall rank paripassu in all respects with the then existing Equity Shares of the Company.

RESOLVED FURTHER THAT the number of options that may be granted to any employee including any Director of the Company (other than Promoters of the Company, Independent Directors and Directors holding directly or indirectly more than 10% of the outstanding Equity Shares of the Company), in any financial year and in aggregate under the ESOP 2018 shall be lesser than 1% of the issued Equity Share Capital (excluding outstanding warrants and conversions) of the Company.

RESOLVED FURTHER THAT in case of any corporate action(s) such as rights issues, bonus issues, change in capital structure, merger and sale of division/undertaking or other re-organization, change in capital and others, if any additional Equity Shares are required to be issued by the Company to the Shareholders, the ceiling as aforesaid 2,56,450 (Two Lakhs Fifty Six Thousand Four Hundred Fifty Only) of Equity Shares shall be deemed to be increased in proportion of such additional Equity Shares issued to facilitate making a fair and reasonable adjustment.

RESOLVED FURTHER THAT in case the Equity Shares of the Company are either sub-divided or consolidated, then the number of shares to be allotted and the price of acquisition payable by the options Grantees under the schemes shall automatically stand augmented or reduced, as the case may be, in the same proportion as the present face value of Rs. 10/- per Equity Share bears to the revised face value of the Equity Shares of the Company after such sub-division or consolidation, without affecting any other rights or obligations of the said allottees.

RESOLVED FURTHER THAT the Board be and is hereby authorized at any time to modify, change, vary, alter, amend, suspend or terminate the ESOP 2018 subject to the compliance with the applicable laws and regulations and to do all such acts, deeds, matters and things as may at its absolute discretion deems fit, for such purpose and also to settle any issues, questions, difficulties or doubts that may arise in this regard without being required to seek any further consent or approval of the Members and further to execute all such documents, writings and to give such directions and or instructions as may be necessary or expedient to give effect to such modification, change, variation, alteration, amendment, suspension or termination of the ESOP 2018 and do all other things incidental and ancillary thereof.

RESOLVED FURTHER THAT the Company shall conform to the accounting policies prescribed from time to time under the SEBI SBEB Regulations and any other applicable laws and regulations to the extent relevant and applicable to the ESOP 2018.

RESOLVED FURTHER THAT any of the Directors of the Company of the Company be and is hereby authorized to take necessary steps for listing of the securities allotted under the ESOP 2018 on the Stock Exchanges, where the securities of the Company are listed as per the provisions of the Listing Agreement with the concerned Stock Exchanges and other applicable guidelines, rules and regulations.

RESOLVED FURTHER THAT the Board be and is hereby authorized to do all such acts, deeds, and things, as may, at its absolute discretion, deems necessary including authorizing or directing the Nomination and Remuneration Committee to appoint Merchant Bankers, Brokers, Solicitors, Registrars, Advertisement Agency, Compliance Officer, Investors Service Centre and other Advisors, Consultants or Representatives, being incidental to the effective implementation and administration of ESOP 2018 as also to prefer applications to the appropriate Authorities, Parties and the Institutions for their requisite approvals as also to initiate all necessary actions for the preparation and issue of public announcement and filing of public announcement, if required, with the SEBI/Stock Exchange(s), and all other documents required to be filed in the above connection and to settle all such questions or difficulties whatsoever which may arise and take all such steps and decisions in this regard."

2. GRANT OF OPTIONS TO THE EMPLOYEES OF THE SUBSIDIARY/ASSOCIATE COMPANY (IES) OF THE COMPANY UNDER EMPLOYEES STOCK OPTION PLAN 2018 (ESOP 2018)

"RESOLVED THAT pursuant to the provisions of Section 62(1)(b) and all other applicable provisions, if any, of the Companies Act, 2013, and rules framed there under, the Memorandum and Articles of Association of the Company, Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, Securities and Exchange Board of India (Share Based Employee Benefits) Regulations, 2014 (hereinafter referred to as "SEBI SBEB Regulations") issued by the Securities and Exchange Board of India ("SEBI") and subject to such other approvals, permissions and sanctions as may be necessary from time to time and subject to such conditions and modifications as may be prescribed or imposed while granting such approvals, permissions and sanctions, consent of the members of the Company be and is hereby accorded to Board of Directors of the Company (hereinafter referred to as the "Board" which term shall be deemed to include any Committee, including the Nomination and Remuneration/Compensation Committee which the Board has constituted to exercise its powers, including the powers, conferred by this resolution) to create, offer, issue and grant from time to time such number of options to the permanent employees including the Directors (other than Promoters of the Company, Independent Directors and Directors holding directly or indirectly more than 10% of the outstanding Equity Shares of the Company) whether whole time or otherwise, whether working in India or out of India of any existing and future Subsidiary Company(ies) of the Company whether in or outside India, as may be decided solely by the Board under the 'TeamLease Services Limited - Employees Stock Option Plan 2018 (hereinafter referred to as the "ESOP 2018"), exercisable into not more than the overall ceiling limit of 1.5% of the total paid up capital of the Company aggregating to 2,56,450 (Two Lakh Fifty Six Thousand Four Hundred and Fifty Only) Options, each Option giving the right but not the obligation to the holder to subscribe for cash to one fully paid-up Equity Share in the Company, of face value of Rs.10/- each, as mentioned in resolution 1 above, directly by the Company or through ESOP Trust formulated by the Company for this purpose and at such price or prices, in one or more tranches and on such terms and conditions, as may be determined by the Board in accordance with the provisions of the Plan and in due compliance with the applicable laws and regulations in force."

