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TASMAN RESOURCES LTD — AGM Information 2017
Oct 19, 2017
65896_rns_2017-10-19_1f19091b-8857-417c-b3a0-e85cbcac2ca7.pdf
AGM Information
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TASMAN RESOURCES LTD ACN 009 253 187
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
EXPLANATORY STATEMENT
AND
PROXY FORM
TO BE HELD ON 21 NOVEMBER 2017 COMMENCING AT 9:30AM
AT
Level 15 197 St Georges Terrace, Perth WESTERN AUSTRALIA
TASMAN RESOURCES LTD (ACN 009 253 187)
NOTICE OF MEETING
Notice is hereby given that an Annual General Meeting of shareholders of Tasman Resources Ltd (the Company ) will be held at Level 15, 197 St Georges Terrace, Perth on Tuesday the 21[st] of November 2017 at 9:30am.
AGENDA
1. Annual Reports
To table the Annual Financial Report for the financial year ended 30 June 2017 and the Director’s Report and Auditor’s Report for that financial year.
2. Resolution 1 – Adoption of Remuneration Report
To consider, and if thought fit pass, with or without amendment, the following Resolution as a non-binding resolution:
“That for the purposes of section 250R(2) of the Act and for all other purposes, the Company be authorised to adopt the Remuneration Report contained in the Annual Financial Report”.
Short Explanation: In accordance with section 249L(2) of the Act, a resolution that the Remuneration Report be adopted must be put to the vote. The effect of section 250R(3) of the Act is that the vote on this Resolution is advisory only and does not bind the Directors or the Company.
The Company will disregard any votes cast on this Resolution 1 by the members of the Company’s key management personnel, details of whose remuneration is included in the Remuneration Report and their closely related parties.
However, the Company need not disregard a vote if:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on the resolution; or
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(b) the voter is the chair of the meeting and the appointment of the chair as proxy:
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(i) does not specify the way the proxy is to vote on the resolution; and
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(ii) expressly authorises the chair to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the key management personnel for the entity.
3. Resolution 2 – Election of Director
To consider, and if thought fit pass, with or without amendment, the following Resolution as an ordinary resolution :
“That Mr Guy Le Page being a Director of the Company who retires by rotation pursuant to the Company’s Constitution, and being eligible offers himself for re-election is hereby re-elected as a Director of the Company.”
4. Resolution 3 – Approval of the Company’s Employee Share Option Plan
To consider, and if thought fit pass, with or without amendment, the following Resolution as an ordinary resolution :
"That, for the purposes of Exception 9 of Listing Rule 7.2 and for all other purposes, the issue of Options under the Company’s Employee Share Option Plan (the” ESOP”) is approved.”
The Company will disregard any votes cast on this Resolution by the Directors of the Company (except Directors who are ineligible to participate in the ESOP) and their respective associates, other than votes cast:
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as proxy in accordance with the directions on the proxy form, for any other shareholder of the Company who is entitled to vote; and
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by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form to vote as the proxy decides.
The Board of Directors recommends that shareholders vote in favour of this Resolution.
4. General
To transact any business which may be brought before the meeting in accordance with the Constitution of the Company, the Act, or otherwise.
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PROXIES
In accordance with section 249L of the Act, shareholders are advised:
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each shareholder has a right to appoint a proxy;
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the proxy need not be a shareholder of the Company;
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a shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
In accordance with section 250BA of the Act the Company specifies the following for the purposes of receipt of proxy appointments:
Online: www.advancedshare.com.au/investor-login By hand delivery to: Advanced Share Registry Limited, 110 Stirling Hwy, Nedlands WA 6009 By Post to: Advanced Share Registry Limited, 110 Stirling Hwy, Nedlands WA 6009; or or PO Box 1156, Nedlands WA 6909 By facsimile to: (08) 9262 3723
Each shareholder entitled to vote at the Annual General Meeting has the right to appoint a proxy to vote on each particular Resolution. A shareholder may specify the way in which the appointed proxy is to vote on a particular Resolution or may allow the appointed proxy to vote at its discretion. Where a shareholder appoints the Chairman as their proxy and does not expressly direct the Chairman to vote 'For' or 'Against' a resolution or to abstain from voting on a resolution, the Chairman intends to vote in favour of such resolution. Notwithstanding the Chairman's voting intention, a shareholder can (where they have appointed the Chairman as their proxy) expressly direct the Chairman to vote for or against such resolution, or to abstain from voting on such resolution, by marking the appropriate box on their proxy form. That is, a shareholder can direct the Chairman to vote as their proxy in a manner which is contrary to the Chairman's stated voting intentions. If a shareholder does not mark any of the 'For', 'Against' or 'Abstain' boxes on the proxy form for Resolution 1 (Adoption of Remuneration Report), that shareholder will thereby be taken to have directed the Chairman to vote in accordance with the Chairman's stated voting intention (that is, to vote in favour of such resolution).
