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STRATUS PROPERTIES INC — Proxy Solicitation & Information Statement 2011
Apr 8, 2011
33897_psi_2011-04-08_395e8918-70bc-48ed-b28d-931de6b3b474.zip
Proxy Solicitation & Information Statement
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UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ Filed by a Party other than the Registrant o
Check the appropriate box:
* USE þ for a check box, o for a blank box **
| o | Preliminary Proxy Statement |
|---|---|
| o | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
| þ | Definitive Proxy Statement |
| o | Definitive Additional Materials |
| o | Soliciting Material Pursuant to §240.14a-12 |
Stratus Properties Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| þ | No fee required. |
|---|---|
| o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
| (1) | Title of each class of securities to which transaction applies: |
|---|---|
| (2) | Aggregate number of securities to which transaction applies: |
| (3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act |
| Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was | |
| determined): | |
| (4) | Proposed maximum aggregate value of transaction: |
| (5) | Total fee paid: |
| o | Fee paid previously with preliminary materials. |
|---|---|
| o | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) |
| and identify the filing for which the offsetting fee was paid previously. Identify the | |
| previous filing by registration statement number, or the Form or Schedule and the date of its | |
| filing. |
| (1) | Amount Previously Paid: |
|---|---|
| (2) | Form, Schedule or Registration Statement No.: |
| (3) | Filing Party: |
| (4) | Date Filed: |
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Notice of Annual Meeting of Stockholders
May 12, 2011
April 8, 2011
| Date: | Thursday, May 12, 2011 |
|---|---|
| Time: | 9:30 a.m., Central Time |
| Place: | W Austin 200 Lavaca Street Austin, Texas 78701 |
| Purpose: | To elect one director; |
| To ratify the appointment of our independent | |
| registered public accounting firm; and | |
| To transact such other business as may properly come | |
| before the meeting. | |
| Record Date: | Close of business on March 21, 2011 |
Your vote is important. Whether or not you plan to attend the annual meeting in person, it is important that your shares be represented and voted at the annual meeting. You may transmit your vote via the internet or you may complete and return the enclosed proxy card in the enclosed postage-paid envelope. Your cooperation is appreciated.
By Order of the Board of Directors.
K enneth N. J ones
General Counsel & Secretary
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TABLE OF CONTENTS
| Questions and Answers about the Proxy Materials, Annual Meeting and Voting |
|---|
| Stockholder Proposals |
| Corporate Governance |
| Director Compensation |
| Election of Directors |
| Information About Nominees and Other Directors |
| Stock Ownership of Directors and Executive Officers |
| Section 16(a) Beneficial Ownership Reporting Compliance |
| Stock Ownership of Certain Beneficial Owners |
| Executive Officer Compensation |
| Executive Compensation Tables |
| Audit Committee Report |
| Independent Registered Public Accounting Firm |
/TOC
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Information about Attending the Annual Meeting
Only stockholders of record on the record date of March 21, 2011 are entitled to notice of and to attend or vote at the annual meeting. If you plan to attend the meeting in person, please bring the following:
-
Proper identification.
-
Acceptable Proof of Ownership if your shares are held in street name.
Street Name means your shares are held of record by brokers, banks or other institutions.
Acceptable Proof of Ownership is either (a) a letter from your broker confirming that you beneficially owned Stratus Properties Inc. stock on the record date or (b) an account statement showing that you beneficially owned Stratus Properties Inc. stock on the record date.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE STOCKHOLDER MEETING TO BE HELD ON MAY 12, 2011.
This proxy statement and the 2010 Annual Report are available at http://www.edocumentview.com/STRS
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Stratus Properties Inc. 212 Lavaca Street, Suite 300 Austin, Texas 78701
The 2010 Annual Report to Stockholders, including financial statements, is being mailed to stockholders together with these proxy materials on or about April 8, 2011.
link1 "Questions and Answers about the Proxy Materials, Annual Meeting and Voting"
Questions and Answers about the Proxy Materials, Annual Meeting and Voting
Why am I receiving these proxy materials?
Our board of directors is soliciting your proxy to vote at our 2011 annual meeting of stockholders because you owned shares of our common stock at the close of business on March 21, 2011, the record date for the annual meeting, and are therefore entitled to vote at the meeting. This proxy statement, along with a proxy card or voting instruction card, is being mailed to stockholders on or about April 8, 2011. We have made these materials available to you on the internet and we have delivered printed proxy materials to you. This proxy statement summarizes the information that you need to know in order to cast your vote at the annual meeting. You do not need to attend the annual meeting in person to vote your shares.
When and where will the annual meeting be held?
The annual meeting will be held at 9:30 a.m. Central Time on Thursday, May 12, 2011, at the W Austin located at 200 Lavaca Street, Austin, Texas 78701. You can obtain directions to the W Austin online at the hotels website at http://www.starwoodhotels.com/whotels/property/area/directions.html?propertyID=3224.
Who is soliciting my proxy?
Our board of directors is soliciting your proxy to vote on all matters scheduled to come before the 2011 annual meeting of stockholders, whether or not you attend in person. By completing and returning the proxy card or voting instruction card, or by casting your vote via the internet, you are authorizing the proxy holders to vote your shares at our annual meeting as you have instructed.
On what matters will I be voting? How does the board of directors recommend that I cast my vote?
At the annual meeting, you will be asked to elect our director nominee, ratify the appointment of our independent registered public accounting firm and consider any other matter that properly comes before the meeting.
Our board of directors unanimously recommends that you vote:
| | FOR the director nominee; and |
|---|---|
| | FOR the ratification of the appointment of our |
| independent registered public accounting firm. |
We do not expect any matters to be presented for action at the meeting other than the matters described in this proxy statement. By signing and returning a proxy card, however, you will give to the persons named as proxies discretionary voting authority with respect to any other matter that may properly come before the annual meeting, and they intend to vote on any such other matter in accordance with their best judgment.
How many votes may I cast?
You may cast one vote for every share of our common stock that you owned on March 21, 2011, the record date.
How many shares are eligible to be voted?
As of the record date, we had 7,494,086 shares of common stock outstanding, each of which is entitled to one vote.
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How many shares must be present to hold the annual meeting?
Under Delaware law and our by-laws, the presence in person or by proxy of a majority of the outstanding shares of our common stock entitled to vote is necessary to constitute a quorum at the annual meeting. The inspector of election will determine whether a quorum is present. If you are a beneficial owner (as defined below) of shares of our common stock and you do not instruct your bank, broker, trustee or other nominee how to vote your shares on any of the proposals, your shares will be counted as present at the annual meeting for purposes of determining whether a quorum exists. In addition, votes of stockholders of record who are present at the annual meeting in person or by proxy will be counted as present at the annual meeting for purposes of determining whether a quorum exists, whether or not such holder abstains from voting on any of the proposals.
How do I vote?
Stockholders of Record
If your shares are registered directly in your name with our transfer agent, BNY Mellon Shareowner Services, you are the stockholder of record of those shares and these proxy materials have been mailed to you by us. You may vote your shares by internet or by mail as further described below. Your vote authorizes William H. Armstrong III and Kenneth N. Jones, or either of them, as your proxies, each with the power to appoint his substitute, to represent and vote your shares as you direct.
