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STREAMPLAY STUDIO LIMITED — AGM Information 2012
Oct 15, 2012
65841_rns_2012-10-15_f07953a3-d2f1-4afd-972d-42ce031eed75.pdf
AGM Information
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ACN 004 766 376
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT
For the Annual General Meeting to be held on
16 November 2012 at 12.30pm (WST) at Suite 4, 1[st] Floor, 207 Stirling Highway, Claremont WA 6010, Australia.
As this is an important document, please read it carefully.
If you are unable to attend the Annual General Meeting, please complete the proxy form enclosed and return it in accordance with the instructions set out on that form.
TIME AND PLACE OF MEETING AND HOW TO VOTE
Venue
The Annual General Meeting of the Shareholders of Gippsland Limited ("Gippsland" or the "Company") will be held at:
1[st] Floor, 207 Stirling Highway Commencing at Claremont WA 6010 12.30pm (WST) Australia on 16 November 2012
How to Vote
You may vote by attending the Meeting in person, by proxy or authorised representative.
Voting in Person
To vote in person, attend the Meeting on the date and at the place set out above.
Voting by Proxy
To vote by proxy, please complete and sign the proxy form enclosed with this Notice of Annual General Meeting as soon as possible and either:
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send the proxy by facsimile to the Company on facsimile number (08) 9340 6060 (International: + 61 8 9340 6060); or
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deliver the proxy to the registered office of the Company at Suite 4, 1[st] Floor, 207 Stirling Highway, Claremont WA 6010, Australia; or
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mail the proxy to PO Box 352, Nedlands WA 6909, Australia;
so it is received not later than 12.30pm (WST) on Wednesday, 14 November 2012.
Your proxy form is enclosed.
NOTES:
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A Shareholder of the Company who is entitled to attend and vote at a general meeting of Shareholders is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the Shareholder's voting rights. If the Shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes. A proxy need not be a Shareholder of the Company.
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Where a voting exclusion applies, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote in accordance with the directions on the proxy form to vote as the proxy decides or it is cast by the person chairing the Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
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For the purposes of the Regulation 7.11.37 Corporations Regulations 2001 (Cth), the Directors have set a snapshot time and date to determine the identity of those entitled to attend and vote at the Annual General Meeting. The snapshot time and date is 4.00pm (WST) on 14 November 2012.
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New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
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Further details on these changes is set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
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GIPPSLAND LIMITED ABN 31 004 766 376
NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders of Gippsland Limited ("Gippsland" or the "Company") will be held at Suite 4, 1st Floor, 207 Stirling Highway, Claremont WA 6010, Australia, at 12.30pm (WST) on Friday, 16 November 2012.
AGENDA
BUSINESS
The Explanatory Statement which accompanies and forms part of this Notice describes the matters to be considered as ordinary business and special business. Certain abbreviations and other defined terms are used throughout this Notice. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations used are set out in the Glossary contained in the Explanatory Statement.
ORDINARY BUSINESS
Annual Accounts
To receive and consider the financial report of the Company and the consolidated financial report of the consolidated entity for the year ended 30 June 2012 and the reports by the Directors and independent auditor.
Resolution 1: Non Binding Resolution to adopt Remuneration Report
To consider and if thought fit, to pass, with or without amendment, the following as a non-binding resolution:
" That for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, the section of the report of the Directors for the financial year ending 30 June 2012 entitled "Remuneration Report" and dealing with the remuneration of the Company’s Directors, Company Secretary and Senior Executives, be adopted."
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
| Voting | Prohibition Statement: |
|---|---|
| A vote | on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons: |
| (a) | a member of the Key Management Personnel, details of whose remuneration are included in the |
| Remuneration Report; or | |
| (b) | a Closely Related Party of such a member. |
| However, a person (thevoter) described above may cast a vote on this Resolution as a proxy if the vote is not cast | |
| on behalf of a person described above and either: | |
| (a) | the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this |
| Resolution; or | |
| (b) | the voter is the Chair and the appointment of the Chair as proxy: |
| (i) does not specify the way the proxy is to vote on this Resolution; and |
|
| (ii) expressly authorizes the Chair to exercise the proxy even though this Resolution is connected |
|
| directly or indirectly with the remuneration of the member of the Key Management Personnel. |
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Resolution 2: Re-election of a Director (By Rotation) – Mr. Ian Gandel
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
"That Mr. Ian Gandel, being a Director of the Company, retires by rotation in accordance with clause 13.2 of the Constitution and, being eligible, is hereby re-elected as a Director of the Company."
