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Steppe Gold Ltd. — AGM Information 2023
May 20, 2023
47470_rns_2023-05-19_f9266098-ea5b-4ce7-b1fb-5d8fb8563d15.pdf
AGM Information
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STEPPE GOLD LTD.
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS & MANAGEMENT INFORMATION CIRCULAR
June 30, 2023 at 10:00 am (ULAT) Shangri-La Hotel, 19 Olympic Street, Sukhbaatar District-1, Ulaanbaatar 14241 Mongolia
TABLE OF CONTENTS
| NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF | ||
|---|---|---|
| SHAREHOLDERSii | ||
| MANAGEMENT INFORMATION CIRCULAR1 | ||
| SOLICITATION OF PROXIES1 | ||
| APPOINTMENT OF PROXYHOLDER1 | ||
| REVOCATION OF PROXIES1 | ||
| VOTING OF PROXIES1 | ||
| INFORMATION FOR NON-REGISTERED SHAREHOLDERS2 | ||
| INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON3 | ||
| VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES3 | ||
| PARTICULARS OF MATTERS TO BE ACTED UPON3 | ||
| 1. | RECEIPT OF FINANCIAL STATEMENTS AND AUDITOR'S REPORT3 | |
| 2. | FIX THE NUMBER OF DIRECTORS4 | |
| 3. | ELECTION OF DIRECTORS4 | |
| 4. | APPOINTMENT OF AUDITOR9 | |
| 5. | AUTHORIZATION OF THE BOARD OF DIRECTORS TO FIX THE NUMBER OF DIRECTORS | |
| OF THE CORPORATION9 | ||
| 6. | OTHERBUSINESS10 | |
| STATEMENT OF EXECUTIVE COMPENSATION10 | ||
| DIRECTORS COMPENSATION18 | ||
| SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS | 19 | |
| INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS22 | ||
| INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS22 | ||
| STATEMENT OF CORPORATE GOVERNANCE PRACTICES22 | ||
| ADDITIONAL INFORMATION26 | ||
| SCHEDULE "A"A-1 |
STEPPE GOLD LTD.
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual general and special meeting (the "Meeting") of shareholders of Steppe Gold Ltd. ("Steppe" or the "Corporation") will be held at the Shangri-La Hotel, 19 Olympic Street, Sukhbaatar District-1, Ulaanbaatar 14241 Mongolia on Friday, the 30th day of June, 2023 at the hour of 10:00 a.m. (ULAT), for the following purposes:
-
- to receive the audited consolidated financial statements of the Corporation for the year ended December 31, 2022 (with comparative statements relating to the preceding fiscal period) together with the report of the auditors thereon;
-
- to fix the number of directors at eight (8);
-
- to elect directors;
-
- to appoint Kingston Ross Pasnak LLP as the auditors of Steppe for the ensuing year and to authorize the directors to fix their remuneration;
-
- to consider and, if deemed advisable, to approve, with or without variation, a special resolution to authorize the board of directors of the Corporation to set the number of directors from time to time within the minimum and maximum number of directors set forth in the articles of the Corporation, in accordance with Section 125(3) of the Business Corporations Act (Ontario), as more particularly described in the accompanying management information circular (the "Circular"); and
-
- to transact such further or other business as may properly come before the Meeting or any adjournment or adjournments thereof.
Accompanying this notice (the "Notice") is the Circular, a form of proxy and a request form to receive the annual and interim financial statements and management discussion and analysis. The accompanying Circular provides information relating to the matters to be addressed at the meeting and is incorporated into this Notice.
To enable greater shareholder attendance, rather than attending in person, the Corporation encourages Shareholders to access the Meeting via telephone conference call at (844) 511 2074 (Toll-Free Canada), 1 (234) 2032 767 (USA), +61 (2)6145 2180 (Australia), 86 1057 897465 (China) Conference Participant Access 053-515-325. Shareholders attending the Meeting by telephone conference will be able to listen to the meeting but will not be able to vote at the Meeting.
Shareholders are entitled to vote at the Meeting either in person or by proxy in accordance with the procedures described in the Circular accompanying this Notice. Those who are unable to attend the meeting are requested to read, complete, sign and mail the enclosed form of proxy in accordance with the instructions set out in the proxy and in the Circular accompanying this Notice.
DATED at Toronto, Ontario, this 11th day of May, 2023.
BY ORDER OF THE BOARD OF DIRECTORS
(signed) "Matthew Wood"
Matthew Wood Executive Chairman
STEPPE GOLD LTD.
MANAGEMENT INFORMATION CIRCULAR
(Containing information as at May 11, 2023 unless indicated otherwise)
SOLICITATION OF PROXIES
This Management Information Circular (the "Circular") is furnished in connection with the solicitation of proxies by the management of Steppe Gold Ltd. ("Steppe" or the "Corporation") for use at the Annual General and Special Meeting of holders ("Shareholders") of common shares ("Common Shares") of the Corporation and any adjournment thereof to be held at 10:00 a.m. (ULAT) on Thursday, June 30, 2023 (the "Meeting") at the place and for the purposes set forth in the accompanying notice of Meeting. The enclosed proxy is being solicited by the management of the Corporation. While it is expected that the solicitation will be primarily by mail, proxies may be solicited personally, by facsimile or by telephone by the regular employees of the Corporation at nominal cost. All costs of solicitation by management will be borne by the Corporation. The Corporation may also retain, and pay a fee to, one or more professional proxy solicitation firms to solicit proxies from Shareholders.
The contents and the sending of this Circular have been approved by the directors of the Corporation. All references to "dollars" or "$" are to United States dollars (USD) and all references to "C$" are to Canadian dollars. All references to the Corporation shall include its subsidiaries as the context may require.
APPOINTMENT OF PROXYHOLDER
The individuals named as proxyholders in the accompanying form of proxy are directors and/or officers of the Corporation. A REGISTERED SHAREHOLDER WISHING TO APPOINT SOME OTHER PERSON (WHO NEED NOT BE A SHAREHOLDER) TO REPRESENT HIM OR HER AT THE MEETING HAS THE RIGHT TO DO SO, EITHER BY STRIKING OUT THE NAMES OF THOSE PERSONS NAMED IN THE ACCOMPANYING FORM OF PROXY AND INSERTING THE DESIRED PERSON'S NAME IN THE BLANK SPACE PROVIDED IN THE FORM OF PROXY AND SIGNING AND DATING THE PROXY, OR BY COMPLETING ANOTHER FORM OF PROXY. A proxy will not be valid unless the completed form of proxy is received by TSX Trust Company, 100 Adelaide Street West, Suite 301, Toronto, Ontario, M5H 4H1 not less than forty eight (48) hours (excluding Saturdays, Sundays and holidays) before the time for holding the Meeting or, with respect to any matters to be dealt with at any adjournment of the Meeting, before the time of the recommencement of the adjourned Meeting. Proxies delivered after such time(s) will not be accepted.
REVOCATION OF PROXIES
A Shareholder who has given a proxy may revoke it prior to its use by an instrument in writing executed by the Shareholder or by his or her attorney duly authorized in writing or, where the Shareholder is a corporation, by a duly authorized officer or attorney of such corporation, and delivered to the registered office of the Corporation, at 333 Bay Street, Suite 2400, Toronto, ON M5H 2T6 (Attention: Chief Financial Officer) at any time up to and including the last business day preceding the day of the Meeting, or if adjourned, preceding any reconvening thereof, or to the Chairperson of the Meeting on the day of the Meeting or, if adjourned, any reconvening thereof, or in any other manner provided by law. A revocation of a proxy does not affect any matter on which a vote has been taken prior to the revocation.
VOTING OF PROXIES
The Common Shares represented by a properly executed proxy in favour of persons designated as proxyholders in the enclosed form of proxy will:
- (a) be voted or withheld from voting in accordance with the instructions of the person appointing the proxyholder on any ballot that may be called for; and
- (b) where a choice with respect to any matter to be acted upon has been specified in the form of proxy, be voted in accordance with the specifications made on such proxy.
SUCH SHARES WILL BE VOTED IN FAVOUR OF EACH MATTER FOR WHICH NO CHOICE HAS BEEN SPECIFIED, OR WHERE BOTH CHOICES HAVE BEEN SPECIFIED, AS DIRECTED BY THE SHAREHOLDER.
The enclosed form of proxy, when properly completed and delivered and not revoked, confers discretionary authority upon the person appointed proxyholder thereunder to vote with respect to amendments or variations of matters identified in the notice of Meeting, and with respect to any other matters which may properly come before the Meeting. In the event that amendments or variations to matters identified in the notice of Meeting are properly brought before the Meeting or any further or other business is properly brought before the Meeting, it is the intention of the persons designated by management as proxyholders in the enclosed form of proxy to vote in accordance with their best judgment on such matters or business. At the time of the printing of this Circular, the management of the Corporation knows of no such amendment, variation or other matter that may be presented to the Meeting.
INFORMATION FOR NON-REGISTERED SHAREHOLDERS
Only registered Shareholders or proxyholders duly appointed by registered Shareholders are permitted to vote at the Meeting. Most Shareholders of the Corporation are "non-registered" shareholders because the Common Shares they own are not registered in their names but are instead registered in the name of a brokerage firm, bank or other intermediary or in the name of a clearing agency. Shareholders who do not hold their Common Shares in their own name (referred to herein as "Beneficial Shareholders") should note that only registered Shareholders are entitled to vote at the Meeting. If Common Shares are listed in an account statement provided to a Shareholder by a broker, then in almost all cases those Common Shares will not be registered in such Shareholder's name on the records of the Corporation. Such Common Shares will more likely be registered under the name of the Shareholder's broker or an agent of that broker. In Canada, the vast majority of such Common Shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depositary Services Inc., which company acts as nominee for many Canadian brokerage firms). Common Shares held by brokers (or their agents or nominees) on behalf of a broker's client can only be voted (for or against resolutions) at the direction of the Beneficial Shareholder. Without specific instructions, brokers and their agents and nominees are prohibited from voting Common Shares for the brokers' clients. Therefore, each Beneficial Shareholder should ensure that voting instructions are communicated to the appropriate person well in advance of the Meeting.
Existing regulatory policy requires brokers and other intermediaries to seek voting instructions from Beneficial Shareholders in advance of Shareholders' meetings. The various brokers and other intermediaries have their own mailing procedures and provide their own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their Common Shares are voted at the Meeting. Often the form of proxy supplied to a Beneficial Shareholder by its broker is identical to the form of proxy provided by the Corporation to the registered Shareholders. However, its purpose is limited to instructing the registered Shareholder (i.e. the broker or agent of the broker) how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate the responsibility for obtaining instructions from clients to Broadridge Financial Solutions Inc. ("Broadridge"). Broadridge typically prepares a machine-readable voting instruction form, mails those forms to the Beneficial Shareholders and asks Beneficial Shareholders to return the forms to Broadridge, or otherwise communicate voting instructions to Broadridge (by way of the internet or telephone, for example). Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Common Shares to be represented at the Meeting. A Beneficial Shareholder who receives a Broadridge voting instruction form cannot use that form to vote Common Shares directly at the Meeting. The voting instruction form must be returned to Broadridge (or instructions respecting the voting of Common Shares must be communicated to Broadridge well in advance of the Meeting) in order to have the Common Shares voted.
