Pre-Annual General Meeting Information • May 4, 2012
Pre-Annual General Meeting Information
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the contents of this document or what action you should take, you are recommended to seek your own independent financial advice from your stockbroker, bank manager, solicitor, accountant or other independent financial adviser who, if you are taking advice in the United Kingdom, is authorised pursuant to the Financial Services and Markets Act 2000 or from another appropriately authorised independent financial adviser if you in a territory outside the United Kingdom.
If you sell or otherwise transfer or have sold or otherwise transferred all of your Shares or any beneficial interest therein, you should immediately forward this document and the accompanying documents (including the Forms of Proxy) to the purchaser or transferee, or to the bank, stockbroker or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee. However, these documents should not be forwarded or transmitted (in whole or in part) in, into or from any jurisdiction in which such act would constitute a violation of the relevant laws of such jurisdiction. If you sell or otherwise transfer or you have sold or otherwise transferred only part of your holding of, or beneficial interest in, Shares, you should retain these documents and consult the bank, stockbroker or other agent through whom the sale or transfer was effected.
The release, publication or distribution of this document and/or the accompanying documents in or into jurisdictions other than the United Kingdom, the United States and Jersey may be restricted by law and therefore this document and/or the accompanying documents may not be distributed or published in any jurisdiction except in compliance with any applicable laws and regulations. Persons into whose possession this document and/or the accompanying documents come should inform themselves about and observe any such restrictions. Any failure to comply with these restrictions may constitute a violation of the securities laws of any such jurisdiction.
(Incorporated and registered in Jersey under company number 91264)
This Circular should be read as a whole. Capitalised terms in this document have the meanings ascribed to them in the section of this document headed "Definitions" in Part II. References to times are to London time unless otherwise stated.
Your attention is drawn to the letter from the Chairman of Polyus Gold International Limited ("PGIL") in Part I of this document, which provides background information to the Resolutions to be proposed at the Annual General Meeting ("AGM") and contains the unanimous recommendation of the Board that you vote in favour of the Resolutions.
Notice of the AGM of PGIL to be held at 10:00am on 28 May 2012 at The London Hilton on Park Lane Hotel, 22 Park Lane, London W1K 1BE is set out in Part III of this Circular. The action to be taken by PGIL Shareholders in respect of the AGM is set out in Part I of this Circular.
A Form of Proxy for use at the AGM is enclosed.To be valid, Forms of Proxy for use at the AGM must be completed and returned in accordance with the instructions printed thereon as soon as possible but in any event to be received by PGIL at Queensway House, Hilgrove Street, St Helier, Jersey JE1 1ES no later than 10:00 a.m. on 26 May 2012or 48 hours before the time of any adjournment of the meeting. Completion and return of a Form of Proxy will not preclude a shareholder from attending and voting in person at the AGM, should it wish.
Copies of this Circular are available free of charge from PGIL's registered office and PGIL's principal place of business at Argyll, 18b Charles Street, London W1J 5DU, United Kingdom during normal business hours on any weekday (Saturdays, Sundays and public holidays excepted) until the date of the AGM. Copies of this Circular may also be downloaded from PGIL's website: http://www.polyusgold.com.
| Page | |
|---|---|
| Letter from the Chairman of PGIL |
3 |
| Definitions | 5 |
| Notice of Annual General Meeting | 6 |
| Form of Proxy | 10 |
(Incorporated and registered in Jersey under company number 91264)
| Board of Directors: | Registered Office: | |
|---|---|---|
| Mr. Robert Buchan | (Chairman) | Queensway House |
| Mr. German Pikhoya | (Chief Executive Officer) | Hilgrove Street |
| Mr. Bruce Buck | (Independent Non-Executive Director) | St Helier |
| The Earl of Clanwilliam |
(Independent Non-Executive Director) | Jersey JE1 1ES |
| Mr. Adrian Coates | (Independent Non-Executive Director) | |
| Ms. Anna Kolonchina | (Non-Executive Director) | |
| Mr. Kobus Moolman | (Independent Non-Executive Director) | |
| Mr. Alexander I. Mosionzhik | (Non-Executive Director) | |
| Mr. Dmitry V. Razumov | (Non-Executive Director) | |
Company Secretary: Computershare Company Secretarial Services (Jersey) Limited
4 May 2012
To Shareholders of the Company
Dear Shareholder,
This document gives notice of this years' AGM. It also serves to explain the Resolutions to be considered at the AGM and why the Board considers the Resolutions to be in the best interests of the Company and its Shareholders as a whole.
The Board of Directors must present the Company's annual financial statements for the year ended 31 December 2011 to shareholders for approval. The annual financial statements include important information about the operational performance of the Company, the accounts and the auditor's report on those accounts.
