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TALONX RESOURCES LIMITED — AGM Information 2013
Oct 29, 2013
65972_rns_2013-10-29_d0eee434-dce3-4101-972d-592c02c92c58.pdf
AGM Information
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ACN: 009 067 476
NOTICE OF ANNUAL GENERAL MEETING
The 2013 Annual General Meeting of Mount Burgess Mining N.L. will be held in
Western Australia on Thursday 28 November 2013 commencing at 4 p.m.
AGENDA
BUSINESS
An Explanatory Statement containing information in relation to each of the following Resolutions accompanies this Notice of Annual General Meeting
GENERAL BUSINESS
Financial Report for the Year ended 30 June 2013
To receive the financial statements, directors’ report and auditor’s report for Mount Burgess Mining NL and its controlled entities for the year ended 30 June 2013.
ORDINARY RESOLUTIONS
1 - Adoption of Remuneration Report
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial year ended 30 June 2013.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement:
In accordance with section 250R (4) of the Act, no member of the key management personnel of the Company or a closely related party of such a member may vote on Resolution 1.
However, in accordance with the Act, a person described above may vote on Resolution 1 if:
• It is cast by such person as proxy for a person who is permitted to vote, in accordance with the direction specified on the proxy form how to vote; or
• It is cast by the Chairman as proxy for a person who is permitted to vote, in accordance with an express direction specified on the proxy form to vote as the proxy decides.
Chairman appointed as proxy:
If the Chairman is appointed as a proxy for a person who is permitted to vote on this Resolution 1, the Chairman will vote any proxies which do not indicate on their proxy form the way the Chairman must vote, in favour of Resolution 1.
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2 - Ratification of Previous Issue of Securities to Sophisticated and Professional Investors – September 2013
To consider and, if thought fit, pass the following as an ordinary resolution :
“that for the purpose of ASX Listing Rule 7.4 and for all other purposes, shareholders approve and ratify the issue of 57,000,000 shares to Sophisticated and Professional investors at 0.08 of one cent each, for the purpose and terms set out in the Explanatory Statement which accompanies the notice convening this meeting.”
(The Company will disregard any votes cast on Resolution 2 by any person who participated in the issue and an associate of that person. However, the Company need not disregard a vote if it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.)
3 - Re-election of Director – Mr Alfred P Stirling
“That, for all purposes, Alfred Stirling, who retires by rotation in accordance with Clause 13.3 of the Company’s Constitution, being eligible and offering himself for re-election, is re-elected a Director of the Company.”
4 - Issue of Shares to a Director in lieu of Unpaid Directors’ Fees – Mr A P Stirling
To consider and, if thought fit, to pass the following as an ordinary resolution
“That, for the purposes of Section 208 of the Corporations Act 2001 and Australian Securities Exchange (ASX) Listing Rule 10.11 and for all other purposes, approval is given for the issue up to the equivalent of $24,000 in ordinary fully paid shares, in lieu of unpaid Directors’ Fees for the period 1 July 2012 to 30 June 2013 to Mr A P Stirling, a non-executive director of the Company or his nominees(s) on the terms and conditions which are set out in the Explanatory Notice accompanying this Notice of Meeting.”
(The Company will disregard any votes cast on Resolution 4 by Mr A P Stirling and by an associate of Mr Stirling, as provided for in ASX Listing Rules 10.11 and 14.11. However the Company need not disregard any vote by any such persons on Resolution 4 if it is cast by any of them as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form, or it is cast by the person who is chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.)
5 - Issue of Shares to a Director in lieu of Unpaid Directors’ Fees – Mr R W O’Regan (deceased)
To consider and, if thought fit, to pass the following as an ordinary resolution :
“That, for the purposes of Section 208 of the Corporations Act 2001 and Australian Securities Exchange (ASX) Listing Rule 10.11 and for all other purposes, approval is given for the issue up to the equivalent of $24,000 in ordinary fully paid shares, in lieu of unpaid of Directors’ Fees for the period 1 July 2012 to 30 June 2013 to the estate of the late Mr R W O’Regan, non-executive director of the Company or his nominees(s) who passed away on 2 September 2013, on the terms and conditions which are set out in the Explanatory Notice accompanying this Notice of Meeting.”
(The Company will disregard any votes cast on Resolution 5 by any associates of the late Mr O’Regan, as provided for in ASX Listing Rules 10.11 and 14.11. However the Company need not disregard any vote by any such persons on Resolution 5 if it is cast by any of them as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form, or it is cast by the person who is chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.)