Short Explanation: Clause 13.2 of the Constitution requires that at the Annual General Meeting, onethird of the Directors for the time being shall retire from office. A retiring Director is eligible for reelection.
Resolution 3: Approval of Additional Placement Capacity
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution:
"That, for the purpose of Listing Rule 7.1A and for all other purposes, approval is given for the Company to issue Equity Securities totalling up to 10% of the issued capital of the Company (at the time of issue), calculated in accordance with the formula prescribed in Listing Rule 7.1A.2, on the terms and conditions set out in the Explanatory Statement accompanying this Notice."
Short Explanation: The Company seeks approval to issue an additional 10% of the Company's issued ordinary securities during a 12 month period in accordance with Listing Rule 7.1A.
The Company will disregard any votes cast on this Resolution by any person who may participate in the issue of Equity Securities under this Resolution and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the Resolution is passed and any associates of those persons. However, the Company need not disregard a vote cast on this Resolution if it is cast by a person as proxy for a person who is entitled to vote in accordance with the directions on the proxy form or it is cast by the Chair of the Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
DATED THIS 15th DAY OF OCTOBER 2012
BY ORDER OF THE BOARD
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Mr Rowan Caren Secretary
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EXPLANATORY STATEMENT
This Explanatory Statement and all attachments are important documents. They should be read carefully.
If you have any questions regarding the matters set out in this Explanatory Statement or the preceding Notice, please contact the Company, your stockbroker or other professional adviser.
Certain abbreviations and other defined terms are used throughout this Explanatory Statement. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations used are set out in the Glossary contained in this Explanatory Statement.
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders of Gippsland in deciding whether or not to pass the Resolutions which are the subject of the business of the Annual General Meeting of the Company to be held at 12.30pm (WST) on Friday 16 November 2012 at Suite 4, 1[st] Floor, 207 Stirling Highway, Claremont, Western Australia.
1. ANNUAL ACCOUNTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company and the consolidated financial report of the consolidated entity for the financial year ended 30 June 2012 together with the the reports by the Directors and independent auditor.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.gippslandltd.com.
2. RESOLUTION 1 – NON BINDING RESOLUTION TO ADOPT REMUNERATION REPORT
General
In accordance with the Corporations Act, a resolution to adopt the Remuneration Report must be put to Shareholders at a listed company’s annual general meeting. The Remuneration Report which details the Company’s policy on the remuneration of non-executive directors, executive directors, the company secretary and senior executives is set out set out in the Director’s report section of the Company’s 2012 Annual Report. It is also available on the Gippsland website at www.gippslandltd.com.
A reasonable opportunity will be given for discussion of the Remuneration Report at the meeting. Shareholders should note that the vote on this resolution is advisory only and does not bind the Company or the Directors.
Voting consequences
Under the Corporations Act, if 25% or more of votes that are cast are voted against the adoption of the remuneration report at two consecutive annual general meetings, the company’s shareholders will be required to vote at the second of those annual general meetings on a resolution (a “spill resolution”) that another meeting (“spill meeting”) be held within 90 days at which all of the company’s directors (other than the managing director) must go up for re-election.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the previous financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the spill meeting but may stand for re-election at the spill meeting.
Following the spill meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the spill resolution is not relevant for this Annual General Meeting.
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Proxy voting restrictions
Shareholders appointing a proxy for this Resolution should note the following:
If you appoint a member of the Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member as your proxy
You must direct your proxy how to vote on this Resolution. Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
If you appoint the Chair as your proxy (where he/she is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member)
You do not need to direct your proxy how to vote on this Resolution. However, if you do not direct the Chair how to vote, you must mark the acknowledgement on the Proxy Form to expressly authorise the Chair to exercise his/her discretion in exercising your proxy even though this Resolution is connected directly or indirectly with the remuneration of Key Management Personnel.
If you appoint any other person as your proxy
You do not need to direct your proxy how to vote on this Resolution, and you do not need to mark any further acknowledgement on the Proxy Form.
