Pre-Annual General Meeting Information • Apr 15, 2014
Pre-Annual General Meeting Information
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the contents of this document or what action you should take, you are recommended to seek your own independent financial advice from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser who, if you are taking advice in the United Kingdom, is authorised pursuant to the Financial Services and Markets Act 2000 or from another appropriately authorised independent financial adviser if you in a territory outside the United Kingdom.
If you sell or otherwise transfer or have sold or otherwise transferred all of your Shares or any beneficial interest therein, you should immediately forward this document and the accompanying documents (including the Forms of Proxy) to the purchaser or transferee, or to the bank, stockbroker or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee. If you sell or otherwise transfer or you have sold or otherwise transferred only part of your holding of, or beneficial interest in, Shares, you should retain these documents and consult the bank, stockbroker or other agent through whom the sale or transfer was effected.
(Incorporated and registered in Jersey under company number 91264)
This Circular should be read as a whole. Capitalised terms in this document have the meanings ascribed to them in the section of this document headed "Definitions" in Part II. References to times are to London time unless otherwise stated.
Your attention is drawn to the letter from the Chairman of Polyus Gold International Limited ("PGIL" or "Company") in Part I of this document, which provides background information to the Resolutions to be proposed at the Annual General Meeting ("AGM") and contains the unanimous recommendation of the Board that you vote in favour of the Resolutions.
Notice of the AGM of PGIL to be held at 10:00am on 30 May 2014 at the London Hilton on Park Lane, Crystal Place suite, 22 Park Lane London W1K 1BE, United Kingdom, is set out in Part III of this Circular. The action to be taken by PGIL Shareholders in respect of the AGM is set out in Part I of this Circular.
A Form of Proxy for use at the AGM is enclosed. To be valid, Forms of Proxy for use at the AGM must be completed and returned in accordance with the instructions printed thereon as soon as possible but in any event to be received by PGIL at the registered address at Queensway House, Hilgrove Street, St Helier, Jersey JE1 1ES or by PGIL's registrars, Computershare Investor Services (Jersey) Limited at: c/o The Pavilions, Bridgwater Road, Bristol BS99 6ZY, United Kingdom no later than 10:00 a.m. on 28 May 2014 or 48 hours before the time of any adjournment of the meeting. Alternatively, you may also register your proxy appointment(s) and voting instructions electronically. Please refer to page 12 of the Notice for further details of how to appoint a proxy or proxies, the deadlines for submission and also how to vote electronically. Registration of a proxy appointment will not prevent you from attending and voting at the Meeting if you so wish. CREST members may also choose to utilise the CREST electronic proxy appointment service in accordance with the procedures set out in the notes to the Notice.
Copies of this Circular are available free of charge from PGIL's registered office and PGIL's principal place of business at Argyll, 18b Charles Street, London W1J 5DU, United Kingdom during normal business hours on any weekday (Saturdays, Sundays and public holidays excepted) until the date of the AGM. Copies of this Circular may also be downloaded from PGIL's website: www.polyusgold.com.
| Page | ||
|---|---|---|
| PART I | Letter from the Chairman of PGIL | 3 |
| PART II | Definitions | 7 |
| PART III | Notice of Annual General Meeting | 8 |
(Incorporated and registered in Jersey under company number 91264)
| Board of Directors: | Registered Office: | |
|---|---|---|
| Mr. Ilya Yuzhanov | (Chairman) | Queensway House |
| Mr. Pavel Grachev | (Non-Executive Director)/ (Interim CEO) | Hilgrove Street |
| Mr. Bruce Buck | (Independent Non-Executive Director) | St Helier |
| Mr. Edward Dowling | (Independent Non-Executive Director) | Jersey JE1 1ES |
| Mr. Adrian Coates | (Independent Non-Executive Director) | |
| Ms. Anna Kolonchina | (Non-Executive Director) | |
| Mr. Kobus Moolman | (Independent Non-Executive Director) | |
| Mr. Igor Gorin | (Non-Executive Director) |
Company Secretary: Computershare Company Secretarial Services (Jersey) Limited
15 April 2014
To Shareholders of the Company
Dear Shareholder,
This document gives notice of this year's AGM. It also serves to explain the Resolutions to be considered at the AGM and why the Board considers the Resolutions to be in the best interests of the Company and its Shareholders as a whole.
The Board of Directors must present the Company's annual financial statements for the year ended 31 December 2013 to Shareholders. The annual financial statements include important information about the operational performance of the Company, the accounts and the auditor's report on those accounts. These are included in the Company's Annual Report 2013.
The Company's Annual Report 2013 is available on the Company's website www.polyusgold.com.
Although it is not a requirement of Jersey company law to have the Directors' Remuneration Report approved by the Shareholders, the Board believes that as a Company with a Premium Listing, it is important in terms of its corporate governance for it to do so. The Company is therefore putting before Shareholders in general meeting a resolution to approve the Directors' Remuneration Report for the year ended 31 December, 2013.
The Directors' Remuneration Report is set out in full on pages 108-110 of the Company's Annual Report 2013.
In accordance with best corporate governance practice, Mr. Yuzhanov, Mr Dowling and Mr. Grachev who have been appointed to the Board since the last AGM, will put themself up for election at the AGM. Every other director of the Company, will put himself or herself up for re-election at the AGM. Each election or re-election will be considered as a separate resolution at the AGM.
Biographical details of all directors can be found on pages 130-132 of the Company's Annual Report 2013.
Deloitte was appointed as the Company's auditor by the Annual General Meeting of the Company on 31 May 2013.
Resolution 11 seeks to re-appoint Deloitte as auditor of the Company until the next meeting at which accounts are laid before the Company. Resolution 12 authorises the Board of Directors to fix the terms of the auditor's remuneration.