The Meeting materials are being sent to both registered Shareholders and Beneficial Shareholders. Beneficial Shareholders fall into two categories – those who object to their identity being known to the issuers of securities which they own ("OBO's") and those who do not object to their identity being made known to the issuers of the securities they own ("NOBO's"). Subject to the provisions of National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer, issuers may request and obtain a list of their NOBO's from intermediaries via their transfer agents. If you are a Beneficial Shareholder, and the Corporation or its agent has sent these materials directly to you, your name, address and information about your holdings of Common Shares have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding the Common Shares on your behalf.
The Corporation's OBO's can expect to be contacted by Broadridge or their broker or their broker's agents as set out above.
Although Beneficial Shareholders may not be recognized directly at the Meeting for the purposes of voting Common Shares registered in the name of their broker, a Beneficial Shareholder may attend the Meeting as proxyholder for the registered Shareholder and vote the Common Shares in that capacity. Beneficial Shareholders who wish to attend the Meeting and indirectly vote their Common Shares as proxyholder for the registered Shareholder should enter their own names in the blank space on the proxy or voting instruction card provided to them and return the same to their broker (or the broker's agent) in accordance with the instructions provided by such broker.
All references to Shareholders in this Circular and the accompanying form of proxy and notice of Meeting are to registered Shareholders unless specifically stated otherwise.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
Other than as set forth in this Circular, no person who has been a director or executive officer of the Corporation at any time since January 1, 2022, being the beginning of the Corporation's last completed financial year, nor any proposed nominee for election as a director of the Corporation, nor any associate or affiliate of any of the foregoing, has or has had any material interest, directly or indirectly, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The Corporation is authorized to issue an unlimited number of Common Shares without par value, each such Common Share carrying the right to one vote at the Meeting. As at May 11, 2023, the Corporation had 83,535,634 issued and outstanding Common Shares. Only Shareholders of record at the close of business (Toronto time) on May 11, 2023 (the "Record Date") who either personally attend the Meeting or who have completed and delivered a form of proxy in the manner and subject to the provisions described above shall be entitled to vote or to have their Common Shares voted at the Meeting. The list of Shareholders entitled to vote at the Meeting is available for inspection during normal business hours at the offices of the TSX Trust Company, 100 Adelaide Street West, Suite 301, Toronto, Ontario and will be available at the Meeting.
Other than as set out below, to the knowledge of the directors and executive officers of the Corporation, there are no persons or companies who beneficially own, or exercise control or direction over, directly or indirectly, Common Shares carrying more than ten percent (10%) of the voting rights attached to all outstanding Common Shares:
| Name and Municipality ofResidence | Number of Common Shares | Percentage of Common Shares |
|---|---|---|
| 2176423 Ontario Ltd. (Eric Sprott) | 8,805,335 | 10.54% |
| Bataa Tumur-Ochir, Mongolia | 8,469,065 | 10.14% |
* As stated on SEDI as of May 11, 2023.
PARTICULARS OF MATTERS TO BE ACTED UPON
GENERAL
Unless otherwise directed, it is the intention of management's proxyholders to vote proxies in favour of the resolutions set forth herein. To pass, all ordinary resolutions require approval by a simple majority of the votes cast at the Meeting by Shareholders and all special resolutions require require approval by at least two-thirds of the votes cast at the Meeting by Shareholders
1. RECEIPT OF FINANCIAL STATEMENTS AND AUDITOR'S REPORT
The consolidated financial statements of the Corporation for the financial year ended December 31, 2022 and the accompanying auditors' report thereon will be presented to the Shareholders at the Meeting. A copy of the consolidated financial statements has been mailed to each Shareholder who so requested as of the Record Date and it is also available under the Corporation's SEDAR profile at www.sedar.com or on the Corporation's website at www.steppegold.com.
2. FIX THE NUMBER OF DIRECTORS
The articles of the Corporation provide for a minimum of one and a maximum of ten directors. At the Meeting, the Shareholders will be asked to consider and, if deemed advisable, to approve a special resolution to fix at eight (8) the number of directors to be elected at the Meeting, to hold office until the close of the next annual meeting of Shareholders or until their successors are duly elected or appointed pursuant to the by-laws of the Corporation, unless their offices are earlier vacated in accordance with the provisions of the Business Corporations Act (Ontario) or the Corporation's by-laws. To be effective, the special resolution must be approved by not less than two-thirds (2/3) of the votes cast by the Shareholders present in person, or represented by proxy, and entitled to vote at the Meeting. It is the intention of the persons named in the enclosed form of proxy, if not expressly directed to the contrary in such form of proxy, to vote such proxies FOR the special resolution fixing the number of directors to be elected at the Meeting at eight.
3. ELECTION OF DIRECTORS
There are eight (8) directors to be elected at the Meeting. The term of office of each of the present directors expires immediately prior to the election of directors at the Meeting**. The persons named below will be presented for election at the Meeting as management's nominees and management proxyholders will vote FOR the election of these nominees, unless otherwise instructed on the proxy form.** Management does not contemplate that any of these nominees will be unable to serve as a director and all proposed directors have confirmed their willingness to continue to serve as directors. Each director elected will hold office until the next annual general meeting of the Corporation or until his or her successor is elected or appointed, unless his or her office is earlier vacated in accordance with the Articles or the provisions of the OBCA.
The following table and notes thereto set out information as at May 11, 2023 on each person proposed to be nominated by management for election as a director.
| Batjargal Zamba | Background | |||||
|---|---|---|---|---|---|---|
| Residency:Ulaanbaatar, Mongolia | Dr. Zamba, a Mongolian citizen, is currently serving as the Special Envoy of Mongolia on Climate Change,National Focus Point of Mongolia for the United Nations Framework Convention on Climate Change covering thecoordination of activities related to the Intergovernmental Panel on Climate Change and Green Climate Fund. | |||||
| Director since:August 31, 2017 | Dr. Zamba was the Minister of the Environment of Mongolia from 1990 to 1996 and Director-General of theNational Agency for Meteorology, Hydrology and Environmental Monitoring from 1996 to 2001 and Ambassadorof Mongolia to Japan from 2001 to 2005. From 2005 to 2010, he was working in New York as the Representativeof the World Meteorological Organization to the United Nations. | |||||
| Independent | Dr. Zamba was also an advisor at the Office of the President of the United Nations Environmental Assembly ofUnited Nations Environment Programme in Ulaanbaatar (2014-2016). | |||||
| Dr. Zamba received a Doctorate from Russian State Hydrometeorological University. | ||||||
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | |||||
| Board4/4100% | - | |||||
| Audit | 4/4 | 100% | ||||
| Securities Held | ||||||
| Common Shares: | 0 | |||||
| Option Based Awards | ||||||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the | |||
| underlying unexercisedmoney Options | ||||||
| options | ||||||
| 25,000C$2.00 | October 10, 2023 | $16,243 | ||||
| 2022 AGM Voting Results | Total Compensation in 2022(2) | |||||
| Votes in favour: 85.09% | $24,000 | |||||
Jargalan Sereenen
Background Dr. Sereenen, a Mongolian citizen, is an outstanding geologist with over 30 years of experience in the resources sector including base and precious metals and other commodities.
Ulaanbaatar, Mongolia
Director since: August 23, 2019 Dr. Sereenen has been a Professor and the Head of the Mineral Exploration department at the School of Geology and Mining Engineering at the Mongolian National University of Science and Technology since 2011. Dr. Sereenen teaches ore geology and metallogeny to Bachelors, Masters and Doctorate students. Prior to 2011, Dr. Sereenen worked as an associate professor at the Mongolian University of Science and Technology.
Dr. Sereenen completed her graduate studies at the Tohoku University in Sendai, Japan in 2002. Dr. Sereenen received her master's degree from Tohoku University in Sendai, Japan in 1999.
Independent
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | |||
|---|---|---|---|---|
| Board | 3/4 | 75% | - | |
| Audit | 4/4 | 100% | ||
| Compensation | 1/1 | 100% | ||
| Securities Held | ||||
| Common Shares: | - | |||
| Option Based Awards | ||||
| Number of Securitiesunderlying unexercisedoptions | Exercise Price | Expiration Date | Value of unexercised in-themoney Options | |
| - | - | - | - | |
| 2022 AGM Voting Results | Total Compensation in 2022 (2) | |||
| Votes in favour: 85.09 % | $24,000 |
| Background | ||||||
|---|---|---|---|---|---|---|
| Patrick Michaels | Mr. Michaels, a Swiss citizen, is the Chairman of Zuri-Invest AG and the Chairman of Asty Capital AG in Zurich,Switzerland. | |||||
| Residency:Zurich,Switzerland | Mr. Michaels has been involved in numerous financings of gold mines in North America as well as various othercountries and is a well-respected financial adviser and fund manager throughout Europe. Mr. Michaels hasextensive experience in the fields of mining finance, fund management and asset allocation. | |||||
| Director since:October 2, 2017 | Mr. Michaels has a background in law and economics and did his training in the areas of private banking andinvestment research at UBS in Zurich. Additionally, he attended post-graduate courses at the Colorado School ofMines in Golden, Colorado. | |||||
| Lead Director since:May 2, 2018 | Board and Committee Meeting Attendance (1) | Other Public Company Directorships | ||||
| Board | 4/4100% | GoldQuest Mining Corp. | ||||
| Independent | Securities Held | |||||
| Common Shares | 153,000 | |||||
| Warrants | 25,000 | |||||
| Option Based Awards | ||||||
| Number of Securitiesunderlying unexercisedoptions | Exercise Price | Expiration Date | Value of unexercised inthe-money Options | |||
| 200,000 | C$2.00 | May 22, 2023 | $129,947 | |||
| 100,000 | C$2.00 | October 10, 2023 | $64,973 | |||
| 2022 AGM Voting Results | Total Compensation in 2022(2) | |||||
| Votes in favour: 99.98% | $24,000 |
| Background | |||||
|---|---|---|---|---|---|
| Bataa Tumur-Ochir | Mr. Tumur-Ochir, a Mongolian citizen, has a wealth of global experience in the mining and oil and gas industry. | ||||
| Mr. Tumur-Ochir is responsible for new business acquisitions, development and government and community | |||||
| Residency: | relations. He is also responsible for daily operations in Mongolia. Mr. Tumur-Ochir is the President and Chief | ||||
| Ulaanbaatar, Mongolia | Executive Officer and director of the Corporation since December 2, 2019. | ||||
| Director since:October 5, 2016 | Under his guidance, Steppe Gold was awarded the "Best Investment of the Year Award" from the Ministry ofMining and Heavy Industry and Mineral Resource and Petroleum Authority of Mongolia in 2019. Mr. TumurOchir is also an Executive Director of Ion Energy LLC and on the board of Aranjin Resources Limited.Mr. Tumur-Ochir holds a bachelor's degree in business administration and graduate certificates in international | ||||
| business and marketing from institutions in Australia and Singapore.Non-Independent | |||||
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | ||||
| Board4/4100% | Ion Energy Ltd. |
| Spirit Banner II Capital Corp. | |||
|---|---|---|---|
| Aranjin Resources Ltd. | |||
| Securities Held | |||
| Common Shares | 8,469,065 | ||
| Convertible Debentures | 4,411,764 | ||
| Warrants | - | ||
| RSUs | 66,666 | ||
| Option Based Awards | |||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the |
| underlying unexercised | money Options | ||
| options | |||
| 600,000 | C$2.00 | May 22, 2023 | $389,841 |
| 200,000 | C$2.00 | October 10, 2023 | $129,947 |
| 2022 AGM Voting Results | Total Compensation in 2022(2) | ||
| Votes in favour: 85.09% | $360,000 |
Aneel Waraich
Background
Mr. Waraich, a Canadian citizen, is a financial services professional with over 15 years of progressive experience in capital markets. Mr. Waraich is Founder and Managing Partner of ATMA Capital Markets.
