Swadeshi Polytex Ltd. — AGM Information 2021

Sep 22, 2021

SWADESHI POLYTEX LIMITED

CIN: L25209UP1970PLC003320

Registered Office: New Kavi Nagar Industrial Area, Kavi Nagar Ghaziabad (U.P.) Phone: 0120 2701472, Email: info@splindia.co.in,website: www.splindia.co.in

22[nd] September, 2021

To, The General Manager BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai- 400-001

Ref: Scrip Code No 503816

Sub: Proceedings of 51[st] Annual General Meeting held on 22[nd] September, 2021

Dear Sir/Madam,

As per the requirement of Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed the summary of the proceedings of the 51[st] Annual General Meeting of the Company held on 22[nd] September, 2021 at 11 a.m. through Video Conferencing / Other Audio-Visual Means.

Thanking You. Yours Faithfully,

For Swadeshi Polytex Limited

Digitally signed by SURBHI BASANTANI DN: c=IN, o=Personal, postalCode=110085, SURBHI st=Delhi, 2.5.4.20=dc452aba7a8708f9657ac0a1237714b fc02d58b2980d4cdd1549d949724f214b, serialNumber=0257487a39c05dba63f51554bb 706c8743d8235499043de7f5f5d9258c56bd28, BASANTANI cn=SURBHI BASANTANI Date: 2021.09.22 19:46:09 +05'30' (Surbhi Basantani) Company Secretary

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Summary of the proceedings of the 51[st ] Annual General Meeting of Swadeshi Polytex Limited held on 22[nd] September, 2021

The 51[st] Annual General Meeting of the Members of Swadeshi Polytex Limited ('the Company') was held on Wednesday, 22[nd] September 2021 at 11 a.m. through Video Conferencing ("VC") or Other Audio-Visual Means {"OAVM"). The Meeting was held in compliance with the Ministry of Corporate Affairs (MCA) vide its General Circular No. 14/2020 dated April 8, 2020, and 17/2020 dated April 13, 2020 and Circular No. 20/2020 dated May 5, 2020, read with General Circular No. 02/2021 dated January 13, 2021 collectively referred to as (“MCA Circulars”) and the Securities and Exchange Board of India (“SEBI”) vide its circular dated January 15, 2021 read with May 12, 2020 (“SEBI Circulars”) and other applicable provisions.

Ms. Surbhi Basantani, Company Secretary & Compliance Officer, welcomed the Members to the Meeting and briefed them on details relating to their participation at the Meeting through audio visual means. The Company Secretary informed the Members that Notice of 51[st] AGM and Annual Report for FY 2020-21 were sent by e- mail to all the Members whose e-mail address is registered with the Company or the Depository Participant(s) in compliance with aforementioned MCA and SEBI Circulars. The Company Secretary also confirmed the presence of the requisite quorum in the Annual General Meeting.

Mr. Gaurav Swarup, Chairman of the Board took the chair and welcomed the Members of the Company and introduced the members of the Board. He informed that all the members of the Board are present at the AGM through Video Conferencing except Mr. Ashutosh Gupta & Mr. Inderpal Singh Sandhu who could not attend the meeting due to pre-occupation. The Chairman thereafter confirmed the presence of the Statutory Auditor, Secretarial Auditor and the Scrutinizer appointed by the Company to scrutinize e-voting.

The Chairman informed the Members that the Notice of 51[st] AGM, Report of Board of Directors and the Financial Statements for the financial year 2020-21 were taken as read as the same had already been circulated to the Members. He further informed that there were no qualifications in the Statutory Auditor’s Report and there was one remark given by the Secretarial Auditor which was read out by the Chairman.

The Chairman then delivered his speech and shared his thoughts on the operational performance of the Company and impact of the COVID-19 pandemic on the business of the Company.

The Chairman then read out the items of business mentioned in the Notice one by one and stated the following:

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Ordinary Business

1. Resolution no. 1: Adoption of Audited Financial Statements for the Financial Year ended March 31, 2021 together with the reports of Directors and Auditors thereon. ( Ordinary Resolution )

2. Resolution no. 2: Appointment of a Director in place of Mr. Hartaj Sewa Singh having Director’s Identification Number 00173286, who retires by rotation and being eligible, offers himself for re- appointment. ( Ordinary Resolution )

3. Resolution no. 3: Appointment of a Director in place of Mr. Sukumar Arunachalam having Director’s Identification Number 06624132, who retires by rotation and being eligible, offers himself for re- appointment. ( Ordinary Resolution )

4. Resolution no. 4: Appointment of a Director in place of Mr. Manoj Kumar Kanjirakkattu Gopalan having Director’s Identification Number 08497328, who retires by rotation and being eligible, offers himself for re- appointment. ( Ordinary Resolution )

Special Business

1. Resolution no. 5: Regularize the appointment of Mr. Inderpal Singh Sandhu as a Director of the Company. ( Ordinary Resolution )

2. Resolution no. 6: Regularize the appointment of Mr. Ashutosh Gupta as a Director of the Company. ( Ordinary Resolution )

3. The remote e-voting facility was provided by the Company between Sunday, 19[th] September, 2021 (9:00 A.M. IST) and Tuesday, 21[st] September, 2021 (5:00 P.M. IST).

4. E-voting was allowed to all those Members present at the AGM, who have not cast their votes through remote e-voting.

5. The Company has appointed Ms. Shruti Garg, Practicing Company Secretary, as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.

6. Results of the e-voting would be announced within 48 hours of conclusion of the Annual General Meeting and the same would be intimated to the Stock Exchange and uploaded on the websites of the Company and NSDL.

Thereafter, the Members who had registered themselves as speakers were invited to express their views. The queries raised by members were suitably replied by the Chairman.

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The Chairman thanked all the Members who have participated in the meeting and co-operated with the Company in ensuring the smooth conduct of this AGM. The Meeting was concluded at 11:18 a.m.

The e-voting facility was kept open for the next 15 minutes to enable the Members to cast their vote.

After the completion of the Annual General Meeting, the scrutinizer unblocked votes cast through remote e-voting and e-voting at the AGM and submitted her Report. As per the report submitted by the Scrutinizer, all the Resolutions mentioned in the Notice of 51[st] Annual General Meeting were passed with requisite majority.

For Swadeshi Polytex Limited

Digitally signed by SURBHI BASANTANI DN: c=IN, o=Personal, postalCode=110085, st=Delhi, SURBHI 2.5.4.20=dc452aba7a8708f9657ac0a123771 4bfc02d58b2980d4cdd1549d949724f214b, serialNumber=0257487a39c05dba63f51554 BASANTANI bb706c8743d8235499043de7f5f5d9258c56bd28, cn=SURBHI BASANTANI Date: 2021.09.22 19:45:09 +05'30' Surbhi Basantani Company Secretary

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