RESOLVED FURTHER THAT the Board and any committee formed for this purpose be and is hereby authorized to issue and allot Equity shares upon exercise of options from time to time in accordance with the ESOP 2018 and such Equity shares shall rank paripassu in all respects with the then existing Equity Shares of the Company.

RESOLVED FURTHER THAT the number of options that may be granted to any employee including any Director of the Subsidiary Company (ies) (not an independent director), in any financial year and in aggregate under the ESOP 2018 shall be less than 1% of the issued Equity Share Capital (excluding outstanding warrants and conversions) of the Company.

RESOLVED FURTHER THAT in case of any corporate action(s) such as rights issues, bonus issues, change in capital structure, merger and sale of division/undertaking or other re-organization, change in capital and others, if any additional Equity Shares are required to be issued by the Company to the Shareholders, the ceiling as aforesaid 2,56,450 (Two Lakhs Fifty Six Thousand Four Hundred Fifty) of Equity Shares shall be deemed to increase in proportion of such additional Equity Shares issued to facilitate making a fair and reasonable adjustment.

RESOLVED FURTHER THAT in case the Equity Shares of the Company are either sub-divided or consolidated, then the number of shares to be allotted and the price of acquisition payable by the Grantees under the schemes shall automatically stand augmented or reduced, as the case may be, in the same proportion as the present face value of Rs. 10/- per Equity Share bears to the revised face value of the Equity Shares of the Company after such sub-division or consolidation, without affecting any other rights or obligations of the said allottees.

RESOLVED FURTHER THAT the Board be and is hereby authorized at any time to modify, change, vary, alter, amend, suspend or terminate the ESOP 2018 subject to the compliance with the applicable laws and regulations and to do all such acts, deeds, matters and things as may at its absolute discretion deems fit, for such purpose and also to settle any issues, questions, difficulties or doubts that may arise in this regard without being required to seek any further consent or approval of the Members and further to execute all such documents, writings and to give such directions and or instructions as may be necessary or expedient to give effect to such modification, change, variation, alteration, amendment, suspension or termination of the ESOP 2018 and do all other things incidental and ancillary thereof.

RESOLVED FURTHER THAT the Company shall conform to the accounting policies prescribed from time to time under the SEBI (SBEB) Regulations and any other applicable laws and regulations to the extent relevant and applicable to the ESOP 2018.

RESOLVED FURTHER THAT any of the Directors of the Company of the Company be and is hereby authorized to take necessary steps for listing of the securities allotted under the ESOP 2018 on the Stock Exchanges, where the securities of the Company are listed as per the provisions of the Listing Agreement with the concerned Stock Exchanges and other applicable guidelines, rules and regulations.

RESOLVED FURTHER THAT the Board, be and is hereby authorized to do all such acts, deeds, and things, as may, at its absolute discretion, deems necessary including authorizing or directing the Nomination and Remuneration Committee to appoint Merchant Bankers, Brokers, Solicitors, Registrars, Advertisement Agency, Compliance Officer, Investors Service Centre and other Advisors, Consultants or Representatives, being incidental to the effective implementation and administration of ESOP 2018 as also to prefer applications to the appropriate Authorities, Parties and the Institutions for their requisite approvals as also to initiate all necessary actions for the preparation and issue of public announcement and filing of public announcement, if required, with the SEBI/Stock Exchange(s), and all other documents required to be filed in the above connection and to settle all such questions or difficulties whatsoever which may arise and take all such steps and decisions in this regard.

VOTING THROUGH ELECTRONIC MEANS

Pursuant to the provisions of Section 108 of the Companies Act, 2013, Rule 20 of the Companies (Management and Administration) Rules, 2014, substituted by the Companies (Management and Administration) Amendment, 2015 and Regulation 44 of the SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015 the Company is pleased to provide e-voting facility to the members to cast their votes electronically on all resolutions set forth in the Postal Ballot Notice. The Company has engaged the services of the Karvy Computershare Private Limited (Karvy) to provide the e-voting facility. The Notice is displayed on the Company's website, https://www.teamleasegroup.com/postal-ballotand on the website of Karvy, www.karvy.com.