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6 - Issue of Shares to a Director in lieu of Unpaid Directors’ Fees – Mr B M Mosigi
To consider and, if thought fit, to pass the following as an ordinary resolution :
“That, for the purposes of Section 208 of the Corporations Act 2001 and Australian Securities Exchange (ASX) Listing Rule 10.11 and for all other purposes, approval is given for the issue up to the equivalent of $12,000 in ordinary fully paid shares, in lieu of that portion of unpaid Director’s fees for the period 1 July 2012 to 30 June 2013 to Mr B M Mosigi, Director of the Company or his nominees(s) on the terms and conditions which are set out in the Explanatory Notice accompanying this Notice of Meeting.”
(The Company will disregard any votes cast on Resolution 6 by Mr B M Mosigi and by an associate of Mr Mosigi, as provided for in ASX Listing Rules 10.11 and 14.11. However the Company need not disregard any vote by any such persons on Resolution 6 if it is cast by any of them as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form, or it is cast by the person who is chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.)
7 - Issue of Shares to a Director for salary sacrifice – Mr N R Forrester
To consider and, if thought fit, to pass the following as an ordinary resolution :
“That, for the purposes of Section 208 of the Corporations Act 2001 and Australian Securities Exchange (ASX) Listing Rule 10.11 and for all other purposes, approval is given for the issue up to the equivalent of $24,000 in ordinary fully paid shares to Mr N R Forrester, Chairman and Managing Director of the Company, or his nominee(s) on the terms and conditions which are set out in the Explanatory Notice accompanying this Notice of Meeting. The fully paid shares proposed to be issued are in lieu of sacrificing a salary increase, agreed by the Board in November 2008, which was to be effective December 2008, and cover the period from 1 July 2012 to 30 June 2013.”
(The Company will disregard any votes cast on Resolution 7 by Mr N R Forrester and by an associate of Mr Forrester, as provided for in ASX Listing Rules 10.11 and 14.11. However the Company need not disregard any vote by any such persons on Resolution 9 if it is cast by any of them as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form, or it is cast by the person who is chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.)
8 - Approval for Further Issue of Shares
To consider and, if thought fit, pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purposes of Listing Rule 7.1 and for all other purposes, approval be and is hereby given to issue to Sophisticated Investors and Professional Investors up to 15% of the issued capital of the Company (as fully paid ordinary shares at an issue price of up to 20% discount of the VWAP of the preceding five trading days) for the purposes and on the terms and conditions set out in the Explanatory Statement.”
(The Company will disregard any votes cast on Resolution 8 by a person and an associate of that person, who may participate in the proposed issue and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the resolution is passed. However the Company need not disregard any vote if it is cast by a person as proxy for a person who is entitled to vote, in accordance with the directions on the proxy form or it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
Electronic Annual Report
Shareholders are advised that the Company’s 2013 Annual Report is now available in pdf format to view/download at http://www.mountburgess.com
Explanatory Statement
The accompanying Explanatory Statement forms part of this Notice of General Meeting and should be read in conjunction with it.
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Proxies
Please note that:
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(a) a Shareholder entitled to attend and vote at the Meeting is entitled to appoint a proxy;
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(b) a proxy need not be a member of the Company;
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(c) a Shareholder may appoint a body corporate or an individual as its proxy;
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(d) a body corporate appointed as a Shareholder’s proxy may appoint an individual as its representative to exercise any of the powers that the body may exercise as the Shareholder’s proxy; and
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(e) Shareholders entitled to cast two or more votes may appoint two proxies and may specify the proportion of number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed proxy form provides further details on appointing proxies and lodging proxy forms. If a shareholder appoints a body corporate as its proxy and the body corporate wishes to appoint an individual as its representative, a certificate of appointment of corporate representative should be completed and lodged in the manner specified below.
The Proxy Form (and any Power of Attorney under which it is signed) must be sent or delivered, or sent by facsimile to either the Company’s Registered Office (Fax No. 08 9355 1484 – 8/800 Albany Highway, East Victoria Park, Western Australia 6101, or the offices of Advanced Share Registry Services - 150 Stirling Highway, Nedlands, Western Australia 6009. Please note that all Proxy Forms must be received at either of the above addresses not later than 48 hours before the commencement of the meeting - 4 p.m. on 26 November 2013 WST. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Entitlement to vote
The Board has determined that for the purpose of determining entitlements to attend and vote at the meeting, shares will be taken to be held by the persons who are the registered holders at 4 pm (WST) on 26 November 2013. Accordingly, share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the meeting.
