AI assistant
TBB — AGM Information 2020
Jul 23, 2020
52201_rns_2020-07-23_03e95d5d-9db7-4e21-bef9-6dfc04e4e158.pdf
AGM Information
Open in viewerOpens in your device viewer
Meeting Minutes for 2020 Annual Shareholders' Meeting of Taiwan Business Bank Co., Ltd.
Time: Friday, May 29, 2020, at 9:00 am Venue: 17F., No. 30, Tacheng St., Datong Dist., Taipei City Attendance: The total issued shares of the Bank was 7,131,984,244 shares. The shareholding of the attending shareholders on the date of the meeting was 4,144,236,935 shares (3,630,949,229 shares therein attended and exercised the voting rights by electronic means), representing 58.10% total issued shares.
Participants: Managing Director and President Chih-Chien Chang Managing Director Lien-Wen Liang Independent Director Jin-Long Liu (Chairperson of the Audit Committee)
Independent Director Xin-Wu Lin (Chairperson of the Remuneration Committee)
Director Shiu-Yen Lin Director Wen-Chieh Wang Director Hung-Sheng Yu Director Tzu-Hao Tsai Director Ying-Ming He Director Kuo-Chang Huang Independent Director Wei-Sheng Huang Ya-Wen Chiu, Attorney at law
Zheng-Xin Xu, Attorney at law Tan-Tan Chung, CPA
Chairman: Chairman Bor-Yi Huang
I. Call the Meeting to Order
The total number of shares issued by the Bank was 7,131,984,244 shares. The shareholding of the attending shareholders at the time of 9:00 a.m. was 4,144,113,130 shares (3,630,949,229 shares therein attended and exercised the voting rights by electronic means), representing 58.10% of total issued shares, which has complied with the legal requirement of more than one-half of the shares in attendance. In addition, more than half of the Directors of the Bank and members of the functional committees have also attended the meeting; therefore, the Chairman called the meeting to order according to the law.
II. Opening Remarks by Chairman
-1-
III. Report Matters
Report I
Explanation: The Bank's 2019 Operating Report.
Description: For the Bank's 2019 Operating Report, please refer to Page 17 ~ 31 of the Handbook.
The shareholder (Shareholder No. 10973) made a statement about the Bank's NPL ratio and coverage ratio in March 2020 and the comparison with other banks, as well as the respective targets of the NPL ratio and coverage ratio to be set by the Board every year.
The Chairman and the relevant personnel have made explanations on the above statements.
Resolution: Acknowledged.
-2-
Report II
Explanation: The Audit Committee's review report on the 2019 financial statements of the Bank
Description: For the Audit Committee's review report, please refer to Page 4 of the Handbook.
Resolution: Acknowledged.
-3-
==> picture [493 x 552] intentionally omitted <==
-4-
Report III
Explanation: Reporting on the distribution of remuneration for employees and Directors of the Bank for 2019
Description:
-
Complying with Article 235-1 of the Company Act, relevant distribution had been submitted to the 11th meeting of the 4th Remuneration Committee and the 13th meeting of the 15th Board of Directors and had received the approval.
-
Remuneration of employees and Directors for 2019 were distributed in cash and distributed as follows:
-
(1) Employee remuneration (4.574%): NT$384,639,214.
-
(2) Director remuneration (0.6%): NT$50,455,516.
- The proposed distribution for the remuneration of employees and Directors shown above have been accounted for the expenses of the year according to requirements.
Resolution: Acknowledged.
-5-
Report IV
Explanation: Reporting on the amendments to the Rules of Procedures for Board Meeting of the Bank.
Description:
-
Complying with the requirements of Article 10 and Article 16 under the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies" amended through Order Jin-Guan-Zheng-Fa-Zi No. 1080361934 issued by the Financial Supervisory Commission on January 15, 2020.
-
The amendments to the Articles are summarized as below:
-
(1) Where the Board meeting is convened by the majority of the Directors according to the law, the chairman shall be elected among the Directors. (Article 10)
-
(2) Where the spouse, a relative within the second degree of kinship of a Director, or any company which has a controlling or subordinate relation with a Director has any interests in the matters under discussion at the meeting, the Director shall be deemed as having a personal interest in such matters. (Article 17)
-
For the "Comparison Table of the Drafted Amendment to the Rules of Procedures for Board Meeting" of the Bank, please refer to Page 7 ~ 10 of the Handbook.
Resolution: Acknowledged.
-6-
Comparison Table of the Drafted Amendment to the Rules of Procedures for Board Meeting of Taiwan Business Bank
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Article 10 (Chairman and representative of the Board) Board meetings of the Bank convened by the Chairman shall be chaired by the Chairman. The first Board meeting of each term shall be convened and chaired by the Director who received votes representing the largest portion of voting rights at the shareholders' meeting. When there are two or more persons with the right to convene, they shall select one from among themselves to serve as chairperson of the meeting. Where the Board meeting is convened by the majority of the Directors according to the law, the chairman shall be elected among the Directors. When the Chairman is unable to present himself/herself when he/she is on leave or due to other causes, the Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected amongthemselves. |
Article 10 (Chairman and representative of the Board) The Board meetings shall be convened and chaired by the Chairman of the Board. However, the first Board meeting of each term shall be convened and chaired by the Director who received votes representing the largest portion of voting rights at the shareholders' meeting. When there are two or more persons with the right to convene, they shall select one from among themselves to serve as chairperson of the meeting. When the Chairman is unable to present himself/herself when he/she is on leave or due to other causes, the Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected amongthemselves. |
1. Amended wording. 2. Added that where the Board meeting is convened by the majority of the Directors according to the law, the chairman shall be elected among the Directors according to requirements of Article 10 under the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies." |
| Article 17 (Conflict of interests abstaining system for Directors) Where any item on the agenda results in conflicts of interest with any Director or the corporation represented by the Director, the Director shall state the important aspects of the interested party relationship at the Board meeting; when the said interest is harmful to the interests of the Bank, the Director shall not participate in and shall abstain from discussion and voting and shall not represent other Directors as a proxy to exercise their voting rights. Where the spouse, a relative within the second degree of kinship of a Director, or any company which has a controlling or subordinate relation with a Director has interests in the matters under discussion in the meeting of the preceding Paragraph, the Director shall be deemed to have a personal interest in the matter. |
Article 17 (Conflict of interests abstaining system for Directors) Where any item on the agenda results in conflicts of interest with any Director or the corporation represented by the Director, the Director shall state the important aspects of the interested party relationship at the Board meeting; when the said interest is harmful to the interests of the Bank, the Director shall not participate in and shall abstain from discussion and voting and shall not represent other Directors as a proxy to exercise their voting rights. |
1. Added that where the spouse, a relative within the second degree of kinship of a Director, or any company which has a controlling or subordinate relation with a Director has interests in the matters under discussion in the meeting of the preceding Paragraph, the Director shall be deemed to have a personal interest in the matter, according to requirements of |
-7-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| For resolutions of the Board meeting, Directors who are not permitted to exercise their voting rights in the previous two Paragraphs shall comply with requirements under Paragraph 4, Article 206 of the Company Act, under which the provisions of Paragraph 2, Article 180 shall apply mutatis mutandis. |
For resolutions of the Board meeting, Directors who are not permitted to exercise their voting rights in the previous Paragraph shall comply with requirements under Paragraph 3, Article 206 of the Company Act, under which the provisions of Paragraph 2, Article 180 shall apply mutatis mutandis. |
Article 16 under the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies." 2. Adjusted the Paragraph sequence and amended the wording. |
| Article 11 (Reference materials and attending personnel at the Board meeting) Upon convening the Board meeting, the unit responsible for meeting affairs and the managing department shall prepare relevant information readily available to Directors at the meeting for reference. When holding a meeting of the Board, the Bank may notify personnel of relevant departments or subsidiaries to present at the meeting and report the current business situation of the Bank and answer questions raised by Directors to assist them in understanding the current condition of the Bank and arrive at proper resolutions. When necessary, the CPAs, lawyers or other professionals may also be invited to be present at the meeting and provide explanations. However, they shall excuse themselves during discussion and voting. |
Article 11 (Reference materials and attending personnel at the Board meeting) Upon convening the Board meeting, the unit responsible for meeting affairs and the managing department shall prepare relevant information readily available to Directors at the meeting for reference. When holding a meeting of the Board, the Bank may notify personnel of relevant departments or subsidiaries to present at the meeting and report the current business situation of the Bank and answer questions raised by Directors to assist them in understanding the current condition of the Bank and arrive at proper resolutions. When necessary, the CPAs, lawyers or other professionals may also be invited to be present at the meeting and provide explanations. However, they shall excuse themselves during discussion and voting. |
With reference to the requirements of Article 11 under the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies," adjust the Paragraph "When necessary, the CPAs, ..." as Paragraph 2 to clarify the meaning. |
| Article 18 (Meeting minutes and signed matters) A minute book shall be prepared for the discussions at Board meetings. The minute book shall detail the following matters: 1. The term (or year), time, and place of the Board meeting. 2. Name of the Chairman. 3. Directors' attendance status, including names and numbers of Directors who are present, on leave, and absent. 4. Names and titles of non-voting |
Article 18 (Meeting minutes and signed matters) A minute book shall be prepared for the discussions at Board meetings. The minute book shall detail the following matters: 1. The term (or year), time, and place of the Board meeting. 2. Name of the Chairman. 3. Directors' attendance status, including names and numbers of Directors who are present, on leave, and absent. 4. Names and titles of non-voting |
Amended the name of the department-in- charge. |
-8-
-
Amended Provisions Current Provisions Description
-
attendees. attendees.