The e-voting facility is available at the link, https://www.evoting.karvy.com.

The Instructions for e-voting are as follows:

Please read the instructions printed below before exercising your vote:

These details and instructions form an integral part of the Notice in respect of Postal Ballot.

Instructions for e-voting

  • (A) In case a member receives an email from Karvy [for members whose email IDs are registered with the Company/Depository Participants(s)]:
  • i. Launch internet browser by typing the URL: https://evoting.karvy.com.
  • ii. Enter the login credentials (i.e. User ID and password). In case of physical folio, User ID will be EVEN (E-Voting Event Number) ---- followed by folio number. In case of Demat account, User ID will be your DP ID and Client ID. However, if you are already registered with Karvy for evoting, you can use your existing User ID and password for casting your vote.
  • iii. After entering these details appropriately, click on "LOGIN".
  • iv. You will now reach password change Menu wherein you are required to mandatorily change your password. The new password shall comprise of minimum 8 characters with at least one upper case (A- Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,\$, etc.,). The system will prompt you to change your password and update your contact details like mobile number, email ID etc. on first login. You may also enter a secret question and answer of your choice to retrieve your password in case you forget it. It is strongly recommended that you do not share your password with any other person and that you take utmost care to keep your password confidential.
  • v. You need to login again with the new credentials.
  • vi. On successful login, the system will prompt you to select the "EVENT" i.e., 'Name of the Company"
  • vii. On the voting page, enter the number of shares (which represents the number of votes) as on the Cut-off Date under "FOR/AGAINST" or alternatively, you may partially enter any number in "FOR" and partially "AGAINST" but the total number in "FOR/AGAINST" taken together shall not exceed your total shareholding as mentioned herein above.. If the Member does not indicate either "FOR" or "AGAINST" it will be treated as invalid and the shares held will not be counted under either head.
  • viii. Members holding multiple folios/demat accounts shall choose the voting process separately for each folio/demat accounts.
  • ix. Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote on any specific item, it will be treated as abstained.
  • x. You may then cast your vote by selecting an appropriate option and click on "Submit".
  • xi. A confirmation box will be displayed. Click "OK" to confirm else "CANCEL" to modify. Once you have voted on the resolution (s), you will not be allowed to modify your vote. During the voting period, Members can login any number of times till they have voted on the Resolution(s).
  • xii. Corporate/Institutional Members (i.e. other than Individuals, HUF, NRI etc.) are also required to send scanned certified true copy (PDF

Format) of the Board Resolution/Authority Letter etc., together with attested specimen signature(s) of the duly authorized representative(s), to the Scrutinizer at email [email protected] with a copy marked to [email protected]. The scanned image of the above mentioned documents should be in the naming format "Corporate Name_Event No."

  • (B) In case of Members receiving physical copy of Notice [for Members whose email IDs are not registered with the Company /Depository Participants (s)]:
  • i. E-Voting Event Number (EVEN), User ID and Password is provided in the Attendance Slip.
  • ii. Please follow all steps from Sl. No. (i) to (xii) above to cast your vote by electronic means.

OTHER INSTRUCTIONS

  • a. In case of any query and/or grievance, in respect of voting by electronic means, Members may refer to the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download section of https://evoting.karvy.com (Karvy Website) or contact - RajithaCholleti / Premkumar Nair, (Unit: TeamLease Services Limited) of Karvy Computershare Private Limited, Karvy Selenium Tower B, Plot 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad - 500 032 or at [email protected] or phone no. 040 - 6716 1500 or call Karvy's toll free No. 1-800-34-54-001 for any further clarifications.
  • b. You can also update your mobile number and e-mail id in the user profile details of the folio which may be used for sending future communication(s).
  • c. The remote e-voting period commences on 07 September, 2018 (9:00 A.M. IST) and ends on 06October, 2018 (5:00 P.M.IST). During this period, Members of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date of 24August, 2018, may cast their votes electronically. A person who is not a Member as on the cut-off date should treat this Notice for information purpose only. The remote e-voting module shall be disabled for voting thereafter. Once the vote on a resolution(s) is cast by the Member, the Member shall not be allowed to change it subsequently.
  • d. The voting rights of Members shall be in proportion to their share of the paid up equity share capital of the Company as on the cut-off date i.e., 24August, 2018.
  • e. In case a person has become a Member of the Company after dispatch of Postal Ballot Notice but on or before the cut-off date for E-voting i.e.,24August, 2018, he/she may obtain the User ID and Password in the manner as mentioned below :
  • i. If the mobile number of the member is registered against Folio No./ DP ID Client ID, the member may send SMS: MYEPWD E-Voting Event Number + Folio No. or DP ID Client ID to 9212993399