Vote by Internet http://www.ivselection.com/stratus11
| | Use the internet to transmit your voting
instructions 24 hours a day, seven days a week until
11:59 p.m. (Central Time) on May 11, 2011. |
| --- | --- |
| | Please have your proxy card available and follow the
instructions to obtain your records and create an electronic
ballot. |
Vote by Mail
Complete, date and sign your proxy card and return it in the postage-paid envelope provided.
Only the latest dated proxy received from you, whether by internet or mail, will be voted at the annual meeting. If you vote by internet, please do not mail your proxy card. You may also vote in person at the annual meeting.
Beneficial Owners
If your shares are held in a stock brokerage account, by a bank, broker, trustee, or other nominee, you are considered the beneficial owner of shares held in street name and these proxy materials are being forwarded to you by your bank, broker, trustee or nominee that is considered the shareowner of record of those shares. As the beneficial owner, you have the right to direct your bank, broker, trustee or nominee on how to vote your shares via the internet or by telephone if the bank, broker, trustee or nominee offers these options or by signing and returning a proxy card. Your bank, broker, trustee or nominee will send you instructions for voting your shares. For a discussion of the rules regarding the voting of shares held by beneficial owners, please see the question below entitled What happens if I dont vote for a proposal? What is discretionary voting? What is a broker non-vote?
What happens if I dont vote for a proposal? What is discretionary voting? What is a broker non-vote?
If you properly execute and return a proxy or voting instruction card, your shares will be voted as you specify. If you are a stockholder of record and you make no specifications on your proxy card, your shares will be voted in accordance with the recommendations of our board of directors, as provided above.
If you are a beneficial owner and you do not provide voting instructions to your broker, bank or other holder of record holding shares for you, your shares will not be voted with respect to any proposal for which your broker does not have discretionary authority to vote. Rules of the New York Stock Exchange (NYSE)
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determine whether proposals presented at stockholder meetings are discretionary or non-discretionary. If a proposal is determined to be discretionary , your broker, bank or other holder of record is permitted under NYSE rules to vote on the proposal without receiving voting instructions from you. If a proposal is determined to be non-discretionary , your broker, bank or other holder of record is not permitted under NYSE rules to vote on the proposal without receiving voting instructions from you. A broker non-vote occurs when a bank, broker or other holder of record holding shares for a beneficial owner does not vote on a non-discretionary proposal because the holder of record has not received voting instructions from the beneficial owner.
Under the rules of the NYSE, the proposal relating to the ratification of our independent registered public accounting firm is a discretionary proposal and the proposal relating to the election of directors is a non-discretionary proposal. If you are a beneficial owner and you do not provide voting instructions to your bank, broker or other holder of record holding shares for you, your shares may be voted with respect to the ratification of our independent registered public accounting firm. Whereas, if you are a beneficial owner and you do not provide voting instructions to your broker, bank or other holder of record holding shares for you, your shares will not be voted with respect to the election of directors. Without your voting instructions on this matter, a broker non-vote will occur with respect to your shares. Shares subject to broker non-votes will not be counted as votes for or against and will not be included in calculating the number of votes necessary for approval of such matters to be presented at the annual meeting; however, such shares will be considered present at the annual meeting for purposes of determining the existence of a quorum.
What are the voting requirements to elect the directors and to approve each of the proposals discussed in this proxy statement?
| Proposal | Vote Required |
|---|---|
| Election of directors | Plurality of votes cast |
| Ratification of independent registered public accounting firm | Majority of common stock present in person or by proxy and |
| entitled to vote |
In contested elections (where the number of nominees exceeds the number of directors to be elected) and in uncontested elections, our directors are elected by a plurality of shares voted. Under our by-laws, all other matters require the affirmative vote of the holders of a majority of our common stock present in person or by proxy and entitled to vote, except as otherwise provided by statute, our certificate of incorporation or our by-laws. Abstentions as to all such matters to come before the annual meeting will be counted as votes against those matters.
Can I revoke or change my vote after I deliver my proxy?
Yes. Your proxy can be revoked or changed at any time before it is voted if you provide notice in writing to our corporate secretary before the annual meeting, if you timely provide to us another proxy with a later date or if you vote in person at the annual meeting or notify the corporate secretary in writing at the annual meeting of your wish to revoke your proxy.
Who pays for soliciting proxies?
We pay all expenses incurred in connection with the solicitation of proxies for the annual meeting. We have retained Georgeson Inc., 199 Water Street, 26th Floor, New York, New York, for an estimated fee of $6,500, plus reimbursement of certain reasonable expenses, to assist in the solicitation of proxies and otherwise in connection with the annual meeting. We and our proxy solicitor will also request banks, brokers, and other intermediaries holding shares of our common stock beneficially owned by others to send this document to, and obtain proxies from, the beneficial owners and will reimburse holders for their reasonable expenses in so doing. Solicitation of proxies by mail may be supplemented by telephone, email and other electronic means, advertisements and personal solicitation by our directors, officers and employees. No additional compensation will be paid to directors, officers or employees for such solicitation efforts.
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Could other matters be considered and voted upon at the annual meeting?
Our board does not expect to bring any other matter before the annual meeting, and it is not aware of any other matter that may be considered at the meeting. However, if any other matter does properly come before the meeting, the proxy holder will vote the proxies in his or her discretion.
What happens if the annual meeting is postponed or adjourned?
Unless a new record date is fixed, your proxy will still be valid and may be voted at the postponed or adjourned meeting. You will still be able to change or revoke your proxy until it is voted.
link1 "Stockholder Proposals"
Stockholder Proposals
If you want us to consider including a proposal in next years proxy statement, you must deliver it in writing to our Corporate Secretary, Stratus Properties Inc., 212 Lavaca Street, Suite 300, Austin, Texas 78701 by December 10, 2011.
If you want to present a proposal at the next annual meeting but do not wish to have it included in our proxy statement, you must submit it in writing to our corporate secretary, at the above address, by January 13, 2012, in accordance with the specific procedural requirements in our by-laws. If you would like a copy of these procedures, please contact our corporate secretary, or access our by-laws on our web site at www.stratusproperties.com under Investor Relations Corporate Governance Documents. Failure to comply with our by-law procedures and deadlines may preclude the presentation of your proposal at the next meeting.
link1 "Corporate Governance"
Corporate Governance
Board and Committee Meeting Attendance
Our board held four meetings during 2010. During 2010, each of our directors attended 100% of the aggregate of the total number of the board meetings and the total number of meetings held by each committee of the board on which each such director served. Directors are invited but not required to attend annual meetings of our stockholders. Messrs. Armstrong, Garrison and Leslie attended the last annual meeting of stockholders.
Board Composition and Leadership Structure
As of the date of this proxy statement, our board consists of four members and has primary responsibility for directing the management of our business and affairs. Non-employee directors meet in executive session at the end of each board meeting. The chair of executive session meetings rotates between the chairpersons of the two standing committees (discussed below), except as the non-employee directors may otherwise determine for a specific meeting.
The board of directors believes that Mr. Armstrongs service as both chairman of the board and chief executive officer is in the best interest of the company and its shareholders. Mr. Armstrong possesses detailed and in-depth knowledge of the issues, opportunities and challenges facing the company and its businesses and is thus best positioned to develop agendas that ensure that the boards time and attention are focused on the most critical matters. His combined role enables decisive leadership, ensures clear accountability, and enhances the companys ability to communicate its message and strategy clearly and consistently to the companys shareholders, employees and customers, particularly during times of turbulent economic and industry conditions.