-
- Name of the recorder. 5. Name of the recorder. 6. Report items. 6. Report items. 7. Discussion: The resolution method 7. Discussion: The resolution method and the result for each motion; a and the result for each motion; a summary of comments made by summary of comments made by Directors, experts, or other Directors, experts, or other individuals; the name of any Director individuals; the name of any that is an interested party as referred Director that is an interested party to in Paragraph 1 of the previous as referred to in Paragraph 1 of the Article, an explanation for the previous Article, an explanation for important aspects of the relationship the important aspects of the of interest, the reasons why the relationship of interest, the reasons Director was required or not required why the Director was required or to recuse, and the status of their not required to recuse, and the status recusal; objection or qualified of their recusal; objection or opinions which are on record or qualified opinions which are on indicated in a written statement as record or indicated in a written well as the written opinions issued by statement as well as the written independent Directors according to opinions issued by independent the requirements under Paragraph 6, Directors according to the Article 6. requirements under Paragraph 6,
-
- Questions and motions: Name of Article 6. proposer, resolution methods and the 8. Questions and motions: Name of results for the motions; a summary of proposer, resolution methods and comments made by Directors, the results for the motions; a experts, or other individuals; the summary of comments made by name of any Director that is an Directors, experts, or other interested party as referred to in individuals; the name of any Paragraph 1 of the previous Article, Director that is an interested party an explanation for the important as referred to in Paragraph 1 of the aspects of the relationship of interest, previous Article, an explanation for the reasons why the Director was the important aspects of the required or not required to abstain, relationship of interest, the reasons and the status of their abstaining; why the Director was required or objection or qualified opinions which not required to abstain, and the are on record or indicated in a written status of their abstaining; objection statement. or qualified opinions which are on
-
- Other matters that shall be recorded. record or indicated in a written Any of the following matters in relation statement. to a resolution passed at a meeting of the 9. Other matters that shall be recorded. Board of shall be stated in the meeting Any of the following matters in minutes and be published on an relation to a resolution passed at a information reporting website designated meeting of the Board of shall be by the competent authority within two stated in the meeting minutes and be days from the meeting: published on an information reporting website designated by the competent authority within two days
-
- Independent Directors have any from the meeting:
-
Independent Directors have any objection or qualified opinions which are on record or indicated in a written
-
Independent Directors have
-9-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| statement. 2. Matters which are approved by two- thirds of all Directors when the Bank's Audit Committee does not approve. The attendance book of the Board meeting is a part of the meeting minutes and shall be retained throughout the duration of the Bank's existence. A minute book shall be dispatched to all Directors within 20 days from the meeting after being signed or affixed seal by the Chairman and the recorder of the meeting. A minute book shall be listed as an important document of the Bank and shall be retained throughout the duration of the Bank's existence. The meeting minutes set out in Paragraph 1 may be prepared and distributed by electronic means. Where the resolution at the meeting of the Board is material information under the law or the requirements of Taiwan Stock Exchange, the department-in- charge shall submit the material information to the Business Development Department within the prescribed time for uploading to the Market Observation Post System. |
objection or qualified opinions which are on record or indicated in a written statement. 2. Matters which are approved by two- thirds of all Directors when the Bank's Audit Committee does not approve. The attendance book of the Board meeting is a part of the meeting minutes and shall be retained throughout the duration of the Bank's existence. A minute book shall be dispatched to all Directors within 20 days from the meeting after being signed or affixed seal by the Chairman and the recorder of the meeting. A minute book shall be listed as an important document of the Bank and shall be retained throughout the duration of the Bank's existence. The meeting minutes set out in Paragraph 1 may be prepared and distributed by electronic means. Where the resolution at the meeting of the Board is material information under the law or the requirements of Taiwan Stock Exchange, the department-in- charge shall submit the material information to the Business Management Department within the prescribed time for uploading to the Market Observation Post System. |
-10-
Report V
Explanation: Reporting on the execution of capital increase through private placement for common shares of the Bank.
Description:
-
The following was passed by the shareholders' meeting of the Bank on June 14, 2019: To carry out the private placement for no more than 1,000,000,000 common shares of the Bank in batches (no more than three times) within one year from the date of resolution at the shareholders' meeting.
-
The Bank has already carried out the private placement for 418,410,041 common shares. The private placement will expire on June 13, 2020 and the Bank has no intention to continue the private placement for common shares regarding the remaining limits within the remaining term.
-
For the private placement for common shares of the Bank during 2019, please refer to Page12 ~ 13 of the Handbook.
Resolution: Acknowledged.
-11-
Report on the execution of capital increase through private placement for common shares of Taiwan Business Bank.
| common shares of Taiwan Business Bank. | common shares of Taiwan Business Bank. | common shares of Taiwan Business Bank. | common shares of Taiwan Business Bank. | common shares of Taiwan Business Bank. | |
|---|---|---|---|---|---|
| Item | Private placement during 2019 Date of issuance(date of delivery): November 1,2019 |
||||
| The type of securities of the privateplacement |
Common shares | ||||
| Approved at the shareholders' meeting Date and amount |
Passed by the shareholders' meeting on June 14, 2019 Amount: No more than 1,000,000,000 common shares in batches (no more than three times) within one year. |
||||
| Basis and rationale for the pricing |
1. Taking August 19, 2019 as the pricing date: (1) NT$12.50, NT$12.55, and NT$12.54, respectively, the simple average closing price of the common shares of the Bank for either the 1, 3, or 5 business days before the pricing date, after adjustment for any distribution of stock dividends, cash dividends or capital reduction. (2) NT$12.46, the simple average closing price of the common shares of the Bank for 30 business days before the pricing date, after adjustment for any distribution of stock dividends, cash dividends or capital reduction. (3) Select NT$12.54, the higher of NT$12.54 and NT$12.46, the simple average closing price of the common shares of the Bank for 5 and 30 business days before the pricing date, after adjustment for any distribution of stock dividends, cash dividends or capital reduction, as the reference price for the private placement. 2. The pricing of the private placement shall base on the requirements under the laws and regulations issued by the competent authority, and shall consider factors such as stringent restriction on the transfer timing, target, and amount of the private placement for common shares, restriction of three-year in no consultancy for listing, and poor liquidity. Therefore, the pricingfor theprivateplacement shall be reasonable. |
||||
| The method for selecting the specificpersons |
Strategic investors with qualification complying with the relevant requirements under Subparagraph 2, Paragraph 1, Article 43-6 of the Securities and Exchange Act and Order Tai-cai- cheng-(yi)-zi No. 0910003455 issued bythe Financial SupervisoryCommission on June 13,2002. |
||||
| Reasons for the necessity for conducting the privateplacement |
To strengthen Bank's role as a specialized bank, comply with its policy function, and allow the operating direction of the Bank to work closely with the economic and industrial policies of the government, the Bank intends to carry out a capital increase through the private placement and engage strategic investors. |
||||
| Date of full payment for shares |
August 26, 2019 | ||||
| Information about the placement investor |
Private placement target Company |
Qualifications | Quantity of subscription |
Relationship with the Bank |
Operating conditions of participating companies |
| National Development Fund |
Its qualification shall comply with the relevant requirements under Subparagraph 2, Paragraph 1, Article 43-6 of the Securities and Exchange Act and Order Tai-cai-cheng-(yi)-zi No. 0910003455 issued by the Financial Supervisory Commission on June 13, 2002. |
418,410,041 (shares) |
National Development Fund had no shareholding in the Bank before participating in the private placement and had not involved in the operation of the Bank. After participating in the private placement, National Development Fund became the second substantial shareholder of the Bank, holding approximately 5.87% shares of the Bank. |
||
| Actual subscription price |
NT$11.95 per share |
||||
| Discrepancy between the actual subscription price and the reference price |
The actual price for the private placement was NT$11.95, which was 95.3% of the reference price and complied with the resolution passed by the shareholders' meeting that the actual price shall be no less than 95% of the reference price. |
-12-
| Item | Private placement during 2019 Date of issuance(date of delivery): November 1,2019 |
|---|---|
| Effect of the private placement on shareholder equity |
After the capital increase through the private placement, the net value, common equity ratio, and government-owned shareholding of the Bank have increased, which effectively enriched the operating capital of the Bank, enhanced our capital structure, and injected development momentum for our operation, further consolidating the operating ownership of the government and benefiting the shareholder equityin a whole. |
| Use of capital raised through private placement and progress of the plan |
Proceeds from the private placement are fully utilized in increasing loans for SMEs. Proceeds from the private placement were fully utilized in the fourth quarter of 2019. |
| Realization of benefits of the plan |
1. Balances for loans to SMEs of the Bank amounted to NT$533.933 billion as of the end of the fourth quarter in 2019, representing an increase of NT$16.784 billion from NT$517.149 billion as of the end of August 2019. The proceeds from the private placement have effectively injected development momentum for our operation in loans to SMEs. 2. Common equity ratio was 8.39% as of the end of August 2019, representing an increase of 0.52% from 7.87% as of July 2019; the net value also increased from NT$88.592 billion to NT$94.103 billion. The private placement has effectively enriched the operating capital of the Bank,enhanced our capital structure,and injected development momentum for our operation. |
-13-
Report VI
Explanation: Communicating relevant legal measures for the same person or same concerned party who holds more than a certain percent of the Bank's outstanding voting shares.
Description:
-
According to the Letter Jin-guan-yin-kong-zi No. 1006005191 issued by the Financial Supervisory Commission on January 31, 2012, to implement the requirements under Article 25 of the Banking Act, the Bank shall include the information regarding the election as a reporting case one year prior to the election to remind shareholders to pay attention to relevant requirements.
-
The contents of the related law to be propagated are stated as follows:
-
(1) According to the requirements under Paragraph 2 and Paragraph 3, Article 25 of the Banking Act, the same person or same concerned party who singly, jointly or collectively acquires more than five percent (5%) of the Bank's outstanding voting shares shall report such fact to the Financial Supervisory Commission within ten (10) days from the day of acquisition; the preceding provision applies to each cumulative increase or decrease in the shares of the same person or same concerned party by more than one percent (1%) thereafter. The same person or same concerned party who acquires more than ten percent (10%), twenty-five percent (25%) or fifty percent (50%) of the Bank's outstanding voting shares shall apply for prior approval of the Financial Supervisory Commission. The definition of the "same person" and "same concerned party," and the exceptional circumstances are stated in Article 25-1 of the Banking Act.
-
(2) Where the same person or same concerned party who holds voting shares issued by the Bank without filing a report with or obtaining approval from the Financial Supervisory Commission in accordance with the above
-14-
provisions, the excess shares held by such same person or same concerned party shall not have voting rights and shall be disposed of within the given period prescribed by the Financial Supervisory Commission according to the provision under Paragraph 7, Article 25 of the same Act. Furthermore, according to the provision under Paragraph 3, Article 128 of the same Act, such shareholders shall be punished by an administrative fine no less than NT$2 million and no more than NT$10 million. Where such personnel is elected as a Director or other responsible person of the Bank in the future, the Financial Supervisory Commission would consider the reasons unfit for being a such as or responsible person, dishonesty inappropriateness, under Subparagraph 13, Article 3 of the "Regulations Governing Qualification Requirements and Concurrent Serving Restrictions and Matters for Compliance by the Responsible Persons of Banks."
Resolution: Acknowledged.
-15-
IV. Recognition Matters
Proposal I by the Board
Explanation: Adoption of the 2019 financial statements of the Bank.
Description: The 2019 financial statements of the Bank, including the operating report, balance sheet, consolidated statement of profit or loss, statement of changes in equity, and statement of cash flow (please refer to Page 17 ~ 47 of the Handbook) have been submitted to and passed by the 13th meeting of the 15th Board of Directors.
Voting Method: Proposals shall be discussed for voting on a case-by-case basis. Voting shall be carried out after finishing the discussion on the first and second proposals of the recognition matters.
Voting results:
| Number of Votes by Attending Shareholders |
For | Against | Void | Abstain/ Did not vote |
|
|---|---|---|---|---|---|
| Counts | Ratio (%) |
Counts | Counts | Counts | |
| 4,144,228,835 | 3,711,225,628 (3,200,473,059 votes therein exercised the voting rights by electronic means) |
89.55 | 2,854,461 (2,840,765 votes therein exercised the voting rights by electronic means) |
1,052,520 | 429,096,226 (427,635,405 votes therein exercised the voting rights by electronic means) |
Resolution: The case was passed as proposed after voting.