Corporate Representative
Any corporate Shareholder who has appointed a person to act as its corporate representative at the Annual General Meeting should provide that person with a certificate or letter executed in accordance with the Corporations Act authorising him or her to act as that company’s representative. The authority may be sent to the Company or its share registry in advance of the General Meeting or handed in at the General Meeting when registering as a corporate representative.
By Order of the Board of Directors
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Company Secretary Mount Burgess Mining N.L. 25 October 2013
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of Shareholders in relation to the business to be conducted at the Company’s 2013 Annual General Meeting.
The purpose of this Explanatory Statement is to provide Shareholders with all information known to the Company which is material to a decision on how to vote on the resolutions in the accompanying Notice of Annual General Meeting. This Explanatory Statement is intended to be read in conjunction with the Notice of Meeting.
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2013 together with the declaration of the Directors, the Directors’ report, the remuneration report and the auditor’s report.
As a Shareholder you are entitled to submit one written question to the auditor prior to the Annual General Meeting provided that the question relates to:
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The content of the auditor’s report; or
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The conduct of the audit in relation to the financial report
All written questions must be sent to the Company and may not be sent direct to the auditor. The Company will then forward all questions to the auditor.
The auditor will be attending the Annual General Meeting and will be available to answer questions from Shareholders relevant to:
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The conduct of the audit;
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The preparation and content of the auditor’s report;
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The accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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The independence of the auditor in relation to the conduct of the audit.
The auditor will also answer written questions submitted prior to the Annual General Meeting.
The Company does not provide a hard copy of the Company’s annual financial report unless specifically requested to do so. Shareholders may view the Company’s annual financial report on its website at www.mountburgess.com.
By Resolution 1 the Company is seeking shareholders to vote on an advisory resolution that the Remuneration Report be adopted. Further detailed information is provided under Item 1 of this Explanatory Statement.
By Resolution 2 the Company is seeking shareholder ratification of a previous Issues of Securities under Listing Rule 7.4. Further information is provided under Item 2 of this Explanatory Statement.
By Resolutions 3 the Company is seeking shareholder approval for the re-election of a director. More details are provided under Item 3 of this Explanatory Statement.
By Resolutions 4, 5, 6, and 7 the Company is proposing to issue shares to current Directors and a past Director of the Company namely Messrs Stirling, O’Regan, Mosigi, and Forrester and is seeking approval from members as required by Section 208 of the Corporations Act and Listing Rule 10.11 and Exception 4 of Listing Rule 10.12. Further detailed information is provided in Item 4 of this Explanatory Statement.
Under Resolution 8 the Company is seeking approval in advance for an issue of securities and full details are given in Item 5.
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1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
1.1 General
The remuneration report of the Company for the financial year ended 30 June 2013 is set out in MTB’s 2013 Annual Report which is available on MTB’s website: www.mountburgess.com.
The remuneration report sets out the Company’s remuneration arrangements for directors. The Chairman of the meeting will allow a reasonable opportunity for shareholders to ask questions about, or make comments on, the remuneration report at the meeting. In addition, shareholders will be asked to vote on the remuneration report. The resolution is advisory only and does not bind the Company or its directors. The Board will consider the outcome of the vote and comments made by shareholders on the remuneration report at the meeting when reviewing the Company’s remuneration policies. Under the Corporations Act 2001, if 25% or more of votes that are cast are voted against the adoption of the remuneration report at two consecutive AGMs, shareholders will be required to vote at the second of those AGMs on a resolution (a “spill resolution”) that another meeting be held within 90 days at which all of the Company’s directors (other than the Managing Director) must go up for re-election.
The Board unanimously recommends that shareholders vote in favour of adopting the Remuneration Report and encourages all shareholders to cast their votes on Resolution 1.
1.2 Voting Restrictions where Proxy is Chairman or Key Management Personnel
In accordance with section 250R (4) of the Act, no member of the key management personnel of the Company or a closely related party of such a member may vote on Resolution 1.
However, in accordance with the Act, a person described above may vote on Resolution 1 if:
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It is cast by such person as proxy for a person who is permitted to vote, in accordance with the direction specified on the proxy form how to vote; or
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It is cast by the Chairman as proxy for a person who is permitted to vote, in accordance with an express direction specified on the proxy form to vote as the proxy decides.
Chairman appointed as proxy:
If the Chairman is appointed as a proxy for a person who is permitted to vote on this Resolution 1, the Chairman will vote any proxies which do not indicate on their proxy form the way the Chairman must vote, in favour of Resolution 1.
1.3 Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2013.