Example for NSDL: MYEPWD IN12345612345678 Example for CDSL: MYEPWD 1402345612345678 Example for Physical: MYEPWD XXXX1234567890

  • ii. If e-mail address or mobile number of the member is registered against Folio No. / DP ID Client ID, then on the home page of https://evoting.karvy.com, the member may click "Forgot Password" and enter Folio No. or DP ID Client ID and PAN to generate a password.
  • iii. Member may call Karvy's toll free number 1800-3454-001.
  • iv. Member may send an e-mail request to [email protected]. However, Karvy shall endeavor to send User ID and Password to those new Members whose mail ids are available.

EXPLANATORY STATEMENT PURSUANT TO SECTION 102(1) OF THE COMPANIES ACT, 2013

ITEM NO.1

CREATION OF FRESH ESOP POOL OF 1.5% OF PAID-UP SHARE CAPITAL OF THE COMPANY

The Company is in the process of creation of fresh ESOP pool of 1.5% of paid-up share capital of the Company to offer and grant options from time to time as specified in the below mentioned manner. In this regard,theCompanyis required to obtain the approval of the members vide a special resolution.

Information and disclosures required pursuant toSection 62(1)(b) of the Companies Act, 2013 read with Rule 12 of the Companies (Share Capital and Debentures) Rules, 2014 and the Regulation 6(2) Securities and Exchange Board of India (Share Based Employee Benefits) Regulations, 2014 read with SEBI Circular No CIR/CFD/POLICY CELL/2/2015 dated June 16, 2015 are given below:

Item Particulars
Brief description of the Scheme 'TeamLease Services Limited - Employees Stock Option Plan 2018' (hereinafter referred to as the
"ESOP 2018")is to provide the employees with an additional incentive in the form of Options to
receive the Equity Shares of the Company at a future date. The ESOP is aimed to reward its
employees for their continuous hard work, dedication and support. The main objective of the
ESOP Scheme is to recognize employees who are performing well, a certain minimum
opportunity to gain from the Company's performance thereby acting as a retention tool and to
attract best talent available in the market.
the total number of Options to be
granted
The Options to be granted to the Eligible Employees under ESOP 2018, in one or more tranches,
shall not result in issue of equity shares in not more than 1.5% of the paid up capital of the
Company as on the date of this resolution aggregating to 2,56,450 (Two Lakhs Fifty Six
Thousand Four Hundred and Fifty) Options. This ceiling will be adjusted for any future right
issue, bonus issue of shares or stock splits or consolidation of shares and also may further be
adjusted at the discretion of the Board/Committee for any corporate action(s).
Identification of classes of employees Eligible Employee means
entitled to participate and in the (a) an Employee who is employed on or after the Effective date, either through an employment
Employee Stock Option Scheme contract or as an officer or a Director but shall not include Promoters, Promoter Group. Further
any director either by himself or through his relatives or through any body corporate, directly or
indirectly holds more than 10% of the outstanding equity share capital of the Company at any
time after the commencement of the scheme shall not be eligible under the Plan, and
(b) who qualifies for issue of Options under the Plan and who fulfilsthe minimum conditions of
service and other conditions as decided in the appraisal process
All the Employees satisfying both the above mentioned clauses shall qualify for this Plan.
The appraisal process for determining The purpose of the ESOP is to provide the employees with an additional incentive in the form of
the eligibility of employees to Employee Options to receive the Equity Shares of the Company at a future date. The ESOP is aimed to
Stock Option Scheme reward its employees for their continuous hard work, dedication and support. The
mainobjective of the ESOP Scheme is to recognize employees who are performing well, a certain
minimum opportunity to gain from the Company's performance thereby acting as a retention
tool and to attract best talent available in the market.
The Company already has a remuneration policy, which is linked to performance of the
employee, the seniority of the employee, the commitment in executing his/her duty, etc. The
objective of the ESOP is not merely to have another kind of remuneration. The objective is also
to use the scheme as a business strategy to enhance the Company's profitability by providing
equity linked incentive to employees, so that the employees keep exploring possibilities of
increasing the revenue, saving costs and enhancing the profits of the Company.
the requirements of vesting and period
of vesting
The Option shall vest over a period from 1 to 4 years for Live Employees.
the maximum period within which the 4 years from the date of grant of Option
options shall be vested
the exercise price or the formula for The value of price per share to be charged for the purpose of exercising the options from the
arriving at the same employees will be at the face value of the shares at the time of allotment and without any
premium. However the difference in the market value of the shares and face value will be taxed
from the employees under Indian Income Tax as taxable perquisite.
the exercise period and process of The exercise period is 90 days from the date of vesting.
exercise The Trust shall upon the recommendation of the Compensation Committee issue a Letter of
Grant to all Eligible Employees who have been granted Options, within such time from the date
of Grant as it may deem fit, containing such terms and conditions relating to the vesting and
exercise of the Options as may be prescribed by the Compensation Committee and in particular
the following:
1. Employment Agreement: A condition in any Option granted that the Eligible Employee shall
agree to remain in the employment of and to render services to, the Company, or the Subsidiary
company, for a period of time (specified in the Agreement) following the Grant.
The Grant of an Option shall, however, not impose upon the Company any obligation to employ
the Eligible Employee for any period of time.
2. Number of Equity Shares, Exercise Price and Pricing Formula: Each Option shall state then
total number of Equity Shares to which it pertains, the Exercise Price and the pricing formula on
the basis of which the Exercise Price is arrived at.
3. Vesting of Options: The Options granted pursuant to this ESOP shall vest as specified above.
4. No rights of Shareholders: An Eligible Employee shall not have any of the rights of a
shareholder of the Company until the Equity Shares are transferred to him, and no adjustments
shall be made for dividends or other rights for which the record date is prior to the date such
Equity Shares are transferred to the Eligible Employee.
the Lock-in period, if any: 1 year post exercise
the maximum number of options to be 5% of the Pool
granted per employee and in aggregate:
the method which the Company shall Black Scholes Model
use to value its options:
the conditions under which the option A condition in any Option granted that the Eligible Employee
vested in employees may lapse e.g. in shall agree to remain in the employment of and to render services to, the Company, or the
case of termination of employment for Subsidiary company, for a period of time (specified in the Agreement) following the Grant.
misconduct: The Grant of an Option shall, however, not impose upon the Company any obligation to employ
the Eligible Employee for any period of time.
a statement to the effect that the The Company shall comply with all the applicable disclosure and Accounting Policies in respect
Company
shall
comply
with
the
of options granted as required under Rule 12 of the Companies (Share Capital and Debentures)
applicable accounting standards Rules, 2014, SEBI (Share Based Employee Benefits) Regulations 2014 and under other Applicable
Laws and follow the accounting policies prescribed as per SEBI Regulations and Guidelines and
the Guidance Note issued by the Institute of Chartered Accountants of India.
the specified time period within which The Nomination and Remuneration/Compensation Committee is empowered to determine the
the employee shall exercise the vested time period within which the Eligible Employees must exercise the vested Options in the event
options in the event of a proposed of termination or resignation of an Eligible Employee.
termination of employment or
resignation of employee; and
maximum quantum of benefits to be 0.2% of paid up share capital of the Company
provided per employee under a
scheme(s);
whether the scheme(s) is to be
implemented and administered directly
The Scheme is to be implemented and administered through a trust.
by the company or through a trust;
Whether the scheme(s) involves new The scheme(s) involves new issue of shares by the Company
issue of shares by the company or
secondary acquisition by the trust or
both
the amount of loan to be provided for Not Applicable
implementation of the scheme(s) by the
company to the trust, its tenure,
utilization, repayment terms, etc
maximum percentage of secondary Not Applicable
acquisition (subject to limits specified
under the regulations) that can be made
by the trust for the purposes of the
scheme(s)
the following statement, if applicable: 'In case the Company opts for expensing of share based employee benefits using the intrinsic
value, the difference between the employee compensation cost so computed and the employee
compensation cost that shall have been recognized if it had used the fair value, shall be
disclosed in the Directors' report and the impact of this difference on profits and on earnings
per share ("EPS") of the Company shall also be disclosed in the Directors' report.'

The Company is required to obtain the approval of the members by means of special resolution and your Company proposes to pass this resolution through Postal Ballot.

The Board therefore recommends the proposed special resolution to the members through Postal Ballot for their consideration and approval.

None of the Directors of the Company, Key Managerial Personnel and their relatives are neither concerned nor interested in the said special resolution.

ITEM NO.2

GRANT OF OPTIONS TO THE EMPLOYEES OF THE SUBSIDIARY/ASSOCIATE COMPANY (IES) OF THE COMPANY UNDER EMPLOYEES STOCK OPTION PLAN 2018 (ESOP 2018)

The Company is in the process of creation of fresh ESOP pool of 1.5% of paid-up share capital of the Company to reward its employees and employees of the Subsidiary/Associate Company (ies) for their continuous hard work, dedication and support. The main objective of the ESOP Scheme is to recognize employees who are performing well, a certain minimum opportunity to gain from the Company's performance thereby acting as a retention tool and to attract best talent available in the market.