The annual financial statements of the Company are available on the Company's website www.polyusgold.com.
The following definitions apply throughout this Circular and the accompanying Form of Proxy unless the context requires otherwise:
| Term | Meaning | |||
|---|---|---|---|---|
| AGM | the annual general meeting of PGIL to be held at 10:00am on 28 May 2012, notice of which is set out in this Circular |
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| Board | the board of directors of PGIL whose names are set out on page 3 of this Circular |
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| Circular | this document dated 4 May 2012 |
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| Deloitte | has the meaning given on page 4 of this Circular |
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| Directors | the members of the Board | |||
| Form of Proxy | the form of proxy accompanying this Circular for use in connection with the AGM |
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| Notice of Annual General Meeting |
the notice of the Annual General Meeting of PGIL set out in this Circular |
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| PGIL or the Company |
Polyus Gold International Limited | |||
| Shareholders | the holders of Shares | |||
| Shares | the ordinary shares of PGIL, each with a nominal value of £0.0001 |
(Incorporated and registered in Jersey under company number 91264)
NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Company will be held at 10.00 a.m. on 28 May 2012 at The London Hilton on Park Lane Hotel, 22 Park Lane, London W1K 1BE, United Kingdom for the following purposes:
To consider and if thought fit pass the following ordinary resolutions:
Dated: 4 May 2012
Computershare Company Secretarial Services (Jersey) Limited Company Secretary Queensway House Hilgrove Street St. Helier Jersey JE1 1ES
Only the registered holders of fully paid shares in the capital of the Company are entitled to attend and vote at the meeting.
To appoint a proxy using the proxy form, the form must be:
In the case of a member which is a company, the proxy form must be executed under its common seal or duly signed on its behalf by an agent or officer of the company authorised for that purpose.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact the Company.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.
You may not use any electronic address provided either in this notice of general meeting or any related documents (including the Chairman's letter and proxy form), to communicate with the Company for any purposes other than those expressly stated.
I/We
..................................................................……………………………………………… of .........................................................…….............…........................................................ ...…….............…..…........................................................................................................ (PLEASE INSERT FULL NAME AND ADDRESS IN BLOCK CAPITALS) being (a) member(s) of the Company, hereby appoint: .........…………………............................….………........................................................ of .......……............................................................................……………………...…… .........…………………............................….………........................................................
or failing him/her the Chairman of the Annual General Meeting (Note 3) as my/our proxy to vote for me/us on my/our behalf in respect of all the shares/the shares numbered [ ] to [ ] held by me/us (Note 4) as directed below at the Annual General Meeting of the Company to be held at 10.00 a.m. on 28 May 2012 at London Hilton on Park Lane Hotel, 22 Park Lane, London W1K 1BE, United Kingdom and at any adjournment of it. I/We request such proxy to vote on the following resolutions as we have indicated by marking the appropriate box with an 'X'. If no indication is given, my/our proxy will vote or abstain from voting at his or her discretion and I/we authorise my/our proxy to vote as he or she thinks fit in relation to any other matter which is properly put before the meeting.
| Resolutions | For | Against | Vote Withheld |
Discretionary | |
|---|---|---|---|---|---|
| 1. | To receive the Company's financial statements and the Reports of the Directors and the Auditors for the year ended 31 December 2011. |
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| 2. | To declare a final dividend in respect of the financial year ended 31 December 2011 in the amount of USD 0.041 per ordinary share. |
| Resolutions | For | Against | Vote Withheld |
Discretionary | |
|---|---|---|---|---|---|
| 3. | To re-elect Adrian Coates as a director of the Company. |
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| 4. | To elect German Pikhoya as a director of the Company. |
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| 5. | To elect Robert Buchan as an independent director of the Company. |
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| 6. | To elect the Earl of Clanwilliam as an independent director of the Company. |
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| 7. | To elect Bruce Buck as an independent director of the Company. |
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| 8. | To elect Kobus Moolman as an independent director of the Company. |
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| 9. | To elect Dmitry Razumov as a director of the Company. |
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| 10. | To elect Alexander Mosionzhik as a director of the Company. |
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| 11. | To elect Anna Kolonchina as a director of the Company. |
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| 12. | To re-appoint ZAO Deloitte & Touche CIS as auditor of the Company and to authorise the Board to fix its remuneration. |
Names of joint holders (if any)
....................................................................................................
Date...............................................................................2012
Signed..................................................................................….
As a member of the Company you are entitled to appoint a proxy to attend and vote on your behalf at the Annual General Meeting of the Company. You can only appoint a proxy using the procedures set out in these notes.
the joint holders appear in the Company's register of members in respect of the joint holding (the first-named being the most senior).
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