-16-
Taiwan Business Bank Co., Ltd. Operating Report for 2019
The prosperous economic environment was clouded over abruptly at the end of 2018 due to the heated trade conflicts between the U.S. and the PRC, resulting in the fluctuations of global financial performance during 2019. Throughout 2019, the global economic conditions have been shadowed by the impacts arising from the trade conflicts between the U.S. and the PRC. Positive estimation regarding the trade negotiations between the U.S. and the PRC had only been brought by December. Therefore, the IMF estimated the global economic growth rate in 2019 to be 3.0%, setting the lowest record since 2009.
The U.S. Federal Reserve (Fed) announced the cut of interest rates for a consecutive three times, significantly narrowing the long-term and short-term interest rate differentials of the U.S. dollars (USD), and even resulted in a short period of rate inversion. In regards to the European situation, the European Central Bank (ECB), the Bank of Japan (BoJ), and the People's Bank of China have continued to maintain easing monetary policies. In general, major central banks worldwide have continued to implement Quantitative easing monetary policies.
In terms of domestic economic performance, the Directorate-General of Budget, Accounting and Statistics, Executive Yuan estimated the economic growth rate of Taiwan in 2019 to be 2.71%.
Regarding interest rates, the trend of interest rates throughout the year 2019 remained relatively stable. The Central Bank determined to make no adjustment to the interest rates for a consecutive 14 seasons at the joint meeting of directors and supervisors at the end of 2019; the rediscount rate, rate on accommodations with collateral, and rate on accommodations without collateral remained at 1.375%, 1.75%, and 3.625%, respectively.
Regarding the trend of the New Taiwan Dollar's (NTD) currency rate, the currency rate at the beginning of 2019 was around US$1 to NT$30.8. The currency rate of NTD depreciated against USD in the middle of the year, affected by the heated trade conflicts between the U.S. and the PRC and dropped to US$1 to NT$31.5. The currency rate of NTD appreciated against USD gradually due to the effects of capital return invested by Taiwanese businessmen in the 4th quarter in 2019 and rose to approximately US$1 to NT$30 near the year end.
Looking into 2020, the sluggish investment condition in the past years is expected to be cleared away with the capital investments made by the returned Taiwanese businessmen. In addition to being a contributor to the GDP of the year, such investments increase the capital stock (sum of corporate assets) and future production capacities. In particular, the government focuses on high-valued, intelligent, or 5+2
-17-
industries, where the salary level is generally higher than the average salary. In the future, when the return of Taiwanese businessmen is able to facilitate the domestic industry transformation continuously, and together with technical and occupational training, the growth of overall salary and the distributable income is expected to increase, providing assistance to the internal demand market.
Due to the outbreak of COVID-19 in the Mainland China area, impacts are inevitable in the short run. However, due to the high transparency of pandemic information in Taiwan, Taiwanese businesses are likely to further repatriate, procuring large-scale international companies to place orders with companies within the supply chain in Taiwan.
Furthermore, as the global trading volume is affected by the trade war between the U.S. and the PRC, Taiwan, benefiting from the phenomenon of order transfers, has recorded a significant increase in its export value to the U.S.; therefore, Taiwan is holding relatively more support as compared with other Four Asian Tigers, including Hong Kong, Singapore, and South Korea. Even though the trade negotiation between the U.S. and the PRC has improved, Taiwanese businesses will continue to transfer their supply chains due to the surge of operating costs in the PRC resulted from factors such as the increase in awareness of environmental protection in the PRC and the salary growth in coastal provinces. As such, the trend of repatriation for Taiwanese businesses and high-valued industries will continue.
In the future, the Bank will continue to carry through the internal controls using three lines of defense, strengthen the overall risk control, and reinforce FinTech development as well as information security controls. Furthermore, looking from the perspective of a professional financial institution, the Bank will grasp business opportunities upon the return of Taiwanese businessmen and proactively assist returning Taiwanese businessmen in transforming their businesses in accordance with government policies not only to shape Taiwan into Asia’s high-end manufacturing center, but also jointly create Taiwan's 2.0 economic miracle. Meanwhile, the Bank will provide financial products and services integrated with environmental protection and social welfare measures that correspond to social requirements, proactively strengthening and assisting growth sustainability of Taiwanese SMEs, thus fulfilling its corporate social responsibility (CSR) initiatives. The Bank will endeavor to turn the Bank into a leading brand in the field of SME financing and establish a solid foundation for the sustainable development of the Bank upon stepping into the next century.
The operation results in 2019 and the business plan for 2020 are summarized below:
1. Operation Results in 2019
(1) Implementation Status and Result of Business Plans
A. Profitability:
After-tax net profit for 2019 amounted to NT$6.734 billion (before-tax net profit was NT$7.974 billion). The Bank carried out a capital increase of NT$5 billion via transferred earnings of NT$3.197 billion and issued
-18-
stock and cash dividends of NT$0.50 and NT$0.30 per share, respectively, for the previous year (2018).
-
B. Corporate Governance:
-
Reinforcement of information disclosure channels and upgrading of transparency in corporate governance
-
a. The Bank has long strived to enhance its corporate governance and is a listed company in the Top 5% of the Fifth Annual Corporate Governance Evaluation organized by the Taiwan Stock Exchange (TWSE).
-
b. The Bank actively increased communication channels for domestic and overseas investors, and an online roadshow was respectively held in the first and second half of 2019. Each investor has immediate access to information on the Market Observation Post System (MOPS) and can obtain the same information simultaneously on the official TBB website. The Bank also issues press releases on an irregular basis, giving investors multiple channels for acquiring TBB information.
-
C. Core Businesses:
-
a. Corporate Banking
-
1) The Bank received the Outstanding Award and Special Award for Balanced Regional Development from the Financial Supervisory Commission (FSC) for the Program to Encourage Loan Projects by Domestic Banks to SMEs (Group A).
-
2) The Bank received the Outstanding Award and Special Award for the National Defense Industry, and Special Award for the Circular Economy Industry from the FSC for the Program to Encourage Lending by Domestic Banks to Key Innovative Industries (Group A).
-
3) In recognition of the Bank's outstanding performance in small and medium enterprise financing, it received three major awards from the Small and Medium Enterprise Credit Guarantee Fund of Taiwan: The Credit Guarantee Partner Award, Policy Facilitation Award, and Direct Guarantee Performance Award.
-
4) The Bank actively promoted the Phoenix Micro Start-up Loans and the Unemployment Start-up Loan for Employment Insurance and received a certificate of appreciation from the Ministry of Labor.
-
5) The Bank received the Best from the Best Service Award for Start-up Enterprises from the Excellence Magazine under the category of non-financial holding for the 2019 5th Excellent Bank.
-
6) In the extension of small and medium enterprise loans, the Bank
-
-19-
ranked No. 1 in Taiwan in both total amount and ratio of loans transferred for guarantees to the Small and Medium Enterprise Credit Guarantee Fund.
- b. Foreign Exchange Operations
The Bank worked vigorously to expand foreign-currency loans and boost interest margin income. Accumulated average loans outstanding in 2019 increased by 8.16% over 2018.
-
c. Wealth Management
- In 2019, the Bank focused on strengthening its wealth-management business by vigorously expanding fee income from the insurance and fund businesses, with boosting revenue and generating profit as the priority goal. With the vigorous promotion of special programs aimed at the marketing of designated products, fee income from the wealth-management business amounted to approximately NT$1.44 billion in 2019.
-
D. Innovative Products
-
a. Continuous Innovation in Digital Banking businesses to provide more convenient services
-
1) Added Taiwan Pay transaction function for mobile payment and inaugurated functions of Scanned for Withdrawal, Tax Payment by Credit Cards, and Debit Payment for Credit Card Purchase.
-
2) Added the Taiwan Pay Merchant Service System for mobile payment.
-
3) Added the Voice Access for Payment through Mobile Banking Service.
-
4) Inaugurated the Cloud Payment HCE Card Service.
-
5) Added functions of "User authentication procedures" and "QR Code scanned payment for cross-border online shopping" for the cross border online shopping (cross-border outward remittance) service.
-
-
b. Develop products up to date with social trends and provide diversified services to customers
-
1) Teller operations have been simplified, and the automated name list scanning operations have been established for centralized domestic remittances.
-
2) Added automated printed bank reply to reduce labor at branches from filling out the reply manually after the system has reviewed data related to the creation of pledge.
-
3) Established the Account Opening Data Request List for branches to refer to and improve the accuracy of data requests made for account opening.
-
-
c. Established the "Innovative Finance Project Office" to strengthen
-20-
the support for material loans of green finance, urban renewal, and cultural innovation industries.
- 1) Urban renewal: In accordance with the urban renewal policies and accelerated reconstruction of hazardous and old buildings policies implemented by the government, the Bank promulgated the "Guidelines for Urban Renewal Loans" and "Regulations for Reconstruction of Hazardous and Old Buildings Loans." In 2019, the Bank had approved a total of 17 loans with a total loan amount of NT$14.517 billion and organized Urban Renewal Fair with the Wealth Magazine.
- 2) Green finance: Promote the development of the green energy industry and establish an economic model with low carbon emission. The total credit balances as of the end of 2019 amounted to NT$59.822 billion.
- 3) Cultural innovation industries: Strengthen the upgrade of cultural innovation industries and improve the industrial structure. The total loan balance as of the end of 2019 amounted to NT$26.417 billion.
-
d. Assisted in industry innovation and provided intangible asset financing To assist in the industry innovation, the Bank established the "Regulations for Financing and Loan on Intangible Assets with Revenue Mezzanine." Leveraging on the expertise of the Industrial Technology Research Institute in the valuation of intangible assets, the Bank referred to the professional valuation report provided by the Institute to determine the development potentials and market values of intangible assets in the future, and worked with the SMEG to provide higher credit guarantee loan ratio.
-
E. Expansion of the Scope of Channel Services
-
a. Make adjustments on the location distribution of the Bank's branches for the increase of value regarding physical channels, so as to provide better and more comprehensive financial services. The Chi Lin Branch reallocation was completed and re-opened on Jul. 29, 2019 and the branch was renamed as the East Lin Kou Branch.
-
b. To develop more diversified operations, the Bank had successfully engaged Yuanta Futures as its futures trader on Oct. 1, 2019, and added foreign futures trading auxiliary businesses as well as programs for the increase in commission allocation ratio, improvement in educational training, and business promotion incentives.
-
F. Information System Reinforcement and Information Security Promotion
-
a. Completed the update for the central billing mainframe to improve
-21-
service capacities
-
1) The Bank completed the update for the central billing mainframe to accelerate data accessing speed and system response time and continued to establish the SYSPLEX system with local HA.
-
2) Simplified the accounting closing procedures of the Bank, which has significantly improved the operating efficiency of branches and minimized the time for accounting closing.
-
3) Established a data center and continues to collect data from inside and outside of the Bank. The rapid data processing is provided for product design, risk analysis, and customer marketing.
-
4) Continued to replace the software/hardware equipment for the e-banking to improve Internet transaction security.