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2. RESOLUTION 2 - RATIFICATION OF PREVIOUS ISSUE OF SECURITIES TO SOPHISTICATED AND PROFESSIONAL INVESTORS – SEPTEMBER 2013
ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue more equity securities during any 12 month period to that amount which represents 15% of the number of fully paid ordinary securities on issue at the commencement of that 12 month period.
ASX Listing Rule 7.4 sets out an exception to ASX Listing Rule 7.1. It provides that where a company in general meeting ratifies the previous issue of securities made pursuant to ASX Listing Rule 7.1 (and provided that the previous issue did not breach ASX Listing Rule 7.1) those securities will be deemed to have been made with shareholder approval for the purpose of ASX Listing Rule 7.1
Shareholder approval can be obtained either before or after the equity securities are issued.
Resolution 2 is an ordinary resolution under which the Company seeks approval from Shareholders for and ratification of the shares detailed below to Sophisticated and Professional Investors and confirms that the issue did not breach the Company’s 15% placement capacity at that time.
No. of Securities Issued: 57,000,000 Issue Price : 0.08 of 1 cent per share Use of Proceeds: The Company has applied funds raised in the above placement towards working capital and corporate administration costs. Terms of Securities: All shares were issued as fully paid ordinary shares ranking equally with existing shares. Quotation on the ASX was sought and obtained. Allottees: The shares were issued to Sophisticated and Professional Investors. None of the allottees were related parties. Recommendation: The Board believes that the ratification of this issue is beneficial for the Company. The Board unanimously recommends Shareholders vote in favour of Resolution 2 as it allows the Company to ratify the above issue of Shares and retain the flexibility to issue the maximum number of equity securities permitted under Listing Rule 7.1 without shareholder approval.
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR ALFRED P STIRLING
In accordance with Listing Rule 14.4 and the Company’s Constitution, at every Annual General Meeting, one third of the Directors for the time being must retire from office by rotation and are eligible for reelection. The Directors to retire are to be those who have been in office for 3 years since their appointment or last re-appointment or who have been longest in office since their appointment or last reappointment or, if the Directors have been in office for an equal length of time, by agreement.
Mr Alfred Stirling retires by rotation at this meeting and, being eligible, offers himself for re-election.
A profile of Mr Stirling is outlined below:
Alfred Stirling Non Executive Director
Mr A P Stirling, aged 77, non-executive director and substantial shareholder of the Company, joined the Board in 2003. Mr Stirling is a Fellow of the Institute of Chartered Accountants in England and Wales and has had significant experience in investment and fund management.
The Board (other than Mr Stirling) recommend that Shareholders support the resolution re-electing Mr Stirling as a director of the Company.
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4. RESOLUTIONS 4, 5, 6, AND 7 - ISSUE OF SHARES TO DIRECTORS IN LIEU OF UNPAID DIRECTORS’ FEES OR SALARY SACRIFICE
4.1 General
The Company has agreed, subject to obtaining Shareholder approval, to issue a total of $84,000 worth of fully paid ordinary shares in the capital of the Company ( Shares ) to the related parties as follows:
Resolution 4 Mr A P Stirling $24,000 Resolution 5 Mr R W O’Regan (deceased) $24,000 Resolution 6 Mr B M Mosigi $12,000 Resolution 7 Mr N R Forrester $24,000
on the terms and conditions set out below.
For a public company, or an entity that the public company controls, to give a financial benefit to a related party of the public company, the public company or entity must:
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(a) obtain the approval of the public company’s members in the manner set out in Sections 217 to 227 of the Corporations Act; and
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(b) give the benefit within 15 months following such approval, unless the giving of the financial benefit falls within an exception set out in Sections 210 to 216 of the Corporations Act.
In addition, ASX Listing Rule 10.11 also requires shareholder approval to be obtained where an entity issues, or agrees to issue, securities to a related party, or a person whose relationship with the entity or a related party is, in ASX’s opinion, such that approval should be obtained unless an exception in ASX Listing Rule 10.12 applies. Listing Rule 10.13.3 requires the shares to be issued within one month after the date of approval by shareholders in general meeting.
The issue of the Shares to the Related Parties requires the Company to obtain Shareholder approval because the grant of Director Shares constitutes giving a financial benefit and as Directors, Messrs Stirling, O’Regan (deceased) , Mosigi and Forrester are related parties of the Company. It is the view of the Directors that the exceptions set out in Sections 210 to 216 of the Corporations Act and ASX Listing Rule 10.12 may not apply in the current circumstances. Accordingly, Shareholder approval is sought for the grant of Shares to the Related Parties.
