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TARUGA MINERALS LIMITED — AGM Information 2012
Oct 29, 2012
65895_rns_2012-10-29_928b3c7a-b39c-4fdc-a9e4-ab3093e113f1.pdf
AGM Information
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Taruga Gold Limited
ACN 153 868 789
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM
Friday 30[th] November 2012
11.30 am (WST)
Perth Flying Squadron Yacht Club
Esplanade
Dalkeith
Western Australia
The Annual Report is available online at www.tarugagold.com.au
This Notice of Annual General Meeting and Explanatory Memorandum should be read in its entirety. If Shareholders are in doubt as to how to vote, they should seek advice from their accountant, solicitor or other professional adviser without delay.
Should you wish to discuss any matter please do not hesitate to contact the Company by telephone on +61 (0)8 9222 5800.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of Taruga Gold Limited will be held at Perth Flying Squadron Yacht Club on Friday 30[th] November at 11.30am WST.
The Explanatory Memorandum to this Notice provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of this Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on 28[th] November 2012 at 5.00pm (WST).
Terms and abbreviations used in this Notice and Explanatory Memorandum are defined in Schedule 1.
AGENDA
Annual Report
To table and consider the Annual Report of the Company and its controlled entities for the period ended 30 June 2012, which includes the Financial Report, the Directors’ Report and the Auditor’s Report.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass as an ordinary resolution, the following:
“That, the Remuneration Report be adopted by the Shareholders on the terms and conditions in the Explanatory Memorandum.”
Voting Exclusion
In accordance with section 250R of the Corporations Act, a vote on this Resolution must not be cast by, or on behalf of, a member of the Key Management Personnel whose remuneration details are included in the remuneration report, or a Closely Related Party of such member. However, a vote may be cast by such person if:
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(a) the person is acting as a proxy and the proxy form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on this Resolution as described above; or
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(b) the person is the Chair voting an undirected proxy which expressly authorises the Chair to vote on a Resolution connected with the remuneration of a member of the Key Management Personnel.
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Resolution 2 – Re-election of Director – Peter Newcomb
To consider and, if thought fit, pass as an ordinary resolution, the following:
“That, for the purpose of clause 11.3 of the Constitution and for all other purposes, Peter Newcomb, a Director who was appointed on incorporation of the Company on 21[st] October 2011, retires by rotation, and being eligible, is elected as a Director.”
Resolution 3 – Appointment of Auditor
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
"That, for the purposes of Section 327B of the Corporations Act and for all other purposes, HLB Mann Judd, having been nominated by a Shareholder and having consented in writing to act in the capacity of auditor, be appointed as auditor of the Company with effect from the close of the Meeting."
Dated 30 October 2012
BY ORDER OF THE BOARD
Peter Newcomb
Company Secretary
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EXPLANATORY MEMORANDUM
1. Introduction
This Explanatory Memorandum has been prepared for the information of Shareholders of the Company in connection with the business to be conducted at the Meeting to be held at Perth Flying Squadron Yacht Club on Friday 30[th] November at 11.30am WST.
This Explanatory Memorandum should be read in conjunction with and forms part of the accompanying Notice. The purpose of this Explanatory Memorandum is to provide information to Shareholders in deciding whether or not to pass the Resolutions in the Notice.
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice and this Explanatory Memorandum carefully before deciding how to vote on the Resolutions.
2.1 Proxies
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a proxy ) to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgment of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
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(a) a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company; and
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(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
2.2 Voting Prohibition by Proxy Holders
In accordance with section 250R of the Corporations Act, a vote on Resolution 1 must not be cast (in any capacity) by, or on behalf of:
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(a) a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report; or
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(b)
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a Closely Related Party of such member.
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However, a person described above may cast a vote on Resolution 1 as proxy if the vote is not cast on behalf of a person described in subparagraphs (a) or (b) above and either:
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(a) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; or
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(b) the person is the Chairman and the appointment of the Chairman as proxy:
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(i) does not specify the way the proxy is to vote on Resolution 1; and
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(ii) expressly authorizes the Chairman to exercise the proxy even if Resolution 1 is connected directly or indirectly with the remuneration of Key Management Personnel.
3. Annual Report
There is no requirement for Shareholders to approve the Annual Report.
Shareholders will be offered the following opportunities:
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(a) discuss the Annual Report which is online at www.tarugagold.com.au
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(b) ask questions or make comment on the management of the Company;
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(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor’s Report.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company’s auditor about:
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(a) the preparation and the content of the Auditor’s Report; and
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(b) the conduct of the audit;
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(c) accounting policies by the Company in relation to the preparation of the financial statements; and
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(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company’s registered office.
4. Resolution 1 – Remuneration Report
Section 250R(2) of the Corporations Act provides that the Company is required to put the Remuneration Report to the vote of Shareholders. The Directors’ Report contains the Remuneration Report which sets out the remuneration policy for the Company and reports the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
Section 250R(3) of Corporations Act provides that Resolution 1 is advisory only and does not bind the Directors of the Company of itself, a failure of Shareholders to pass Resolution 1 will not require the Directors to alter any of the arrangements in the Remuneration Report.