3. RESOLUTION 2 – RE-ELECTION OF A DIRECTOR (BY ROTATION) – MR. IAN GANDEL
Resolution 2 seeks approval for the re-election of Mr Ian Gandel as a Director.
Clause 13.2 of the Constitution requires that at an Annual General Meeting of the Company one third of the Directors (except the Managing Director or any alternate Director) or, if their number is not a multiple of 3, then such number as is appropriate to ensure that no Director other than alternate Directors and the Managing Director holds office for more than 3 years, shall retire from office.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A retiring Director is eligible for re-election.
The Company currently has three Directors, and accordingly one must retire.
Mr Ian Gandel retires by rotation in accordance with this requirement, is eligible for re-election and puts himself forward for re-election at this Annual General Meeting.
Mr Gandel was appointed Director on 24 June 2009. He is also Chairman of the Company's Remuneration Committee and a member of the Audit Committee.
Mr Gandel is a Melbourne businessman with extensive experience in retail management and retail property. He has had an involvement in the construction and leasing of Gandel shopping centres and has been a director of Gandel Retail Trust. He has previously been involved in the Priceline retail chain and the CEO chain of serviced offices.
Mr Gandel has been an investor in the mining industry since 1994, and is currently a substantial shareholder of a number of publicly listed Australian companies and is involved in exploration in his own right in Victoria, New South Wales and Western Australia.
During the past three years Mr Gandel has served as a Director of Alliance Resources Limited, Alkane Resources Ltd and Octagonal Resources Ltd.
3. RESOLUTION 3 - ADDITIONAL PLACEMENT CAPACITY
General
Listing Rule 7.1 permits entities to issue 15% of its issued capital without shareholder approval in a 12 month period, subject to a number of exceptions.
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The ASX has recently amended the Listing Rules to allow small to mid-cap companies to seek shareholder approval for additional placement capacity. Listing Rule 7.1A permits Eligible Entities, which have obtained shareholder approval by special resolution at an annual general meeting, to issue Equity Securities up to 10% of its issued capital ("Additional Placement Capacity").
The Company is an Eligible Entity.
The Company seeks Shareholder approval under Resolution 3 to be able to issue Equity Securities under the Additional Placement Capacity. The exact number of Equity Securities to be issued is not fixed and will be determined in accordance the formula prescribed in Listing Rule 7.1A.2 (set out below).
The effect of Resolution 3 will be to allow the Company to issue Equity Securities under Listing Rule 7.1A up to 10% of the Company’s fully paid ordinary securities on issue, during the period up to 12 months after the Meeting, without subsequent Shareholder approval and without using the Company's 15% annual placement capacity under Listing Rule 7.1.
Resolution 3 is a special resolution. Accordingly, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 3 for it to be passed.
Requirements of Listing Rule 7.1A
ASX Listing Rule 7.1A came into effect on 1 August 2012 and enables an Eligible Entity to seek shareholder approval at its annual general meeting to issue Equity Securities in addition to those under the Eligible Entity’s 15% annual placement capacity.
Eligible entities
An Eligible Entity for the purposes of Listing Rule 7.1A is an entity that, as at the date of the relevant annual general meeting:
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(a) is not included in the S&P/ASX 300 Index; and
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(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300 million.
The Company is an Eligible Entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of $7,235,366.
Shareholder approval
Shareholders must approve the Additional Placement Capacity by special resolution at the Annual General Meeting. A resolution under Listing Rule 7.1A cannot be put at any other shareholder meeting.
Equity Securities
Any Equity Securities issued under the Additional Placement Capacity must be in the same class as an existing class of Equity Securities of the Company that are quoted on ASX.
As at the date of this Notice, the Company has one class of Equity Securities quoted on ASX being fully paid ordinary Shares (ASX Code: GIP).
