Sundaram Multi Pap Ltd. — AGM Information 2025

Sep 29, 2025

CIN: L21098MH1995PLC086337 Sundaram Multi Pap Limited Manufacturer of Exercise Book & Paper Stationery GST No: 27AADCS7829K1ZT

==> picture [122 x 85] intentionally omitted <==

September 29, 2025

To, BSE Limited Phiroze Jeejeebhoy Towers, 1[st] Floor, Dalal Street, Mumbai 400 001 Scrip Code: 533166

To,

National Stock Exchange of India Ltd. Exchange Plaza, 5[th] Floor, Bandra Kurla Complex, Bandra East, Mumbai 400 051 Symbol: SUNDARAM

Dear Sir/Madam,

Subject: Proceedings of the 31[st] Annual General Meeting (AGM) of the company held on Monday, September 29, 2025.

Pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, kindly find enclosed summary of proceedings of 31[st] Annual General Meeting of the Company held on Monday, September 29, 2025 through Video Conference (VC)/ Other Audio Video Means (OAVM). The deemed venue of the AGM was the Registered Office of the Company situated at 5/6, Papa Industrial Estate, Suren Road, Andheri East, Mumbai 400093, Maharashtra, India.

The 31[st] AGM commenced at 12:00 Noon and concluded at 12:39 P. M.

Kindly take the above cited information on your records.

Thanking You,

For Sundaram Multi Pap Limited

Digitally signed by Amrut Amrut Premji Shah Premji Shah Date: 2025.09.29 16:36:01 +05'30' Amrut P. Shah Chairman & Managing Director DIN: 00033120

R.O. 5/6 Papa Industrial Estate, Suren Road, Andheri (East), Mumbai - 400 093, INDIA. • Tel: 022 67602200 Plant: Plot no. 33 to 37, Sundaram Industrial Zone, Palghar (W) 401 404, Maharashtra, INDIA. • Tel: 02525 253166 Email: info@sundaramgroups.in Web: www.sundaramgroups.in

CIN: L21098MH1995PLC086337 Sundaram Multi Pap Limited Manufacturer of Exercise Book & Paper Stationery GST No: 27AADCS7829K1ZT

==> picture [122 x 85] intentionally omitted <==

Summary of Proceedings of the 31[st] Annual General Meeting (AGM) of the company:

Director’s Present:

1. Mr. Amrut P. Shah Chairman & Managing Director 2. Mr. Shantilal P. Shah Whole-time Director 3. Mr. Krunal S. Shah Whole-time Director 4. Mr. Mahesh Devji Bhanushali Independent Director and Chairman of Audit Committee & Nomination and Remuneration Committee. 5. Mrs. Jyoti Chandrakant Gala Woman Independent Director & Chairperson of Stakeholders Relationship Committee & CSR Committee 6. Mr. Kalpesh B. Parekh Independent Director In Attendance:

2. Mr. Hardik A. Shah Chief Executive Officer 2. Mr. Rajesh Jain Chief Financial Officer 3. Ms. Urmi Shah Company Secretary & Compliance officer 4. Mr. Ashok B. Gupta Statutory Auditor, M/s. Ashok Shyam & Associates 5. Mr. Gaurang Shah Secretarial Auditor & Scrutinizer, M/s. GR Shah and Associates

Ms. Urmi Shah, Company Secretary welcomed the Members to the 31[st] AGM and also introduced the Directors, Key Managerial Person and Other Attendees present in the meeting through VC. She informed the members that as per the circulars issued by Ministry of Corporate Affairs (MCA) and Securities and Exchange Board of India (SEBI) we are conducting this AGM through Video Conferencing (“VC”)/ Other Audio Visual Means (“OAVM”).

Mr. Amrut P. Shah, Chairman & Managing Director of the Company, chaired the Meeting. He welcomed the Members and other invitees to the AGM. Since the requisite quorum being present, he called the meeting to order. Thereafter, he requested Mr. Krunal S. Shah, Whole-time Director to continue with the proceedings of the meeting.

Mr. Krunal S. Shah gave a brief Business Outlook about the Company along with the financial performance of the Company. He also expressed sincere appreciation to Shareholders, Banks and Financial Institutions, Employees, Customers, Suppliers and Service Providers for their support and trust.

Thereafter Ms. Urmi Shah continued the proceedings of the meeting.

Ms. Urmi Shah informed that the Company had taken the requisite steps to enable members to participate and vote on the items being considered at the 31[st] AGM. She further informed the Members that the Statutory Registers and other documents were available for inspection by the Shareholders in electronic mode.