-
5) Completed the overseas core system database encryption mechanism, established the personal data terminal protection system and Intranet terminal equipment management system to reinforce the information security protection mechanism.
-
b. Reinforce the security control mechanism for the information system 1) Participated in Cyber Offensive and Defensive Exercise 2019 (CODE 2019) organized by National Information & Communication Security Taskforce, Executive Yuan held from Nov. 6 to 8, 2019.
-
2) Completed the assessment on the information security of the Bank’s computer system in August 2019, according to the "Assessment Regulations for the Information Security of the Computer System of Financial Institutions."
-
3) The Information Security Department and other relevant departments of the Bank formed the New York Branch 2019 Joint Financial Inspection Taskforce to help carry out the Part 500 compliance program in accordance with the network security regulations of the New York State Department of Financial Services (NYDFS).
-
4) Self-assessment was carried out in accordance with SWIFT Customer Security Program (CSP) specifications and was approved by SWIFT in December 2019.
-
c. Continuous promotion of the digital banking business
-
1) Actively promoted the Taiwan Pay acquiring businesses, endeavored to increase the rate of QR Code adoption in common payment services by established merchants, such as large-scale chained stores, business area, and night markets, and organized marketing discount events to facilitate the inclusive
-22-
finance and the penetration rate of e-payment.
- 2) Strived to obtain business dealings regarding the ACH distribution of dividends on behalf of listed companies, cooperated with major hospitals to introduce medical payment machine, to provide customers with diversified payment collection on behalf/payment service, so as to increase fee income of digital banking business.
- 3) Improve the interaction and attachment between the fans on Facebook with the page of the Bank, designed relevant events for the products launched by the Bank, and successfully attracted the mobile and Internet groups of all ages to participate in such events through Facebook as its online media.
-
G. Implementation of Legal Compliance and Anti-Money Laundering Operations
-
a. Implementation of legal compliance and anti-money laundering in line with the regulations of the competent authority
-
1) On Mar. 26, 2019, the Bank promulgated its "Regulations for Legal Compliance, Anti-money Laundering, and Combatting the Financing of Terrorism for Overseas Branches" to regulate material managing matters including the function of relevant personnel, reporting system, reported matters, audit for departments and relevant personnel, educational training in overseas branches. The Bank will supervise the execution of its overseas branches for legal compliance, anti-money laundering, and combatting the financing of terrorism according to the Regulations on an ongoing basis.
-
2) The Bank performed its compliance risk assessment (CRA) operation for 2018 and reported to the FSC for filings after being approved by the Board.
-
3) With regards to anti-money laundering and combatting the financing of terrorism, the Bank performed its institutional risk assessment (IRA) operation for 2019 and reported to the FSC for filings after being approved by the Board.
-
-
b. Holding of regular compliance and anti-money laundering training
-
1) Five Anti-Money Laundering & Combatting the Financing of Terrorism Seminars were held in Northern, Central, and Southern Taiwan from Apr. 16 to 23, 2019.
-
2) A Compliance Officer Seminar was held in each the first and second halves of 2019.
-
-
c. Strengthening of the monitoring mechanism for compliance followup
According to the "Legal Compliance Follow-up Cases Control
-23-
System," the letters regarding relevant laws and regulations from external parties and the changes in laws and regulations that the Bank shall comply with under the are included in "Legal Compliance Follow-up Cases" for control. The Bank compiles the subsequent implementation of "Legal Compliance Follow-up Cases" each month according to the competent authorities and reports to the legal compliance director of the Bank.
-
d. Carried out annual project audits for personal information protection, anti-money laundering, and combatting the financing of terrorism by accountants in accordance with the Implementation Rules of Internal Audit and Internal Control System of Financial Holding Companies and Banking Industries.
- An accounting firm was commissioned to carry out the "2018 Project Audit for Personal Information Protection and the Internal Control System for Anti-Money Laundering and Combatting the Financing of Terrorism."
-
e. The Bank ranked top 20% for the Principle for Financial Service Industries to Treat Clients Fairly carried out by the FSC for the first time.
-
H. Corporate Social Responsibility
-
a. Active implementation of corporate social responsibility and realization of the value of the sustainable operation
-
1) The Bank’s "CSR Report" passed two stages of verification by the British Standards Institution (BSI) for four consecutive years, and BSI issued the Bank an Independent Assurance Opinion Statement.
-
2) The Bank received the Bronze Award in the financial and insurance group of corporate sustainability report division under the 12th TCSA Taiwan Corporate Sustainability Awards of 2019 organized by the Taiwan Institute for Sustainable Energy, the Sustainability Performance Award from BSI Standards Awards, and was ranked the 49th in "2019 Excellence in Corporate Social Responsibility" organized by the CommonWealth Magazine. Such achievements help upgrade the Bank's visibility and its corporate image for CSR implementation.
-
3) The Bank continues to optimize the design of its website for the general public to obtain and understand the information on the corporate social responsibility of the Bank through the website of the Bank more conveniently, to effectively strengthening the communicating function of the Bank regarding corporate social responsibility.
-
-
b. Implementation of senior caring policy, donations to disadvantaged
-24-
groups, and active participation in public benefit affairs
-
1) The Bank has initiated the Project of Senior Dining & Learning Center Sponsorship. The Bank exclusively allocated 3‰ of the general card consumption from the Silver Love Credit Card issued by the Bank to help seniors to dine and learn together. This originated from the non-profit fund that was used in building a School for Seniors in the community to help take care of vulnerable seniors in the local community and improve their living standards.
-
2) Set up senior caring spots to improve the standards of caring services at senior welfare agencies, providing local and appropriate caring services accessible to disadvantaged seniors. The Bank vigorously devotes in the public benefit affairs to achieve the goal of "aging in place."
-
3) The Bank continued to promote property trust business for the senior and the disabled, recorded outstanding results for a consecutive three years, and received the award for recognition from the FSC.
-
c. Fulfilling responsibility for environmental protection and continue energy conservation and carbon reduction efforts
-
1) The Environmental Protection Administration of the Executive Yuan and the Department of Environment Protection of the Taipei City Government cited the TBB eight years in a row for outstanding performance in green procurement.
-
2) The Taipei City Government publicly cited the TBB for receiving ISO 50001 Energy Management Systems certification and the designation of its headquarters as an energy-savinglabel building.
-
3) The Bank implemented its "Energy Policies" and "Measures for Water and Electricity Conservation" with scheduled follow-up on the status of water and electricity conservation by different units and inclusion of the results in business performance assessments. Various energy conservation improvement programs were vigorously implemented in order to enhance the energy efficiency of equipment and save on electricity costs.
(2) Budget Implementation
-
A. The annual average balance of deposits was NT$1,436.285 billion, for an achievement rate of 97.19%.
-
B. The annual average balance of loans outstanding was NT$1,129.913 billion, for an achievement rate of 97.75%.
(3) Revenues, Expenditures, and Profitability
-25-
-
A. Net income for 2019 amounted to NT$22.838 billion; bad debt expense, commitment and provision for guaranteed liabilities totaled at NT$2.349 billion; operating expenses were NT$12.515 billion; before-tax net income from continuing operations was NT$7.974 billion; net profit after tax was NT$6.734 billion; return on assets ratio (after-tax) amounted to 0.40%; return on equity ratio (after-tax) amounted to 7.47%; net profit margin (after-tax) was 29.49%, and earnings per share (aftertax) was NT$0.98.
-
B. Net income before taxes (excluding provisions) in 2019 amounted to NT$10.324 billion, an increase of NT$491 million from 2018. NT$2.349 billion was allocated as an allowance for bad debts in order to strengthen risk appetite. Before-tax net profit for 2019 amounted to NT$7.974 billion, a decrease of NT$1.113 billion from 2019, primarily due to the increase in allowances for bad debts.
-
C. The non-performing loan ratio at the end of 2019 stood at 0.32%, an increase of 0.02% compared with the end of 2018; the bad-debt coverage ratio was 367.77%, a decrease of 26.31% over the end of 2018.
(4) Research and Development
-
A. Establishment of an Exclusive Unit for Industry Research
-
a. A total of 127 industry analysis reports were written and published in the Bank's E-Library in 2019 for colleagues to peruse.
-
b. Elite professionals from industry, government, and academia are invited to speak on an occasional basis to help the Bank's employees understand the latest trends in industrial development.
-
B. Encouragement of Innovation and Professionalism in Line with Business Development Needs
-
Business lectures are held on a scheduled basis and a wide variety of digital learning courses are offered to encourage employees to engage in further on-the-job studies and absorb new knowledge that will strengthen their competitiveness and enhance their professional know-how.
2. Business Plans for 2020
(1) Operating Directions and Policies
-
A. Strengthen the positioning and responsibility as a specialized bank for SMEs
-
a. Continue to promote the "Youngster first, seniors second, and startups third" program
- Combine the core competencies of the Bank with concerning issues in society to integrate our business with social welfare. Implement the "Youngster first, seniors second, and start-ups third" program to help solve the problems of youth start-up and employment, promote senior financing and the acceleration of renewal for hazardous and
-26-
old buildings, and support the development of innovation, creation, and start-up businesses.
-
b. Reinforce the "Micro-to-small Enterprises + Startups
・Double the Vital Source of Fund" project loans-
Regarding the capital requirements for SMEs with a capital amount less than NT$30 million, the " Micro-to-small Enterprises + Startups
・Double the Vital Source of Fund " project loans was launched in -
collaboration with the SMEG to assist SMEs in obtaining the capital required through the express pass mechanism with "active exploration, simplified procedures, rapid review, and audit incentives."
-
-
c. Promote Urban Renewal Finance 2.0
- To solve two seniority issues (old buildings and aging population) and two insufficiency issues (land insufficiency and electricity insufficiency), the Bank will demonstrate its image of professional service, not only by combining the urban renewal with senior caring to improve housing security and realize the concept of nursing at home, but also integrating urban renewal for hazardous and old buildings with electricity-farming and energy-saving to encourage corporates to generate electricity for their own usage, solving the land and electricity insufficiencies among the five insufficiencies currently faced in Taiwan.
-
d. Enhance investment and counseling functions
- Explore premium customers with the potential nature of invisible champions in different industries. Support the stable growth of industrial seedlings through the capital contribution from TBB Venture Capital Co., Ltd.; together with external counseling resources from SMEG and SMECF, the Bank will assist enterprises in improving their operating management capacities and counseling their transformation and upgrade.
-
B. Grasp the green business opportunities and fully promote green finance With the effect of climate change, it is estimated that the business opportunities of domestic green finance will amount to NT$1.8 trillion in the future. To grasp such business opportunities, the Bank will enhance its promotion in green finance to help enterprises develop the green energy industry; for example, utilizing the feature of abundant sunlight in Central and Southern Taiwan, help enterprises establish solar power generation system to achieve the goal of sustainable operations.
