Svaraj Trading & Agencies Ltd. — AGM Information 2021

Sep 18, 2021

SVARAI TRADING & AGENCIES LIMITED

Registered oflice: Office No. 30,380/82 Amruteshwar Co-operative Housing Soc, Ltd. 2nd floor, Jagannath Sunkersett Road, Mumbai, Maharashtra 400002. Ph, t 022-22053575 CIN: L51l00MHl980PLC0223l5

The Manager Listing Department BSE Limited 25ft Floor, P J Towers, Dalal Street Mumbai - 400001

Dear Sir,

Scrip Code: 5o3624

Sub: Proceeding of the 41.t Annual General Meetlng of the Company held on September la, 2O2L through vldeo conferenclng (VC) / other audlo wlsual means (OAVM)

Pursuant to Regulation 3O read with Para A of Part A of Schedule III of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, This is to inform that the 41d Annual General Meeting of the Company was duly held on Saturday, September 18,2O2l at 12.30 P.M. (lST) through video conferencing (VC) / other audio visual means (OAVM) in compliance vrith the circulars issued by the Ministry of Corporate Affairs and Securities and Exchange Board of India (SEBI) in this regard, and as per the applicable provisions of the Companies Act, 2013 read with the relevant rules made thereunder and the proceedings of the same are given herein below;

The following persons were present through video conferencing (VC) / other audio visual means (oAVM);

Mr. Rajeev Sharma	: Non-Executive -lndependent Director
Mr. Shankar Das Vairagi	: Director
Mr. Varun Kumar Choubisa	: Non-Executive -lndependent Director
Mr. Yashawant Kumar Choubisa	: Non-Executive -lndependent Director
Mr. Rajesh J Purohit	: Chief Financial Oflicer (CFO)
Ms. lna Kothari	: Company Secretary & Compliance Oflicer

Mr.Rajesh Soni representative of R Soni & Co., Chartered Accountants, Statutory Auditor and Mr. Manoj Mimani, Partner of R M Mimani & Associates LLP, Secretarial Auditor & Scrutinizer, was participated in the meeting from their location.

Mr. Rajeev Sharma, Director of the Company, chaired the 4lst Annual General Meeting.

Before commencing with the proceedings of the meeting, the Company Secretary briefed the members about the procedure for participation in the meeting through video conferencing. The Company has availed the facility provided by CDSL for holding the AGM through VC/ OAVM and for remote e-voting as well as e-voting at the time of AGM.

She then informed that in view of the ongoing travel restrictions and the social distancing norms implemented due to the COVID-I9 pandemic prevailing across the globe, the meeting was being conducted through video conferencing facility in accordance with the framework issued by the Ministry of Corporate Affairs and SEBL

The Chairman introduced the Directors present at the 41"t Annual General Meeting and informed tiat the Statutory Auditor, Secretarial Auditor are present at the meeting.

^z\rqu

Phone No. : 022-22053575 Email : svarajtradingagencies@gamail.com

SVARAI TRADING & AGENCIES LIMITED

Registered ollice: Office No. 30,380/82 Amruteshwar Co-operative Housing Soc. Ltd. 2nd floor, Jagannath Sunkersett Road, Mumbai, Maharashtra 400002. Ph. : 022-22053575 CIN: L51100MH1980PLC022315

Total 30 members were present in the meeting in person. Requisite quorum in accordance with Section 103 of the Companies Act, 2013 being present, 4lst Annual General Meeting was called in order to conduct the proceedings of the agenda at the meeting.

The Chairman acknowledged the presence of members and other invitees. The Chairman briefed about the performance of the Company during the last fiscal year and also plans for the curent year.

The notice convening the meeting together with financial statement, Director's Report and Auditor's report were taken as read with the consent of the members present, as there was no qualification in the Audit report.

Before ordering the poll, the shareholders who had registered themselves as speakers were invited to ask questions or express their views through video conferencing facility and through chat on the aforesaid resolutions.

The Chairman then replied to the members

Company Secretary further informed the members that remote electronic voting facilit5r was commenced at 9.00 a.m. on September 15,2O2l and closed at 5.00 p.m. on September 17, 2021.

Thereafter she introduced, Mr. Manoj Mimani, partner of R M Mimani & Associates LLP (Company Secretaries) as scrutinizer for the voting process. She further informed the members that the e-voting facility on the platform of CDSL would remain open for the next 15 minutes to enable those shareholders who had not cast their vote on the resolutions as set out in the Notice of 4lut Annual General Meeting.

She further informed that the results would be declared based on the report of Scrutinizer on both Remote e-voting and e-voting during the meeting, within 48 hours of the conclusion of the meeting and will be placed at the website of Company. CDSL and the results will also be intimated to the Stock Exchange.

Thereafter the proceeding of the meeting was declared as concluded with a vote of tlanks to the chair.

Please take the same on your records and suitably disseminated at all concerned

Thanking you

Yours faithfully, *Eo?ffiifr llffi it?r'ft t"fcffciEs:irLrntted ;4\',2\l4n?

Shankar DasDl&i, Aufi Signdofy Director DIN:01869965 Email id: sdr27O85@gmail.com

Place: Mumbai Dated: September 18, 2O2l