However, the Corporations Act has been amended by the Corporations Amendment (Improving Accountability on Director and Executive Remuneration) Act 2011 ( Director and Executive Remuneration Act ) which received the Royal Assent on 27 June 2011 and came into effect on 1 July 2011.
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The Director and Executive Remuneration Act introduced new sections 205U and 250Y, amongst others, into the Corporations Act, giving Shareholders the opportunity to remove the Board if the Remuneration Report receives a ‘no’ vote of 25% or more at two consecutive annual general meetings ( Two Strikes Rule ).
Under the Two Strikes Rule, where a resolution on the Remuneration Report receives a ‘no’ vote of 25% or more at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the Managing Director) who were in office at the date of approval of the applicable Directors’ Report must stand for re-election.
In summary, if the Remuneration Report receives a ‘no’ vote of 25% or more at this Meeting, Shareholders should be aware that if there is a ‘no’ vote of 25% or more at the next annual general meeting the consequences are that it may result in the re-election of the Board.
The Chairman will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
The Chairman intends to exercise all undirected proxies in favour of Resolution 1. If the Chairman of the Meeting is appointed as your proxy and you have not specified the way the Chairman is to vote on Resolution 1, by signing and returning the Proxy Form, the Shareholder is considered to have provided the Chairman with an express authorisation for the Chairman to vote the proxy in accordance with the Chairman’s intention.
5. Resolution 2 – Re-election of Director – Peter Newcomb
Clause 11.3 of the Constitution requires that at the Company’s annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded down to the nearest whole number), shall retire from office, provided always that no Director (except a managing director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in the office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A Director who retires by rotation under clause 11.3 of the Constitution is eligible for reelection.
The Company currently has 3 Directors and accordingly one must retire.
Peter Newcomb will retire in accordance with clause 11.3 of the Constitution and being eligible, seeks re-election.
Details of Peter Newcomb’s background and experience are set out in the Annual Report.
The Board (excluding Peter Newcomb) recommends that Shareholders vote in favour of Resolution 2. The Chairman of the meeting intends to vote undirected proxies in favour of Resolution 2.
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6. Resolution 3 – Appointment of Auditor
The Directors of a public company must appoint an auditor within one month of registration. The Directors have appointed HLB Mann Judd as the Company's auditor.
The auditor of a public company so appointed within one month of registration holds office until the first annual general meeting of the Company. The auditor must be re-appointed at the first annual general meeting so that they may continue to act as auditor of the Company.
In accordance with Section 328B(1) of the Corporations Act, the Company has sought and obtained a nomination from a Shareholder for HLB Mann Judd to be appointed as the Company's auditor. A copy of this nomination is attached to this Explanatory Memorandum as Annexure A.
HLB Mann Judd has given its written consent to act as the Company's auditor subject to Shareholder approval of this Resolution.
If this Resolution is passed, the appointment of HLB Mann Judd as the Company's auditor will take effect at the close of this Meeting.
Schedule 1 – Definitions
In this Notice and the Explanatory Memorandum:
- $ means Australian Dollars.
Annual Report means the Directors’ Report, the Financial Report and the Auditor’s Report in respect to the financial year ending 30 June 2012.
ASX means ASX Limited (ACN 008 624 691) and, where the context permits, the Australian Securities Exchange operated by ASX.
Auditor’s Report means the auditor’s report on the Financial Report.
Board means the board of Directors.
Business Day means:
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(a) for determining when a notice, consent or other communication is given, a day that is not a Saturday, Sunday or public holiday in the place to which the notice, consent or other communication is sent; and
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(b) for any other purpose, a day (other than a Saturday, Sunday or public holiday) on which banks are open for general banking business in Perth.
Chair or Chairman means the person appointed to chair the Meeting conveyed by this Notice.
Closely Related Party means:
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(a) a spouse or child of the member; or
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(b) has the meaning given in section 9 of the Corporations Act.
Company means Taruga Gold Limited.
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Constitution means the constitution of the Company as at the commencement of the Meeting.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Directors’ Report means the annual directors’ report prepared under chapter 2M of the Corporations Act for the Company and its controlled entities.
Explanatory Memorandum means the explanatory memorandum attached to the Notice.
Financial Report means the annual financial report prepared under Chapter 2M of the Corporations Act of the Company and its controlled entities.
Key Management Personnel means persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of ASX.
Meeting has the meaning in the introductory paragraph of the Notice.
Notice means this notice of annual general meeting.
Proxy Form means the proxy form attached to the Notice.
Remuneration Report means the remuneration report of the Company contained in the Directors’ Report.
Resolution means a resolution contained in the Notice.
Section means a section contained in this Explanatory Memorandum.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a shareholder of the Company.
WST means Western Standard Time, being the time in Perth, Western Australia.