(2) Operating Policies
Facing the ever-changing financial environment and in response to the upsurge of FinTech and development of digital finance, the Bank will adhere to its core value of SME Specialized Bank and utilize the four aspects on its
-27-
strategy map with a bottom-up approach, to enhance risk control and improve assets quality. Furthermore, in line with the aspects of learning & growth, internal procedures, customers, and finance, the Bank will establish a five-year strategy structure with specified directions and centralized resources for its departments by proposing the strategy structure to the Strategy Development Committee after being discussed by the Business Management Committee, so as to reinforce the adjustments in its three major structures of labor, channels, and capital. The Bank will achieve its goal of sustainable development by realizing our operating concept and become a premium bank with comprehensive financial services.
-
A. Learning & Growth
-
a. Improve the professional competencies of our employees: Establish a talent database through human resource inventory; deploy human resources of the entire Bank with plans; enhance cultivation of professional talent for SMEs, digital finance, and international finance; strengthen management and talent cultivation for critical posts.
-
b. Establish a successor scheme: Nurture key talents; establish a successor cultivation scheme; enhance the successor system; plan to cultivate successor candidates with potentials for the benefit of the Bank's sustainable operations.
-
c. Optimize the labor structure: Revitalize retired human resources to enhance the inheritance of experience; diversify employment channels; connect with the tertiary education sector for industryacademia cooperation; participate in the youth employment pilot program; recruit outstanding personnel to enrich the talent database of the Bank.
-
d. Improve the performance of information systems: Increase investment in IT building and integrate it closely with our business; enhance the overall efficiency of the information system; improve diversity and innovative capacities of our IT team; reinforce the cultivation and motivation of key IT personnel to lay a solid foundation for information technology.
-
e. Enhance cybersecurity defense and monitoring capacity: Establish the Bank's cybersecurity management system and maintenance plan; optimize the joint defense system; continue to organize its cybersecurity upgrade and improvement measures; enhance cybersecurity training to reinforce cybersecurity protection ability and realize cybersecurity compliance.
-
f. Optimize an accountability mechanism: Establish a comprehensive accountability mechanism and cultivate the culture of accountability to form the organization and value that allows our fellow colleagues
-28-
to internalize it as their mission, vision, and core values, so as to strive toward the goal of the Bank's sustainable development.
-
g. Realize the corporate culture of learning and sharing: Build a "learning" experience inheritance system based on the concept of "learning by doing and doing by learning" and encourage internal innovation of young employees to invigorate corporate human resources.
-
B. Internal Procedures
-
a. Improve management by setting objectives: Establish goals and realize the execution, optimize the evaluation management system, reinforce the connection between evaluation, and rewards to boost performance.
-
b. Optimize the procedures for better efficiency: Establish smart customer services to improve service quality and optimize customer experiences; value the management for the internal and operating process, regularly examine the SOP for continuous creation of a better working process, and utilize the information system to assist in the manual examination, improving efficiency.
-
c. Enhance risk management: Improve asset quality and coverage for allowance for bad debts through understanding, managing and reducing risks, and enhancing risk control.
-
d. Adopt integrated marketing to increase customer contribution: Integrate marketing resources to increase dealings with customers, increase overall customer contribution, and provide comprehensive financial services according to the requirements for the business development of customers.
-
e. Provide premium services to build customer loyalty: Bear customers' interests in mind, design comprehensive financial services based on customers' requirements to meet their expectations and demands, thus, building customer loyalty.
-
f. Strengthen customer relationships with the second generation upon the succession of the family business: Strengthen the customer relationship with the younger generation or the second generation upon the succession of the family business to improve SME customers' support to the Bank after generational changes.
-
g. Differentiated products and marketing: Apply Big Data analysis to understand customer behavior patterns to provide customized services and precise marketing services.
-
h. Adhere to rigorous compliance: Enhance legal compliance and duly comply with the monitoring measures of the competent authorities; uphold provisions for anti-money laundering and combating the terrorism financing; implement whistle-blower protection and
-29-
uphold customer interests; thereby forming a corporate culture that prioritizes legal compliance.
-
i. Strengthen corporate governance: Improve Directors' functions, corporate governance mechanisms, and operations of functional committees; disclose material information regarding corporate governance to improve transparency for information disclosure and shape the culture of corporate governance.
-
j. Fulfill corporate social responsibility: Attach importance to the ESG valuation; focus on the "Youngster first, seniors second, and startups third" program with our core business to promote the integration of corporates and society; and internalize the fulfillment of social responsibility as its corporate spirit.
-
C. Customers
-
a. Improve channel service quality and integrate customer views from all channels: Improve the value of physical channels; expand the service scope for virtual channels; enhance the control on business opportunities regarding clusters of SMEs to meet the mission of the Bank to provide services for SMEs; establish a data market with the cross-business omnidirectional single view of customers. This shall be done so as to fully present customer preferences and service channels, optimizing service and experiences for customers.
-
b. Focus on the niche market of SMEs and reinforce the brand image of a specialized bank: Specify positioning as an SME specialized bank and focus on the core business of SMEs; commit to policy financing such as micro-to-small enterprises, startups, urban renewal for hazardous and old buildings, intangible assets, and placemaking to shape the brand image of a specialized bank.
-
c. Enhance wealth management services and gain trust from customers: Focus on the three major keys—customization, segmentation, and digitization to deepen the wealth management services, satisfy customers' demand; undertake deep-rooted support for investment analysis in order to provide financial planning services for owners and high-asset customers.
-
D. Finance
-
A. Increase operating performance and take risk management into account: Expand operating scale, increase the profit margins of overseas branches, improve interest rates and diversify the income sources of service charges to enhance profitability.
-
B. Enhance capital and uphold shareholders' interests: Comply with the monitoring requirements of the competent authority regarding authorized capital; ensure a healthy capital structure and the goal of optimized resource allocation; strengthen the risk appetite to expand
-30-
the growth of operating income; achieve the goal of maximized shareholders' value.
-
E. Enhance risk control and improve assets quality
-
Impacts arising from the outbreak of COVID-19 have extended across the manufacturing industry and the service industry; the effects on SMEs are relatively significant as they have lower tolerance for risks. As a specialized bank for SMEs, the Bank also suffer greater impacts as compared to general commercial banks. To minimize the impact of COVID-19, the Bank will strengthen the control on customers who suffered from greater impacts of COVID-19 (such as adjust credit limit in due course and increase the frequency of visits) and make adjustments to the industrial limit at any time to control risks effectively.
(3) Business Targets
To give equal weight to the protection of shareholder interests, improvement of the capital structure, and enhancement of asset quality, the Bank has set the following targets in consideration of the economic growth forecast of the Directorate General of Budget, Accounting and Statistics for 2020.
-
Annual average deposit balance: NT$1,473.750 billion.
-
Annual average balance of loans outstanding: NT$1,188.073 billion.
-
Total foreign exchange transactions: US$64.955 billion.
3. Results of Latest Credit Rating
| Date of Rating |
Rating Institution | Ratings | Ratings | Outlook |
|---|---|---|---|---|
| Long-term Credit |
Short-term Credit |
|||
| 2020.1.13 | Taiwan Ratings | twAA- | twA-1+ | Stable |
| 2020.1.13 | Standard & Poor's | BBB+ | A-2 | Stable |
Chairman:
==> picture [64 x 54] intentionally omitted <==
President:
==> picture [38 x 37] intentionally omitted <==
SVP & GM of the Accounting Dept.:
==> picture [45 x 50] intentionally omitted <==
-31-
==> picture [483 x 574] intentionally omitted <==
-32-
==> picture [482 x 564] intentionally omitted <==
-33-
==> picture [483 x 556] intentionally omitted <==
-34-
==> picture [483 x 668] intentionally omitted <==
-35-
==> picture [443 x 722] intentionally omitted <==
-36-
==> picture [482 x 586] intentionally omitted <==
-37-
==> picture [426 x 721] intentionally omitted <==
-38-
==> picture [483 x 649] intentionally omitted <==
-39-
==> picture [483 x 524] intentionally omitted <==
-40-
==> picture [483 x 377] intentionally omitted <==
-41-
==> picture [482 x 622] intentionally omitted <==
-42-
==> picture [483 x 650] intentionally omitted <==
-43-
==> picture [452 x 730] intentionally omitted <==
-44-
==> picture [483 x 663] intentionally omitted <==
-45-
==> picture [439 x 730] intentionally omitted <==
-46-
==> picture [483 x 684] intentionally omitted <==
-47-
Proposal II by the Board
Explanation: Adoption of the earnings distribution from final accounts of the Bank for 2019.
Description:
-
After an audit, the earnings available for distribution of the Bank for 2019 was NT$5,185,142,299.24, and the description is set out below:
-
(1) The opening undistributed earnings for 2019 was NT$356,940,304.77.
-
(2) Items added:
-
A. Reversal of "recognized actuarial gains and losses for defined benefit plans" of NT$23,594,400.
-
B. "Gains and losses arising from disposals of investments in equity instruments designated at fair value through other comprehensive income": NT$52,427,832.
-
C. Reversed special reserve was NT$38,202,709:
-
a. Based on the requirements under the Letter Jinguan-zheng-fa-zi No. 1010012865 dated April 6, 2012, and the Letter Jin-guan-yin-fa-zi No. 10510001510 dated May 25, 2016, issued by the Financial Supervisory Commission.
-
b. As of December 31, 2018, the stated net deduction of other equity: The sum of "difference of foreign exchange in translating financial statements of foreign operating units" of -NT$862,865,585.21 and "unrealized gain or loss on financial assets at fair value through other comprehensive income" of NT$4,541,167,789.08 is a positive number; therefore, no special reserve shall be provided. The employee job transfers or placement expenses of NT$38,202,709 provided in 2018 may be fully reversed.
-
-
-48-
- D. After reviewed and approved by Accountant TanTan Chung and Chun-Kuang Chen from KPMG, the after-tax net income for 2019 was NT$6,734,252,933.53.
-
(3) Items less:
- Appropriated as legal reserve: NT$2,020,275,880.06.
-
(4) Distribution of shareholders' bonus - cash dividends (NT$0.20 per share): NT$1,426,396,849. The minimum distribution of cash dividend made to shareholders shall be round up to NT$1, and fraction cash dividend less than NT$1 shall be accounted as other income.
-
(5) Distribution of shareholders' bonus - stock dividends (NT$0.50 per share): NT$3,565,992,130.
-
(6) Closing undistributed earnings: NT$192,753,320.24.
-
Please refer to Page 50 of the Handbook for the "Disposition of Earnings for 2019" of the Bank.
Votin results: g
| Number of Votes by Attending Shareholders |
For | Against | Void | Abstain/ Did not vote |
|
|---|---|---|---|---|---|
| Counts | Ratio (%) |
Counts | Counts | Counts | |
| 4,144,228,835 | 3,737,356,500 (3,227,118,431 votes therein exercised the voting rights by electronic means) |
90.18 | 3,007,754 (2,994,058 votes therein exercised the voting rights by electronic means) |
1,567,020 | 402,297,561 (400,836,740 votes therein exercised the voting rights by electronic means) |
Resolution: The case was passed as proposed after voting.