Residency: Ontario, Canada
Director since: October 5, 2016 Mr. Waraich focuses primarily on advising public and private companies in the Natural Resources sector and has worked on over $1B in deals. In previous roles at Goodman and Company Investment Counsel and Dundee Capital Markets he worked as an analyst valuing private companies. Most recently, Mr. Waraich worked as an investment banker focusing on deal origination, going-public transactions and financings for both public and private companies in the resource and technology sectors. Mr. Waraich is also on the board of Antler Hill Mining Limited and Spirit Banner Capital Corp.
Non-Independent
Mr. Waraich received an MBA from Goodman Institute of Investment Management, at the John Molson School of Business.
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | |||
|---|---|---|---|---|
| Board | 4/4 | 100% | Antler Hill Mining Ltd. | |
| Ion Energy Ltd. | ||||
| Securities Held | ||||
| Common Shares | 3,844,212 | |||
| RSUs | 66,666 | |||
| Option Based Awards | ||||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the | |
| underlying unexercised | money Options | |||
| options | ||||
| 600,000 | C$2.00 | May 22, 2023 | $389,841 | |
| 200,000 | C$2.00 | October 10, 2023 | $129,947 | |
| 2022 AGM Voting Results | Total Compensation in 2022(2) | |||
| Votes in favour: 85.09% | $300,000 |
| Background | |
|---|---|
| Matthew Wood | Mr. Wood, an Australian citizen, is a mineral resource explorer and developer with three decades of globalexperience in mining and commodities investments. Mr. Wood held numerous executive positions in the mining |
| Residency: | industry. |
| Brisbane,Australia | Mr. Wood was formerly the joint founder and Executive Chairman of ASX All Sector 2010 IPO of the year, Hunnu |
| Director since:October 5, 2016 | Coal Limited. Hunnu Coal was sold to Banpu PCL in 2011 for $500M Australian dollars and was awarded globaldeal of the year at Hong Kong Mines and Money in March 2012. Mr. Wood is also the Chairman of the largestMongolian lithium exploration company, Ion Energy Limited, Chairman of Aranjin Resources Limited as well as |
| Chair of the Board | listed TSX capital pool companies Antler Hill Mining and Spirit Banner II Capital Corp. |
| since:October 5, 2016 | Mr. Wood has an Honours Degree in Geology from the University of New South Wales and a Graduate Certificatein Mineral Economics from the Western Australian School of Mines. He is a Member of the Australasian Instituteof Mining and Metallurgy. Mr. Wood was recently awarded the Order of the Polar Star, the highest state honor |
| Non-Independentthat can be awarded to a non-citizen of Mongolia. | |
|---|---|
| ---------------------------------------------------------------------- | -- |
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | |||
|---|---|---|---|---|
| Board | 4/4 | 100% | Aranjin Resources Ltd. | |
| Compensation | 1/1 | 100% | Antler Hill Mining Ltd. | |
| Ion Energy Ltd. | ||||
| Spirit Banner II Capital Corp. | ||||
| Securities Held | ||||
| Common Shares | 1,531,610 | |||
| RSUs | 66,666 | |||
| Option Based Awards | ||||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the | |
| underlying unexercised | money Options | |||
| options | ||||
| 600,000 | C$2.00 | May 22, 2023 | $389,841 | |
| 200,000 | C$2.00 | October 10, 2023 | $129,947 | |
| 2022 AGM Voting Results | Total Compensation in 2022(2) | |||
| Votes in favour: 72.1% | $360,000 |
Steve Haggarty
Background
Residency: Ontario, Canada
Director since: August 23, 2019
Independent
Mr. Haggarty is the Managing Director of Haggarty Technical Services Corporation and a registered member of the Professional Engineers Ontario. Mr. Haggarty's industry experience includes 24 years in operations and 14 years in corporate and EPCM-related roles. Most recently, Mr. Haggarty was Senior Director, Metallurgy at Barrick Gold Corp. Mr. Haggarty has worked at multiple mine sites around the world, including as General Manager of Barrick Gold's Veladero heap leach project in Argentina. He is considered a technical leader in heap leach processing, implementation and optimization.
Mr. Haggarty, a Canadian citizen, has over 35 years of industrial experience both on-site and at a corporate level, involving several precious metal and copper producers, with a background in project design, commissioning, start-
up, metallurgy, process optimization, project management, reclamation, and closure.
Mr. Haggarty received his Bachelor of Engineering in Metallurgy, Mining, Mineral Processing from McGill University.
| Board and Committee Meeting Attendance (1) | Other Public Company Directorships | |||||
|---|---|---|---|---|---|---|
| Board | 3/4 | 75% | - | |||
| Audit | 3/4 | 75% | ||||
| Securities Held | ||||||
| Common Shares | - | |||||
| Option Based Awards | ||||||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the | |||
| underlying unexercised | money Options | |||||
| options | ||||||
| - | - | - | - | |||
| 2022 AGM Voting Results | Total Compensation in 2022(2) | |||||
| Votes in favour: 72.4% | $24,000 | |||||
| Background | ||||||
| Ms. Lerner, a U.S. citizen, has operated a private tax accounting firm since 1986 and possesses an expertise in | ||||||
| domestic and foreign tax planning, financial forensics, fraud prevention and dispute resolution. | ||||||
| Ms. Lerner is a Certified Public Accountant, Certified Financial Forensic (AICPA), Certified Forensic AccountantHomeland Security Level V and a graduate of the American College of Forensic Examiners. | ||||||
Nassau County, New York Director since:
Marina Lerner Residency:
Independent
N/A
Examiners, National Association of Certified Fraud Examiners, Institute of Business Appraisals, National Conference of CPA Practitioners, and National Association of Tax Preparers.
Ms. Lerner is the current chairperson of Children's Talent Development Fund, a not-for-profit charitable organization, former director and treasurer of the Russian Jewish Congress and acts as a pro-bono consultant for Ukrainian refugees. She is fluent in English, Ukrainian and Russian.
| Board and Committee Meeting Attendance | Other Public Company Directorships | ||||
|---|---|---|---|---|---|
| N/A | - | ||||
| Securities Held | |||||
| Common Shares | 8,000,000 | ||||
| Option Based Awards | |||||
| Number of Securities | Exercise Price | Expiration Date | Value of unexercised in-the | ||
| underlying unexercised | money Options | ||||
| options | |||||
| - | - | - | - |
| 2022 AGM Voting Results | Total Compensation in 2022(2) |
|---|---|
| Votes in favour: N/A | N/A |
- (1) During the financial year ended December 31, 2022.
- (2) Total compensation, above, is calculated by summing cash fees paid and the value of share-based awards as of the date of grant.
Majority Voting Policy
On October 2, 2017, the Board adopted a majority voting policy (the "Majority Voting Policy") with immediate effect. A copy of the Majority Voting Policy is available on the Corporation's website at www.steppegold.com.
The Majority Voting Policy requires that any nominee for director who receives a greater number of votes "withheld" than "for" his or her election, in an uncontested election, shall immediately tender his or her resignation to the Chairperson of the Board for consideration by the Nominating and Corporate Governance Committee (the "NCGC"). The NCGC shall consider the resignation in accordance with the Majority Voting Policy and shall recommend to the Board whether or not it should be accepted. The Board shall act on the recommendations of the NCGC within 90 days following the Shareholders' meeting and disclose its decision by way of press release. No director who, in accordance with the Majority Voting Policy, is required to tender his or her resignation, shall participate in the NCGC's deliberations or recommendation. However, such director shall remain active and engaged in all other Board and committee activities, deliberations and decisions during the NCGC process. If a resignation is accepted, the Board may, in accordance with the provisions of the OBCA, (i) leave the vacancy in the Board unfilled until the next annual meeting of Shareholders, (ii) fill the vacancy created by the resignation by appointing a new director whom the Board considers to merit the confidence of Shareholders, or (iii) call a special meeting of Shareholders to consider new board nominee(s) to fill the vacant position(s).
Each of the current directors has agreed to abide by the provisions of the Majority Voting Policy and any subsequent candidate nominated by management will, as a condition of such nomination, be required to abide by the Majority Voting Policy. In the event that any director who received a majority of votes "withheld" does not tender his or her resignation in accordance with the Majority Voting Policy, he or she will not be re-nominated by the Board.
Corporate Cease Trade Orders or Bankruptcies
To the best of the Corporation's knowledge, none of the nominees is, as at the date of this Circular, or has been, within 10 years before the date hereof, a director, chief executive officer or chief financial officer of any company, including the Corporation, that: (i) was subject to a cease trade or similar order or an order that denied the relevant company access to any exemption under securities legislation, in any case that was in effect for more than 30 consecutive days (an "order") that was issued while the nominee was acting in the capacity as director, chief executive officer or chief financial officer; or (ii) was subject to an order that was issued after the nominee ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
Personal Bankruptcies
To the best of the Corporation's knowledge, none of the nominees is, as at the date of this Circular, or has been within the 10 years before the date hereof, (i) a director or executive officer of any company, including the Corporation, that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or (ii) has become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the nominee.
Penalties and Sanctions
To the best of the Corporation's knowledge, none of the nominees has been subject to: (i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
4. APPOINTMENT OF AUDITOR
Kingston Ross Pasnak LLP ("KRP")is the Corporation's auditor and was first appointed as the auditor of the Corporation on October 15, 2021. KRP is independent with respect to Steppe in accordance with the Rules of Professional Conduct of the Chartered Professional Accountants of Ontario. The appointment of KRP has been considered and approved by the Audit Committee and the Board. There were no "reportable events" between Steppe and KRP within the meaning of National Instrument 51-102 – Continuous Disclosure Obligations ("NI 51-102").
The persons named in the accompanying form of proxy will, in the absence of specifications or instructions to withhold from voting on the form of proxy, vote "for" the appointment of KRP as the auditor of the Corporation, to hold office until the next annual meeting of Shareholders and to authorize the Board to fix such auditor's remuneration.
Certain information regarding the Audit Committee that is required to be disclosed in accordance with National Instrument 52-110 – Audit Committees ("NI 52-110") is contained in the current Annual Information Form dated March 31, 2022 and is incorporated by reference herein. The current Annual Information Form is available under the Corporation's SEDAR profile at www.sedar.com. The Annual Information Form is also available to Shareholders, free of charge, upon request at 333 Bay Street, Suite 2400, Toronto, ON M5H 2T6, attention: Corporate Secretary, by telephone at (647) 697 0577.
5. AUTHORIZATION OF THE BOARD OF DIRECTORS TO FIX THE NUMBER OF DIRECTORS OF THE CORPORATION
Pursuant to section 125(3) of the Business Corporations Act (Ontario) (the "OBCA"), if the Articles of Incorporation of the Corporation (the "Articles") provide for a minimum and maximum number of directors, the directors may, if a special resolution of Shareholders so provides, fix the number of directors to be elected at an annual meeting.
In addition, section 124(2) of the OBCA also provides that where a special resolution empowers directors to fix the number of directors in accordance with section 125(3) of the OBCA, the directors may appoint one or more directors between annual meetings, to hold office for a term expiring not later than the close of the next annual meeting of Shareholders, but the total numbers so appointed may not exceed one-third of the number of directors elected at the previous annual meeting.