Notice and Annual Report:

She further informed that the Notice of 31[st] AGM and Annual Report for Financial Year 2024-2025 have already been sent electronically to those members whose email ids were registered with the Company/ RTA or Depositories. For shareholders who have not registered their e-mail addresses, physical notices have been sent by courier, mentioning the web link to access the AGM Notice. With the consent of members, notice of 31[st] AGM was taken as read.

R.O. 5/6 Papa Industrial Estate, Suren Road, Andheri (East), Mumbai - 400 093, INDIA. • Tel: 022 67602200 Plant: Plot no. 33 to 37, Sundaram Industrial Zone, Palghar (W) 401 404, Maharashtra, INDIA. • Tel: 02525 253166 Email: info@sundaramgroups.in Web: www.sundaramgroups.in

CIN: L21098MH1995PLC086337 Sundaram Multi Pap Limited Manufacturer of Exercise Book & Paper Stationery GST No: 27AADCS7829K1ZT

==> picture [122 x 85] intentionally omitted <==

Audit Report:

The auditor’s report was taken as read with the permission of the members present. Further, she read the qualifications as given by the statutory auditor in their audit report. The management’s response for the said qualification was also briefed to the members at the meeting.

Secretarial Audit Report:

There was no any qualification in the Secretarial Audit Report for the Financial Year 2024-2025 as given by the secretarial auditor of the company.

Brief of Voting:

The Company Secretary informed that as per section 108 of the Companies Act, 2013, read with rule 20 of the Companies (Management and Administration) Rules, 2014, as amended from time to time, and other applicable provisions of the Companies Act, 2013, and pursuant to the provisions SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the Company had provided remote e-voting facilities to the eligible shareholders holding shares as on Cut-off date i.e. September 22, 2025 to cast their votes electronically. Accordingly, remote e-voting was kept open from Friday, September 26, 2025 at 09:00 a.m. (IST) to Sunday, September 28, 2025 at 5.00 p.m. (IST). She requested the shareholders who had not casted their vote by remote e-voting process on businesses as set out in the Notice of AGM, to electronically vote through e-voting facility provided by Company through NSDL during the AGM.

Scrutinizers:

Mr. Gaurang Shah, Proprietor of M/s. GR Shah and Associates, Practicing Company Secretary was appointed as the scrutinizer to scrutinize voting process in a fair and transparent at the 31[st] AGM of the company.

The scrutinizer will issue scrutinizer’s report on the remote e-voting & e-voting during the AGM on all the resolutions contained in the notice of the 31[st] AGM of the Company.

The following items of businesses as set out in the Notice convening the 31[st] Annual General Meeting were commenced for shareholders’ consideration and approval:

**Item No. **	Ordinary Business	Resolution Type
1.	Adoption of Audited Standalone Financial Statements	Ordinary Resolution
	for the Financial Year ended March 31, 2025
2.	Appointment of a Mr. Krunal S. Shah (DIN: 07877986)	Ordinary Resolution
	retiring by rotation
Item No.	Special Business	Resolution Type
3.	Appointment of M/s. GR Shah and Associates,	Ordinary Resolution
	Practicing Company Secretaries as the Secretarial
	Auditor of the company

Ms. Urmi Shah then invited those shareholders who have registered themselves as speakers at the meeting to ask their queries one by one. The member showed satisfaction to the answers given for the queries raised. The queries raised by the members were answered satisfactorily.

R.O. 5/6 Papa Industrial Estate, Suren Road, Andheri (East), Mumbai - 400 093, INDIA. • Tel: 022 67602200 Plant: Plot no. 33 to 37, Sundaram Industrial Zone, Palghar (W) 401 404, Maharashtra, INDIA. • Tel: 02525 253166 Email: info@sundaramgroups.in Web: www.sundaramgroups.in

CIN: L21098MH1995PLC086337 Sundaram Multi Pap Limited Manufacturer of Exercise Book & Paper Stationery GST No: 27AADCS7829K1ZT

==> picture [122 x 85] intentionally omitted <==

Conclusion of Meeting:

The Company Secretary expressed the gratitude to all for their participation in the meeting and further stated that e-voting at the AGM will remain open for 15 minutes after conclusion of AGM. The meeting was concluded at 12:39 P. M. with a vote of thanks.

You are requested to take the above cited information on your records.

Thanking You,

For Sundaram Multi Pap Limited

Digitally signed by Amrut Amrut Premji Shah Premji Shah Date: 2025.09.29 16:36:25 +05'30' Amrut P. Shah Chairman & Managing Director DIN: 00033120

R.O. 5/6 Papa Industrial Estate, Suren Road, Andheri (East), Mumbai - 400 093, INDIA. • Tel: 022 67602200 Plant: Plot no. 33 to 37, Sundaram Industrial Zone, Palghar (W) 401 404, Maharashtra, INDIA. • Tel: 02525 253166 Email: info@sundaramgroups.in Web: www.sundaramgroups.in