The Company will also grant options to the employees of the Subsidiary/Associate Company (ies) under "ESOP 2018" in the above manner specified in the table. In this regard, the Company is required to obtain the approval of the members vide a special resolution.

Information and disclosures required pursuant to Section 62(1)(b) of the Companies Act, 2013 read with Rule 12 of the Companies (Share Capital and Debentures) Rules, 2014 and the Regulation 6(2) Securities and Exchange Board of India (Share Based Employee Benefits) Regulations, 2014 read with SEBI Circular No CIR/CFD/POLICY CELL/2/2015 dated June 16, 2015 are given below:

Item Particulars
Brief description of the Scheme 'TeamLease Services Limited - Employees Stock Option Plan 2018'
(hereinafter referred to as the "ESOP 2018")is to provide the
employees with an additional incentive in the form of Options to
receive the Equity Shares of the Company at a future date. The ESOP is
aimed to reward its employees for their continuous hard work,
dedication and support. The main objective of the ESOP Scheme is to
recognize employees who are performing well, a certain minimum
opportunity to gain from the Company's performance thereby acting
as a retention tool and to attract best talent available in the market.
the total number of Options to be granted The Options to be granted to the Eligible Employees under ESOP 2018,
in one or more tranches, shall not result in issue of equity shares in
not more than 1.5% of the paid up capital of the Company as on the
date of this resolution aggregating to 2,56,450 (Two Lakhs Fifty Six
Thousand Four Hundred and Fifty) Options. This ceiling will be
adjusted for any future right issue, bonus issue of shares or stock splits
or consolidation of shares and also may further be adjusted at the
discretion of the Board/Committee for any corporate action(s).
Identification of classes of employees entitled to participate and Eligible Employee means
in the Employee Stock Option Scheme (a) an Employee who is employed on or after the Effective date, either

Please insert:

through an employment contract or as an officer or a Director but
shall not include Promoters, Promoter Group. Further any director
either by himself or through his relatives or through any body
corporate, directly or indirectly holds more than 10% of the
outstanding equity share capital of the Company at any time after the
commencement of the scheme shall not be eligible under the Plan,
and
(b) who qualifies for issue of Options under the Plan and who fulfils
the minimum conditions of service and other conditions as decided in
the appraisal process
All the Employees satisfying both the above mentioned clauses shall
qualify for this Plan.
The appraisal process for determining the eligibility of employees The purpose of the ESOP is to provide the employees with an
to Employee Stock Option Scheme additional incentive in the form of Options to receive the Equity
Shares of the Company at a future date. The ESOP is aimed to reward
its employees for their continuous hard work, dedication and support.
The main objective of the ESOP Scheme is to recognize employees
who are performing well, a certain minimum opportunity to gain from
the Company's performance thereby acting as a retention tool and to
attract best talent available in the market.
The Company already has a remuneration policy, which is linked to
performance of the employee, the seniority of the employee, the
commitment in executing his/her duty, etc. The objective of the ESOP
is not merely to have another kind of remuneration. The objective is
also to use the scheme as a business strategy to enhance the
Company's profitability by providing equity linked incentive to
employees, so that the employees keep exploring possibilities of
increasing the revenue, saving costs and enhancing the profits of the
Company.
the requirements of vesting and period of vesting The Option shall vest over a period from 1 to 4 years for Live
Employees.
the maximum period within which the options shall be vested 4 years from the date of grant of Option
the exercise price or the formula for arriving at the same The value of price per share to be charged for the purpose of
exercising the options from the employees will be at the face value of
the shares at the time of allotment and without any premium.
However the difference in the market value of the shares and face
value will be taxed from the employees under Indian Income Tax as
taxable perquisite.
the exercise period and process of exercise The exercise period is 90 days from the date of vesting.
The Trust shall upon the recommendation of the Compensation
Committee issue a Letter of Grant to all Eligible Employees who have
been granted Options, within such time from the date of Grant as it
may deem fit, containing such terms and conditions relating to the
vesting and exercise of the Options as may be prescribed by the
Compensation Committee and in particular the following:
1. Employment Agreement: A condition in any Option granted that the
Eligible Employee shall agree to remain in the employment of and to
render services to, the Company, or the Subsidiary company, for a
period of time (specified in the Agreement) following the Grant.
The Grant of an Option shall, however, not impose upon the Company
any obligation to employ the Eligible Employee for any period of time.
2. Number of Equity Shares, Exercise Price and Pricing Formula: Each
Option shall state then total number of Equity Shares to which it
pertains, the Exercise Price and the pricing formula on the basis of
which the Exercise Price is arrived at.
3. Vesting of Options: The Options granted pursuant to this ESOP shall
vest as specified above.
4. No rights of Shareholders: An Eligible Employee shall not have any
of the rights of a shareholder of the Company until the Equity Shares
are transferred to him, and no adjustments shall be made for
dividends or other rights for which the record date is prior to the date
such Equity Shares are transferred to the Eligible Employee.
the Lock-in period, if any: 1 year post exercise
the maximum number of options to be granted per employee and
in aggregate:
5% of the Pool
the method which the Company shall use to value its options: Black Scholes Model
the conditions under which the option vested in employees may
lapse e.g. in case of termination of employment for misconduct:
A condition in any Option granted that the Eligible Employee
shall agree to remain in the employment of and to render services to,
the Company, or the Subsidiary company, for a period of time
(specified in the Agreement) following the Grant.
The Grant of an Option shall, however, not impose upon the Company
any obligation to employ the Eligible Employee for any period of time.
a statement to the effect that the Company shall comply with the The Company shall comply with all the applicable disclosure and
applicable accounting standards Accounting Policies in respect of options granted as required under
Rule 12 of the Companies (Share Capital and Debentures) Rules, 2014,
SEBI (Share Based Employee Benefits) Regulations 2014 and under
other Applicable Laws and follow the accounting policies prescribed as
per SEBI Regulations and Guidelines and the Guidance Note issued by
the Institute of Chartered Accountants of India.
the specified time period within which the employee shall The Nomination and Remuneration/Compensation Committee is
exercise the vested options in the event of a proposed empowered to determine the time period within which the Eligible
termination of employment or resignation of employee; and Employees must exercise the vested Options in the event of
termination or resignation of an Eligible Employee.
maximum quantum of benefits to be provided per employee
under a scheme(s);
0.2% of paid up share capital of the Company
whether the scheme(s) is to be implemented and administered
directly by the company or through a trust;
The Scheme is to be implemented and administered through a trust.
). whether the scheme(s) involves new issue of shares by the
company or secondary acquisition by the trust or both
The scheme(s) involves new issue of shares by the Company
the amount of loan to be provided for implementation of the
scheme(s) by the company to the trust, its tenure, utilization,
repayment terms, etc
Not Applicable
maximum percentage of secondary acquisition (subject to limits
specified under the regulations) that can be made by the trust for
the purposes of the scheme(s)
Not Applicable
the following statement, if applicable: 'In case the Company opts for expensing of share based employee
benefits using the intrinsic value, the difference between the
employee compensation cost so computed and the employee
compensation cost that shall have been recognized if it had used the
fair value, shall be disclosed in the Directors' report and the impact of
this difference on profits and on earnings per share ("EPS") of the
company shall also be disclosed in the Directors' report.'