Resolution 13 renews the authority of the Directors, pursuant to the Articles, to allot ordinary shares for a period of five years from the date of the Resolution. The £15,160.74 nominal amount of relevant securities to which this authority will relate represents approximately 5 % of the nominal amount of the issued ordinary share capital of the Company as at 14 April 2014, the latest practicable date prior to the publication of this Notice of AGM. This amount is within guidelines issued by investor bodies. The Directors have no present intention of allotting ordinary shares.
The authority will expire on 30 May 2019 but, in accordance with usual practice for companies with a Premium Listing, the Directors intend to seek renewal of this authority at subsequent annual general meetings.
Resolution 14, which is proposed as a special resolution, renews the authority of the Directors, pursuant to the Articles, to allot shares for cash when they consider it is in the best interests of the Company to do so and so that:
There are presently no plans to allot ordinary shares wholly for cash.
The authority will expire on 30 May 2019 but, in accordance with usual practice for companies with a Premium Listing, the Directors intend to seek renewal of this authority at subsequent annual general meetings.
In certain circumstances, it may be advantageous for the Company to purchase its own ordinary shares and Resolution 15 seeks authority for the Directors, pursuant to the Articles, to make such purchases in the market.
The Directors consider it desirable for this general authority to be available to provide additional flexibility in the management of the Company's capital resources. The Directors would only implement the authority when, in the light of market conditions prevailing at the time, they believe that any such purchases will be in the best interests of the Company generally. Any shares purchased under this authority would ordinarily be cancelled and the number of shares in issue will be reduced accordingly though the Company has the option to hold them as treasury shares.
Resolution 15, which is proposed as a special resolution, specifies the maximum number of shares which may be purchased (representing approximately 10% of the Company's issued ordinary share capital as at 14 April 2014, the latest practicable date prior to the publication of this Notice of AGM), and the minimum and maximum prices at which they may be bought, reflecting the requirements of the UKLA. In accordance with usual practice for companies with a Premium Listing, the Directors intend to seek renewal of this authority at subsequent annual general meetings.
Notice of the AGM is set out in Part III of this document.
A Form of Proxy for use by Shareholders in connection with the AGM accompanies this Circular. Whether or not you intend to be present at the AGM, you are requested to complete and sign the Form of Proxy and return it to PGIL's registered office at Queensway House, Hilgrove Street, St Helier, Jersey JE1 1ES or PGIL's registrars,
The following definitions apply throughout this Circular and the accompanying Form of Proxy unless the context requires otherwise:
| Term | Meaning |
|---|---|
| AGM | the annual general meeting of PGIL to be held at 10:00 am on May 2014, notice of which is set out in this Circular 30 |
| Articles | the articles of association of the Company adopted on 8 June 2012 |
| Board | the board of directors of PGIL whose names are set out on page 3 of this Circular |
| Circular | this document dated 15 April 2014 |
| CREST Proxy Instruction | has the meaning given on page 11 of this Circular |
| Deloitte | has the meaning given on page 4 of this Circular |
| Directors | the members of the Board |
| EUI | has the meaning given on page 11 of this Circular |
| FCA | the Financial Conduct Authority |
| Form of Proxy | the form of proxy accompanying this Circular for use in connection with the AGM |
| Jersey | The Bailiwick of Jersey |
| London Stock Exchange | London Stock Exchange plc |
| Notice of AGM | the notice of the annual general meeting of PGIL set out in this Circular |
| Official List | the Official List of the UKLA |
| PGIL or the Company |
Polyus Gold International Limited |
| Premium Listing | a listing of equity shares on the Premium Listing segment of the Official List |
| Shareholders | the holders of Shares |
| Shares | the ordinary shares of PGIL, each with a nominal value of £0.0001 |
| UKLA | United Kingdom Listing Authority, a division of the FCA in its capacity as a competent authority under Part VI of the Financial Services and Markets Act 2000 |
(Incorporated and registered in Jersey under company number 91264)
NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Company will be held at 10.00 a.m. on 30 May 2014 at the London Hilton on Park Lane, Crystal Place suite, 22 Park Lane London W1K 1BE, United Kingdom for the following purposes:
(a) for the purposes of paragraph (1)(b) of Article 8 only, the aggregate nominal amount to which this authority is limited is £15,160.74, and
(b) this authority shall expire (unless previously renewed, varied or revoked by the Company in a general meeting) on 30 May 2019 save that the Company may before such expiry make an offer or agreement which would or might require equity securities to be allotted after such expiry and the Board may allot equity securities pursuant to such offer or agreement as if the authority conferred on them hereby had not expired.
Dated: 15 April 2014
Computershare Company Secretarial Services (Jersey) Limited Company Secretary Queensway House Hilgrove Street St. Helier Jersey JE1 1ES
Only the registered holders of fully paid shares in the capital of the Company are entitled to attend and vote at the meeting.
To appoint a proxy using the proxy form, the form must be:
In the case of a member which is a company, the proxy form must be executed under its common seal or duly signed on its behalf by an agent or officer of the company authorised for that purpose.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact the Company.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
In order to revoke a proxy instruction you will need to inform the Company by sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to the Company at Queensway House, Hilgrove Street, St. Helier, Jersey JE1 1ES or the Company's registrars Computershare Investor Services (Jersey) Limited at: c/o The Pavilions, Bridgwater Road, Bristol BS99 6ZY, United Kingdom . In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an agent or officer of the company authorised for that purpose. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
The revocation notice must be received by the Company no later than six hours prior to the time of the meeting.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.
You may not use any electronic address provided either in this notice of general meeting or any related documents (including the Chairman's letter and proxy form), to communicate with the Company for any purposes other than those expressly stated.
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