The instrument appointing the proxy must be received by the Company as provided in its Constitution no later than 48 hours prior to the time of the commencement of the Annual General Meeting. This proxy form may be sent by facsimile transmission to the number identified on the proxy form.
A corporation may elect to appoint a representative in accordance with the Act in which case the Company will require written proof of the representative's appointment which must be lodged with, or presented to the Company before the meeting.
For the purposes of Regulation 7.11.37 of the Corporations Regulations 2001 the Company determines that shareholders holding ordinary shares at 5.00pm WST on 19 November 2017 will be entitled to attend and vote at the Annual General Meeting.
Except where the contrary intention appears, all defined terms used in this Notice of Meeting have the meanings set out in the glossary of the Explanatory Statement accompanying this Notice.
By Order of the Board of Directors
A P Gates
Company Secretary
Dated this 20[th] day of October 2017
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TASMAN RESOURCES LTD
(ACN 009 253 187)
EXPLANATORY STATEMENT FOR SHAREHOLDERS
This Explanatory Statement is intended to provide shareholders of the Company with sufficient information to assess the merits of each Resolution contained in the accompanying Notice of Annual General Meeting of the Company.
The Directors recommend that shareholders read this Explanatory Statement in full before making any decision in relation to the Resolutions. The following information should be noted in respect of the various matters contained in the accompanying Notice of Meeting.
1 – RECEIVE AND CONSIDER THE ANNUAL REPORTS
The first agenda item is to receive and consider the Annual Financial Report, Director’s Report and Auditor’s Report for the Company for the financial year ended 30 June 2017. No Resolution is required in respect of this agenda item. However, it provides shareholders with the opportunity to ask questions of the Company’s Directors and auditors in relation to the Company’s results and operations for the financial year.
2 – REMUNERATION REPORT
The Annual Financial Report for the financial year ended 30 June 2017 contains a Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
In accordance with section 249L(2) of the Act, a resolution that a Remuneration Report be adopted must be put to the vote. However, pursuant to section 250R(3) of the Act, the vote on the Resolution is advisory only and will not require the Directors or the Company to alter any arrangements detailed in the Remuneration Report, should the Resolution not be passed.
Where the Chairman is appointed as proxy for a shareholder to vote on this resolution and is not expressly directed by such shareholder to vote 'For' or 'Against' this resolution, or to 'Abstain' from voting on this resolution, the Chairman intends to vote in favour of this resolution.
Voting exclusion statement
The Company will disregard any votes cast on this Resolution 1 by the members of the Company’s key management personnel, details of whose remuneration is included in the Remuneration Report and their closely related parties.
However, the Company need not disregard a vote if:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on the resolution; or
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(b) the voter is the chair of the meeting and the appointment of the chair as proxy:
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(i) does not specify the way the proxy is to vote on the resolution; and
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(ii) expressly authorises the chair to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the key management personnel for the entity.
3 – RE-ELECTION OF DIRECTOR
In accordance with the Company’s Constitution, Mr Guy Le Pate retires by rotation and, being eligible, offers himself for reelection as a Director of the Company.
Mr Le Page has been a Board member since February 2001. Mr Le Page is currently a corporate adviser at RM Capital Pty Ltd specialising in resources. He is actively involved in a range of corporate initiatives from mergers and acquisitions, initial public offerings to valuations, consulting and corporate advisory roles. Mr Le Page was Head of Research at Morgan Stockbroking Limited (Perth) prior to joining Tolhurst Noall as a Corporate Adviser in July of 1998. As Head of Research, Mr Le Page was responsible for the supervision of all Industrial and Resources research. As a Resources Analyst, Mr Le Page published detailed research on various mineral exploration and mining companies listed on the ASX. The majority of this research involved valuations of both exploration and production assets.