Formula for calculating number of Equity Securities that may be issued under the Additional Placement Capacity
If Resolution 3 is passed, the exact number of Equity Securities that the Company may issue or agree to issue under Listing Rule 7.1A, during the 12 month period after this Meeting, will be calculated in accordance with the following formula:
(A x D) - E
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Where:
| A | The number of shares on issue 12 months before the date of issue or agreement: • plus the number of fully paid shares issued in the previous 12 months under an exception in Listing Rule 7.2; • plus the number of partly paid shares that became fully paid in the previous 12 months; • plus the number of fully paid shares issued in the previous 12 months with the approval of shareholders under Listing Rules 7.1 and 7.4; • less the number of fully paid shares cancelled in the previous 12 months. |
|---|---|
| D | 10% |
| E | The number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the 12 months before the date of issue or agreement to issue that are not issued with the approval of holders of ordinary securities under Listing Rules 7.1 or 7.4. |
Interaction between Listing Rules 7.1 and 7.1A
The Additional Placement Capacity under Listing Rule 7.1A is in addition to the Company's 15% placement capacity under Listing Rule 7.1.
The Company has 1,205,894,315 Shares on issue as at the date of this Notice. If all of the Resolutions in this Notice are passed, the Company will be permitted to issue (as at the date of this Notice):
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179,684,147 Equity Securities under Listing Rule 7.1; and
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120,589,432 Equity Securities under Listing Rule 7.1A.
The actual number of Equity Securities that the Company will be permitted to issue under Listing Rule 7.1A will be calculated at the date of issue or agreement to issue the Equity Securities in accordance with the formula prescribed in Listing Rule 7.1A.2 (as set out above).
Information for Shareholders as required by Listing Rule 7.3A
Minimum price
The issue price of the new Equity Securities will be no lower than 75% of the volume weighted average price (VWAP) of Equity Securities in the relevant quoted class, calculated over the 15 ASX trading days on which trades in that class were recorded immediately before:
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the date on which the price of the Equity Securities are to be issued is agreed; or
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if the Equity Securities are not issued within 5 ASX trading days of the date above, the date on which the Equity Securities are issued.
Risk of economic and voting dilution
If Resolution 3 is passed and the Company issues Equity Securities under the Additional Placement Capacity, existing Shareholders' voting power in the Company will be diluted.
There is the risk that:
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the market price for the Company's existing Equity Securities may be significantly lower on the date of issue of the new Equity Securities than on the date of the Meeting; and
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the new Equity Securities may be issued at a price that is at a discount to the market price of the Company's existing Equity Securities on the issue date or the new Equity Securities may be issued as part of the consideration for the acquisition of a new asset,
which may have an effect on the amount of funds raised by the issue of the new Equity Securities.
The table below shows the dilution of existing Shareholders on the basis of the current market price of Shares and the current number of ordinary securities for variable "A" calculated in accordance with the formula in
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Listing Rule 7.1A.2 as at the date of this Notice.
The table also shows:
-
two examples where variable "A" has increased by 50% and 100%. Variable "A" is based on the number of ordinary securities the Company has on issue. The number of ordinary securities may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example a pro rata entitlement issue) or future placements under Listing Rule 7.1 that are approved by Shareholders in the future; and
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two examples of where the issue price of ordinary securities has decreased by 50% and increased by 100% as against the current market price.
| Variable 'A' in Listing Rule 7.1A.2 |
Dilution | |||
|---|---|---|---|---|
| $0.003 50% decrease in Issue Price |
$0.006 Current Market Price |
$0.012 100% increase in Issue Price |
||
| Current 1,205,894,315 Shares |
10% Voting Dilution |
120,589,432 Shares |
120,589,432 Shares |
120,589,432 Shares |
| Funds raised |
$361,768 | $723,537 | $1,447,073 | |
| 50% increase in Variable A 1,808,841,473 Shares |
10% Voting Dilution |
180,884,147 Shares |
180,884,147 Shares |
180,884,147 Shares |
| Funds raised |
$542,652 | $1,085,305 | $2,170,610 | |
| 100% increase in Variable A 2,411,788,630 Shares |
10% Voting Dilution |
241,178,863 Shares |
241,178,863 Shares |
241,178,863 Shares |
| Funds raised |
$723,537 | $1,447,073 | $2,894,146 |
This table has been prepared on the following assumptions:
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The Company issues the maximum number of Equity Securities available under the Additional Placement Capacity.
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No Options (including any Options issued under the Additional Placement Capacity) are exercised into Shares before the date of the issue of the Equity Securities.
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The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the Additional Placement Capacity, based on that Shareholder's holding at the date of the Meeting.
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The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
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The issue of Equity Securities under the Additional Placement Capacity consists only of Shares. If the issue of Equity Securities includes quoted Options, it is assumed that those Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
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The issue price is $0.006, being the latest closing price of the Shares on ASX on 4 October 2012.