Each of the directors other than Mr. Armstrong is independent and the board believes that the independent directors provide effective oversight of management. Moreover, as mentioned above, in addition to feedback provided during the course of board meetings, the independent non-employee directors meet in executive session at each regular board meeting. The company believes that this approach effectively encourages full engagement of all directors in executive sessions, while avoiding unnecessary hierarchy. Following an executive session of independent non-employee directors, the presiding director acts as a liaison between the
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non-employee directors and the chairman regarding any specific feedback or issues, provides the chairman with input regarding agenda items for board and committee meetings, and coordinates with the chairman regarding information to be provided to the non-employee directors in performing their duties. In addition, our two standing committees are composed entirely of independent directors, and have the power and authority to engage legal, financial and other advisors as they may deem necessary, without consulting or obtaining the approval of the full board or management.
Board Committees
To provide for effective direction and management of our business, our board has established an audit committee and a corporate personnel committee. Each of our audit and corporate personnel committees are composed entirely of independent directors. Each committee operates under a written charter adopted by the board, both of which are available on our web site at www.stratusproperties.com under Investor Relations Corporate Governance Documents and are available in print upon request. Our board does not have a nominating committee. The entire four-person board, three members of which are independent as discussed below, acts as our nominating committee. The primary functions of each board committee are described below.
| Audit Committee
Members | Functions of the
Committee | Meetings — in 2010 |
| --- | --- | --- |
| Michael D. Madden, Chairman Bruce G. Garrison James C. Leslie | please refer to the Audit Committee
Report included in this proxy statement | 5 |
| Corporate Personnel | Meetings | |
|---|---|---|
| Committee Members | Functions of the Committee | in 2010 |
| James C. Leslie, Chairman | determines the compensation of our executive officers | 1 |
| Michael D. Madden | administers our incentive and stock-based | |
| compensation plans | ||
| please also refer to the Corporate Personnel | ||
| Committee Procedures included in this proxy statement |
Corporate Personnel Committee Procedures
The corporate personnel committee has the sole authority to set annual compensation amounts and annual incentive plan criteria for executive officers, evaluate the performance of the executive officers, and make awards to executive officers under our stock incentive plans. The committee also reviews, approves and recommends to our board of directors any proposed plan or arrangement providing for incentive, retirement or other compensation to our executive officers, as well as any proposed contract under which compensation is awarded to an executive officer. The committee annually recommends to the board the slate of officers for the company and periodically reviews the functions of our executive officers and makes recommendations to the board concerning those functions. The committee also periodically evaluates the performance of our executive officers.
To the extent equity awards are granted in a given year, the committees historical practice has been to grant such awards at either its last meeting of a fiscal year (usually held in December), or its first meeting of the following year (usually held in January or February). The committee has a written policy stating that it will approve all regular annual equity awards at one of its meetings in December or during the first quarter of the following year, and that to the extent the committee approves any out-of-cycle equity awards at other times during the year, such awards will be made during an open window period during which our executive officers and directors are permitted to trade.
The terms of our stock incentive plans permit the committee to delegate to appropriate personnel its authority to make awards to employees other than those subject to Section 16 of the Securities Exchange Act
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of 1934. Our current equity grant policy provides that the chairman of the board has authority to make or modify grants to such employees, subject to the following conditions:
| | no grant may be related to more than 3,000 shares of common
stock; |
| --- | --- |
| | such grants must be made during an open window period and must
be approved in writing by such officer, the grant date being the
date of such written approval; |
| | the exercise price of any options granted may not be less than
the fair market value of our common stock on the grant
date; and |
| | the officer must report any such grants to the committee at its
next meeting. |
Boards Role in Oversight of Risk Management
The board of directors as a whole is responsible for risk oversight, with reviews of certain areas being conducted by the relevant board committees that report to the full board. In its risk oversight role, the board of directors reviews, evaluates and discusses with appropriate members of management whether the risk management processes designed and implemented by management are adequate in identifying, assessing, managing and mitigating material risks facing the company.
The board believes that full and open communication between senior management and the board of directors is essential to effective risk oversight. Our chairman and chief executive officer meets regularly with management to discuss a variety of matters including business strategies, opportunities, key challenges and risks facing the company, as well as managements risk mitigation strategies. Senior management attends all regularly scheduled board meetings where they conduct presentations to the board on various strategic matters involving our operations and are available to address any questions or concerns raised by the board on risk management or any other matters. Our board oversees the strategic direction of the company, and in doing so considers the potential rewards and risks of the companys business opportunities and challenges, and monitors the development and management of risks that impact our strategic goals.
While the board is ultimately responsible for risk oversight at the company, our audit committee assists the board in fulfilling its oversight responsibilities with respect to certain areas of risk. As part of its responsibilities as set forth in its charter, the audit committee is responsible for reviewing and discussing with management and the companys independent registered public accounting firm the companys major financial risk exposures and the measures management has taken to monitor, control and minimize such risks, including the companys risk assessment and risk management policies. The audit committee assists the board in fulfilling its oversight responsibilities by monitoring the effectiveness of the companys systems of financial reporting, auditing, internal controls and legal and regulatory compliance. Our internal auditor and independent registered public accounting firm meet regularly in executive session with the audit committee. The audit committee regularly reports on these matters to the full board.
Board and Committee Independence
On the basis of information solicited from each director, the board has determined that each of Messrs. Garrison, Leslie and Madden has no material relationship with the company and is independent as defined in the listing standards of the Nasdaq Stock Market, LLC (NASDAQ) director independence standards, as currently in effect. In making this determination, the board, with assistance from the companys legal counsel, evaluated responses to a questionnaire completed annually by each director regarding relationships and possible conflicts of interest between each director, the company and management. In its review of director independence, the board and the companys legal counsel considered all commercial, industrial, banking, consulting, legal, accounting, charitable, and familial relationships any director may have with the company or management.
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Consideration of Director Nominees
In evaluating nominees for membership on the board, the board takes into account many factors, including personal and professional integrity, general understanding of our industry, corporate finance and other matters relevant to the successful management of a publicly-traded company in todays business environment, educational and professional background, independence, and the ability and willingness to work cooperatively with other members of the board and with senior management. In selecting nominees, the board seeks to have a board that represents a diverse range of perspective and experience relevant to the company. The board will also evaluate each individual in the context of the board as a whole, with the objective of recommending nominees who can best perpetuate the success of the business, be an effective director in conjunction with the full board and represent stockholder interests through the exercise of sound judgment using his or her experience in these various areas. A majority of the independent directors then serving on the board must approve any nominee to be recommended by the board to the stockholders.
The board regularly assesses whether the size of the board is appropriate, and whether any vacancies on the board are expected due to retirement or otherwise. In the event that vacancies are anticipated, or otherwise arise, the independent directors consider various potential candidates, who may come to their attention through professional search firms, stockholders or other persons. Each candidate brought to the attention of the board, regardless of who recommended such candidate, is considered on the basis of the criteria set forth above.
As stated above, the board will consider candidates proposed for nomination by our stockholders. Stockholders may propose candidates for consideration by the board by submitting the names and supporting information to our Corporate Secretary, Stratus Properties Inc., 212 Lavaca Street, Suite 300, Austin, Texas 78701. Supporting information should include (a) the name and address of each of the candidate and proposing stockholder; (b) a comprehensive biography of the candidate and an explanation of why the candidate is qualified to serve as a director, taking into account the criteria identified above; (c) proof of ownership, the class and number of shares, and the length of time that the shares of our common stock have been beneficially owned by each of the candidate and the proposing stockholder; and (d) a letter signed by the candidate stating his or her willingness to serve.