4.2 Shareholder Approval (Chapter 2E of the Corporations Act and Listing Rule 10.11)
Pursuant to and in accordance with the requirements of Sections 217 to 227 of the Corporations Act and ASX Listing Rule 10.13, the following information is provided in relation to the proposed grant of Shares:
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(a) the related parties are Messrs Stirling, O’Regan (deceased), Mosigi, and Forrester and they are related parties by virtue of being Directors or past Directors;
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(b) the maximum number of Shares (being the nature of the financial benefit being provided) to be issued under this approval to the Related Parties is:
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(i) $24,000 worth of fully paid ordinary shares to Mr A P Stirling;
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(ii) $24,000 worth of fully paid ordinary shares to the estate of Mr R W O’Regan
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(iii) $12,000 worth of fully paid shares to Mr B M Mosigi
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(iv) $24,000 worth of fully paid shares to Mr N R Forrester
The fully paid shares would be issued at the volume weighted average price (“VWAP”) of the shares in the five ASX trading days prior to issue.
As an example, between 6 September and 7 October 2013 (date of preparation of this Notice of Meeting) Mount Burgess shares have not traded and sellers are at 0.1 of a cent. . Therefore if the Mount Burgess share price (VWAP) was 0.1 of a cent per share then 24,000,000 shares would be issued to each of Messrs Stirling and Forrester and the estate of O’Regan and 12,000,000 shares would be issued to Mr Mosigi. If the Mount Burgess share price (VWAP) was the higher figure of 0.3 of a cent, then 8,000,000 shares would be issued to each of Messrs Stirling, O’Regan and Forrester and 4,000,000 shares would be issued to Mr Mosigi.
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(c) the Shares will be issued to the Related Parties no later than one month after the date of the Annual General Meeting (or such later date as permitted by any ASX waiver or modification of the ASX Listing Rules) and it is anticipated the Shares will be issued on one date;
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(d) the Shares are being issued to the Directors and the estate of Mr R W O’Regan in lieu of their directors fees and salary sacrifice for the 2012-2013 financial year. As such the Shares will be granted for nil cash consideration, and no funds will be raised;
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(e) the shares issued will be fully paid ordinary shares in the capital of the Company and on the same terms as the Company’s existing shares;
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(f) the relevant interests of the Related Parties in securities of the Company are set out below:
The proposed grantees’ current shareholdings/option holdings in the Company including any associate are listed below.
Fully Paid Ordinary Shares
Alfred P Stirling 38,443,530 Estate of Ronald William O’Regan 23,773.530 Ben Mosigi 9,000,000 Nigel Raymond Forrester 30,469,767 Unlisted/Unquoted Employee Share Options Alfred P Stirling 2,000,000 Estate of Ronald William O’Regan 2,000,000 Benjamin Mosigi 2,000,000 Nigel Raymond Forrester 4,000,000
The above options are exercisable at 5 cents each and expire on 31 December 2015
- (g) the remuneration from the Company to the Related Parties for the financial year 2012-2013 is set out below
| elow | |||
|---|---|---|---|
| Related Party | Approved Annual Fees/Salary ($) |
Paid (cash) 2012/2013 Financial Year($) |
Approval sought in shares ($) |
| Mr A P Stirling | 24,000 | NIL | 24,000 |
| Mr R W O’Regan (deceased) |
24,000 | NIL | 24,000 |
| Mr B M Mosigi | 24,000 | 12,000 | 12,000 |
| Mr N R Forrester | 250,000 Commencing 1/12/08 |
210,911* | 24,000 |
| *This amount is made up of salary of $187,436 and includes provision for annual leave; non- monetary parking benefits plus fbt $1,270 and superannuation $15,564, and provision for long serviceleave $6641. |
In November 2008 the non-executive Directors of the Company resolved that due to troubled market conditions and in order to preserve the Company’s funds they would until further notice not take their fees in cash. Mr Forrester, as Chairman and Managing Director of the Company did not take a salary increase as approved by the Board in November 2008.
Based on the most recent closing price of the Company’s Shares on ASX, the value of the Shares to be issued to each Related Party is as follows:
Mr A P Stirling $24,000 Mr R W O’Regan (deceased) $24,000 Mr B M Mosigi $12,000 Mr N R Forrester $24,000
- (h) The trading history of the Shares on ASX in the 12 months before the preparation of this Notice of Annual General Meeting is set out below:
| Price | Date |
|---|---|
| Highest | 0.4 of a cent on 1 November 2012 |
| Lowest | 0.1 of a cent on 16 August 2013 |
| Last | 0.1ofa cent on 16August2013 |
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- (i) As at 7 October 2013, the date of preparation of this Notice of Meeting and Explanatory Statement, the Company’s issued share capital stands at 919,838,602 shares. If approval is given by shareholders for the issue of shares to be granted in accordance with Resolutions 4-7 then the following would apply.