-
The Company's ability to issue securities under Listing Rule 7.1A is in addition to its ability to issue securities under Listing Rule 7.1.
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Placement Period
Shareholder approval of the Additional Placement Capacity under Listing Rule 7.1A is valid from the date of this Meeting and expires on the earlier of:
-
12 months after this Meeting; or
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the date that Shareholders approve a transaction under Listing Rule 11.1.2 (significant change to nature or scale of activities) or 11.2 (disposal of the main undertaking),
(the "Placement Period").
The Company will only issue and allot new securities during the Placement Period. The approval will cease to be valid in the event that Shareholders' approve a transaction under Listing Rules 11.1.2 or 11.2.
Purposes for which the new Equity Securities may be issued
The Company may seek to issue new Equity Securities for the following purposes:
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cash consideration to raise funds for the acquisition of new assets or investments (including the expenses associated such acquisition), continued exploration expenditure on the Company’s Adobha project in Eritrea, expenditure associated with securing a financing for Abu Dabbab, operating expenditure for the Abu Dabbab alluvial project, ongoing project administration and for general working capital; or
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non-cash consideration for acquisition of new assets and investments. In such circumstances the Company will provide a valuation of the non-cash consideration as required by Listing Rule 7.1A.3.
Allocation policy
The Company's allocation policy for the issue of new Equity Securities under the Additional Placement Capacity will depend on the market conditions existing at the time of the proposed issue. The allottees will be determined at the relevant time having regard to factors such as:
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the methods of raising funds that are available to the Company, including but not limited to, rights issues or other issues in which existing security holders can participate;
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the effect of the issue of new securities on the control of the Company;
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the financial situation and solvency of the Company;
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advice from corporate, financial and broking advisers (as relevant).
As at the date of this Notice the allottees are not known but may include existing substantial Shareholders and/or new Shareholders. No allottee under the Additional Placement Capacity will be a related party or associate of a related party. Existing Shareholders may or may not be entitled to subscribe for any Equity Securities issued under the Additional Placement Capacity and it is possible that their shareholding will be diluted.
If the Additional Placement Capacity is used to acquire new assets or investments then it is likely that the allottees will be the vendors of the new assets.
Compliance with ASX Listing Rules 7.1A.4 and 3.10.5A
The Company will comply with the disclosure obligations under Listing Rule 7.1A(4) and 3.10.5A on the issue of any new securities.
When the Company issues Equity Securities pursuant to the Additional Placement Capacity, it will give to ASX:
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a list of the allottees of the Equity Securities and the number of Equity Securities allotted to each (not for release to the market), in accordance with Listing Rule 7.1A.4; and
-
the information required by Listing Rule 3.10.5A for release to the market.
Details of Equity Securities issued under earlier placement capacity approval
The Company has not previously obtained approval under Listing Rule 7.1A.
Voting exclusion
A voting exclusion statement is included in this Notice. At the date of this Notice, the Company has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in a proposed issue of Equity Securities under the proposed Additional Placement
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Capacity. No existing Shareholder's votes will therefore be excluded under the voting exclusion in the Notice.
- 4.2 Directors’ Recommendation
All the Directors recommend that Shareholders vote in favour of Resolution 3.