In addition, our by-laws permit stockholders to nominate candidates directly for consideration at next years annual stockholder meeting. Any nomination must be in writing and received by our corporate secretary at our principal executive offices no later than January 13, 2012. If the date of next years annual meeting is moved to a date more than 90 days after or 30 days before the anniversary of this years annual meeting, the nomination must be received no later than 90 days prior to the date of the 2012 annual meeting or 10 days following the public announcement of the date of the 2012 annual meeting. Any stockholder submitting a nomination under our by-laws must include (a) all information relating to the nominee that is required to be disclosed in solicitations of proxies for election of directors pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended (including such nominees written consent to being named in the proxy statement as a nominee and to serving as a director if elected), and (b) the name and address (as they appear on the companys books) of the nominating stockholder and the class and number of shares beneficially owned by such stockholder. Nominations should be addressed to our Corporate Secretary, Stratus Properties Inc., 212 Lavaca Street, Suite 300, Austin, Texas 78701.
Communications with the Board
Stockholders or other interested parties may communicate directly with one or more members of our board or the non-employee directors as a group by writing to the director or directors at the following address: Stratus Properties Inc., Attn: Board of Directors or the name of the individual director or directors, 212 Lavaca Street, Suite 300, Austin, Texas 78701. The communication will be forwarded to the appropriate director or directors.
link1 "Director Compensation"
Director Compensation
We use a combination of cash and equity-based incentive compensation to attract and retain qualified candidates to serve on the board. In setting director compensation, we consider the significant amount of time
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directors dedicate in fulfilling their duties as directors, as well as the skill-level required by the company to be an effective member of the board. The form and amount of director compensation is reviewed by the full board, which includes Mr. Armstrong, our President and Chief Executive Officer.
Cash Compensation
Effective January 1, 2010, each non-employee director received an annual fee consisting of (a) $25,000 for serving on the board of directors, (b) $1,000 for serving on each committee, (c) $7,000 for serving as chairperson of the audit committee, and (d) $5,000 for serving as chairperson of the corporate personnel committee. Also effective January 1, 2010, each director received $1,500 for attendance at each board and committee meeting and $1,000 for participation in each board or committee meeting by telephone conference, as well as reimbursement for reasonable out-of-pocket expenses incurred in attending our board and committee meetings. Mr. Armstrongs compensation, which includes the attendance fees he received as a director, is reflected in the Summary Compensation Table in the section titled Executive Officer Compensation.
Equity-Based Compensation
Non-employee directors also receive equity compensation under our stock incentive plans, which were approved by our stockholders. Under our current program, each non-employee director is granted options to acquire 2,500 shares of our common stock on September 1st of each year as long as shares remain available for grant under the 1996 Plan. The options are granted at fair market value on the grant date, vest ratably over the first four anniversaries of the grant date and expire on the tenth anniversary of the grant date. Accordingly, on September 1, 2010, each non-employee director was granted options to purchase 2,500 shares of our common stock at a grant price of $8.90 per option.
2010 Director Compensation
The table below summarizes the total compensation paid to or earned by our non-employee directors during 2010. The amount included in the Option Awards column reflects the aggregate grant date fair value, and does not necessarily equate to the income that will ultimately be realized by the director for these option awards.
2010 Director Compensation
| Fees Earned — or Paid in | Option | ||
|---|---|---|---|
| Name of Director | Cash | Awards(1) | Total |
| Bruce G. Garrison | $ 38,000 | $ 15,850 | $ 53,850 |
| James C. Leslie | 46,000 | 15,850 | 61,850 |
| Michael D. Madden | 46,000 | 15,850 | 61,850 |
(1) The Black-Scholes option model was used to determine the grant date fair value of the option awards. For information relating to the assumptions made by us in valuing the option awards made to our non-employee directors in fiscal year 2010, refer to Note 8 of our financial statements located in our annual report on Form 10-K for the year ended December 31, 2010. In accordance with the 1996 Plan, on September 1, 2010 each non-employee director was granted options to purchase 2,500 shares of our common stock with a grant date fair value of $6.34 per option. As of December 31, 2010, each director had the following number of options outstanding: Mr. Garrison, 13,125; Mr. Leslie, 20,000; and Mr. Madden, 20,000.
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Election of Directors
In accordance with our by-laws, our board of directors has fixed the current number of directors at four. The table below shows the members of the different classes of our board and the expiration of their current terms.
| Class | Expiration of Term | Class Member |
|---|---|---|
| Class I | 2011 Annual Meeting of Stockholders | Michael D. Madden |
| Class II | 2012 Annual Meeting of Stockholders | Bruce G. Garrison James C. Leslie |
| Class III | 2013 Annual Meeting of Stockholders | William H. Armstrong III |
Our board has nominated the Class I director named above for an additional three-year term. The persons named as proxies in the enclosed proxy card intend to vote your proxy for the election of the Class I director, unless otherwise directed. If, contrary to our present expectations, the nominee should become unavailable for any reason, your proxy will be voted for a substitute nominee designated by our board, unless otherwise directed.
link1 "Information About Nominees and Other Directors"
Information About Nominees and Other Directors
The table below provides certain information as of March 21, 2011, with respect to the director nominee and each other director whose term will continue after the annual meeting. The biographies of each of the directors contain information regarding the persons service as a director, business experience, director positions held currently or at any time during the last five years, and the experiences, qualifications, attributes or skills that caused the board to determine that the person should be nominated to serve as a director for the company. Unless otherwise indicated, each person has been engaged in the principal occupation shown for the past five years.