From time to time, the Board of Directors of the Corporation (the "Board") identifies an individual who could make a valuable contribution to the Corporation as a director. The Board wishes to have the ability to invite such an individual to join the Board between Shareholders' meetings, without the need to create a vacancy, as this may restrict the Corporation's ability to enhance the Board at the earliest opportunity.
By adopting the proposed special resolution, it will be possible to more quickly take advantage of opportunities to augment the Board. At the same time, given the limitation on the number of directors who can be added between meetings and the expiry of the term of such directors at the next annual meeting, the Shareholders maintain their control over the composition of the Board.
For these reasons, Shareholders will be asked to consider, and, if deemed advisable, to approve, with or without variation, a special resolution to empower the directors to fix the number of directors to be elected within the minimum and maximum number of directors provided for in the Articles.
The text of this special resolution which management intends to place before the Meeting for the approval of the empowerment of the directors to fix the number of directors to be elected within the minimum and maximum number of directors provided for in the Articles is set forth below:
"BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
-
in accordance with section 125(3) of the Business Corporations Act (Ontario), the directors shall be empowered and authorized to determine the number of directors of the Corporation to be elected at annual meetings of the Corporation within the minimum and maximum numbers provided for in the Articles of the Corporation; and
-
any one director or officer of the Corporation be, and he is hereby authorized and instructed to take all such acts and proceedings and to execute and deliver all such applications, authorizations, certificates, documents and instruments, as in their opinion may be reasonably necessary or desirable for the implementation of this resolution."
The foregoing special resolution must be approved by two-thirds (2/3) of the votes case at the Meeting by the Shareholder voting in person or by proxy. The Board believes the passing of the above resolution is in the best interests of the Corporation and recommends that the Shareholders vote FOR of the resolution. Unless otherwise directed to the contrary, it is the intention of the persons named in the enclosed form of proxy to vote proxies FOR the special resolution approving the empowerment of the directors to fix the number of directors to be elected within the minimum and maximum number of directors provided for in the Articles.
6. OTHER BUSINESS
Management of the Corporation knows of no matters to come before the Meeting other than those referred to in the notice of Meeting accompanying this Circular. However, if any other matters properly come before the Meeting, it is the intention of the management proxyholders to vote on the same in accordance with their best judgment on such matters.
STATEMENT OF EXECUTIVE COMPENSATION
Named Executive Officers
The following describes the particulars of compensation for (a) the CEO, (b) the CFO, (c) each of the three most highly compensated executive officers of the Corporation, including any of its subsidiaries, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and the CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000 for that financial year; and (d) each individual who would be a named executive officer but for the fact that the individual was neither an executive officer of the Corporation or its subsidiaries, nor acting in a similar capacity, at the end of that financial year (each a "Named Executive Officer" or "NEO"). For the financial year ended December 31, 2022, the Named Executive Officers of the Corporation were:
- Matthew Wood, Executive Chairman
- Bataa Tumur-Ochir, President and Chief Executive Officer
- Jeremy South, Senior Vice President and Chief Financial Officer
- Aneel Waraich, Executive Vice President
- Greg Wood, Vice President Operations
Compensation Policy Objectives
The Corporation's executive compensation program is designed to reward corporate and individual performance and motivate executives to achieve overall corporate goals.
The Corporation's executive compensation program has the following objectives:
- to attract, retain and motivate qualified executives;
- to provide incentives to executives to maximize productivity and enhance enterprise value by aligning the interests of the executives with those of the Shareholders;
- to foster teamwork and entrepreneurial spirit;
- to establish a direct link between all elements of compensation and the performance of the Corporation and its subsidiaries, and individual performance;
- to integrate compensation incentives with the development and successful execution of strategic and operating plans; and
- to enhance Shareholder value.
The Compensation Committee of the Corporation is composed of Matthew Wood (Chair) and Jargalan Sereenen. Dr. Sereenen is considered independent for the purposes of National Policy 58-201 – Corporate Governance Guidelines ("NP 58-201"). In determining the appropriate level of compensation payable to Mr. Wood, the independent member of the Compensation Committee subjectively and quantitatively analyzes his performance using the same criteria for the Named Executive Officers. In addition, the independent member of the Compensation Committee reviews the Corporation's overall performance, operational and financial results and the success of the Corporation's business plan, and his contributions to that performance. As a whole, the members of the Compensation Committee have held senior executive and board positions with other publicly traded companies where they have had direct involvement in the development and implementation of compensation policies and practices for employees at all levels, including executive officers or otherwise have relevant experience. The Board believes that the Compensation Committee members possess all of the knowledge, experience and the profile needed in order to fulfill the mandate of the Compensation Committee.
The Compensation Committee was formed on October 2, 2017 and is responsible for making recommendations to the Board with respect to the compensation of the Corporation's directors, Named Executive Officers and certain employees. The Compensation Committee will work in conjunction with the President and CEO on the review and assessment of the performance of executive officers and other employees in accordance with the Corporation's compensation practices. The Board will review the Compensation Committee's recommendations to ensure that total compensation paid to all Named Executive Officers is fair and reasonable and is consistent with the Corporation's compensation program.
The executive compensation program is comprised of fixed and variable elements of compensation; base salary, indirect compensation (benefits), discretionary bonus, and long-term equity-based incentives. In determining actual compensation levels, the Compensation Committee will consider the total compensation program, rather than any single element in isolation. Total compensation levels will be designed to reflect both the marketplace (to ensure competitiveness) and the responsibility of each position (to ensure internal equity). These elements of compensation, when combined, should form an appropriate mix of compensation, and provide competitive salary, link the majority of the executives' compensation to corporate and individual performance (which induces and rewards behaviour that creates long-term value for Shareholders and other stakeholders), and encourage retention with time-based vesting attached to long-term equity-based incentives.
The compensation level of the President and CEO is set out in his executive employment agreement and is designed to recognize his personal contributions and leadership. At the end of each fiscal year, the Compensation Committee evaluates the performance of the President and CEO. Using both financial and non-financial measures, the Compensation Committee may recommend to the Board an increase to the President's total compensation to levels that are consistent with corporate and individual performance.
Similarly, the Compensation Committee will review and ensure that the directors' compensation packages are competitive in light of the responsibility and the time commitment required from directors. Based on such reviews, the Compensation Committee will make recommendations to the Board with respect to changes to executive compensation and director compensation.
Base Salaries
Base salaries for the executive officers are designed to be competitive and are adjusted for the realities of the market. Initial base salaries are determined through market comparables, formal job evaluation, commercially available salary survey data, experience level, leadership and management skills, responsibilities and proven or expected performance. The Compensation Committee, in consultation with the Chairperson, reviews the recommendations of the President and recommends to the Board the base salaries for executive officers taking into consideration the individual's performance, existing employment agreement, contributions to the success of the Corporation, and internal equities among positions. No specific weightings are assigned to each factor; instead a subjective determination is made based on a general assessment of the individual relative to such factors.
The Board and Compensation Committee intend to review executive compensation on an ongoing basis, with the expectation that salaries will be modified in consideration of market comparables, executive and corporate performance and the Corporation's financial position.
Discretionary Bonus
A discretionary bonus is intended to provide incentives to executive officers to enhance the growth and development of the Corporation, to encourage and motivate executive officers to achieve short-term goals, and to reward individual contribution to the achievement of corporate objectives. The bonus can be based as a percentage of annual salary or a fixed dollar amount and is awarded at the discretion of the Board as recommended by the Compensation Committee.
Long-Term Incentives
On October 2, 2017, the Corporation adopted a long-term incentive plan, as last approved and ratified by the Shareholders at the annual and special meeting of the Corporation held on June 30, 2022 (the "LTIP") to facilitate granting of stock options ("Options"), Restricted Share Units ("RSUs"), Deferred Share Units ("DSUs") and Performance Share Units ("PSUs", and together with Options, DSUs and RSUs, "Awards"). The Corporation's longterm equity portion of executive compensation is designed to align the interests of executive officers with that of Shareholders by encouraging equity ownership through awards of Options, DSUs, RSUs and PSUs, to motivate executives and other key employees to contribute to an increase in corporate performance and Shareholder value, and to attract talented individuals and encourage the retention of executive officers and other key employees by vesting Options, DSUs, RSUs and PSUs over a period of time. The LTIP is available under the Corporation's SEDAR profile at www.sedar.com.
Stock Options
The Corporation grants Options to its NEOs. Generally, the timing of the grant, and number of Common Shares made subject to Option is recommended by the Chairperson and the President and CEO, reviewed and approved (or revised, if thought appropriate) by the Compensation Committee in consultation with the Chairperson, and implemented by a resolution of the Board. The review of proposed Option grants by the Compensation Committee and the implementation thereof by the Board (which is comprised of a majority of independent directors) provides the independent directors with significant input into such compensation decisions. Consideration in determining Option grants is given to, amongst other things, the total number of Options outstanding, the current and future expected contribution to the advancement of corporate objectives, the position of the individual, tenure, and previous Option grants to selected individuals. No specific weightings are assigned to each factor; instead a subjective determination is made based on an assessment of the individual relative to such factors. Grants of Options also comprise a portion of the compensation package offered to attract and retain new directors and executive officers to the Corporation. Options granted by the Board are priced at the closing price of the Common Shares on the Toronto Stock Exchange ("TSX") on the last trading day prior to the date of grant.
During the fiscal year ended December 31, 2022, there were no Options granted to the Named Executive Officers and no Options granted to other employees and consultants.
Restricted Share Units
Under the LTIP, RSUs may be granted at the discretion of the Board as a bonus to executives taking into account a number of factors, including the amount and term of RSUs previously granted, base salary and bonuses and competitive market factors. The Board establishes the vesting conditions for each grant at the time of grant, but if no specific conditions are set, the vesting date will be December 15th of the third calendar year following the grant date.
Upon vesting, each RSU entitles the RSU participant to receive, subject to adjustments as provided for in the LTIP, one Common Share or payment in cash for the equivalent thereof. For the purposes of the LTIP, the value of the RSU on vesting is the market price, being the closing volume-weighted average price of the Common Shares on the TSX for the five (5) trading days immediately preceding such vesting date, but if the Common Shares did not trade on such trading days, the market price shall be average of the bid and ask prices in respect of the Common Shares at the close of trading on such trading day. The LTIP contemplates various entitlements in the event of a change of control.
During the fiscal year ended December 31, 2022, there were no RSUs were granted to the Named Executive Officers and employees and consultants of the Corporation. All outstanding RSUs as of December 31, 2022 are subject to timebased vesting conditions.
The Corporation has not granted any DSUs or PSUs pursuant to the LTIP.
On August 21, 2020, the Corporation granted 1,957,500 RSUs to its executive officers and employees. In accordance with the plan, for participants that are not identified as management, 657,500 RSUs shall vest in four equal instalments on July 31 2020, July 31 2021, July 31 2022 and July 31 2023 and each RSU is exercisable into one Common Share at no additional cost. For participants identified as management, 1,300,000 RSUs shall vest in three equal instalments on July 31 2021, July 31 2022 and July 31 2023 and each RSU is exercisable into one Common Share at no additional cost.
Indirect Compensation
The primary benefits offered to the Named Executive Officers include participation in group health, dental, extended medical coverage, and life insurance, including long-term disability, paid vacation and payment of any professional dues on the individual's behalf, which benefits are generally available to all employees of the Corporation.
Pension Plan Benefits
The Corporation does not provide retirement benefits for directors, executive officers or employees.
Share Ownership Requirements
The Corporation has not imposed minimum share ownership requirements, in line with industry practices for similar companies of its size.