4. ENQUIRIES
Shareholders are invited to contact the Company Secretary, Rowan Caren, on (08) 9340 6000 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
| "$" | means Australian dollars; |
|---|---|
| “Additional Placement Capacity” | the capacity to issue additional Equity Securities by way of placement |
| approved by Shareholders under Listing Rule 7.1A; | |
| "Annual General Meeting" or | means the annual general meeting the subject of the Notice; |
| "Meeting" | |
| "ASX" | means ASX Limited and, where the context permits, the Australian |
| Securities Exchange operated by ASX Limited; | |
| "Board" | means the board of Directors; |
| “Chair” | means the chair of the Meeting; |
| “Closely Related Party” | of a member of the Key Management Personnel means: |
| (a) a spouse or child of the member; |
|
| (b) a child of the member’s spouse; |
|
| (c) a dependent of the member or the member’s spouse; |
|
| (d) anyone else who is one of the member’s family and may be expected |
|
| influence the member, or be influenced by the member, in the mem | |
| dealing with the entity; | |
| (e) a company the member controls; or |
|
| (f) a person prescribed by the Corporations Regulations 2001 (Cth); |
|
| "Company" or "Gippsland" | means Gippsland Limited ABN 31 004 766 376; |
| "Constitution" | means the Company's Constitution; |
| "Corporations Act" | means the Corporations Act 2001 (Cth); |
| "Director" | means a director of the Company; |
| “Eligible Entity” | means an entity that, at the date of the relevant general meeting: |
| (a) is not included in the S&P/ASX 300 Index; and |
|
| (b) has a maximum market capitalisation (excluding restricted securities |
|
| securities quoted on a deferred settlement basis) of $300,000,000; | |
| “Equity Securities” | has the same meaning as in the Listing Rules; |
| "Explanatory Statement" | means the explanatory statement accompanying this Notice; |
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| “Key Management Personnel” | has the same meaning as in the accounting standards issued by the |
|---|---|
| Australian Accounting Standards Board and means those persons having | |
| authority and responsibility for planning, directing and controlling the | |
| activities of the Company, or if the Company is part of a consolidated entity, | |
| of the consolidated entity, directly or indirectly, including any director | |
| (whether whether executive or otherwise) of the Company, or if the | |
| Company is part of a consolidated entity, of an entity within the | |
| consolidated group; | |
| "Listing Rules" | means the Listing Rules of the ASX; |
| "Notice", "Notice of Meeting" or | means the notice of annual general meeting which accompanies this |
| "Notice of Annual General | Explanatory Statement; |
| Meeting" | |
| “Placement Period” | the period during which Shareholder approval under Listing Rule 7.1A is |
| valid; | |
| “Remuneration Report” | means the remuneration report set out in the Director’s report section of |
| the Company’s annual financial report for the year ended 30 June 2012; | |
| "Resolution" | means a resolution proposed pursuant to this Notice; |
| "Share" | means a fully paid ordinary share in the Company; |
| "Shareholder'" | means the holders of a Share; and |
| "WST" | means Australian Western Standard Time. |
9
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PROXY FORM
THIS DOCUMENT IS IMPORTANT. IF YOU ARE IN DOUBT AS TO HOW TO DEAL WITH IT, PLEASE CONTACT YOUR STOCK BROKER OR LICENSED PROFESSIONAL ADVISOR.
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GIPPSLAND LIMITED
REGISTERED OFFICE:
ABN:31 004 766 376
SUITE 4 207 STIRLING HIGHWAY CLAREMONT WA 6010
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SHARE REGISTRY: Security Transfer Registrars Pty Ltd All Correspondence to: PO BOX 535, APPLECROSS WA 6953 AUSTRALIA 770 Canning Highway, APPLECROSS WA 6153 AUSTRALIA T: +61 8 9315 2333 F: +61 8 9315 2233 E: [email protected] W: www.securitytransfer.com.au
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Code: GIP
Holder Number:
SECTION A: Appointment of Proxy
I/We, the above named, being registered holders of the Company and entitled to attend and vote hereby appoint:
OR
The meeting Chairperson The name of the person you are appointing (mark with an "X") (if this person is someone other than the Chairperson of the meeting).
or failing the person named, or if no person is named, the Chairperson of the Meeting, as my/our Proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the Proxy sees fit) at the Annual General Meeting of the Company to be held at 12.30pm (WST) on Friday, 16 November 2012 at Suite 4, 1st Floor, 207 Stirling Highway, Claremont WA 6010 and at any adjournment of that meeting.
Comment : Important for Resolution 1:
If the Chair of the Meeting or any member of the Key Management Personnel of the Company whose remuneration details are included in the Remuneration Report or a Closely Related Party of that member is your Proxy and you have not directed the Proxy to vote on Resolution 1, the Proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company whose remuneration and details are included in the Remuneration Report or Closely Related Party of that member is your proxy, in order for your vote to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1.
SECTION B: Voting Directions to your Proxy
Please mark "X" in the box to indicate your voting directions to your Proxy.
Resolution
For Against Abstain*
1. Non Binding Resolution to adopt Remuneration Report
2. Re-election of a Director (By Rotation) - Mr. Ian Gandel
- Approval of Additional Placement Capacity
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If no directions are given my proxy may vote as the proxy thinks fit or may abstain.