| Principal Occupation, Business Experience | Year First — Elected a | ||
|---|---|---|---|
| Name of Nominee or | |||
| Director | Age | and Other | |
| Directorships | Director | ||
| William H. Armstrong III | 46 | Chairman of the Board, Chief Executive Officer and President of | |
| the company from 1998 to present. President, Chief Operating | |||
| Officer and Chief Financial Officer of the company from 1996 to | |||
| 1998. Director of Moody National REIT I, Inc. Active member | |||
| of Finance Committee of the U.S. Green Building Council, | |||
| National Association of Real Estate Investment Trusts, the Urban | |||
| Land Institute and the Real Estate Council of Austin. Holds B.A. | |||
| in Economics from The University of Colorado. | 1998 | ||
| Mr. Armstrongs 25-year career in real estate and 19 years of leadership experience | |||
| with the company make him highly qualified to lead our board. He | |||
| has a comprehensive understanding of the company and its | |||
| management, operations and financial requirements. | |||
| Mr. Armstrongs management experience and active | |||
| involvement in various real estate industry organizations enable | |||
| him to guide the companys business strategy in an | |||
| increasingly complex business environment. |
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| Principal Occupation, Business Experience | Year First — Elected a | ||
|---|---|---|---|
| Name of Nominee or | |||
| Director | Age | and Other | |
| Directorships | Director | ||
| Bruce G. Garrison | 65 | Director REITs, Salient Trust Company (formerly | |
| Pinnacle Trust Company) from 2003 to present, and Vice | |||
| President from 2000 to 2003. Broker and Research Analyst with | |||
| Harris, Webb & Garrison Inc. from 1996 to 2000. | |||
| Managing Director and Senior REIT Analyst with Paine Webber Inc. | |||
| from 1994 to 1996 and with Kidder Peabody & Co., | |||
| Inc. from 1992 to 1994. Holds M.B.A. in Finance and Accounting | |||
| and B.B.A. in Business and Marketing from The University of | |||
| Texas. Certified Financial Analyst. | 2002 | ||
| Mr. Garrisons financial services industry experience, | |||
| particularly as it relates to the real estate industry, makes | |||
| him a valuable member of our board of directors and audit | |||
| committee. With his business experience and educational | |||
| background in finance and accounting, Mr. Garrison is | |||
| well-versed in the review and evaluation of financial statements | |||
| of publicly traded real estate companies. He provides valuable | |||
| insight to our board of directors and audit committee. | |||
| James C. Leslie | 55 | Private investor and President of Leslie Enterprises, L.P. from | |
| 2001 to present. Chairman of the Board of Ascendant Solutions, | |||
| Inc. Director, President and Chief Operating Officer of The | |||
| Staubach Company, a commercial real estate services firm, from | |||
| 1996 until 2001. President of Staubach Financial Services from | |||
| 1992 to 1996. Chief Financial Officer of The Staubach Company | |||
| from 1982 to 1992. Holds M.B.A. in Accounting and Finance from | |||
| University of Michigan and B.S. in Mathematics from University | |||
| of Nebraska. | 1996 | ||
| Mr. Leslies 29 years of leadership in the real | |||
| estate industry makes him highly qualified to serve as a member | |||
| of our board of directors and each of our principal board | |||
| committees. His extensive management experience acquired as | |||
| president and chief operating officer of a commercial real | |||
| estate services firm provide him with the knowledge to deal with | |||
| financial, accounting, regulatory and administrative matters, | |||
| particularly in the real estate industry. In addition, his | |||
| experience positions Mr. Leslie well to lead our corporate | |||
| personnel committee. |
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| Principal Occupation, Business Experience | Year First — Elected a | ||
|---|---|---|---|
| Name of Nominee or | |||
| Director | Age | and Other | |
| Directorships | Director | ||
| Michael D. Madden | 62 | Managing Partner of BlackEagle Partners LLC (formerly Centurion | |
| Capital Partners LLC) from April 2005 to present. Chairman | |||
| of the Board of Hanover Capital L.L.C., investment bankers, from | |||
| 1995 to present. Partner of Questor Management Co., merchant | |||
| bankers, from 1999 to 2005. Vice Chairman of Paine Webber Inc. | |||
| from 1994 to 1995. Executive Vice President, Executive Managing | |||
| Director and Head of Global Investment Banking of | |||
| Kidder Peabody & Co., Inc. from 1993 to 1994. | |||
| Holds M.B.A. in Finance from University of Pennsylvania, Wharton | |||
| School of Business and B.A. in Economics from LeMoyne College. | 1992 | ||
| Mr. Maddens management experience, career in | |||
| investment banking and educational background provide him with | |||
| the skills necessary to serve on our board of directors and to | |||
| lead our audit committee. With his background and experience, | |||
| Mr. Madden is well-versed in accounting principles and | |||
| financial reporting rules and regulations, and is equipped to | |||
| evaluate financial results and lead our audit committee. |
link1 "Stock Ownership of Directors and Executive Officers"
Stock Ownership of Directors and Executive Officers
Unless otherwise indicated, the table below shows the amount of our common stock each of our directors and our chief executive officer and our chief financial officer (collectively, the named executive officers) beneficially owned as of the record date, March 21, 2011, and all shares shown are held with sole voting and investment power.
| Number of Shares | Number of — Shares Subject | Total Number — of Shares | ||
|---|---|---|---|---|
| Not Subject to | to Exercisable | Beneficially | Percent of | |
| Name of Beneficial | ||||
| Owner | Options | Options(1) | Owned | Class(2) |
| William H. Armstrong III(3) | 352,653 | 17,500 | 370,153 | 4.7 % |
| Erin D. Pickens(4) | 1,175 | | 1,175 | * |
| Bruce G. Garrison | 20,000 | 6,875 | 26,875 | * |
| James C. Leslie | 22,999 | 13,750 | 36,749 | * |
| Michael D. Madden | 8,500 | 13,750 | 22,250 | * |
| All directors and executive officers as a group (5 persons) | 405,327 | 51,875 | 457,202 | 5.4 % |
- Ownership is less than one percent.
| (1) | Number of shares subject to exercisable options reflects our
common stock that could be acquired within sixty days of the
record date, March 21, 2011, upon the exercise of options
granted pursuant to our stock incentive plans. |
| --- | --- |
| (2) | Based on 7,494,086 shares of our common stock outstanding
as of March 21, 2011. |
| (3) | Includes 3,250 shares held in his individual retirement
account. Does not include 59,625 restricted stock units.
Mr. Armstrong has pledged 209,000 shares of our common
stock to secure a line of credit. |
| (4) | Does not include 9,625 restricted stock units. |
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BEGIN PAGE WIDTH XBRL Pagebreak End link1 "Section 16(a) Beneficial Ownership Reporting Compliance"
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires our directors and executive officers and persons who own more than 10 percent of our common stock to file reports of ownership and changes in ownership with the Securities and Exchange Commission (SEC). Based solely upon our review of the Forms 3, 4 and 5 filed during 2010, and written representations from certain reporting persons that no Forms 5 were required, we believe that all required reports were timely filed.
link1 "Stock Ownership of Certain Beneficial Owners"
Stock Ownership of Certain Beneficial Owners
Based on filings with the SEC, the table below shows the beneficial owners of more than five percent of our outstanding common stock. Unless otherwise indicated, all information is presented as of December 31, 2010, and all shares beneficially owned are held with sole voting and investment power.
| Total Number of — Shares Beneficially | Percent of | |
|---|---|---|
| Name and Address of Beneficial | ||
| Owner | Owned | Outstanding Shares(1) |
| Carl E. Berg(2) | 1,405,000 | 18.8 % |
| 10050 Bandley Drive Cupertino, California 95014 | ||
| Dimensional Fund Advisors LP(3) | 543,953 | 7.3 % |
| Palisades West, Building One 6300 Bee Cave Road Austin, Texas 78746 | ||
| Ingalls & Snyder LLC(4) | 1,222,500 | 16.4 % |
| 61 Broadway New York, New York 10006 |
| (1) | Based on 7,475,081 shares of our common stock outstanding
as of December 31, 2010. |
| --- | --- |
| (2) | Based on an amended Schedule 13G filed with the SEC on
February 13, 2002. |
| (3) | Based on an amended Schedule 13G filed with the SEC on
February 11, 2011. Dimensional Fund Advisors LP, an
investment adviser registered under Section 203 of the
Investment Advisors Act of 1940, furnishes investment advice to
four investment companies registered under the Investment
Company Act of 1940, and serves as investment manager to certain
other commingled group trusts and separate accounts (such
investment companies, trusts and accounts, collectively referred
to as the Funds). In certain cases, subsidiaries of
Dimensional Fund Advisors LP may act as an adviser or sub-adviser to certain Funds. In its role as investment advisor, sub-adviser and/or manager, neither Dimensional Fund Advisors LP or its
subsidiaries (collectively, Dimensional) possess
voting and/or investment power over the securities of the Issuer
that are owned by the Funds, and may be deemed to be the
beneficial owner of the shares of the Issuer held by the Funds.