Prior to entering the stockbroking industry he spent 10 years as an exploration and mining geologist in Australia, Canada and the United States. His experience spans gold and base metal exploration and mining geology and he has acted as a consultant to private and public companies. This professional experience included the production of both technical and valuation reports for resource companies.
The Board recommends that shareholders vote in favour of this Resolution.
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4 – APPROVAL OF THE COMPANY’S EMPLOYEE SHARE OPTION PLAN
In 2006, the Company’s ESOP was established to allow the Company’s employees to participate in the ownership of the Company and to provide employees with both short and long term incentives to achieve growth in shareholder wealth.
Listing Rule 7.1 prohibits an entity from issuing or agreeing to issue equity securities in any 12-month period which amount to more than 15% of its ordinary securities without the approval of holders of its ordinary securities.
However, Listing Rule 7.2 provides that Listing Rule 7.1 does not apply in relation to, among other things, an issue under an employee incentive scheme if within 3 years before the date of the issue the holders of the entity’s ordinary securities approve the issue of securities under the scheme as an exception to Listing Rule 7.1.
The Listing Rules define “employee incentive scheme” to include a scheme for the issue or acquisition of equity securities in an entity to be held by, or for the benefit of, participating employees or non-executive directors of the entity or a related entity. Under the Listing Rules, equity securities include options over issued or unissued shares in an entity. The ESOP is therefore an employee incentive scheme for the purposes of the Listing Rules.
As at the date of the Notice, 2,500,000 Options have been issued under the ESOP since the date of the last approval.
If this Resolution is passed, Options issued under the ESOP during the next 3 years will be excluded in determining the 15% limit under Listing Rule 7.1. This would assist the Company by providing additional fundraising flexibility.
The following information is provided for the purposes of Listing Rule 7.2 Exception 9(b):
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A summary of the terms of the ESOP is set out in Schedule 1.
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The number of Options issued under the ESOP since the date of the last approval is 2,500,000.
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The Company will disregard any votes cast on this Resolution by a Director of the Company (except one who is ineligible to participate in the ESOP) or any of his or her associates. However, the Company will not disregard a vote if:
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3.1 it is cast by a Director (even if the Director is eligible to participate in the ESOP) as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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3.2 it is cast by the person chairing the Annual General Meeting as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form.
The Board recommends that shareholders vote in favour of this Resolution.
GLOSSARY OF TERMS
In this Explanatory Statement and accompanying Notice of Meeting the following words and expressions have the following meanings:
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" Act " means Corporations Act 2001 (Cth);
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“ASIC” means Australian Securities and Investments Commission;
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" ASX " means ASX Limited (ACN 008 624 691);
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" Board " means the board of Directors of the Company;
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" Company " or " Tasman " means Tasman Resources Ltd (ACN 009 253 187);
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" Director " means a director of the Company;
“ESOP” means the Company’s employee share option plan, a summary of the terms of which is set out Schedule 1.
" Explanatory Statement " means the information attached to the Notice of Meeting which provides information to shareholders about the Resolutions contained in the Notice of Meeting;
“Listing Rules” means the ASX Listing Rules and “Listing Rule” has a corresponding meaning;
- " Notice " or " Notice of Meeting " means the notice of meeting which accompanies this Explanatory Statement;
“Share” means an ordinary fully paid share in the Company (ASX Code: TAS);
“Shareholders” means the shareholders of the Company; and
unless the contrary intention appears, terms defined in the Notice of Meeting have the same meaning in this Explanatory Statement.
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SCHEDULE 1
SUMMARY OF TERMS OF ESOP
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The Board may offer free Options (each exercisable into one share) to:
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1.1 full-time or part-time employees or a directors or officer of the Company or of associated bodies corporate of the Company; or
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1.2 any other person who is declared by the board to be an eligible employee for the purposes of the plan.
( Eligible Employees ).
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In accordance with Listing Rule 10.14, Options under the ESOP can only be issued to Directors, and/or associates of the Directors, with the approval of the holders of ordinary securities by general resolution passed at a general meeting.
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There is no issue price for the Options. The exercise price for the Options will be the greater of:
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3.1 125% of the weighted average market price of Shares sold on the ASX on the 5 trading days immediately before the date the Board approves the issue of the Options to the Eligible Employee under the ESOP (the Date of Issue ); or
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3.2 any other price determined by the Board at the Date of Issue.