The Company is required to obtain the approval of the members by means of special resolution and your Company proposes to pass this resolution through Postal Ballot.

The Board therefore recommends the proposed special resolution to the members through Postal Ballot for their consideration and approval.

None of the Directors of the Company, Key Managerial Personnel and their relatives are neither concerned nor interested in the said special resolution.

By order of the Board For TEAMLEASE SERVICES LIMITED

ASHOK KUMAR NEDURUMALLI MANAGING DIRECTOR (DIN:00151814)

Registered Office No.6, 3rd Floor, C Wing, Laxmi Towers, BandraKurla Complex, Bandra (East) Mumbai 400051 Tel:91 80 33002345 Fax:91 80 33243001 CIN:L74140MH2000PLC124003 Email ID:[email protected] Website:www.teamleasegroup.com

Place: Bangalore Date: 24 July, 2018

TEAMLEASE SERVICES LIMITED

CIN: L74140MH2000PLC124003

No.6, 3rd Floor, Laxmi Towers, Bandra Kurla Complex, Bandra (E) Mumbai 400051, India, Tel:91 80 33002345 Fax:91 80 33243001

[email protected]|www.teamleasegroup.com

POSTAL BALLOT FORM

(Please read the instructions printed over leaf carefully before completing this form)

Serial No. :

  1. Name and Registered Address of the sole/ first named : KUNAL CHAKRABORTY Member 1/31,B, CHITTARANJAN

  2. Name(s) of the joint Member(s) if any :

  3. Registered Folio No./DP ID No./ Client ID No.* : TLS0000095 (*Applicable to investors holding shares in dematerialized form)

  4. Number of Equity Shares held : 150

I/We hereby exercise my/our vote in respect of the Resolutions to be passed through postal ballot for the business stated in the Notice of Postal Ballot dated 24 July, 2018 issued by the Company by sending my/our assent/dissent to the said Resolutions by placing the tickmark (√) in the appropriate column below:

Sr. No. Description No. of Shares I/We assent
to the
Resolution
(FOR)
I/We dissent
to the
Resolution
(AGAINST)
1. Approval for Creation of fresh ESOP pool of 1.5% of the
paid-up share capital of the Company
2. Approval for grant of options to the employees of the
Subsidiary/Associate Company (ies) of the Company under
Employees Stock Option Plan 2018 (ESOP 2018)

Place: Date:

Signature of Shareholder --------------"---------------------------------------------------------------------"------------------------------------------------------------------

The Company is pleased to offer all its Members, e-voting facility as an alternative mode for casting their votes electronically, instead of sending the postal ballot forms to the Scrutinizer. However, e-voting is optional.