However, all securities reported in the Schedule 13G are
owned by the Funds. Dimensional disclaims beneficial ownership
of such securities. Dimensional Fund Advisors LP has sole
voting power over 541,152 shares and sole investment power
over 543,953 shares. |
| (4) | Based on an amended Schedule 13G filed with the SEC on
January 11, 2011. Ingalls & Snyder LLC is a
registered broker dealer and a registered investment advisor.
Amounts reported include shares owned by clients of
Ingalls & Snyder in accounts managed under investment
advisory contracts. Ingalls & Snyder has no voting
power but shares investment power over all shares beneficially
owned. |
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BEGIN PAGE WIDTH XBRL Pagebreak End link1 "Executive Officer Compensation"
Executive Officer Compensation
Executive Compensation Tables
The table below summarizes the total compensation paid to or earned by our named executive officers for the fiscal years ended December 31, 2010 and 2009. Mr. Armstrong and Ms. Pickens were the only executive officers whom we employed during the fiscal years ended December 31, 2010 and 2009, except for Mr. Baker who retired as our Senior Vice President and Chief Financial Officer effective as of June 24, 2009.
2010 Summary Compensation Table
| Name and Principal
Position | Year | Salary | Bonus | Stock — Awards(1) | All Other — Compensation(2) | Total |
| --- | --- | --- | --- | --- | --- | --- |
| William H. Armstrong III | 2010 | $ 400,000 | $ 500,000 | $ 126,250 | $ 53,227 | $ 1,079,477 |
| Chairman of the Board, | 2009 | 400,000 | 400,000 | 183,870 | 56,091 | 1,039,961 |
| President & Chief Executive Officer | | | | | | |
| Erin D. Pickens | 2010 | 235,000 | 100,000 | 35,350 | 42,894 | 413,244 |
| Senior Vice President & | 2009 | 151,394 | 75,000 | | 64,315 | 290,709 |
| Chief Financial Officer | | | | | | |
| (1) | On February 26, 2010, our corporate personnel committee
awarded 12,500 restricted stock units to Mr. Armstrong and
3,500 restricted stock units to Ms. Pickens. The restricted
stock units will ratably convert into shares of our common stock
over a four-year period on each grant date anniversary, or, if
earlier, upon a termination of employment due to death,
disability or retirement, or upon a change of control of the
company. The restricted stock units are valued on the date of
grant at the closing sale price per share of our common stock. |
| --- | --- |
| (2) | Consists of contributions to defined contribution plans,
payments for life insurance policies, director fees, relocation
expenses and automobile allowances as follows: |
| Plan | Life — Insurance | Director | Relocation | Automobile | ||
|---|---|---|---|---|---|---|
| Name | Date | Contributions | Premiums | Fees | Expenses | Allowance |
| William H. Armstrong III | 2010 | $ 32,500 | $ 2,727 | $ 6,000 | $ | $ 12,000 |
| 2009 | 35,865 | 2,726 | 5,500 | | 12,000 | |
| Erin D. Pickens | 2010 | 32,500 | 2,727 | | | 7,667 |
| 2009 | 27,725 | 1,590 | | 35,000 | |
Outstanding Equity Awards as of December 31, 2010
| Option Awards(1) | Stock Awards | |||||
|---|---|---|---|---|---|---|
| Equity | ||||||
| Incentive | ||||||
| Plan Awards: | ||||||
| Equity | Market | |||||
| Incentive | or Payout | |||||
| Plan Awards: | Value of | |||||
| Number | Unearned | |||||
| Number of | Number of | of Unearned | Shares, | |||
| Securities | Securities | Shares, Units | Units or Other | |||
| Underlying | Underlying | or Other | Rights That | |||
| Unexercised | Unexercised | Option | Option | Rights That | Have | |
| Options | Options | Exercise | Expiration | Have Not | Not | |
| Name | Exercisable | Unexercisable | Price(2) | Date | Vested(3) | Vested(4) |
| William H. Armstrong III | 17,500 | | $ 16.015 | 12/30/2014 | 46,250 | $ 420,875 |
| Erin D. Pickens | | | | | 3,500 | $ 31,850 |
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| (1) | The stock options were granted on December 30, 2004, and
became exercisable in 25 percent annual increments on each
of the first four anniversaries of the date of grant and have a
term of 10 years. |
| --- | --- |
| (2) | The exercise price of each outstanding stock option reflected in
this table was determined by reference to (1) the average
of the high and low quoted per share sale price on the grant
date, or if there are no reported sales on such date, on the
last preceding date on which any reported sale occurred or
(2) such greater price as determined by the corporate
personnel committee. In March 2007, the corporate personnel
committee revised its policies going forward to provide that for
purposes of our stock incentive plans, the fair market value of
our common stock will be determined by reference to the closing
sale price on the grant date. |
| (3) | Unless the award is forfeited or vesting is accelerated because
of a termination of employment or change in control as described
below under Potential Payments upon Termination or Change
in Control, the restricted stock units held by the named
executive officers will vest and be paid out in an equivalent
number of shares of our common stock as follows: |
| Name — Mr. Armstrong | 6,750 | 01/24/11 |
|---|---|---|
| 6,750 | 02/09/11 | |
| 3,125 | 02/26/11 | |
| 6,750 | 12/12/11 | |
| 6,750 | 02/09/12 | |
| 3,125 | 02/26/12 | |
| 6,750 | 02/09/13 | |
| 3,125 | 02/26/13 | |
| 3,125 | 02/26/14 | |
| Ms. Pickens | 875 | 02/26/11 |
| 875 | 02/26/12 | |
| 875 | 02/26/13 | |
| 875 | 02/26/14 |
(4) The market value of the unvested restricted stock units reflected in this table was based on the $9.10 closing market price per share of our common stock on December 31, 2010.
link1 "Executive Compensation Tables"
Executive Compensation Tables
Pursuant to the terms of our stock incentive plans and the agreements thereunder, a termination of employment under certain circumstances and a change of control will result in the vesting of outstanding stock options and restricted stock units, as described below.
Stock Options. Upon termination of employment as a result of death, disability or retirement, the portion of any outstanding stock options that would have become exercisable within one year of such termination of employment will vest. In addition, upon a change of control of the company, all unvested stock options will vest.
Restricted Stock Units. Upon (1) termination of employment as a result of death, disability or retirement, or termination of employment by the company without cause at the discretion of the corporate personnel committee, or (2) a change of control of the company, the executives outstanding restricted stock units will vest.
