Swadeshi Polytex Ltd. — AGM Information 2020

Sep 25, 2020

SWADESHI POLYTEX LIMITED

CIN: L25209UP1970PLC003320

Registered Office: New Kavi Nagar Industrial Area, Kavi Nagar Ghaziabad (U.P.) Phone: 0120 2701472, Email: info@splindia.co.in,website: www.splindia.co.in

25[th] September, 2020

To, The General Manager BSE Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai- 400-001

Ref: Scrip Code No 503816

Sub: Proceedings of 50[th] Annual General Meeting held on 24[th] September, 2020

Dear Sir/Madam,

As per the requirement of Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed the summary of the proceedings of the 50[th] Annual General Meeting of the Company held on 24[th] September, 2020 at 12 noon through Video Conferencing / Other Audio Visual Means.

Thanking You. Yours Faithfully,

For Swadeshi Polytex Limited

Digitally signed by SURBHI BASANTANI DN: c=IN, o=Personal, postalCode=110085, SURBHI st=Delhi, 2.5.4.20=dc452aba7a8708f9657ac0a1237714bf c02d58b2980d4cdd1549d949724f214b, serialNumber=0257487a39c05dba63f51554bb7 06c8743d8235499043de7f5f5d9258c56bd28, BASANTANI cn=SURBHI BASANTANI Date: 2020.09.25 11:16:28 +05'30' (Surbhi Basantani) Company Secretary

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Summary of the proceedings of the 50[th] Annual General Meeting of Swadeshi Polytex Limited held on 24[th] September, 2020

The 50[th] Annual General Meeting of the Members of Swadeshi Polytex Limited ('the Company') was held on Thursday, 24[th] September 2020 at 12 noon through Video Conferencing ("VC") or Other Audio Visual Means {"OAVM"). The Meeting was held in compliance with the Ministry of Corporate Affairs (MCA) Circular dated 5 May 2020, 8 April 2020 and 13 April 2020, Securities and Exchange Board of India {SEBI) Circular dated 12 May 2020 and other applicable provisions.

Ms. Surbhi Basantani, Company Secretary & Compliance Officer, welcomed the Members to the Meeting and briefed them on details relating to their participation at the Meeting through audio visual means. The Company Secretary informed the Members that Notice of 50[th] AGM and Annual Report for FY 2019-20 were sent by e- mail to all the Members whose e-mail address is registered with the Company or the Depository Participant(s) in compliance with aforementioned MCA and SEBI Circulars. The Company Secretary also confirmed the presence of the requisite quorum in the Annual General Meeting.

Mr. Gaurav Swarup, Chairman of the Board took the chair and welcomed the Members of the Company. He requested the Directors to introduce themselves to the members. All the directors present in the Annual General Meeting through Video Conferencing introduced themselves and gave their names and location from where participating. The Chairman thereafter confirmed the presence of the Statutory Auditor, Secretarial Auditor and the Scrutinizer appointed by the Company to scrutinize e-voting.

The Chairman further informed the Members that the Notice of 50[th] AGM, Report of Board of Directors and the Financial Statements for the financial year 2019-20 were taken as read as the same had already been circulated to the Members. As there were no qualifications in the Audit Report, it was not required to be read.

The Chairman then delivered his speech and shared his thoughts on the operational performance of the Company and impact of the COVID-19 pandemic on the business of the Company.

The Chairman then read out the items of business mentioned in the Notice one by one and stated the following:

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Ordinary Business

1. Resolution no. 1: Adoption of Audited Financial Statements for the Financial Year ended March 31, 2020 together with the reports of Directors and Auditors thereon. ( Ordinary Resolution )

2. Resolution no. 2: Appointment of a Director in place of Mr. Gaurav Swarup having Director’s Identification Number 00374298, who retires by rotation and being eligible, offers himself for re- appointment. ( Ordinary Resolution )

3. Resolution no. 3: Appointment of a Director in place of Mr. Bipin Behari Mehrotra having Director’s Identification Number 03279399, who retires by rotation and being eligible, offers himself for re- appointment. ( Ordinary Resolution )

Special Business

1. Resolution no. 4: Regularize the appointment of Mr. Manoj Kumar Kanjirakkattu Gopalan as a Director of the Company. ( Ordinary Resolution )

2. Resolution no. 5: Regularize the appointment of Mr. Arun Kumar Singhania as a Director of the Company. ( Ordinary Resolution )

3. The remote e-voting facility was provided by the Company between Monday, 21[st] September, 2020 (9:00 A.M. IST) and Wednesday, 23[rd] September, 2020 (5:00 P.M. IST).

4. E-voting would be allowed to all those Members present at the AGM, who have not cast their votes through remote e-voting. The Members may click on e-voting tab to cast their votes.

5. The Company has appointed Ms. Shruti Singhal, Practicing Company Secretary, as the Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.

6. Results of the e-voting would be announced within 48 hours of conclusion of the Annual General Meeting and the same would be intimated to the Stock Exchange and uploaded on the websites of the Company and NSDL.

Thereafter, the Members who had registered themselves as speakers were invited to express their views. The queries raised by members were suitably replied by the Chairman.

The Chairman thanked all the Members who have participated in the meeting and co-operated with the Company in ensuring the smooth conduct of this AGM. The Meeting was concluded at 12:30 p.m.

The e-voting facility was kept open for the next 15 minutes to enable the Members to cast their vote.

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After the completion of the Annual General Meeting, the scrutinizer unblocked votes cast through remote e-voting and e-voting at the AGM and submitted her Report. As per the report submitted by the Scrutinizer, all the Resolutions mentioned in the Notice of 50[th] Annual General Meeting were passed with requisite majority.

For Swadeshi Polytex Limited

Digitally signed by SURBHI BASANTANI DN: c=IN, o=Personal, postalCode=110085, st=Delhi, SURBHI 2.5.4.20=dc452aba7a8708f9657ac0a1237714bfc02d58b2980d4cdd1549d949724 f214b, BASANTANI serialNumber=0257487a39c05dba63f51554bb706c8743d8235499043de7f5f5d9 258c56bd28, cn=SURBHI BASANTANI Date: 2020.09.25 11:16:04 +05'30' Surbhi Basantani Company Secretary

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