In this Notice and the Explanatory Memorandum words importing the singular include the plural and vice versa.
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Annexure A – Nomination of Auditor
30 October 2012
The Directors Taruga Gold Limited
24 Colin Street West Perth WA 6004
Dear Sirs,
NOMINATION OF AUDITOR
For the purpose of 328B(1) of the Corporations Act 2001 , and being a member of Taruga Gold Limited ( Company ), I, David Webster, hereby nominate HLB Mann Judd for appointment as auditor of the Company at the Company’s first annual general meeting.
Yours faithfully
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David Webster
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PROXY FORM
The Secretary Taruga Gold Limited
By delivery: 24 Colin Street West Perth, WA 6005
By post: By facsimilie: PO Box 1970 West Perth, WA 6872 +61 8 222 5810
Name of Shareholder[1] : Address of Shareholder: Number of Shares entitled to vote:
Please mark � to indicate your directions. Further instructions are provided overleaf.
Proxy appointments will only be valid and accepted by the Company if they are made and received no later than 48 hours before the meeting.
Step 1 – Appoint a Proxy to Vote on Your Behalf
The Chairman of � OR if you are NOT appointing the the Meeting (mark Chairman of the meeting as your proxy, box) please write the name of the person or body corporate (excluding the registered shareholder) you are appointing as your proxy[2]
or failing the person/body corporate named, or if no person/body is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by law, as the proxy sees fit), at the Meeting of the Company to be held at Perth Flying Squadron Yacht Club on Friday 30th November at 11.30am WST.
Important – If the Chairman of the Meeting is your proxy or is appointed your proxy by default
The Chairman of the Meeting intends to vote all available proxies in favour of Resolution 1. If the Chairman of the Meeting is your proxy or is appointed your proxy by default, unless you indicate otherwise by ticking either the ‘for’, ‘against’ or ‘abstain’ box in relation to Resolution 1, you will be authorising the Chairman to vote in accordance with the Chairman’s voting intentions on Resolution 1 even if Resolution 1 is connected directly or indirectly with the remuneration of a member of Key Management Personnel.
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Step 2 – Instruction as to Voting on Resolutions
The proxy is to vote for or against the Resolutions referred to in the Notice as follows:
| FOR | AGAINST | ABSTAIN | |||
|---|---|---|---|---|---|
| Resolution | 1 | – Adoption of Remuneration Report | � | � | � |
| Resolution | 2 | – Re-election of Peter Newcomb | � | � | � |
| Resolution | 3 | – Appointment of Auditor | � | � | � |
The Chairman of the Meeting intends to vote all available proxies in favour of each Resolution.
Authorised signature/s
This section must be signed in accordance with the instructions overleaf to enable your voting instructions to be implemented.
| Individual or Shareholder 1 Sole Director and Sole Company Secretary Contact Name |
Shareholder 2 Director Contact Daytime Telephone |
Shareholder 3 |
|---|---|---|
| Director/Company Secretary | ||
| Date |
1Insert name and address of Shareholder 2Insert name and address of proxy *Omit if not applicable
Proxy Notes:
A Shareholder entitled to attend and vote at the Meeting may appoint a natural person as the Shareholder’s proxy to attend and vote for the Shareholder at that Meeting. If the Shareholder is entitled to cast 2 or more votes at the Meeting the Shareholder may appoint not more than 2 proxies. Where the Shareholder appoints more than one proxy the Shareholder may specify the proportion or number of votes each proxy is entitled to exercise. If such proportion or number of votes is not specified each proxy may exercise half of the Shareholder’s votes. A proxy may, but need not be, a Shareholder of the Company.
If a Shareholder appoints a body corporate as the Shareholder’s proxy to attend and vote for the Shareholder at that Meeting, the representative of the body corporate to attend the Meeting must produce the Certificate or Appointment of Representative prior admission. A form of the certificate may be obtained from the Company’s share registry.
You must sign this form as follows in the spaces provided:
Joint Holding: where the holding is in more than one name all of the holders must sign.
Power of Attorney: if signed under a Power of Attorney, you must have already lodged it with the registry, or alternatively, attach a certified photocopy, of the Power of Attorney to this Proxy Form when you return it.
Companies: a Director can sign jointly with another Director or Company Secretary. A sole Director who is also a sole Company Secretary can also sign. Please indicated the office held by signing in the appropriate space.
If a representative of the corporation is to attend the Meeting the appropriate “Certificate of Appointment of Representative” should be produced prior to admission. A form of the certificate may be obtained from the Company’s Share Registry.
Proxy Forms (and the power of attorney or other authority, if any, under which the Proxy Form is signed) or a copy or facsimile which appears on its face to be an authentic copy of the Proxy Form (and the power of attorney or other authority) must be deposited at or received at the Perth office of the Company at 24 Colin Street West Perth WA 6005 or Facsimile +61 8 9222 5810 not less than 48 hours prior to the time of commencement of the Meeting.
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