Assuming VWAP share prices in (h) above
At 0.4 of a cent
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the Company’s issued shares would increase by 21,000,000
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existing shareholders’ holdings would be diluted by 2.23%
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the individual directors and their associates would hold the following shares:
| Director | Shares | Percentage of Issued Capital |
|---|---|---|
| AlfredPatrickStirling | 44,443,530 | 4.72% |
| Ronald William O’Regan (deceased) | 29,773,530 | 3.16% |
| Benjamin Mosigi | 12,000,000 | 1.28% |
| Nigel RaymondForrester | 36,469,767 | 3.88% |
At 0.1 of a cent
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the Company’s issued shares would increase by 84,000,000
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existing shareholders’ holdings would be diluted by 8.37%
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the individual directors and their associates would hold the following shares:
| **Director ** | Shares | Percentage of **Issued Capital ** |
|---|---|---|
| AlfredPatrickStirling | 62,443,530 | 6.22% |
| RonaldWilliamO’Regan(deceased) | 47,773,530 | 4.76% |
| Benjamin Mosigi | 21,000,000 | 2.09% |
| Nigel Raymond Forrester | 54,469,767 | 5.43% |
Any further issue of shares by the Company after the release of this notice but prior to the holding of the Company’s Annual General Meeting will affect the above percentages of issued share capital held by the directors of the Company.
As at 7 October 2013 the date of preparation of this Notice of Meeting and Explanatory Statement, the Company has the availability to issue up to a further 65,675,790 shares if required, under Listing Rule 7.1.
Any further issue of shares would add to the above 919,838,602 shares issued as at 7 October 2013 to form the basis upon which to calculate the percentage of Directors’ shareholdings outlined in 4.2 (i) above.
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(j) the main purpose of the issue of the Shares to the Related Parties is to provide cost effective consideration to the Related Parties for their contribution to the Company in their respective roles as Directors. The Board does not consider that there are any significant opportunity costs to the Company or benefits foregone by the Company in issuing the Shares upon the terms proposed;
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(k) the Board acknowledges the issue of Shares to the Related Parties is contrary to Recommendation 8.2 of the ASX Corporate Governance Principles and Recommendations. However, the Board considers the grant of Shares to the Related Parties is reasonable in the circumstances, given the necessity to maintain the Company’s cash reserves;
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(l) The Company will not be subject to Fringe Benefits Tax or be liable for additional taxes in the event Resolutions 4-7 are approved and the relevant shares issued.
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(m) Mr Stirling declines to make a recommendation to Shareholders in relation to Resolution 4 due to his material personal interest in the outcome of the Resolution. The other Directors, who do not have a material interest in the outcome of Resolution 4, recommend that Shareholders vote in favour of Resolution 4. The Board, excluding Mr Stirling, is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass the Resolution;
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(n) Mr O’Regan, deceased, is not able to make a recommendation to Shareholders in relation to Resolution 5. None of his associates will make a recommendation to shareholders due to any material personal interest they may have in the outcome of the Resolution through Mr O’Regan’s estate. The other Directors, who do not have a material interest in the outcome of Resolution 5 recommend that Shareholders vote in favour of Resolution 5. The Board is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass the Resolution;
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(p) Mr Mosigi declines to make a recommendation to Shareholders in relation to Resolution 6 due to his material personal interest in the outcome of the Resolution. The other Directors, who do not have a material interest in the outcome of Resolution 6 recommend that Shareholders vote in favour of Resolution 6. The Board, excluding Mr Mosigi, is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass the Resolution; and
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(q) Mr Forrester declines to make a recommendation to Shareholders in relation to Resolution 7 due to his material personal interest in the outcome of the Resolution. The other Directors, who do not have a material interest in the outcome of Resolution 7 recommend that Shareholders vote in favour of Resolution 7. The Board, excluding Mr Forrester, is not aware of any other information that would be reasonably required by Shareholders to allow them to make a decision whether it is in the best interests of the Company to pass the Resolution.
5. RESOLUTION 8 – FURTHER ISSUE OF THE SHARES
Resolution 8 is an ordinary resolution which seeks approval for the issue of up to 15% of the issued capital of the Company to Sophisticated and Professional Investors. Listing Rule 7.1 provides that (subject to certain exceptions) prior approval of Shareholders is required for an issue of securities if the securities will, when aggregated with the securities issued by the Company during the previous 12 months, exceed 15% of the number of Shares on issue at the commencement of that 12 month period.