Change of Control Agreements. In January 2007, we entered into a change of control agreement with Mr. Armstrong, and in May 2009, we entered into a change of control agreement with Ms. Pickens, both of which expired on January 26, 2010. On March 9, 2010, we entered into new change of control agreements with Mr. Armstrong and Ms. Pickens that expire on March 31, 2013. The agreements with Mr. Armstrong and Ms. Pickens entitle each executive to receive additional benefits in the event of the termination of his or her employment under certain circumstances following a change of control. Each agreement provides that if,
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during the three-year period following a change of control, the company or its successor terminates the executive other than by reason of death, disability or cause, or the executive voluntarily terminates his employment for good reason, the executive will receive:
| | any accrued but unpaid salary and a pro-rata bonus for the year
in which he or she was terminated; |
| --- | --- |
| | a lump-sum cash payment equal to 2.99 times the sum of
(a) the executives base salary in effect at the time
of termination and (b) the highest annual bonus awarded to
the executive during the three fiscal years immediately
preceding the termination date; or, in Ms. Pickens
case, if no bonus was awarded during those years, a pro-rated
bonus of $75,000; and |
| | continuation of insurance and welfare benefits until the earlier
of (a) December 31 of the first calendar year following the
calendar year of the termination or (b) the date the
executive accepts new employment. |
The benefits provided under the agreements are in addition to the value of any options to acquire shares of our common stock, the exercisability of which is accelerated pursuant to the terms of any stock option agreement, any restricted stock units, the vesting of which is accelerated pursuant to the terms of the restricted stock unit agreement, and any other incentive or similar plan adopted by us. If any part of the payments or benefits received by the executive in connection with a termination following a change of control constitutes an excess parachute payment under Section 4999 of the Internal Revenue Code, the executive will receive the greater of (1) the amount of such payments and benefits reduced so that none of the amount constitutes an excess parachute payment, net of income taxes, or (2) the amount of such payments and benefits, net of income taxes and net of excise taxes under Section 4999 of the Internal Revenue Code.
The following table quantifies the potential payments to our named executive officers under the contracts, arrangements or plans discussed above, for various scenarios involving a change of control or termination of employment of each of our named executive officers, assuming a December 31, 2010 termination date, and where applicable, using the closing price of our common stock of $9.10 (as reported on NASDAQ on December 31, 2010). The table does not include amounts that may be payable under our 401(k) plan.
| Restricted | |||||
|---|---|---|---|---|---|
| Options | Stock Units | ||||
| Lump Sum | (Unvested | (Unvested | |||
| Severance | and | and | Health | ||
| Name | Payment | Accelerated)(1) | Accelerated)(2) | Benefits | Total |
| William H. Armstrong III | |||||
| Retirement, Death, Disability | N/A | N/A | $ 420,875 | N/A | $ 420,875 |
| Termination after Change of Control(3) | $ 2,691,000 | N/A | 420,875 | $ 23,916 | 3,135,791 |
| Erin D. Pickens | |||||
| Retirement, Death, Disability | N/A | N/A | 31,850 | N/A | 31,850 |
| Termination after Change of Control(3) | 1,001,650 | N/A | 31,850 | 18,264 | 1,051,764 |
| (1) | None of the named executive officers held any unexercisable
options as of December 31, 2010. |
| --- | --- |
| (2) | The value of the restricted stock units that would have vested
for each named executive officer is based on $9.10, the closing
price of our common stock on December 31, 2010. |
| (3) | Pursuant to the terms of the executives change of control
agreement, the total payments may be subject to reduction if
such payments result in the imposition of an excise tax under
Section 280G of the Internal Revenue Code. |
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BEGIN PAGE WIDTH XBRL Pagebreak End link1 "Audit Committee Report"
Audit Committee Report
The audit committee is currently composed of three directors, Michael D. Madden, Chairman, Bruce G. Garrison and James C. Leslie, all of whom are independent, as defined by SEC rules and in the listing standards of NASDAQ. In addition, the board has determined that each of Messrs. Garrison, Leslie and Madden qualifies as an audit committee financial expert, as such term is defined by the rules of the SEC. We operate under a written charter approved by us and adopted by the board of directors. Our primary function is to assist the board of directors in fulfilling the boards oversight responsibilities by monitoring (1) the companys continuing development and performance of its system of financial reporting, auditing, internal controls and legal and regulatory compliance, (2) the operation and integrity of the system and the integrity of the financial statements, (3) performance and qualifications of the companys independent registered public accounting firm and internal audit firm and (4) the independence of the companys independent registered public accounting firm.
We review the companys financial reporting process on behalf of the board. Our responsibility is to monitor this process, but we are not responsible for preparing the companys financial statements or auditing those financial statements. Those are the responsibilities of management and the companys independent registered public accounting firm, respectively.
During 2010, management assessed the effectiveness of the companys system of internal control over financial reporting in connection with the companys compliance with Section 404 of the Sarbanes-Oxley Act of 2002. We reviewed and discussed with management, the internal auditor and BKM Sowan Horan, LLP (BKM) managements report on internal control over financial reporting and BKMs report on their audit of the companys internal control over financial reporting, both of which are included in the companys annual report on Form 10-K for the year ended December 31, 2010.
Appointment of Independent Registered Public Accounting Firm; Financial Statement Review
In June 2010, we dismissed Travis Wolff, LLP (Travis Wolff) and appointed BKM as the companys independent registered public accounting firm for 2010. We have reviewed and discussed the companys audited financial statements for the year 2010 with management and BKM. Management represented to us that the audited financial statements fairly present, in all material respects, the financial condition, results of operations and cash flows of the company as of and for the periods presented in the financial statements in accordance with accounting principles generally accepted in the United States, and BKM provided an opinion to the same effect.
We have received from BKM the written disclosures and the letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the audit committee concerning independence, and we have discussed with BKM their independence from the company and management. We have also discussed with BKM the matters required to be discussed by Statement on Auditing Standards No. 61, Communication with Audit Committees , as amended, and Public Company Accounting Oversight Board Auditing Standard No. 5, An Audit of Internal Control Over Financial Reporting that is Integrated with an Audit of Financial Statements.
In addition, we have discussed with BKM the overall scope and plans for their audit, and have met with them and management to discuss the results of their examination, their understanding and evaluation of the companys internal controls as they considered necessary to support their opinion on the financial statements for the year 2010, and various factors affecting the overall quality of accounting principles applied in the companys financial reporting. BKM also met with us without management being present to discuss these matters.
In reliance on these reviews and discussions, we recommended to the board of directors, and the board of directors approved, the inclusion of the audited financial statements referred to above in the companys annual report on Form 10-K for the year 2010.
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Internal Audit
We also review the companys internal audit function, including the selection and compensation of the companys internal auditor. In March 2010, in accordance with our charter, our committee appointed Holtzman Partners (formerly, Holtzman Moellenberg Panozzo & Perkins, LLP) as the companys internal auditor for 2010.
Dated: March 25, 2011
Michael D. Madden, Chairman Bruce G. Garrison James C. Leslie
link1 "Independent Registered Public Accounting Firm"
Independent Registered Public Accounting Firm
Changes in Independent Registered Public Accounting Firm
On September 23, 2009, the audit committee approved a change in our independent registered public accounting firm and dismissed PricewaterhouseCoopers LLP (PwC). On September 23, 2009, the audit committee appointed Travis Wolff, LLP (Travis Wolff) to serve as our independent registered public accounting firm (effective September 23, 2009).
PwCs reports on our consolidated financial statements for each of the fiscal years ended December 31, 2008 and December 31, 2007 did not contain an adverse opinion or disclaimer of opinion, nor were they qualified or modified as to uncertainty, audit scope or accounting principles.
During the fiscal years ended December 31, 2008 and December 31, 2007 and the interim period between December 31, 2008 and September 23, 2009, there were no disagreements between the company and PwC on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedure which, if not resolved to PwCs satisfaction, would have caused PwC to make reference to the subject matter of the disagreement in connection with its report for such years; and there were no reportable events as defined in Item 304(a)(1)(iv) or (v) of Regulation S-K.