Risks Associated with Compensation Practices
As of the date of this Circular, the Corporation's directors had not, collectively, considered the implications of any risks associated with the Corporation's compensation policies applicable to its executive officers.
Financial Instruments
The Corporation's securities trading policy, adopted October 2, 2017 (the "Securities Trading Policy"), restricts its Representatives who are directors and officers of the Corporation from purchasing financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds, which are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by Insiders (as defined in the Securities Trading Policy). As of the date of this Circular, entitlement to grants of awards under the Corporation's LTIP are the only equity-based security elements awarded to executive officers and directors.
Summary Compensation Table
The table below is a summary of total compensation paid to the NEOs for each of the Corporation's three most recently completed financial years ending December 31, 2022:
| Summary Compensation Table | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Share-based | Option | Non-Equity IncentivePlan Compensation | Pension | All Other | Total | ||||
| Name and PrincipalPosition | Year | Salary($) | Awards (1)(3)(4)($) | basedAwards (2)($) | AnnualIncentivePlans (2) | LongtermIncentivePlans | Value($) | Compensation($) | Compensation($) |
| Matthew WoodExecutiveChairman | 202220212020 | 360,000360,000320,000 | --382,875 | --- | --- | --- | --- | --300,000(6) | 360,000360,0001,002,875 |
| Bataa TumurOchirPresident andChief ExecutiveOfficer | 202220212020 | 360,000360,000300,000 | --382,875 | --- | --- | --- | --- | --300,000(6) | 360,000360,000982,875 |
| Jeremy SouthSenior VicePresident andChief FinancialOfficer | 202220212020 | 276,000252,000244,000 | --382,875 | --- | --- | --- | --- | --200,000(6) | 276,000252,000826,875 |
| Aneel WaraichExecutive VicePresident | 202220212020 | 300,000300,000260,000 | --382,875 | -- | --- | --- | --- | --250,000(6) | 300,000300,000892,875 |
| Grant Smith(5)General ManagerProcessing | 202220212020 | --250,000 | --- | --- | --- | --- | --- | --224,319(6) | --474,319 |
| Greg WoodVice PresidentOperation | 202220212020 | 292,800285,600258,400 | --382,875 | --- | --- | --- | --- | --200,000(6) | 292,800285,600841,275 |
(1) RSUs are granted with performance, share price and time vesting criteria. The valuation of RSUs reflects the value on the date of grant.
- (2) The values reported represent an estimate of the grant date fair market value of the options awarded during the year. For options granted in May 2018, the fair value was estimated at the grant date based on the Black-Scholes option pricing model assuming a risk-free interest rate of 2.30%, no dividend yield, expected life of 5 years and an expected price volatility of 104%. For options granted in October 2018, the fair value was estimated at the grant date based on the Black-Scholes option pricing model assuming a risk-free interest rate of 2.43%, no dividend yield, expected life of 5 years and an expected price volatility of 111%. The options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise. The calculation of fair market value is based on the Black-Scholes pricing model, selected as it is widely used in estimating option-based compensation values by Canadian public companies. The Black-Scholes model is a pricing model, which may or may not reflect the annual value of the options. The options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
- (3) Converted from Canadian dollars to United States dollars at the Bank of Canada daily US/Canadian dollar exchange rate on May 11, 2023 of 1.3477.
- (4) On August 21, 2020, the Corporation granted 1,957,500 RSUs to its executive officers and employees. In accordance with the LTIP, for participants that are not identified as management, 657,500 RSUs shall vest in four equal instalments on July 31 2020, July 31 2021, July 31 2022 and July 31 2023 and each RSU is exercisable into one Common Share at no additional cost. For participants identified as management, 1,300,000 RSUs shall vest in three equal instalments on July 31 2021, July 31 2022 and July 31 2023 and each RSU is exercisable into one Common Share at no additional cost.
- (5) Mr. Smith resigned as General Manager Processing on October 26, 2020.
- (6) Relates to cash bonuses paid in respect of the 2020 year where no bonuses were paid.
Incentive Plan Awards
Outstanding Share-Based Awards and Option-Based Awards
Option-based awards outstanding in respect of each NEO as at December 31, 2022 were as follows:
| Option Based Awards | Share-based Awards | ||||||
|---|---|---|---|---|---|---|---|
| Name | Number ofsecuritiesunderlyingunexercisedoptions (#) | Optionexerciseprice (C$) | Optionexpirationdate | Value ofunexercisedin-themoneyoptions ($)(1) | Number of sharesor units of sharesthat have notvested(#) | Market or payoutvalue of sharebased awards thathave not vested($) (2)(3) | Market or payoutvalue of vestedshare-basedawards not paidout or distributed($)(2) |
| MatthewWoodExecutiveChairman | 600,000200,000 | 2.002.00 | 22/05/2310/10/23 | - | 66,666 | 55,402 | - |
| Bataa TumurOchirPresident andChief ExecutiveOfficer | 600,000200,000 | 2.002.00 | 22/05/2310/10/23 | - | 66,666 | 55,402 | - |
| Jeremy SouthChief FinancialOfficer | 200,000200,000 | 2.002.00 | 22/05/2310/10/23 | - | 66,666 | 55,402 | - |
| Aneel WaraichExecutive VicePresident | 600,000200,000 | 2.002.00 | 22/05/2310/10/23 | - | 66,666 | 55,402 | - |
| Greg WoodVice PresidentOperation | 300,000250,000 | 2.00 | 22/05/2310/10/23 | - | 66,666 | 55,402 | - |
(1) The "Value of unexercised in-the-money options" reflects the aggregate dollar amount of (vested and unvested) unexercised in-themoney Options held at the end of the year. The amount is calculated based on the difference between the closing price of the Common Shares on the TSX on December 31, 2022 (C$1.12) and the exercise price of the Options. The Options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
(2) The "Market or payout value of share-based awards that have not vested" reflects the aggregate dollar amount of unvested and unexercised share-based awards held at the end of the year. The amount is calculated based on the closing price of the Common Shares on the TSX on December 30, 2022 (C$1.12).
(3) Converted from Canadian dollars to United States dollars at the Bank of Canada daily US/Canadian dollar exchange rate on May 11, 2023 of 1.3477.
Value Vested or Earned During the Year
For the year ended December 31, 2022, the following table sets forth for each Named Executive Officer the value that would have been realized if the option-based incentive plan awards had been exercised on their vesting date, and the value earned under the non-equity incentive plan.
| Name | Option-Based Awards – ValueVested During the Year ($)(1) | Share-BasedAwards–Value Vested During theYear ($)(2)(3) | Non-Equity Incentive PlanCompensation – Value EarnedDuring the Year ($) |
|---|---|---|---|
| Matthew Wood | - | 109,424 | 300,000 |
| Bataa Tumur-Ochir | - | 109,424 | 500,000 |
| Jeremy South | - | 109,424 | 300,000 |
| Aneel Waraich | - | 109,424 | 300,000 |
| Greg Wood | - | 109,424 | 300,000 |
(1) The value of Options which vested during the fiscal year ended December 31, 2022 was calculated based on the difference between the closing price of the Common Shares on the TSX on the vesting date and the exercise price of the Options. The Options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
(2) The value of share-based awards which vested during the fiscal year ended December 31, 2022 was calculated based on the volumeweighted average price of the Common Shares on the TSX for the five trading days prior to the vesting date.
Converted from Canadian dollars to United States dollars at the Bank of Canada daily US/Canadian dollar exchange rate on May 11,
2023 of 1.3477.
Employment Agreements
Of the NEOs, the Corporation has employment agreements in place with its Executive Chairman, President and CEO, Chief Financial Officer and Executive Vice President. All of the executive employment agreements provide for base salary, discretionary bonuses and stock option awards, as approved by the Board, paid vacation and enrolment in the Corporation's benefits plan, which benefits are generally available to all employees of the Corporation and provide payment on termination without just cause or in the event of change of control of the Corporation as described below.
Termination and Change of Control Benefits
"Change of Control" for the Corporation is defined in the Corporation's employment agreements, as "a transaction or series of transactions whereby directly or indirectly:
- (a) any person or combination of persons obtains a sufficient number of securities of the Corporation to affect materially the control of the Corporation; for the purposes of this Agreement, a person or combination of persons holding shares or other securities in excess of the number which, directly or following conversion thereof, would entitle the holders thereof to cast 50% or more of the votes attaching to all shares of the Corporation which may be cast to elect directors of the Corporation, shall be deemed to be in a position to affect materially the control of the Corporation; or
- (b) the Corporation shall consolidate or merge with or into, amalgamate with, or enter into a statutory arrangement with, any other person (other than a subsidiary of the Corporation) and, in connection therewith, which results in the holders of voting securities of that other person holding, in the aggregate, 50% or more of the votes attached to all outstanding voting shares of the entity resulting from the consolidation, merger, amalgamation, arrangement or other form of business combination; or
- (c) there occurs a change in the composition of the Corporation's Board of Directors, which occurs at a single meeting, or a succession of meetings occurring within six (6) months of each other, of the shareholders of the Corporation, whereby such individuals who were members of the Board of Directors immediately prior to such meeting or succession of meetings cease to constitute a majority of the Board of Directors without the Board of Directors, as constituted immediately prior to such meeting, approving of such change."
Matthew Wood, Executive Chairman: Under the terms of his employment agreement, if within twelve (12) months of a Change of Control, Mr. Wood's employment is terminated or he chooses to terminate his employment for good reason, Mr. Wood is entitled to receive a lump sum payment equal to three (3) times the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two years. In addition, Mr. Wood's group insurance benefit coverage, other than long and short-term disability, will continue until the earlier of 12 months following termination and the day he commences employment with another employer. In the event of the termination of Mr. Wood's employment without just cause either before or in the absence of a Change of Control or beyond the 12-month period following a Change of Control, Mr. Wood is entitled to receive a lump sum payment equal to two (2) times of the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years.
Bataa Tumur-Ochir, President and Chief Executive Officer: Under the terms of his employment agreement, if within twelve (12) months of a Change of Control, Mr. Tumur-Ochir's employment is terminated or he chooses to terminate his employment for good reason, Mr. Tumur-Ochir is entitled to receive a lump sum payment equal to three (3) times the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years. In addition, Mr. Tumur-Ochir's group insurance benefit coverage, other than long and shortterm disability, will continue until the earlier of twelve (12) months following termination and the day he commences employment with another employer. In the event of the termination of Mr. Tumur-Ochir's employment without just cause either before or in the absence of a Change of Control or beyond a 12-month period following a Change of Control, Mr. Tumur-Ochir is entitled to receive a lump sum payment equal to two (2) times of the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years.
Jeremy South, Chief Financial Officer: Under the terms of his employment agreement, if within twelve (12) months of a Change of Control, Mr. South's employment is terminated or he chooses to terminate his employment for good reason, Mr. South is entitled to receive a lump sum payment equal to three (3) times the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years. In addition, Mr. South's group insurance benefit coverage, other than long and short-term disability, will continue until the earlier of twelve (12) months following termination and the day he commences employment with another employer. In the event of the termination of Mr. South's employment without just cause either before or in the absence of a Change of Control or beyond the 12-month period following a Change of Control, Mr. South is entitled to receive a lump sum payment equal to two (2) times of the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years.