The Company will apply any funds raised from a further issue of shares towards corporate administration costs and working capital in relation to its ongoing projects.
The effect of Resolution 8 will be to allow the Directors to issue the Shares pursuant to Resolution 8 without using the Company’s 15% annual capacity. Listing Rule 7.3 requires that certain information accompany the Notice of Annual General Meeting in relation to an approval under Listing Rule 7.1. This information is set out below:
(a) The maximum number of securities to be issued:
The Board has resolved that the maximum number of securities to be issued pursuant to Resolution 9 would be 15% of the issued shared capital of the Company. For example on 7 October 2013 the Company’s issued share capital stood at 919,838,602 shares. If Resolutions 4-7 (Issue of Shares to Directors and a Past Director in lieu of unpaid Directors’ fees or for a salary sacrifice) are approved, $84,000 worth of shares will be issued. If these securities were to be issued at 0.1 of one cent then a further 84,000,000 shares will be issued making a total issued share capital of 1,003,838,602. If the Company then proceeded to make a placement under Resolution 9, if approved, the maximum number of securities to be issued would be 150,575,790 shares.
(b) The date of issue of securities:
The Shares to be issued pursuant to Resolution 8, if required, will be issued to Sophisticated Investors and Professional Investors no later than three (3) months after the date of approval at the Annual General Meeting (or such later date to the extent permitted by any ASX waiver or modification of the Listing Rules).
(c) The issue price of the securities:
The Shares will be issued at a minimum price. The minimum price will be at least 80% of the average market price calculated over the last five days on which sales in the securities were recorded before the day on which the issue is made.
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(d) The names of the allottees of the securities:
The Shares will be issued to Sophisticated Investors and/or Professional Investors for the purposes of section 708(8) and 708(11) of the Corporations Act. None of the Shares will be issued to Directors or Related Parties of the Company.
(e) The terms of the securities:
The Shares will be fully paid ordinary shares in the capital of the Company and rank equally in all respects with the post consolidation fully paid ordinary shares on issue.
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A.C.N. 009 067 476
| LODGE YOUR FORM | |
|---|---|
| By Mail: | Company Secretary |
| C/o Advanced Share Registry Services | |
| P O Box 1156 | |
| Nedlands, Western Australia 6909 | |
| By Fax : | +61 8 9355 1484 |
| All enquiries to: | +61 8 9355 0123 |
SHAREHOLDER PROXY FORM
Proxy forms will only be valid and accepted by Mount Burgess Mining N.L. if they are signed and received no later than 48 hours before the meeting – i.e. by 4.00 pm on Tuesday 26[th] November 2013. PLEASE READ VOTING INSTRUCTIONS OVERLEAF BEFORE MARKING ANY BOX
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STEP 1 APPOINTMENT OF PROXY
I/We being a member(s) of the Company and entitled to attend and vote hereby:
appoint the OR if you are NOT appointing the Chairman of the
Chairman of Meeting as your proxy, please write the name of the
the meeting Person or body corporate (excluding the registered
(mark box) Shareholder) you are appointing as your proxy here
Or failing the person/body corporate named, or if no person/body corporate is named, the Chairman of the meeting, as my/our proxy and to
vote for me/us on my/our behalf at the Annual General Meeting of the Company to be held at 4 pm on Thursday 28 November 2013, in
Meeting Room 3, Balmoral Hotel, 901 Albany Highway, East Victoria Park, and at any adjournment or postponement of the meeting.
I/We authorise the Chairman of the meeting to vote on Resolution 1 (Remuneration Report) in accordance with his/her intentions as set out in
the Notice of Annual General Meeting and this form (except where I/We have indicated a different intention by marking the voting boxes). I/We
acknowledge that the Chairman of the meeting may exercise my/our proxy in relation to this resolution even though this resolution is connected
with remuneration of members of Key Management Personnel. The Chairman of the meeting intends to vote available proxies in favour of all
resolutions. MOUNT BURGESS MINING NL ENCOURAGES YOU TO DIRECT YOUR PROXY HOW TO VOTE ON EACH ITEM OF BUSINESS.
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STEP 2 VOTING DIRECTIONS FOR YOUR PROXY
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Please place an ‘X in the appropriate voting box below to indicate your directions.