-49-
Taiwan Business Bank Co., Ltd. Disposition of Earnings 2019
| Taiwan Business Bank Co., Ltd. Disposition of Earnings 2019 |
Taiwan Business Bank Co., Ltd. Disposition of Earnings 2019 |
|---|---|
| Unit: NT$ | |
| Item | Amount |
| Openingundistributed earnings | 356,940,304.77 |
| Add: Recognized actuarial gains and losses for defined benefit plans |
23,594,400.00 |
| Add: Gains or losses arising from disposals of investments in equity instruments designated at fair value through other comprehensive income |
52,427,832.00 |
| Add: Reversed special reserve | 38,202,709.00 |
| Add: After-tax net income for 2019 | 6,734,252,933.53 |
| Less: Appropriated as legal reserve | (2,020,275,880.06) |
| Earnings available for distribution | 5,185,142,299.24 |
| Item of distribution: | |
| Distribution of shareholders' bonus - cash dividends (NT$0.20per share) |
1,426,396,849.00 |
| Distribution of shareholders' bonus - stock dividends (NT$0.50per share) |
3,565,992,130.00 |
| Closingundistributed earnings | 192,753,320.24 |
Note:
-
A. The calculation of shareholders' bonus per share was based on 7,131,984,244 shares.
-
B. The distribution shall initially be appropriated from the undistributed earnings in the latest year.
-
C. Conduct in accordance with the Order Jin-guan-zi No. 10510001510 issued by the Financial Supervisory Commission on May 25, 2016.
Chairman: President:
==> picture [38 x 38] intentionally omitted <==
SVP & GM of the Accounting Dept.:
==> picture [45 x 51] intentionally omitted <==
-50-
V. Discussion Matters
Proposal I by the Board
Explanation: In response to the earnings distribution of stock dividends for 2019, the Bank intends to carry out a capital increase via transferred earnings for the issuance of new shares, hereby proposed for approval.
Description:
-
In response to the requirements on the inclusion of common equity under the new Basel III to improve its capital structure, and in turns increase the profitability, the Bank intends to carry out a capital increase via transferred earnings for the issuance of 356,599,213 new shares according to the requirements under Article 240 of the Company Act.
-
Total amount of the new shares for capital increase and the conditions for issuance:
-
(1) A capital increase of NT$3,565,992,130 is proposed, with the par value of NT$10 per share, for the issuance of 356,599,213 new registered common shares.
-
(2) The capital increase via transferred earnings shall be submitted to the competent authority for approval after being approved by the shareholders' meeting. The Board may otherwise determine the date of ex-rights for the allotment of new shares, and, based on the shareholding ratio stated in the Shareholders' registrar on the date of ex-rights, allot 50 shares for every thousand shares without compensation. Allotment of fraction shares less than one share; the shareholder may present at the stock affairs agency of the Bank within 5 days from the date of ex-rights for aggregation. A cash distribution may be paid for fraction shares less than one share upon aggregation (round up to NT$1); the Chairman may assign a specific person to subscribe for the overdue unaggregated number of fraction shares at the par value.
-
(3) Subsequently, if the repurchase of Bank's shares, or the transfer, conversion, and cancellation of treasury stocks or otherwise affected the number of total issued shares, resulting in changes in share distribution rate of
-51-
shareholders, hereby proposed to the shareholders' meeting to authorize the Board for handling the changes.
-
(4) The new shares issued under the capital increase via transferred earnings shall rank pari passu in all respects with the originally issued shares.
-
The proposed stock dividends have no effect on the operating performance and earnings per share of the Bank: According to the requirements under the "Regulations Governing the Publication of Financial Forecasts of Public Companies" and "Taiwan Stock Exchange Corporation Standards for Determining Whether a TWSE Listed Company Shall Publish Complete Financial Forecasts," the Bank has not made public disclosure regarding its financial forecast for 2020; therefore, the Bank is unable to estimate the forecast information concerning the effects of stock dividends proposed above on the revenue, profit or loss, and earning per share; the item is not applicable to the Bank.
-
After the capital increase, the total paid-in capital is NT$74,885,834,570, falling within the total capital of NT$80 billion of the Bank.
-
Hereby proposed to authorize full discretion to the Board for unaddressed matters regarding the proposal.
Voting Method: Proposals shall be discussed for voting on a case-by-case basis. Voting shall be carried out after finishing the discussion on the first, second and third proposals of the discussion matters.
Votin results: g
| Votingresults: | |||||
|---|---|---|---|---|---|
| Number of Votes by Attending Shareholders |
For | Against | Void | Abstain/ Did not vote |
|
| Counts | Ratio (%) |
Counts | Counts | Counts | |
| 4,144,236,935 | 3,736,076,827 (3,226,644,333 votes therein exercised the voting rights by electronic means) |
90.15 | 3,907,533 (3,893,837 votes therein exercised the voting rights by electronic means) |
0 | 404,252,575 (400,411,059 votes therein exercised the voting rights by electronic means) |
Resolution: The case was passed as proposed after voting.
-52-
Proposal II by the Board
Explanation: Amendment to the Articles of Association of the Bank, hereby proposed for approval.
Description:
-
In response to the amendments to the Company Act, the Bank intends to amend its Articles of Association, summarized as below:
-
(1) As Article 162-1 of the Company Act was deleted and the Bank had adopted scripless stock issuance, amended the wording accordingly. (Article 6)
-
(2) Added that shareholders continuously holding 50% or more of the total number of outstanding shares of the Bank for a period of three months or longer time may convene a special shareholders' meeting according to the requirements under Article 173-1 of the Company Act. (Article 12)
-
(3) Amended partial wording according to requirements under Article 17 of the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies." (Article 28 and 31)
-
(4) Added the scope of authorization when the Managing Board executing the function of the Board of Directors according to requirements under Article 43 of the "Corporate Governance Best Practice Principles for Banks." (Article 30)
-
For the "Comparison Table of the Drafted Amendment to Articles of Association" of the Bank, please refer to Page 54 ~ 57 of the Handbook.
Votin results: g
| Votingresults: | |||||
|---|---|---|---|---|---|
| Number of Votes by Attending Shareholders |
For | Against | Void | Abstain/ Did not vote |
|
| Counts | Ratio (%) |
Counts | Counts | Counts | |
| 4,144,236,935 | 3,735,344,876 (3,225,912,382 votes therein exercised the voting rights by electronic means) |
90.13 | 3,090,426 (3,076,730 votes therein exercised the voting rights by electronic means) |
0 | 405,801,633 (401,960,117 votes therein exercised the voting rights by electronic means) |
Resolution: The case was passed as proposed after voting.
-53-
Comparison Table of the Drafted Amendment to Provisions of Articles of Association of Taiwan Business Bank Co., Ltd.
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Article 4 Except for otherwise required by the competent authority for securities, the Bank shall publish its announcements on newspapers or e- mail newsletter. |
Article 4 The Bank shall make announcements on the circulating daily newspaper where the headquarters of the Bank locates or in the manner prescribed by the competent authority. |
Amended according to requirements under Article 28 of the Company Act. |
| Article 6 The Bank is exempted from printing any share certificate for the shares issued; however, the Bank shall register the issued shares with a centralized securities depository enterprise, and shall be handled according to the requirements of the enterprise. |
Article 6 The share certificates of the Bank are registered and shall be issued after being signed or stamped by three or more directors according to the law. When issuing new shares, the share certificate shall be printed altogether according to the number of total issuances; however, the share certificates shall be kept by a centralized securities depository enterprise. The Bank is exempted from printing any share certificate for the shares issued; however, the Bank shall register the issued shares with a centralized securities depository enterprise. |
1. Article 162-1 of the Company Act is deleted, and the Bank had adopted scripless share issuance; therefore, deleted Paragraphs 1 and 2 of the Article. 2. The Bank has fully adopted scripless share issuance; therefore, in accordance with Paragraph 2 of Article 161-2 of the Company Act, the Bank made the amendment that the Bank shall register according to relevant requirements of the centralized securities depository enterprise. |
| Article 12 Shareholders' meetings of the Bank are categorized into annual meetings and extraordinary meetings. Annual meetings shall be convened at least once a year, and it shall be convened by the Board according to the laws within 6 months after each accounting year. Except for otherwise required by the Company Act, extraordinary meetings shall be convened bythe |
Article 12 Shareholders' meetings of the Bank are categorized into annual meetings and extraordinary meetings. Annual meetings shall be convened at least once a year, and it shall be convened by the Board according to the laws within 6 months after each accounting year. Except for otherwise required by the Company Act, extraordinary meetings shall be convened by the Board when necessary. Anyor aplural number of |
Added and amended partial wording according to the requirements under Article 173-1 of the Company Act. |
-54-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Board when necessary. Any or a plural number of shareholder(s) of who has (have) continuously held 3% or more of the total number of outstanding shares for a period of one year or longer time may, by filing a written proposal setting forth therein the subjects for discussion and the reasons, request the Board to call an extraordinary meeting of shareholders. Any or a plural number of shareholder(s) of who has (have) continuously held more than half (50%) of total issued shares for a period of three months may call upon an extraordinary meeting. |
shareholder(s) of who has (have) continuously held 3% or more of the total number of outstanding shares for a period of one year or longer time may, by filing a written proposal setting forth therein the subjects for discussion and the reasons, request the Board to call an extraordinary meeting of shareholders. |
|
| Article 23 When investing in other companies, except for otherwise required by the Banking Act, the Bank shall not be subject to the limit of 40% of the Bank's paid-up capital regarding the total investments in other companies under Paragraph 2, Article 13 of the CompanyAct. |
Article 23 When investing in other companies, except for otherwise required by the Banking Act, the Bank shall not be subject to the limit of 40% of the Bank's paid-up capital regarding the total investments in other companies under Paragraph 1, Article 13 of the Company Act. |
Amended the quoted provision according to the requirements under Article 13 of the Company Act. |
| Article 25 A regular meeting of the Board shall be held every two months. Shall there be an emergency, or if the majority of the Directors request so, an extraordinary meeting may be held. Except for otherwise required by the Company Act, all meetings shall be convened by the Chairman in writing and may send out the electronic notice upon receiving the consent from the counterparty. The Board shall establish the "Rules of Procedures for Board Meeting" and submit to the shareholders' meeting, so as to improve the operating efficiency and decision- making abilities of the Board meeting. To reinforce the corporate governance abilities, the Board may establish functional committees and the rules for exercising their functions shall be separately determined bythe Board. |
Article 25 A regular meeting of the Board shall be held every two months. Shall there be an emergency, or if the majority of the Directors request so, an extraordinary meeting may be held. Except for otherwise required by the Company Act, all meetings shall be convened by the Chairman in writing and shall send out the notice via e-mail or fax. The Board shall establish the "Rules of Procedures for Board Meeting" and submit to the shareholders' meeting, so as to improve the operating efficiency and decision-making abilities of the Board meeting. To reinforce the corporate governance abilities, the Board may establish functional committees and the rules for exercising their functions shall be separately determined by the Board. |
Amended partial wording according to the requirements under Article 204 of the Company Act. |
-55-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Article 28 A minute book shall be prepared for the discussions at Board meetings, and the minute book shall be dispatched to all Directors within 20 days from the meeting after being signed by or affixed seal by the Chairman of the meeting and the recorder. The minute book shall set out the year, month, date, name of the Chairman, resolution method, the summary of the discussion process, and its results, and shall be permanently preserved throughout the existence of the Bank. The sign- in book of the attending Directors and the power of attorney for engaging proxies shall be permanently preserved throughout the existence of the Bank. |
Article 28 A minute book shall be prepared for the discussions at Board meetings, and the minute book shall be dispatched to all Directors within 20 days from the meeting after being signed by or affixed seal by the Chairman. The minute book shall set out the year, month, date, name of the Chairman, resolution method, the summary of the discussion process, and its results, and shall be permanently preserved throughout the existence of the Bank. The sign-in book of the attending Directors and the power of attorney for engaging proxies shall be kept for a least a year. |
Amended partial wording according to requirements under Article 17 of the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies." |
| Article 30 During the recess of the Board, the Managing Directors shall regularly exercise the power and authority of the Board in accordance with the laws and regulations, the Articles of Association, and the resolutions adopted by the shareholders' meetings and the Board, and the Board meetings to be called from time to time by the Chairman; such meetings shall be chaired by the Chairman. The scope of power and authority of the Board exercised by the Managing Board mentioned in the previous Paragraph refer to matters other than the significant matters required to be considered by the shareholders' meeting or submitted to the Board meeting for discussion according to the laws and articles of association or prescribed by the competent authority, and the determination of business scope other than the Bank's Articles of Association, overall operating strategies, significant policies, or significant risk management. When the Chairman is unable to present himself/herself,the |
Article 30 During the recess of the Board, the Managing Directors shall regularly exercise the power and authority of the Board in accordance with the laws and regulations, the Articles of Association, and the resolutions adopted by the shareholders' meetings and the Board, and the Board meetings to be called from time to time by the Chairman; such meetings shall be chaired by the Chairman. When the Chairman is unable to present himself/herself, the Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected among themselves. |
Added the scope of authorization when the Managing Board executing the function of the Board of Directors according to requirements under Article 43 of the "Corporate Governance Best Practice Principles for Banks." |
-56-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected amongthemselves. |
||
| Article 31 For a resolution at the Managing Directors meeting, except for otherwise required by the Company Act, the resolution shall receive the consent from the majority of the attending Managing Directors at the meeting attended by the majority of Managing Directors. The minute book shall be signed or affixed seal by the Chairman of the meeting and the recorder. |
Article 31 For a resolution at the Managing Directors meeting, except for otherwise required by the Company Act, the resolution shall receive the consent from the majority of the attending Managing Directors at the meeting attended by the majority of Managing Directors. The minute book shall be signed or affixed seal by the Chairman. |
Amended partial wording according to requirements under Article 17 of the "Regulations Governing Procedure for Board of Directors Meetings of Public Companies." |
-57-
Proposal III by the Board
Explanation: Amendment to the Rules of Procedures for Shareholders' Meeting of the Bank, hereby proposed for approval.