- If you mark the Abstain box for a particular item, you are directing your Proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
If you wish to appoint the Chairperson as your proxy and you do not wish to direct the Chairperson how to vote, please mark "X" in the box.
By marking this box, you acknowledge that the Chairperson may exercise your proxy even if he has an interest in the outcome of the resolution and votes cast by him/her other than as a proxy holder will be disregarded because of that interest. If you do not mark this box, and you have not directed your proxy how to vote, the Chair will not cast your votes on the resolution and your votes will not be counted in calculating the required majority if a poll is called on the resolution. The Chairperson of the Meeting intends to vote undirected proxies in favour of the resolution.
SECTION C: Please Sign Below
This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
Individual or Security Holder Sole Director and Sole Company Secretary
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Reference Number:
Security Holder 2 Security Holder 3
Director / Company Secretary
Director
8801600104
GIP
1
1
My/Our contact details in case of enquiries are: NAME
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TELEPHONE NUMBER ( )
NOTES
1. Name and Address
This is the name and address on the Share Register of Gippsland Limited. If this information is incorrect, please make corrections on this form. Shareholders sponsored by a broker should advise their broker of any changes. Please note that you cannot change ownership of your shares using this form.
2. Appointment of a Proxy
If you wish to appoint the Chairperson of the Meeting as your Proxy please mark "X" in the box in Section A. Please also refer to Section B of this proxy form and ensure you mark the box in that section if you wish to appoint the Chairperson as your Proxy.
If the person you wish to appoint as your Proxy is someone other than the Chairperson of the Meeting please write the name of that person in Section A. If you leave this section blank, or your named Proxy does not attend the meeting, the Chairperson of the Meeting will be your Proxy. A Proxy need not be a Shareholder of Gippsland Limited.
3. Directing your Proxy how to vote
To direct the Proxy how to vote place an "X" in the appropriate box against each item in Section B. Where more than one Proxy is to be appointed and the proxies are to vote differently, then two separate forms must be used to indicate voting intentions.
4. Appointment of a Second Proxy
You are entitled to appoint up to two (2) persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second Proxy, an additional Proxy form may be obtained by telephoning the Company's share registry +61 8 9315 2333 or you may photocopy this form.
To appoint a second Proxy you must:
-
(a) On each of the Proxy forms, state the percentage of your voting rights or number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each Proxy may exercise, each Proxy may exercise half of your votes; and
-
(b) Return both forms in the same envelope.
5. Signing Instructions Individual: where the holding is in one name, the Shareholder must sign.
Joint Holding: where the holding is in more than one name, all of the Shareholders must sign.
Power of Attorney: to sign under Power of Attorney you must have already lodged this document with the Company's share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: where the Company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the Company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director may sign alone. Otherwise this form must be signed by a Director jointly with either another Director or Company Secretary. Please indicate the office held in the appropriate place.
If a representative of the corporation is to attend the meeting the appropriate "Certificate of Appointment of Corporate Representative" should be lodged with the Company before the meeting or at the registration desk on the day of the meeting. A form of the certificate may be obtained from the Company's share registry.
6. Lodgement of Proxy
Proxy forms (and any Power of Attorney under which it is signed) must be received by Security Transfer Registrars Pty Ltd no later than 12.30pm (WST) on Wednesday, 14 November 2012, being 48 hours before the time for holding the meeting. Any Proxy form received after that time will not be valid for the scheduled meeting.
Security Transfer Registrars Pty Ltd PO BOX 535 Applecross, Western Australia 6953
Street Address: Alexandrea House, Suite 1 770 Canning Highway Applecross, Western Australia 6153
Telephone +61 8 9315 2333 Facsimile +61 8 9315 2233 Email [email protected]
PRIVACY STATEMENT
Personal information is collected on this form by Security Transfer Registrars Pty Ltd as the registrar for securities issuers for the purpose of maintaining registers of securityholders, facilitating distribution payments and other corporate actions and communications. Your personal details may be disclosed to related bodies corporate, to external service providers such as mail and print providers, or as otherwise required or permitted by law. If you would like details of your personal information held by Security Transfer Registrars Pty Ltd or you would like to correct information that is inaccurate please contact them on the address on this form.
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