Aneel Waraich, Executive Vice-President: Under the terms of his employment agreement, if within twelve (12) months of a Change of Control, Mr. Waraich's employment is terminated or he chooses to terminate his employment for good reason, Mr. Waraich's is entitled to receive a lump sum payment equal to three (3) times the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years. In addition, Mr. Waraich's group insurance benefit coverage, other than long and short-term disability, will continue until the earlier of twelve (12) months following termination and the day he commences employment with another employer. In the event of the termination of Mr. Waraich's employment without just cause either before or in the absence of a Change of Control or beyond a 12-month period following a Change of Control, Mr. Waraich is entitled to receive a lump sum payment equal to two (2) times of the sum of (i) his base salary at the time of termination of employment plus (ii) the average bonus paid to him for the previous two (2) years.
The table below sets out the estimated incremental payments, payables and benefits due to each of the Named Executive Officers for termination without just cause and termination on a change of control, assuming termination on December 31, 2022:
| Name | Triggering Event | Base Salary$ | Value of OptionBased Awards ifExercised onTermination (1)(2)$ | All OtherCompensation$ | Total$ |
|---|---|---|---|---|---|
| Change of control | 1,380,000 | - | - | 1,380,000 | |
| MatthewWood | Termination without justcause | 1,020,000 | - | - | 1,020,000 |
| JeremySouth | Change of control | 1,200,000 | - | - | 1,028,000 |
| Termination without justcause | 900,000 | - | - | 900,000 | |
| Aneel | Change of control | 1,200,000 | - | - | 1,200,000 |
| Waraich | Termination without justcause | 900,000 | - | - | 900,000 |
| BataaTumurOchir | Change of control | 1,580,000 | - | - | 1,380,000 |
| Termination without justcause | 1,220,000 | - | - | 1,220,000 |
(1) The value of unexercised Options was calculated based on the difference between the closing price of the Common Shares on the TSX on December 30, 2022 (C$1.12) and the exercise price of the Options. Where the difference is negative, the Options are not in-themoney and no value is reported. The Options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
(2) Reflects the value attributable to RSUs at vesting on the triggering event.
Performance Graph
The following graph compares the yearly change in the cumulative total Shareholder return over the five (5) most recently completed financial years, assuming a C$100 investment in the Common Shares on May 22, 2018, the date the Common Shares commenced trading, against the return of the S&P/TSX Composite Total Return Index, assuming the reinvestment of dividends, where applicable, for the comparable period.

The S&P/TSX Composite Index is an index of the stock prices of the largest companies on the TSX as measured by market capitalization. Stocks included in this index cover all sectors of the economy and the S&P/TSX Composite Index has traditionally been heavily weighted towards financial stocks. In addition, global commodity prices, world economic conditions, and general market conditions are significant factors affecting stock market performance, which are beyond the control of the Corporation's officers.
DIRECTORS COMPENSATION
Summary Compensation Table
The following table sets forth all compensation paid, awarded or earned by the non-executive directors of the Corporation during the year ended December 31, 2022.
| Directors Compensation Table | |||||||
|---|---|---|---|---|---|---|---|
| Name | FeesEarned($) | Share-BasedAwards($) | OptionBasedAwards($) | Non-EquityIncentive PlanCompensation($) | PensionValue($) | All OtherCompensation($) | Total($) |
| Batjargal Zamba | 24,000 | - | - | - | - | - | 24,000 |
| Patrick Michaels | 24,000 | - | - | - | - | - | 24,000 |
| Steve Haggarty | 24,000 | - | - | - | - | - | 24,000 |
| Jargalan Sereenen | 24,000 | - | - | - | - | - | 24,000 |
The Board, on recommendation of the Compensation Committee, is responsible for determining director compensation. The objective in determining such director compensation is to ensure that the Corporation can attract and retain experienced and qualified individuals to serve as directors. The Corporation currently compensates its nonexecutive directors through the grant of incentive Options.
As of the date of this Circular, no Options have been granted to non-executive directors during the year ended December 31, 2022.
Incentive Plan Awards
Share-Based Awards, Option-Based Awards and Non-Equity Incentive Plan Compensation
The following table sets out option-based awards outstanding for each non-executive director based on a closing price of C$1.12 for the Common Shares on the TSX as of December 30, 2022.
| Option Based Award | Share-based Awards | ||||||
|---|---|---|---|---|---|---|---|
| DirectorName | Number ofsecuritiesunderlyingunexercisedoptions (#) | Optionexercise price(C$) | Optionexpiration date | Value ofunexercised inthe-moneyoptions ($)(1) | Number ofshares or unitsof shares thathave not vested(#) | Market or payoutvalue of share-basedawards that have notvested ($)(2) (3) | Market or payoutvalue of vestedshare-based awardsnot paid out ordistributed ($) |
| Batjargal Zamba | 25,000 | 2.00 | 10/10/23 | 16,243 | - | - | - |
| Patrick Michaels | 200,000100,000 | 2.00 | 22/05/2310/10/23 | 129,94764,973 | - | - | - |
| Steve Haggarty | - | - | - | - | - | - | - |
| Jargalan Sereenen | - | - | - | - | - | - | - |
- (1) The value of unexercised in-the-money Options reflects the aggregate dollar amount of (vested and unvested) unexercised Options held at the end of the year. The amount is calculated based on the difference between the closing price of the Common Shares on the TSX on December 30, 2022 (C$1.12) and the exercise price of the Options. The Options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
- (2) The "Market or payout value of share-based awards that have not vested" reflects the aggregate dollar amount of unvested and unexercised share-based awards held at the end of the year. The amount is calculated based on the closing price of the Common Shares on the TSX on December 30, 2022 (C$1.12).
- (3) Converted from Canadian dollars to United States dollars at the Bank of Canada daily US/Canadian dollar exchange rate on May 11, 2023 of 1.3477.
Value Vested or Earned During the Year
For the year ended December 31, 2022, the following table sets forth, for each non-executive director, the value that would have been realized if the Option-based incentive plan awards had been exercised on their vesting date.
| DirectorName | Option-Based Awards – ValueVested During the Year ($)(1) | Share-Based Awards – ValueVested During the Year ($) | Non-Equity Incentive PlanCompensation – Value EarnedDuring the Year ($) | |
|---|---|---|---|---|
| Batjargal Zamba | - | - | - | |
| Patrick Michaels | - | - | - | |
| Steve Haggarty | - | - | - | |
| Jargalan Sereenen | - | - | - |
(1) The value of Options which vested during the fiscal year ended December 31, 2022 was calculated based on the difference between the closing price of the Common Shares on the TSX on the vesting date and the exercise price of the Options. The Options may never be exercised and actual gain, if any, on exercise will depend on the value of the Common Shares on the date of exercise.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table provides information regarding the Corporation's equity compensation plans as of December 31, 2022, under which securities of the Corporation are authorized for issuance to directors, officers, employees and consultants of the Corporation and its affiliates:
Equity Compensation Plan Information
| Plan Category | Number of Securities to beIssued Upon Exercise ofOutstanding Options,Warrants and Rights | Weighted-Average ExercisePrice of Outstanding Options,Warrants and Rights (C$) | Number of SecuritiesRemaining Available forFuture Issuance Under EquityCompensation Plans |
|---|---|---|---|
| Equity compensation plansapproved by Shareholders | 4,324,125 | 1.89 | - |
| Equity compensation plansnot approved by Shareholders | - | - | - |
| Total | 4,324,125 | 1.89 | - |
Burn Rate
Pursuant to section 613 of the TSX Company Manual, the following table sets out the burn rate under the Corporation's LTIP with the burn rate reflecting the number of securities granted under each plan as a percentage of the weighted average number of issued and outstanding Common Shares during the year:
| 2020 | 2021 | 2022 | ||||
|---|---|---|---|---|---|---|
| Issued | Burn Rate (%) | Issued | Burn Rate (%) | Issued | Burn Rate (%) | |
| Options | - | - | - | - | - | - |
| RSUs | 1,957,500 | 2.9 | - | - | - | - |
| Total | 1,957,500 | 2.9 | - | - | - | - |
| Weighted I/OCommonShares | 56,011,148 | - | 69,772,725 |
Long Term Incentive Plan
The Corporation adopted the LTIP to allow for a variety of equity-based awards that provide different types of incentives to be granted to our directors, executive officers, employees and consultants. The LTIP facilitates the granting of Options, RSUs, DSUs and PSUs representing the right to receive one Common Share in accordance with the terms of the LTIP. The following discussion is qualified in its entirety by the text of the LTIP.
Under the terms of the LTIP, the Board, or if authorized by the Board, the Compensation Committee, may grant awards to eligible participants, namely directors, employees and consultants of the Corporation. Financial assistance is not currently available under the LTIP. Participation in the LTIP is voluntary and, if an eligible participant agrees to participate, the grant of awards will be evidenced by a grant agreement with each such participant. The interest of any participant in any award is not assignable or transferable, whether voluntary, involuntary, by operation of law or otherwise, except upon the death of the participant.
The LTIP provides that appropriate adjustments, if any, are made by the Board in connection with a reclassification, reorganization or other change in share capital, consolidation, distribution, merger or amalgamation, in the Common Shares issuable or amounts payable to preclude a dilution or enlargement of the benefits under the LTIP.
The maximum number of Common Shares reserved for issuance, in the aggregate, under our LTIP is 10% of the aggregate number of Common Shares issued and outstanding from time to time. The LTIP places annual limits on the value of awards that can be granted to non-executive directors. As at May 11, 2023, 3,775,000 Options were outstanding, representing approximately 4.52% of the Corporation's issued and outstanding Common Shares, 549,125 RSUs were outstanding under the LTIP, representing approximately 0.66% of the Corporations issued and outstanding Common Shares, and no DSUs or PSUs were outstanding under the LTIP.
The Board shall establish the vesting terms of Options granted and the term during which the Options shall be exercisable, which shall commence on the date of the grant and shall terminate no later than ten (10) years after the date of the granting of the Option or such shorter period as the Board may determine. The LTIP provides that the exercise period shall automatically be extended if the date on which it is scheduled to terminate shall fall during a black-out period. In such cases, the extended exercise period shall terminate ten (10) business days after the last day of the blackout-period. The aggregate number of Common Shares (i) issued to Insiders (as defined in the LTIP), within any one-year period, and (ii) issuable to Insiders (as defined in the LTIP), at any time, pursuant to the LTIP, or when combined with all other Share Compensation Arrangements (as defined in the LTIP) of the Corporation, shall not exceed in the aggregate 10% of the number of Common Shares then outstanding. The LTIP does not set out a maximum number of Common Shares that may be issued to an individual employee; however, subject to the terms contained in the LTIP, non-employee directors may only contribute up to a maximum of $100,000 worth of Options and $150,000 worth of securities.
In order to facilitate the payment of the exercise price of the Options, the LTIP has a cashless exercise feature pursuant to which a participant may elect to undertake a "cashless exercise" subject to the procedures set out in the LTIP, including the consent of the Board, where required. The exercise price per Common Share subject to any Option shall be determined by the Board at the time the Option is granted, but, in any event, shall not be less than the Market Price (as defined in the LTIP).
With respect to RSUs, the Board is authorized to determine the vesting conditions, which may include the passing of time, performance or other conditions. With respect to DSUs, DSUs will vest at the end of the restricted period determined by the Board and set out in the participant's award letter.
The following table describes the impact of certain events upon the rights of holders of awards under the LTIP, other than directors, including termination for cause, termination other than for cause and death, subject to the terms of a participant's employment agreement:
| Event | Treatment |
|---|---|
| Termination for cause | Immediate forfeiture of all vested and unvested awards. |
| Termination other than for cause | Subject to the terms of the grant or as determined by the Board, upona participant ceasing to be a participant other than for cause, allunvested awards terminate and all other awards are exercisable untilthe earlier of the original expiry date and 90 days after ceasing to be aparticipant. |
| Death | All unvested Options will vest and may be exercised within 12 monthsafter death. A pro rata portion of any unvested RSUs or PSUs will vest,determined based on the portion of the restricted period orperformance period that has passed since the date of the grant. |
In the case of the retirement of a director, all Options and DSUs immediately vest and the Options remain exercisable to the end of their term or for 12 months, whichever occurs earlier.