ELECTRONIC VOTING PARTICULARS

The e-voting facility is available at the link https://evoting.karvy.com. The electronic voting particulars are set out as follows:

EVEN (E- Voting Event Number) USER ID PASSWORD
4272

The e-voting facility will be available during the following voting period:

Commencement of e-voting End of e-voting
September 07, 2018 at 9.00 am IST October 06, 2018 at 5:00 pm IST

The Postal Ballot Form shall reach the Scrutinizer on or before 06 October, 2018 5.00 PM IST. Please note that any Postal Ballot Form (s) received after that date will be treated as not having been received.

Note: Please read the instructions printed over leaf carefully before exercising the vote.

INSTRUCTIONS

    1. A Member desiring to exercise his vote by Postal Ballot may complete this postal ballot form (no other form or photocopy thereof is permitted to be used for the purpose) and send it to the Scrutinizer in the attached self-addressed envelope. Postage will be borne and paid by the Company. However, envelopes containing postal ballots, if deposited in person or sent at the expense of the shareholder will also be accepted.
    1. Alternatively, a Member may vote through electronic mode as per the instructions for voting through electronic means provided in the Postal Ballot Notice sent herewith.
  • 3. Members can opt for only one mode of voting i.e. either by Postal Ballot or through e-voting. In case you are opting for voting by Postal Ballot, then please do not cast your vote by e-voting and vice versa. In case Members cast their votes both by Postal Ballot and e-voting, the votes cast through e-voting shall prevail and the votes cast through postal ballot form shall be considered invalid.
    1. The self-addressed envelope bears the address of the Scrutinizer appointed by the Board of Directors of the Company.
    1. This postal ballot form should be completed and signed (as per specimen signature(s) registered with the Company) by the shareholder. In case of joint shareholding, this form should be completed and signed (as per specimen signature(s) registered with the Company) by the first named shareholder and in his/her absence, by the next named shareholder. Unsigned postal ballot forms will be rejected. Members are requested to fill the Postal Ballot Form in indelible ink(avoid filling it by using pencil etc.)
    1. Where the postal ballot form has been signed by an authorized representative of a body corporate/ Trust/ Society etc. a certified copy of the relevant authorization to vote on the postal ballot should accompany the postal ballot form. Where the form has been signed by the President of India or the Governor of a State, a certified copy of the nomination should accompany the ballot form. A Member may sign the form through an Attorney, specifically appointed for this purpose, in which case an attested true copy of the Power of Attorney should also be attached to the ballot form.
    1. Duly completed envelopes addressed to the Scrutinizer containing the Postal Ballot Form should reach Karvy Computershare Private Limited, Karvy Selenium Tower B, Plot 31-32, Gachibowli, Financial District, Nanakramguda, Hyderabad-500032 not later than 5:00 p.m on 06 October 2018. All Postal Ballot Forms received after the above time and date will be treated as if reply/Postal ballot Form from such shareholder has not been received.
    1. A Shareholder may request for a duplicate postal ballot form, if so required. However, the duly filled induplicate postal ballot form should reach the Scrutinizer not later than the date mentioned in item no. 5 above.
    1. Voting rights shall be reckoned on the paid up value of the equity shares registered in the name of the shareholder(s) as on the cut-off date i.e., 24 August, 2018.
    1. The Scrutinizer's decision on the validity of the Postal Ballot form shall be final.
    1. The vote of a Member will be considered in valid on any of the following grounds:
  • a. if the Member's signature does not tally, or if the Postal Ballot Form is not signed as per the process mentioned above;
  • b. if the Member has marked his/her/its vote bothFOR' andAGAINST' in the Postal Ballot Form in such a manner that the aggregate shares voted FOR' and `AGAINST' exceeds the total number of shares held under serial no.4 of the Postal Ballot Form;
  • c. if the ballot paper is received torn or defaced or mutilated to an extent that it is difficult for the Scrutinizer to identify either the identity of the Member or the number of votes or as to whether the votes are in favour or against or inability of the signature to be verified or on one or more of the above grounds.
  • d. Member(s) shall opt for one mode of voting. If a Member has opted for e-voting then he should not vote by physical ballot and vice-versa. However, if the Members cast their vote by physical ballot as well as through e-voting, then the voting through e-voting shall prevail and physical ballot shall be invalid.