Ordinary Business For Against Abstain
Resolution 1 Adoption of Remuneration Report
Resolution 2 Ratification of Previous Issue of Securities – September 2013
Resolution 3 Re-election of Director – Mr A P Stirling
Resolution 4 Issue of Shares to a Director in lieu of unpaid Directors’ Fees – Mr A P Stirling
Resolution 5 Issue of Shares to a Director in lieu of unpaid Directors’ Fees – Mr R W O’Regan
Resolution 6 Issue of Shares to a Director in lieu of unpaid Directors’ Fees – Mr B M Mosigi
Resolution 7 Issue of Shares to a Director for Salary Sacrifice – Mr N R Forrester
Resolution 8 Approval for Further Issue of Shares
If you mark the Abstain box for a particular item of business, your votes will not be counted in computing the required majority on a poll.
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STEP 3 SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
| (Individual) or Joint Shareholder 1 Shareholder 2 Shareholder 3 |
(Individual) or Joint Shareholder 1 Shareholder 2 Shareholder 3 |
(Individual) or Joint Shareholder 1 Shareholder 2 Shareholder 3 |
(Individual) or Joint Shareholder 1 Shareholder 2 Shareholder 3 |
(Individual) or Joint Shareholder 1 Shareholder 2 Shareholder 3 |
|---|---|---|---|---|
| Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director This form should be signed by the Shareholder. If a joint holding, any of the Shareholders may sign. If signed by the Shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and_the Corporations Act 2001_(Cth). |
HOW TO COMPLETE THIS PROXY FORM
Appointment of Proxy – STEP 1
If you wish to appoint the Chairman of the Meeting as your proxy, mark the appropriate box in STEP 1. If the person you wish to appoint as your proxy is someone other than the Chairman of the Meeting please write the name of that person in the space provided in STEP 1. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate.
telephoning the Company’s share registry or you may copy this form.
To appoint a second proxy you must :
- (a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares the proxy appointed by that form may exercise. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
Votes on Resolutions – STEP 2
You should direct your proxy how to vote by placing a mark in one of the boxes opposite each Resolution. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any Resolution by inserting the percentage or number of shares you wish to vote in the appropriate voting box. If you do not mark any of the boxes, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
The Chairman of the meeting may exercise the proxy in relation to Resolution 1 even though the resolution is connected with remuneration of members of Key Management Personnel. The Chairman of the meeting intends to vote available proxies in favour of all resolutions.
Key Management Personnel of Mount Burgess Mining N.L. are the Directors and those persons having authority and responsibility for planning, directing and controlling the activities of Mount Burgess Mining N.L., directly or indirectly. The Remuneration Report identifies Mount Burgess Mining N.L.’s Key Management Personnel for the financial year to 30 June 2013. Their closely related parties are defined in the Corporations Act 2001 (Cth), and include certain of their family members, dependants and companies they control.
If you mark the Abstain box for a particular item of business, your votes will not be counted in computing the required majority on a poll.
- (b) return both forms together.
Signing Instructions – STEP 3
You must sign this form as follows in the spaces provided:
Individual : where the holding is in one name, the holder must sign Joint Holding : where the holding is in more than one name, all the shareholders should sign
Power of Attorney : to sign under Power of Attorney, you must have already lodged the Power of Attorney with the Company’s Share Registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies : where the company has a sole director who is also the sole company secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001 (Cth)) does not have a company secretary, a sole director can also sign alone. Otherwise this form must be signed by a director jointly with either another director or a company secretary. Please indicate the office held by signing in the appropriate place.
Corporate Representatives
If a representative of the corporation is to attend the meeting a “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the instructions set out in the Notice of Meeting. A form of the certificate may be obtained from the Company’s share registry.
Appointment of a Second Proxy
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by
STEP 4 - Lodgement of your Proxy Form
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below by 4.00 pm WST on Tuesday 26 November 2013, being not later than 48 hours before the commencement of the meeting. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Voting Forms may be lodged as follows:
| | By Mail: | Company Secretary |
|---|---|---|
| C/o Advanced Share Registry Services | ||
| PO Box 1156. | ||
| NEDLANDS WA 6909 | ||
| OR to: | Company Secretary | |
| Mount Burgess Mining N.L. | ||
| 8/800 Albany Highway | ||
| EAST VICTORIA PARK WA 6101 | ||
| | By Fax: | +61 9355 1484 |
| | By Hand: | delivering it to Advanced Share Registry Services, 150 Stirling Highway, Nedlands, WA 6009. |
| OR to: | the Company’s Registered Office, Unit 8, Level 1, 800 Albany Highway, East Victoria Park, WA, 6101 |
If you would like to attend and vote at the Annual General Meeting, please bring this form with you. This will assist in registering your attendance.