In accordance with Item 304(a)(3) of Regulation S-K, we provided PwC with a copy of the foregoing disclosures. A copy of PwCs letter, dated September 28, 2009, stating its agreement with the above statements was filed as Exhibit 16.1 to our Current Report on Form 8-K filed with the SEC on September 28, 2009.
During the fiscal years ended December 31, 2008 and December 31, 2007 and through September 23, 2009, neither the company nor anyone acting on its behalf consulted Travis Wolff with respect to the application of accounting principles to a specified transaction, either completed or proposed, or the type of audit opinion that might be rendered on our consolidated financial statements, or any other matters or reportable events listed in Items 304(a)(1)(iv) and (v) of Regulation S-K.
On June 24, 2010, the audit committee approved the dismissal of Travis Wolff as our independent registered public accounting firm, and the engagement of BKM to serve as our new independent registered public accounting firm. This change in independent registered public accounting firms, which resulted from key personnel involved in serving the company leaving Travis Wolff to form BKM, was effective immediately.
Travis Wolffs report on our consolidated financial statements for the fiscal year ended December 31, 2009 did not contain an adverse opinion or disclaimer of opinion, nor was it qualified or modified as to uncertainty, audit scope or accounting principles.
During the fiscal year ended December 31, 2009 and the interim period between December 31, 2009 and June 24, 2010, there were no disagreements between the company and Travis Wolff on any matter of accounting principles or practices, financial statement disclosure or auditing scope or procedure which, if not resolved to Travis Wolffs satisfaction, would have caused Travis Wolff to make reference to the subject matter of the disagreement in connection with its report for such years; and there were no reportable events as defined in Item 304(a)(1)(iv) or (v) of Regulation S-K.
In accordance with Item 304(a)(3) of Regulation S-K, we provided Travis Wolff with a copy of the foregoing disclosures. A copy of Travis Wolffs letter, dated June 24, 2010, stating its agreement with the
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above statements was filed as Exhibit 16.1 to our Current Report on Form 8-K filed with the SEC on June 30, 2010.
During the fiscal year ended December 31, 2009 and through June 24, 2010, neither the company nor anyone acting on its behalf consulted BKM with respect to the application of accounting principles to a specified transaction, either completed or proposed, or the type of audit opinion that might be rendered on our consolidated financial statements, or any other matters or reportable events listed in Items 304(a)(1)(iv) and (v) of Regulation S-K.
Fees and Related Disclosures for Accounting Services
The following table discloses the aggregate fees billed for professional services rendered by BKM in 2010 and Travis Wolff in 2009:
| 2010 | 2009 | |
|---|---|---|
| Audit Fees | $ 105,370 | $ 143,890 |
| Audit-Related Fees | | |
| Tax Fees | | |
| All Other Fees | | |
The audit committee has determined that the provision of the services described above is compatible with maintaining the independence of the independent registered public accounting firm.
Pre-Approval Policies and Procedures
The audit committees policy is to pre-approve all audit services, audit-related services and other services permitted by law provided by the independent registered public accounting firm. In accordance with that policy, the committee annually pre-approves a list of specific services and categories of services, including audit, audit-related and other services, for the upcoming or current fiscal year, subject to specified cost levels. Any service that is not included in the approved list of services must be separately pre-approved by the audit committee. In addition, if fees for any service exceed the amount that has been pre-approved, then payment of additional fees for such service must be specifically pre-approved by the audit committee; however, any proposed service that has an anticipated or additional cost of no more than $15,000 may be pre-approved by the Chairperson of the audit committee, provided that the total anticipated costs of all such projects pre-approved by the Chairperson during any fiscal quarter does not exceed $30,000.
At each regularly scheduled audit committee meeting, management updates the committee on the scope and anticipated cost of (1) any service pre-approved by the Chairperson since the last meeting of the committee and (2) the projected fees for each service or group of services being provided by the independent registered public accounting firm. Since the May 2003 effective date of the SEC rules stating that an auditor is not independent of an audit client if the services it provides to the client are not appropriately approved, each service provided by our independent registered public accounting firm has been approved in advance by the audit committee. During 2010, none of those services required use of the de minimis exception to pre-approval contained in the SECs rules.
Selection of Our Independent Registered Public Accounting Firm
Our audit committee and board of directors seek stockholder ratification of the audit committees appointment of BKM as the independent registered public accounting firm to audit our and our subsidiaries financial statements for the year 2011. If the stockholders do not ratify the appointment of BKM, our audit committee will reconsider this appointment. Representatives of BKM are expected to be present at the meeting to respond to appropriate questions, and those representatives will also have an opportunity to make a statement if they desire to do so.
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STRATUS PROPERTIES INC.
Proxy Solicited on Behalf of the Board of Directors for Annual Meeting of Stockholders, May 12, 2011
The undersigned hereby appoints William H. Armstrong III and Kenneth N. Jones, or either of them, as proxies, with full power of substitution, to vote the shares of the undersigned in Stratus Properties Inc. at the Annual Meeting of Stockholders to be held on Thursday, May 12, 2011, at 9:30 a.m. Central Time, and at any adjournment thereof, on all matters coming before the meeting. The proxies will vote: (1) as you specify on the back of this card, (2) as the Board of Directors recommends where you do not specify your vote on a matter listed on the back of this card, and (3) as the proxies decide on any other matter.
If you wish to vote on all matters as the Board of Directors recommends, please sign, date and return this card. If you wish to vote on items individually, please also mark the appropriate boxes on the back of this card.
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY PROMPTLY IN THE ENCLOSED ENVELOPE
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Please mark your votes as indicated in this example x
| Your Board of Directors recommends a vote FOR Items 1 and 2 below. — FOR | WITHHOLD | FOR | AGAINST | ABSTAIN | ||
|---|---|---|---|---|---|---|
| Item 1 Election of the nominee for | ||||||
| director. Michael D. Madden | o | o | Item 2 | |||
| Ratification of the appointment of BKM Sowan Horan, LLP as independent registered public accounting firm. | o | o | o |
Signature(s) Dated: , 2011
You may specify your votes by marking the appropriate boxes on this side. You need not mark any boxes, however, if you wish to vote all items in accordance with the Board of Directors recommendation. If your votes are not specified, this proxy will be voted FOR Items 1 and 2.
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STRATUS PROPERTIES INC. OFFERS STOCKHOLDERS OF RECORD TWO WAYS TO VOTE YOUR PROXY
Your Internet vote authorizes the named proxies to vote your shares in the same manner as if you had returned your proxy card. We encourage you to use this cost effective and convenient way of voting, 24 hours a day, 7 days a week.
INTERNET VOTING
Visit the Internet voting website at http://www.ivselection.com/stratus11. Have this proxy card ready and follow the instructions on your screen. You will incur only your usual Internet charges. Available 24 hours a day, 7 days a week until 11:59 p.m. Central Time on May 11, 2011.
VOTING BY MAIL
Simply sign and date your proxy card and return it in the postage-paid envelope to Kenneth N. Jones, General Counsel and Secretary, Stratus Properties Inc., P.O. Box 17149, Wilmington, Delaware 19885-9810. If you are voting by Internet, please do not mail your proxy card.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE STOCKHOLDER MEETING TO BE HELD ON MAY 12, 2011.
This proxy statement and the 2010 Annual Report are available at http://www.edocumentview.com/STRS.
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