Description:
-
To improve our corporate governance and comply with the "Sample Template for XXX Co., Ltd. Rules of Procedure for Board of Directors Meetings" (the "Sample Template") promulgated by Taiwan Stock Exchange Corporation, the Bank, therefore, amended its "Rules of Procedures for Shareholders' Meeting."
-
The key amendments are summarized as follow:
-
(1) To establish a strong governance system and sound supervisory capabilities for the Bank's shareholders' meetings, and to strengthen management capabilities, the Bank amended the purpose of establishing such Rules. (Article 1)
-
(2) Added that a shareholders' meetings convened by the Board shall be attended by a majority of the Directors and at least one member of each functional committee on behalf of the committee. The attendance shall be recorded in the meeting minutes. (Article 8)
-
(3) Deleted the requirements which specify that the proposal is passed when none voiced an objection, and stated that a vote shall be performed for each proposal and the results for each proposal shall be entered into the MOPS with reference to the mentioned Sample Template. (Paragraph 1, Article 10)
-
(4) Added that with respect to resolutions of shareholders' meetings, the number of shares held by a shareholder with no voting rights shall not be calculated as part of the total number of issued shares. (Paragraph 3, Article 10)
-
(5) When a shareholder is an interested party in relation to an agenda item, and there is the likelihood that such a relationship would prejudice the interests of the Bank, the shareholder may not vote on the item, and the number of shares for which voting rights may not be
-58-
exercised shall not be calculated as part of the voting rights represented by attending shareholders. (Paragraph 10, Article 10)
- For the "Comparison Table of the Drafted Amendment to Rules of Procedures for Shareholders' Meeting" of the Bank, please refer to Page 60 ~ 65 of the Handbook.
Votin results: g
| Number of Votes by Attending Shareholders |
For | Against | Void | Abstain/ Did not vote |
|
|---|---|---|---|---|---|
| Counts | Ratio (%) |
Counts | Counts | Counts | |
| 4,144,236,935 | 3,735,820,325 (3,226,387,831 votes therein exercised the voting rights by electronic means) |
90.14 | 3,114,369 (3,100,673 votes therein exercised the voting rights by electronic means) |
0 | 405,302,241 (401,460,725 votes therein exercised the voting rights by electronic means) |
Resolution: The case was passed as proposed after voting.
-59-
Comparison Table of the Drafted Amendment to Rules of Procedures for Shareholders' Meeting of Taiwan Business Bank Co., Ltd.
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Article 1 (Purpose and applying principle) To establish a strong governance system and sound supervisory capabilities for the Bank's shareholders' meetings, and to strengthen management capabilities, the Bank established the Rules for compliance. Except for otherwise required by the laws and regulations as well as the Articles of Association of the Bank, the rules of procedures for shareholders' meeting of the Bank shall be subject to the Rules. |
Article 1 (Applying principle) Except for otherwise required by the laws and regulations as well as the Articles of Association of the Bank, matters related to the shareholders' meeting of the Bank shall be subject to the Rules. |
1. Added the purpose in Paragraph 1. 2. Amended the wording of Paragraph 2 according to the name of the regulations. |
| Article 3 (Preparation for documents such as the sign-in book) The Bank shall set out registration time, registration location, and other notes for shareholders in the letter of advice for the meeting. The registration time for shareholders in the previous Paragraph shall be at least 30 minutes prior to the beginning of the meeting. The registration location shall have clear signs as well as enough and eligible personnel for registration. The Bank shall prepare the sign-in book for attending shareholders or proxies of shareholders to sign-in, or use sign-in cards from the shareholders or proxies of shareholders to substitute signing in. The Bank shall deliver the meeting handbook, annual report, attendance card, speech slip, voting ticket, and supplemental information of the meeting to the shareholders or proxies of shareholders attending the shareholders' meeting. Election tickets shall be otherwise enclosed when there is an election involved. Shareholders or proxies of shareholders shall attend the shareholders' meeting with the presence of the attendance card,sign- |
Article 3 (Preparation for documents such as the sign-in book) The Bank shall set out registration time, registration location, and other notes for shareholders in the letter of advice for the meeting. The registration time for shareholders in the previous Paragraph shall be at least 30 minutes prior to the beginning of the meeting. The registration location shall have clear signs as well as enough and eligible personnel for registration. The Bank shall prepare the sign-in book for attending shareholders or proxies of shareholders to sign-in, or use sign-in cards from the shareholders or proxies of shareholders to substitute signing in. The Bank shall deliver the meeting handbook, annual report, attendance card, speech slip, voting ticket, and supplemental information of the meeting to the shareholders or proxies of shareholders attending the shareholders' meeting. Election tickets shall be otherwise enclosed when there is an election involved. Shareholders or proxies of shareholders shall attend the shareholders' meeting with the presence of the attendance card,sign- |
Added Paragraph 6, moved the current Paragraph 6 of Article 9 to this Article, and amended wording with reference to Paragraph 6, Article 6 of the "Sample Template for XXX Co., Ltd. Rules of Procedure for Board of Directors Meetings" (the "Sample Template"). |
-60-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| in card, or other attendance certificates. The solicitors for soliciting proxies shall bring the identity document for verification. When the government or a juristic person is a shareholder, it may be represented by more than one representative at a shareholders' meeting. When a juristic person has been delegated to attend the shareholders' meeting, only one person should be delegated as theproxy. |
in card, or other attendance certificates. The solicitors for soliciting proxies shall bring the identity document for verification. |
|
| Article 8 (Chairman and attending personnel at the shareholders' meeting) Where a shareholders' meeting is convened by the Board, the meeting shall be chaired by the Chairman. When the Chairman is on leave or for any reason unable to exercise the powers, the Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected among themselves. Where the Director is represented by a Managing Director, the Managing Director shall have been a Managing Director for more than six months and shall have in-depth knowledge regarding the financial and business condition of the Bank. A shareholders' meetings convened by the Board shall be attended by a majority of the Directors and at least one member of each functional committee on behalf of the committee. The attendance shall be recorded in the meeting minutes. Where a shareholders' meeting is convened by other conveners entitled to calling the meeting other than the Board, the meeting shall be chaired by the convener. Where there are two or more conveners, one of the conveners shall be elected among themselves. The lawyer, accountant, or relevant personnel engaged by the Bank may attend the shareholders' meeting. |
Article 8 (Chairman and attending personnel at the shareholders' meeting) Where a shareholders' meeting is convened by the Board, the meeting shall be chaired by the Chairman. When the Chairman is unable to present himself/herself, the Chairman shall designate a Managing Director as the proxy. When there is no designation made, a Managing Director shall be elected among themselves. Where the Director is represented by a Managing Director, the Managing Director shall have been a Managing Director for more than six months and shall have in-depth knowledge regarding the financial and business condition of the Bank. Where a shareholders' meeting is convened by other conveners entitled to calling the meeting other than the Board, the meeting shall be chaired by the convener. Where there are two or more conveners, one of the conveners will be elected among themselves. The lawyer, accountant, or relevant personnel engaged by the Bank may attend the shareholders' meeting. The meeting staff organizing the shareholders' meeting shall wear the identification card or armband. |
1. Amended the wording according to Paragraph 1, Article 7 of the aforementioned Sample Template. 2. Added Paragraph 3 to improve our corporate governance. 3. Changed the sequence and amended wording of the remaining Paragraphs. 4. Move the current Paragraph 5 of the Article to Paragraph 1, Article 11. |
-61-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| Article 9 (Speech of shareholders) Before the speech, the attending shareholders shall complete the speech slip and state the purpose of such speech, shareholders account number (or attendance card number) and account name; the Chairman may determine the speech order. Attending shareholders who submitted the speech slip without giving the speech shall be deemed as having provided no speech. Where the speech content deviates from the speech slip, the speech content shall prevail. During the speech of an attending shareholder, except for receiving the consent from the Chairman and the speaking shareholder, other shareholders shall not speak out and interrupt. The Chairman shall stop such shareholders who violate the requirement. Without consent from the Chairman, each shareholder shall not speak more than two times regarding the same proposal, and each time shall not exceed five minutes. Where the speech of a shareholder violates the requirement in the previous Paragraph, the Chairman may stop the speech. When a corporate shareholder assigned more than two representatives to attend the shareholders' meeting, only one person may give a speech regarding the same proposals. After the speech of an attending shareholder, the Chairman may, in person or designate relevant personnel to, respond. |
Article 9 (Speech of Shareholders) Before the speech, the attending shareholders shall complete the speech slip and state the purpose of such speech, shareholders account number (or attendance card number) and account name; the Chairman may determine the speech order. Attending shareholders who submitted the speech slip without giving the speech shall be deemed as having provided no speech. Where the speech content deviates from the speech slip, the speech content shall prevail. During the speech of an attending shareholder, except for receiving the consent from the Chairman and the speaking shareholder, other shareholders shall not speak out and interrupt. The Chairman shall stop such shareholders who violate the requirement. Without consent from the Chairman, each shareholder shall not speak more than two times regarding the same proposal, and each time shall not exceed five minutes. Where the speech of a shareholder violates the requirement in the previous Paragraph, the Chairman may stop the speech. Where a corporation is engaged to attend the shareholders' meeting, the corporation may only assign one person as the representative to attend. When a corporate shareholder assigned more than two representatives to attend the shareholders' meeting, only one person may give a speech regarding the same proposals. After the speech of an attending shareholder, the Chairman may, in person or designate relevant personnel to,respond. |
1. Moved the current Paragraph 6 of the Article to Paragraph 6, Article 3. 2. Changed sequence of the remaining Paragraphs. |
| Article 10 (Ballot, scrutinize balloting, and abstaining system for related parties) Except for otherwise required by the Company Act and Articles of Association, the ballot for a proposal shall be approved bythe attending |