If an employee participant is terminated without cause or resigns for good reason during the 12-month period following a Change of Control, or after the Board has adopted a resolution approving a Change of Control that is imminent, then any unvested awards will immediately vest and may be exercised within 30 days of such date.
The Board may amend the LTIP or any award at any time without the consent of a participant provided that such amendment shall (i) not adversely alter or impair any award previously granted except as permitted by the terms of the LTIP, (ii) be in compliance with applicable law and subject to any regulatory approvals including, where required, the approval of the TSX, and (iii) be subject to shareholder approval, where required by law, the requirements of the TSX or the LTIP, provided however that shareholder approval shall not be required for the following amendments and the Board may make any changes, which may include but are not limited to:
- amendments of a housekeeping nature;
- the addition of or a change to the vesting provisions of any award;
- a change to the termination provisions of an award or the LTIP that does not entail an extension beyond the original expiry date; and
• the addition or amendment of a cashless exercise feature, payable in cash or securities that provides for a full deduction of the number of underlying Common Shares from the LTIP reserve.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
At no time during the year ended December 31, 2022 (being the Corporation's last completed financial year), was any director, executive officer, employee, proposed management nominee for election as a director of the Corporation or any associate of any such director, executive officer, or proposed management nominee of the Corporation or any former director, executive officer or employee of the Corporation or any of its subsidiaries, indebted to the Corporation or any of its subsidiaries or indebted to another entity where such indebtedness is or has been the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries, other than for routine indebtedness.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
No informed person (as defined in NI 51-102), proposed director of the Corporation, or any associate or affiliate of any informed person or proposed director of the Corporation has, since January 1, 2022 (being the commencement of the Corporation's last completed financial year), had any material interest, direct or indirect, in any transactions which materially affected or would materially affect the Corporation or any of its subsidiaries.
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
Corporate governance relates to the activities of the Board, the members of which are elected by and are accountable to the Shareholders, and takes into account the role of the individual members of management who are appointed by the Board and who are charged with the day-to-day management of the Corporation. The Board is committed to sound corporate governance practices that are both in the interest of its Shareholders and contribute to effective and efficient decision making.
National Instrument 58-101 – Disclosure of Corporate Governance Practices ("NI 58-101") and NP 58-201 establish corporate governance practices, guidelines and disclosure procedures that apply to all public companies. NI 58-101 requires issuers, such as the Corporation, to provide disclosure with respect to their corporate governance practices in accordance with Form 58-101F1 – Corporate Governance Disclosure, specific details of which are set out in "Matters to be Acted Upon – Election of Directors", as generally supplemented below.
Board of Directors
NP 58-201 states that the board of every listed company should be constituted with a majority of individuals who qualify as "independent" directors under NI 52-110, which provides that a director is independent if he or she has no direct or indirect "material relationship" with the Corporation. "Material relationship" is defined as a relationship that could, in the view of the Corporation's Board, be reasonably expected to interfere with the exercise of a director's independent judgment. Of the proposed directors, four (4) are independent within the meaning of applicable securities legislation and three (3) are not independent. The Board considers Messrs. Zamba, Sereenen, Michaels and Haggarty independent directors and that Messrs. Wood, Tumur-Ochir and Waraich are not independent directors as they each serve as an executive officer of the Corporation. In making the foregoing determinations with respect to the independence of each of the Corporation's individual directors, the circumstances of each director have been examined in relation to a number of factors, including a review of the resumés of the directors and the corporate relationships and other directorships held by each of them and their prior involvement (if any) with management of the Corporation.
The roles of Chairman and CEO are currently separate. The Chairman's role includes reviewing items of importance for consideration by the directors and providing leadership to the directors in discharging their duties to the Corporation. The Board has also appointed Patrick Michaels, an independent director, as Lead Director to ensure the independent functioning of the Board.
Meetings of Independent Directors
Each meeting of the Board includes an in camera meeting in the absence of management. Independent directors are also free to meet separately at any time or to require management to withdraw during certain discussions. Additionally, the Audit Committee is composed entirely of independent directors and may meet as often as deemed necessary.
Board and Committee Meetings
The Board generally meets a minimum of six (6) times per year, at least every quarter. The independent directors regularly meet in-camera, without management present, during each Board and Committee meeting. The Audit Committee meets at least four (4) times per year. The NCGC and Compensation Committee meet as deemed necessary. The frequency of the meetings and the nature of the meeting agendas are dependent upon the nature of the business and affairs that the Corporation faces from time to time. During the financial year ended December 31, 2022, the Board held 4 meetings, the Audit Committee held 4 meetings, the Compensation Committee and the NCGC did not meet during the period. See "Matters to be Acted Upon – Election of Directors" for a summary of the attendance record of each director at the board and committee meetings.
Board Mandate
The Board has adopted a Mandate of the Board of Directors (the "Mandate"), the full text of which is included as Schedule "A" to this Circular. A copy of the Mandate is also available on the Corporation's website at www.steppegold.com.
Position Descriptions
The Board believes that its proposed composition, in which five (5) of eight (8) members are independent, is sufficient to ensure that the Board can function independently of management and does not consider it necessary to have any formal structures or procedures in place to ensure that it functions independent of management. The Board has adopted written positions descriptions for each of the Chairman and the CEO. The role and responsibility of the chair of each Board committee is set forth in the respective committee charters.
Orientation and Continuing Education
All new directors are provided with comprehensive information about Steppe and its subsidiaries. Directors have the opportunity to meet with senior management to obtain insight into the operations of Steppe and its subsidiaries. New directors are briefed on the Corporation's current property holdings, ongoing exploration programs and mining operations, overall strategic plans, short, medium and long-term corporate objectives, financialstatus, general business risks and mitigation strategies, and existing company policies. Senior management also makes regular presentations to the Board at its meetings and all directors are encouraged to communicate directly with management and other staff. Directors are invited to tour the Corporation's facilities in Mongolia and to meet with the on-site management team to familiarize themselves with the Corporation's operations. This informal process is considered to be appropriate given the Corporation's size, current level of operations, and the ongoing interaction amongst the directors.
The skills and knowledge of the Board as a whole are such that no formal continuing education process is currently deemed required. The Board is comprised of individuals with varying backgrounds, who have, both collectively and individually, extensive experience in running and managing public companies, particularly in the natural resource sector and involving non-Canadian mineral properties. It is the Corporation's view that all current members of the Board are well versed and educated in the factors critical to the success of Steppe. Board members are encouraged to communicate with management, auditors and technical consultants to keep themselves current with industry trends and developments and changes in legislation, with management's assistance. Board members have full access to the Corporation's records. Reference is made to the table under the heading "Matters to be Acted Upon – Election of Directors" for a description of the current principal occupations of the members of the Board.
Ethical Business Conduct
The Board adopted a written Code of Business Conduct and Ethics (the "Code") on October 2, 2017 for its directors, officers, employees and consultants, a copy of which is available on the Corporation's website at www.steppegold.com. The NCGC is responsible for assisting the Board in dealing with conflict of interest issues as contemplated by the Code and reviewing and reassessing the adequacy of the Code annually and recommending changes to the Board.
The Code is intended to: promote honest and ethical conduct and manage conflicts that may arise; promote full, fair, accurate, timely and understandable disclosure to the public, including our periodic reports required to be filed with the Canadian securities regulatory authorities; promote compliance with applicable governmental rules and regulations; provide guidance to directors, officers and employees of the Corporation to help them recognize and deal with ethical issues; provide a mechanism to report unethical conduct; and help foster a culture of honesty and accountability.
The Board is also committed to best practices in making timely and accurate disclosure of all material information and providing fair and equal access to material information. The Board adopted a written Corporate Disclosure Policy and a Securities Trading Policy on October 2, 2017 to set guidelines for the Corporation and its directors, officers, employees and consultants in respect of satisfying the legal and ethical obligations related to the proper and effective disclosure of corporate information and the trading of securities with that information.
The Board adopted an Anti-Bribery and Anti-Corruption Policy on October 2, 2017 to provide a procedure to ensure that the Corporation, together with its directors, officers, employees, consultants and contractors, conducts its business in an honest and ethical manner reflecting the highest standards of integrity and in compliance with all relevant laws and regulations applicable to it and in compliance with anticorruption legislation applicable to the Corporation and subsidiaries.
The Board adopted a Whistleblower Policy on October 2, 2017 for ensuring that a confidential and anonymous process exists whereby persons can report any concerns related to compliance with all applicable laws, rules and regulations, corporate reporting and disclosure, accounting practices, accounting controls, auditing practices and other matters relating to fraud against stakeholders of the Corporation.
The Corporate Disclosure Policy, Securities Trading Policy, Anti-Bribery and Anti-Corruption Policy and Whistleblower Policy are available on the Corporation's website at www.steppegold.com.
Nomination of Directors
The NCGC is responsible for identifying individuals qualified to become new Board members and recommending to the Board new director nominees for the next annual meeting of the shareholders. See "Corporate Governance — Nominating and Corporate Governance Committee".
Specifically, the NCGC is responsible for:
- Periodically reviewing the composition of the full Board and the various committees to determine whether additional Board or committee members with specific qualifications or areas of expertise are needed to further enhance the composition of the Board and committees and working with other Board members in attracting candidates with these qualifications.
- Identifying and reviewing the qualifications of prospective nominees for Director and recommending the slate of nominees for inclusion in the Corporation's information circular and presentation to the shareholders at the annual meeting.
- Identifying and recommending candidates qualified to become directors and on an ongoing basis, maintaining a database of potential director candidates.
- Recommending board members for appointment to committees of the Board.
The Corporation adopted a Majority Voting Policy on October 2, 2017, whereby any nominee for election as a director who receives a greater number of votes "withheld" than votes "for" to tender his or her resignation to the chair of the Board following the shareholders' meeting to be effective upon acceptance by the Board. The Board will refer resignations to the NCGC who shall consider the offer of resignation and make a recommendation to the Board on whether or not to accept it. Unless exceptional circumstances warrant the continued service of the applicable director on the Board, the NCGC shall recommend acceptance of the resignation by the Board. The Board will determine whether or not to accept the resignation, after considering such resignation and will accept the resignation absent exceptional circumstances. A director who tenders his resignation pursuant to this policy will not participate in any meeting of the Board or the NCGC at which the resignation is considered. Once the determination of the Board to accept or reject the director's resignation has been made, the Corporation shall promptly announce the Board's decision by press release.
The Majority Voting Policy is available on the Corporation's website at www.steppegold.com.
Compensation Committee
The members of the Compensation Committee are Matthew Wood (Chair), and Jargalan Sereenen.
The Compensation Committee of the Board reviews the adequacy and form of compensation of directors and senior management as a whole and to make recommendations to the Board. See "Executive Compensation".
Audit Committee
The members of the Audit Committee are Batjargal Zamba (Chair), Jargalan Sereenen and Steve Haggarty.