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Shares issued on exercise of Options will rank equally with other Shares of the Company.
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Options may not be transferred without the approval of the Board. Quotation of Options on ASX will not be sought. However, the Company will apply to ASX for official quotation of the Shares issued on the exercise of the Options.
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The Board may not offer Options under the ESOP if the total number of Shares which would be issued were each Option accepted, together with the number of Shares of the same class or Options to acquire such Shares issued pursuant to the employee share option plan during the previous 5 years, exceeds 5% of the total number of issued Shares in that class as at the date of the offer.
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Options may only be issued or exercised within the limitations imposed by the Act and the Listing Rules.
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Options may be issued which impose conditions that will result in the Options lapsing if those conditions are satisfied and may also be issued with restrictions on the disposal of Shares acquired by an option holder as a result of the exercise of the Options.
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Subject to the paragraphs below, Options must be exercised in the period commencing on the second anniversary and ending on the fifth anniversary of the date of grant, or as otherwise determined by the Company at the time the Options are granted.
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If an Eligible Employee leaves the employment of the Company:
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10.1 2 years or more after Options are issued to them; or
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10.2 because of retirement at or after 55 years of age, permanent disablement, retrenchment, death or any other circumstances approved by the Board,
the Options may be exercised within 30 days (or 3 months in the case of death), or any longer period permitted by the Board. If not exercised in that time, the Options lapse.
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If an Eligible Employee leaves the employment of the Company or of a related body corporate of the Company earlier than 2 years after Options are issued to them and paragraph 10.2 above does not apply, the Options lapse.
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If any Eligible Employee acts fraudulently, dishonestly or in breach of obligations to the Company or any subsidiary then, at the Board’s discretion, Options issued to that person will lapse.
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Options will automatically lapse 5 years after they are issued or as otherwise determined by the Company at the time the Options are granted.
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The holders of Options will only participate in new issues, including bonus issues, if they have exercised the Options at that time and provided such exercise is permitted by the terms of the Options.
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If the Company makes a bonus issue to the holders of the underlying securities, the number of securities over which the Option is exercisable may be increased by the number of securities which the holder of the Option would have received if the option had been exercised before the record date of the bonus issue.
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If the Company makes a pro rata rights issue of ordinary Shares for cash to its ordinary shareholders, then (subject to Listing Rule 6.22) there is provision for adjustment of the exercise price of unexercised Options to reflect the diluting effect of the issue.
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In the event of any reconstruction (including consolidation, subdivision, reduction or return) of the issued capital of the Company, all rights of the Option holder will be changed to the extent necessary to comply with the Listing Rules applying to the reconstruction of capital, at the time of the reconstruction.
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The Board may determine within 7 days of the exercise of an Option not to allot or issue Shares under the Option but to refund the tendered exercise price for the Option and either to pay to the Option holder an amount equal to the difference between the market price of the shares as at the date of exercise and the exercise price of the Option, or issue that number of Shares having a market value at the date of exercise of the Option equal to the difference between the market price of the shares as at the date of exercise and the exercise price for the Option.
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Level 15, 197 St George’s Terrace, Perth, Western Australia 6000
LODGE YOUR PROXY APPOINTMENT ONLINE
ONLINE PROXY APPOINTMENT
www.advancedshare.com.au/investor-login
MOBILE DEVICE PROXY APPOINTMENT Lodge your proxy by scanning the QR code below, and enter your registered postcode.
It is a fast, convenient and a secure way to lodge your vote.