Article 10 (Ballot, scrutinize balloting, and abstaining system for related parties) Except for otherwise required by the Company Act and Articles of Association, the ballot for a proposal shall be approved bythe attending |
1. To improve our corporate governance, deleted the requirements related to the proposal is |
-62-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| shareholders who represent half of the voting rights. At the time of a vote, for each proposal, the Chairman or a person designated by the Chairman shall first announce the total number of voting rights represented by the attending shareholders, followed by a poll of the shareholders. After the conclusion of the meeting, on the same day it is held, the results for each proposal, based on the numbers of votes for and against and the number of abstentions, shall be entered into the MOPS. A shareholder shall be entitled to one vote for each share held, except when the shares are deemed as non-voting shares under Article 179-2 of the Company Act. For the resolutions of the shareholders' meeting, the number of shares of the non-voting shareholders is not included in the total number of issued shares. Except for otherwise required by the law, regarding the proxy engaged by the shareholder for attending the shareholders' meeting, when one proxy is engaged by two or more shareholders, the voting right of such proxy shall not exceed 3% of the number of total issued shares. In the case of exceeding 3%, the exceeding portion of voting rights will not be counted. For the convening of the Bank's shareholders' meeting, the electronic method shall be deemed as one of the exercising channels for voting rights; also, the written method shall also be adopted for exercising voting rights. The exercising method shall be set out in the convening notice for shareholders' meeting. Shareholders who exercise their voting rights via written or electronic methods shall be deemed as attending the shareholders' meeting in person. However, they shall be deemed as abstaining from the extempore motions and the amendment on the originalproposal at the |
shareholders who represent half of the voting rights. During which, where there is no objection upon the inquiry of the Chairman, the ballot shall be deemed as the passing by the majority, and its efficacy shall rank the same as a vote by poll. A shareholder is entitled to one vote with each share held. Except for otherwise required by the Company Act, regarding the proxy engaged by the shareholder for attending the shareholders' meeting, when one proxy is engaged by two or more shareholders, the voting right of such proxy shall not exceed 3% of the number of total issued shares. In the case of exceeding 3%, the exceeding portion of voting rights will not be counted. For the convening of the Bank's shareholders' meeting, the electronic method shall be deemed as one of the exercising channels for voting rights; also, the written method shall also be adopted for exercising voting rights. The exercising method shall be set out in the convening notice for shareholders' meeting. Shareholders who exercise their voting rights via written or electronic methods shall be deemed as attending the shareholders' meeting in person. However, they shall be deemed as abstaining from the extempore motions and the amendment on the originalproposal at the |
passed when none voiced an objection in Paragraph 1 and stated that a vote shall be performed for each proposal and the results for each proposal shall be entered into the MOPS with reference to the Paragraph 5, Article 13 of the mentioned Sample Template. 2. Added the precondition that a shareholder shall be entitled to one vote for each share held in Paragraph 2 according to Article 179 of the Company Act and with reference to Paragraph 1, Article 13 of the mentioned Sample Template. 3. Added Paragraph 3 and stated that the number of shares of the non-voting shareholders is not included in the total number of issued shares with reference to Paragraph 2, Article 12 of the mentioned |
-63-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| shareholders' meeting. Shareholders who exercised their voting rights via written or electronic methods as set out in the previous Paragraph, such shareholders shall deliver their instruction to the Bank two days prior to the convening of the shareholders' meeting. Shall there be duplicate instructions, the instruction delivered earlier shall prevail. However, where the shareholder declared to cancel the previous instruction shall not be subject to the requirements. After shareholders exercised their voting rights via written or electronic methods, if such shareholders wish to attend the shareholders' meeting in person, they shall cancel the instruction for exercising their voting rights in the previous Paragraph in the same manner adopted for exercising their voting rights two days before the convening of the shareholders' meeting. For canceling made after the past due, the voting right exercised via written or electronic methods shall prevail. Where shareholders exercised their voting rights via written or electronic methods and engaged proxies for attending the shareholders' meeting with power of attorney, the voting right exercised by the attending proxies shall prevail. Shall there be revision or substitute for the same proposal, the Chairman shall combine such revision or substitute to the original proposal and determine the voting sequence. If any of the proposals are deemed obsolete, the other proposals shall be deemed as being rejected, and exempted from the vote. Where a shareholder has personal interests in the matter of the meeting that may endanger the interests of the Bank, the shareholder shall not participate in the ballot, and shall not exercise voting rights on behalf of other shareholders. The number of shares for which voting |
shareholders' meeting. Shareholders who exercised their voting rights via written or electronic methods as set out in the previous Paragraph, such shareholders shall deliver their instruction to the Bank two days prior to the convening of the shareholders' meeting. Shall there be duplicate instructions, the instruction delivered earlier shall prevail. However, where the shareholder declared to cancel the previous instruction shall not be subject to the requirements. After shareholders exercised their voting rights via written or electronic methods, if such shareholders wish to attend the shareholders' meeting in person, they shall cancel the instruction for exercising their voting rights in the previous Paragraph in the same manner adopted for exercising their voting rights no later than two days before the convening of the shareholders' meeting. For canceling made after the past due, the voting right exercised via written or electronic methods shall prevail. Where shareholders exercised their voting rights via written or electronic methods and engaged proxies for attending the shareholders' meeting with power of attorney, the voting right exercised by the attending proxies shall prevail. Shall there be revision or substitute for the same proposal, the Chairman shall combine such revision or substitute to the original proposal and determine the voting sequence. If any of the proposals are deemed obsolete, the other proposals shall be deemed as being rejected, and exempted from the vote. Where a shareholder has personal interests in the matter of the meeting that may endanger the interests of the Bank, the shareholder shall not participate in the ballot, and shall not exercise voting rights on behalf of other shareholders. The scrutineers and counting personnel |
Sample Template. 4. Amended the wording of Paragraph 4 according to Article 177 of the Company Act. 5. Added Paragraph 10 and stated that when a shareholder is an interested party in any item of the agenda, and there is the likelihood that such a conflict of interest would prejudice the shareholder, and the number of shares for which voting rights may not be exercised shall not be calculated as part of the voting rights represented by attending shareholders with reference to Paragraph 4, Article 12 of the mentioned Sample Template. 6. Amended the wording of Paragraphs 7 and 9. 7. Changed the sequence of the remaining Paragraphs. |
-64-
| Amended Provisions | Current Provisions | Description |
|---|---|---|
| rights may not be exercised under the preceding Paragraph shall not be calculated as part of the voting rights represented by attending shareholders The scrutineers and counting personnel for the ballot of the proposal shall be designated by the Chairman, but the scrutineers shall be shareholders. The ballot or the counting process for elective proposals shall be carried out publicly at the venue of the shareholders' meeting. Also, upon the completion of counting, the results of the ballot shall be announced at the scene, including the statistical number of votes, and made a record accordingly. |
for the ballot of the proposal shall be designated by the Chairman, but the scrutineers shall be shareholders. The ballot or the counting process for elective proposals shall be carried out publicly at the venue of the shareholders' meeting. Also, upon the completion of counting, the results of the ballot shall be announced at the scene, including the statistical number of votes, and made a record accordingly. |
|
| Article 11 (Maintain the order of the meeting venue) The meeting staff organizing the shareholders' meeting shall wear the identification card or armband. The Chairman may instruct disciplinary officers or security personnel to help keep the order of the meeting. Disciplinary officers or security personnel shall wear armbands or have identification card with "Disciplinary Officer" texts when help keep the order of the meeting. For meeting venue equipped with an amplification system, the Chairman may stop the speech of a shareholder who fails to use the system prepared by the Bank. Where a shareholder violates the Rules of Procedures and disagrees with the correction from the Chairman, or obstructs the meeting process and fails to obey after being stopped, the Chairman may instruct disciplinary officers or security personnel to escort the shareholder leaving the meeting venue. |
Article 11 (Maintain the order of the meeting venue) The Chairman may instruct disciplinary officers (or security personnel) to help keep the order of the meeting. Disciplinary officers (or security personnel) shall wear armbands with "Disciplinary Officer" texts when help keep the order of the meeting. For meeting venue equipped with an amplification system, the Chairman may stop the speech of a shareholder who fails to use the system prepared by the Bank. Where a shareholder violates the Rules of Procedures and disagrees with the correction from the Chairman, or obstructs the meeting process and fails to obey after being stopped, the Chairman may instruct disciplinary officers (or security personnel) to escor the shareholder leaving the meeting venue. |
t 1. Added Paragraph 1 by moving the current Paragraph 5 of Article 8 to this Article. 2. Amended wording with reference to Paragraph 2, Article 17 of the mentioned Sample Template. |
-65-
VI. Questions and Motions
Chung Hsin Leisure Life Development Business Co., Ltd. (Shareholder No. 257987) made a statement about the Bank's financial relief measures in response to the economic downturn caused by the COVID19 pandemic.
The shareholder (Shareholder No. 10973) made a statement about the management of the Human Resources Department regarding the Bank's regulations governing civil and criminal cases.
The Chairman and the relevant personnel have addressed the above statements.
The shareholder (Shareholder No. 6278) proposed the meeting adjourned.
The Chairman declared the meeting adjourned.
VII. Meeting Adjourned (10:16 a.m.)
Chairman: Bor-Yi Huang
Record Keeping: Hui-Juan Wu
The meeting minutes of the shareholders' meeting only set out the summary of discussions; the details shall be subject to the meeting's video/audio records.
-66-