2017 ANNUAL GENERAL MEETING PROXY FORM
I/We being shareholder(s) of Tasman Resources Ltd and entitled to attend and vote hereby:
| 2017 ANNUAL GENERAL MEETING PROXY FORM I/We being shareholder(s) of Tasman Resources Ltd and entitled to attend and vote hereby: |
2017 ANNUAL GENERAL MEETING PROXY FORM I/We being shareholder(s) of Tasman Resources Ltd and entitled to attend and vote hereby: |
|
|---|---|---|
| STEP 1 | APPOINT A PROXY | |
| The Chairman of the meeting OR PLEASE NOTE:If you leave the section blank, the Chairman of the Meeting will be your proxy. |
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| If no individual(s) or body corporate(s) is named, the Chair of the Meeting, as my/our proxy to act generally at the meeting on my/our | ||
| behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by | ||
| law, as the proxy sees fit), at the Annual General Meeting of the Company to be held atLevel 15, 197 St Georges Terrace, Perth, | ||
| Western Australia on Tuesday, 21 November 2017 at 9.30am (WST)and at any adjournment or postponement of that Meeting. | ||
| Chairman authorised to exercise undirected proxies on remuneration related resolutions:Where I/we have appointed the Chairman of | ||
| the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise | ||
| my/our proxy on Item 1 (except where I/we have indicated a different voting intention below) even though this Item is connected | ||
| directly or indirectly with the remuneration of a member(s) of key management personnel, which includes the Chairman. The Chairman | ||
| of the Meeting intends to vote all undirected proxies available to him in | favourof each Item of Business. | |
| STEP 2 | VOTING DIRECTIONS | |
| Ordinary resolutions | ||
| For Against Abstain* |
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| 1 Remuneration Report |
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| 2 Re-election of Director – Guy Le Page |
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| 3 Approval of the Company’s Employee Share Option Plan |
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| * If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on |
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| a poll and your votes will not be counted in computing the required majority on a poll. |
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| STEP 3 | SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED | |
| Shareholder 1(Individual) Joint Shareholder 2(Individual) Joint Shareholder 3(Individual) |
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| Sole Director and Sole Company Secretary Director/CompanySecretary (Delete one) Director |
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| This form should be signed by the shareholder. If a joint holding, either shareholder may sign. If signed by the shareholder’s attorney, the | ||
| power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, | ||
| the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth). | ||
| Email Address | ||
| Please tick here to agree to receive communications sent by the company via email. This may include meeting notifications, dividend remittance, and selected announcements. |
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
CHANGE OF ADDRESS
Your address as it appears on Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes.
CORPORATE REPRESENTATIVES
If a representative of a nominated corporation is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A Corporate Representative Form may be obtained from Advanced Share Registry.
APPOINTMENT OF A PROXY
If you wish to appoint the Chairman as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman, please write that person’s name in the box in Step 1. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman will be your proxy.
SIGNING INSTRUCTIONS ON THE PROXY FORM
Individual:
Where the holding is in one name, the security holder must sign.
Joint Holding:
Where the holding is in more than one name, either shareholder may sign.
Power of Attorney:
DEFAULT TO THE CHAIR OF THE MEETINGS
If you leave Step 1 blank, or if your appointed proxy does not vote on a poll in accordance with your directions or does not attend the Meetings, then the proxy appointment will automatically default to the Chair of the Meetings, who is required to vote the proxies as directed.
VOTING DIRECTIONS – PROXY APPOINTMENT
You may direct your proxy on how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as they choose to the extent they are able. If you mark more than one box on an item, your vote on that item will be invalid.
PROXY VOTING BY KEY MANAGEMENT PERSONNEL
If you wish to appoint a Director (other than the Chairman) or other member of the Company’s key management personnel, or their closely related parties, as your proxy, you must specify how they should vote on Item 1, by marking the appropriate box. If you do not, your proxy will not be able to exercise your vote for Item 1.
PLEASE NOTE: If you appoint the Chairman as your proxy (or if he is appointed by default) but do not direct him how to vote on an item (that is, you do not complete any of the boxes “For”, “Against” or “Abstain” opposite that item), you will be expressly authorising the Chairman to vote as he sees fit on that item.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning Advanced Share Registry Limited or you may copy this form and return them both together.
To appoint a second proxy you must:
If you have not already lodged the Power of Attorney with Advanced Share Registry, please attach the original or a certified photocopy of the Power of Attorney to this form when you return it.
Companies:
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
LODGE YOUR PROXY FORM
This Proxy Form (and any power of attorney under which it is signed) must be received at an address given below by 9.30 am (WST) on Sunday, 19 November 2017, being not later than 48 hours before the commencement of the Meeting. Proxy Forms received after that time will not be valid for the scheduled meeting.
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ONLINE PROXY APPOINTMENT www.advancedshare.com.au/investor-login
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BY MAIL Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009; or PO Box 1156, Nedlands WA 6909
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BY FAX +61 8 9262 3723
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BY EMAIL [email protected]
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IN PERSON Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009; or
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ALL ENQUIRIES TO Telephone: +61 8 9389 8033
(a) On each Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
- (b) Return both forms together.