The purpose of the Corporation's Audit Committee is to provide assistance to the Board in fulfilling its responsibilities with respect to matters involving the financial reporting process, the system of internal control and management of financial risks, the audit process, and the Corporation's process for monitoring compliance with laws and regulations and the Code. A description of the Audit Committee's responsibilities, the education and experience of its members, and a copy of the Corporation's Audit Committee Charter is contained in the Corporation's Annual Information Form for the fiscal year ended December 31, 2022, a copy of which is available on the Corporation's profile on SEDAR at www.sedar.com.
Based on information provided by each director, the Board has determined that all members of the Audit Committee are "financially literate" as that term is defined in NI 52-110.
Nominating and Corporate Governance Committee
The NCGC is a committee of the Board comprised of Steve Haggarty (Chair), Matthew Wood and Batjargal Zamba. The responsibility of the NCGC is to monitor the of the Board including the size, structure and membership of the Board and Board committees.
In particular, the role of the NCGC, subject to applicable laws and obligations and the Corporation's constating documents, is to: develop and monitor the effectiveness of the Corporation's system of corporate governance; establish procedures for the identification of new nominees to the Board and lead the candidate selection process; develop and implement orientation procedures for new directors; assess the effectiveness of directors, the Board and the various committees of the Board; ensure appropriate corporate governance and the proper delineation of the roles, duties and responsibilities of management, the Board, and its committees; and assist the Board in setting the objectives for the CEO of the Corporation and evaluating CEO performance.
It is expected that the NCGC will meet at least once annually and as many times as is necessary to carry out its responsibilities.
Other Board Committees
The Board does not currently have any other committees than the Audit Committee, the Compensation Committee and the NCGC.
Assessments
The NCGC has implemented a process for assessing the effectiveness of the Board and its committees and for assessing the contribution of each of the Corporation's directors.
The NCGC monitors the performance of the Board and its committees, and considers whether the current mix of directors' skills, expertise and experience is best suited to achieve the strategic goals of the Corporation and carrying out the mandate of the Board.
The Board believes that a broad range of skills and expertise is necessary for the Board to discharge its responsibilities. Specific skills and expertise must be considered in the context of integrity and good judgment, together with the ability to devote sufficient time to Board affairs. See "Corporate Governance — Nominating and Corporate Governance Committee".
Term Limits
Steppe has not adopted director term limits. The Board does not believe that tenure of a director is necessarily a predictor of director effectiveness. The NCGC assesses the effectiveness, contributions, competencies and skills of the individual directors and the Board as a whole with a view to identifying any gaps in skills and competencies considered most relevant for Board renewal considerations.
Diversity Policy
The Board recognizes that a diverse and talented workforce is a competitive advantage and the Corporation's success is a result of the quality and skills of its people. To this end, the Board has adopted a diversity policy (the "Diversity Policy").
The Corporation is committed to a merit-based system for Board composition within a diverse and inclusive culture which solicits multiple perspectives and views and is free of conscious or unconscious bias and discrimination. When assessing Board composition or identifying suitable candidates for appointment or re-election to the Board, the Corporation considers candidates on merit against objective criteria having due regard to the benefits of diversity and the needs of the Board. Any search firm engaged to assist the Board or a committee of the Board in identifying candidates for appointment to the Board is specifically directed to include diverse candidates generally, and multiple women candidates in particular.
The Corporation recognizes that it may be challenging for it to immediately identify a pool of qualified candidates that fully reflects the diversity that the Corporation seeks to promote. The Corporation has therefore not adopted specific targets, but promotes its objectives through the initiatives set out in the Diversity Policy with a view to identifying and fostering the development of suitable candidates for nomination or appointment over time.
The Corporation's Board currently includes no (0%) female members but does include several members from diverse national origins. In addition, the Corporation and its subsidiaries currently have no executive officers (0%) who are women, however, many senior managers have diverse backgrounds.
ADDITIONAL INFORMATION
Additional information regarding the Corporation and its business activities is available under the Corporation's profile on the SEDAR website located at www.sedar.com. The Corporation's financial information is provided in the Corporation's audited consolidated financial statements and related management discussion and analysis for its most recently completed financial year and may be viewed on the Corporation's profile on the SEDAR website at www.sedar.com and on the Corporation's website at www.steppegold.com. Copies of the Corporation's Annual Information Form, consolidated financial statements and related management discussion and analysis are available upon request, free of charge to Shareholders of the Corporation, by contacting the Chief Financial Officer, at the Corporation's principal office located at 333 Bay Street, Suite 2400, Toronto, ON M5H 2T6.
SCHEDULE "A"
BOARD OF DIRECTORS MANDATE
The Board of Directors (the "Board") of Steppe Gold Ltd. (the "Company") is responsible for the stewardship of the business and affairs of the Company. The Board seeks to discharge this responsibility by reviewing, discussing and approving the Company's strategic plans, annual budgets and significant decisions and transactions as well as by overseeing the senior officers of the Company in their management of its day-to- day business and affairs. The Board's primary role is to oversee corporate performance and assure itself of the quality, integrity, depth and continuity of management so that the Company is able to successfully execute its strategic plans and complete its corporate objectives. The composition, responsibilities, and authority of the Board are set out in this Mandate.
This Mandate and the Articles of the Company and such other procedures, not inconsistent therewith, as the Board may adopt from time to time, shall govern the meetings and procedures of the Board.
1. Composition
- 1.1 The directors of the Company ("Directors") should have a mix of competencies and skills necessary to enable the Board and Board committees toproperly discharge their responsibilities.
- 1.2 The Nominating and Corporate Governance Committee will annually (and more frequently, if appropriate) recommend candidatesto theBoard for election or appointment as Directors, taking into account the Board's conclusions with respect to the appropriate size and composition of the Board and Board committees, the competencies and skills required to enable the Board and Board Committees to properly discharge their responsibilities, and the competencies and skills of the current Board.
- 1.3 The Board approves the final choice of candidates.
- 1.4 The shareholders of the Company elect the Directors annually.
- 1.5 The Board has determined that a majority of the Directors will be "independent" as defined by applicable Canadian laws and regulations as well as the rules of relevant stock exchanges, all as set out in the Company's Director Independence Policy.
- 1.6 The Board will appoint a Chair from among its members. If the Chair is not independent, the Board will designate one of the independent Directors as the Lead Director to facilitate the functioning of the Board independently of management of the Company. The Chair and, if appointed, the Lead Director, shall hold office at the pleasure of the Board until successors have been duly appointed or until the Chair or Lead Director, as applicable, resign, or are otherwise removed from office by the Board.
- 1.7 The Corporate Secretary of the Company, or the individual designated as fulfilling the function of Secretary of the Company, will be the secretary of all meetings and will maintain minutes of all meetings and deliberations of the Board. In the absence of the Corporate Secretary at any meeting, the Board will appoint another person who may, but need not, be a Member to be the secretary of that meeting.
2. Responsibilities
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2.1 The Board is responsible for supervising the management of and setting strategic direction for the business and affairs of the Company and its subsidiary entities (the "Group").
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2.2 In discharging their responsibilities, the Directors owe the following fiduciary duties to the Company:
- (a) a duty of loyalty: they must act honestly and in good faith with a view to the best interests of the Company; and
- (b) a duty of care: they must exercise the care, diligence, and skill that a reasonably prudent person would exercise in comparable circumstances.
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2.3 In discharging their responsibilities, the Directors are entitled to rely on the honesty and integrity of the senior officers oftheCompany and the independent auditors and other professional advisers of the Company, subject to the Directors' duty of care.
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2.4 In discharging their responsibilities, the Directors are also entitled to directors' and officers' liability insurance purchased by the Company and indemnification from the Company to the fullest extent permitted by law and the constating documents of theCompany.
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2.5 The Board has specifically recognized its responsibilitiesfor:
- (a) hiring a Chief Executive Officer (the "CEO") and other senior officers who it believes will act with integrity and create a culture of ethical business conduct throughout theGroup;
- (b) adopting a strategic planning process and approving annually (or more frequently if appropriate) a strategic plan which takes into account, among other things, the opportunities and risks of the business of theCompany;
- (c) overseeing the identification of the principal risks of the business of the Company and overseeing the implementation of appropriate systems to manage these risks;
- (d) overseeing the integrity of the internal control and management information systems of the Company;
- (e) succession planning, including (with assistance from the CEO) appointing, training, monitoring and replacing the senior officers of theCompany;
- (f) ensuring that the Company operates at all times within applicable laws and regulations and to the highest ethical standards;
- (g) approving and monitoring compliance with significant policies and procedures by which the Company is operated;
- (h) developing strong corporate governance policies and procedures for theCompany;
- (i) ensuring the Company has in place a disclosure policy to enable the Company to communicate effectively with its shareholders, other stakeholders and the public generally and receive shareholder feedback;
- (j) ensuring that the Company's financial results are reported fairly and in accordance with generally accepted accounting standards; and
- (k) ensuring the timely reporting of any other developments that have a significant and material impact on the value of the Company.
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2.6 It is expected that each director must be able to devote sufficient time to discharge their responsibilities effectively. In order to facilitate this, the Board has adopted a policy limiting the number of boards considered appropriate for directors, having regard to whether they are independent directors or members of management. Specifically, in the case of the CEO, he shall not sit on more than two outside public company boards in addition to that of the Company, and in the case of a non-management director, he shall not sit on more than five outside public company boards in addition to that of the Company.
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2.7 Directors are expected to attend Board meetings, meetings of Board committees of which they are members and, where practicable, the annual meeting of the shareholders of the Company. Directors are also expected to spend the time needed, and to meet as frequently as necessary, to discharge their responsibilities.
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2.8 Directors are expected to comply with the Code of Business Conduct and Ethics of the Company and any related policies or codes duly approved dealing with business conduct andethics.
3. Authority
- 3.1 The Board is authorized to carry out its responsibilities as set out in thisMandate.
- 3.2 The Board is authorized to retain, and to set and pay the compensation of independent legal counsel and other advisers if it considers this appropriate.
- 3.3 The Board is authorized to invite officers and employees of the Company and outsiders with relevant experience and expertise to attend or participate in its meetings and proceedings, if it considers this appropriate.
- 3.4 The Directors will have unrestricted access to the officers and employees of the Company. The Directors will use their judgment to ensure that any such contact is not disruptive to the operations of the Company and will, to the extent appropriate, advise the Chief Executive Officer of the Company of any direct communications between them and the officers and employees of the Company.
- 3.5 The Board and the Directors have unrestricted access to the advice and services of the Corporate Secretary
and outside auditors and legal counsel.
3.6 The Board may delegate certain of its functions to Board committees, each of which may have its own charter or mandate. The following committees are currently constituted and are authorized to carry out the duties set out in their respective charters ormandates:
| Board Committee | Charter or Mandate |
|---|---|
| Audit Committee | Audit Committee Charter |
| Compensation Committee | Compensation Committee Charter |
| Nominating and Corporate Governance Committee | Nominating and Corporate GovernanceCommittee Charter |
4. Delegation to Management
- 4.1 To assist the Directors in discharging their responsibilities, the Board expects management of the Company to:
- (a) review and update annually (or more frequently if appropriate) the Company's strategic plan, and report regularly to the Board on the implementation of the strategic plan in light of evolving conditions;
- (b) prepare and present to the Board annually (or more frequently if appropriate) a business plan and budget, and report regularly to the Board on the Company's performance against the business plan and budget;
- (c) report regularly to the Board on the Company's business and affairs and on any matters of material consequence for the Company and itsshareholders;
- (d) speak for the Company in its communications with shareholders and the public in accordance with the Company's Disclosure Policy;
- (e) comply with any additional expectations that are developed and communicated during the annual strategic planning and budgeting process and during regular Board and Board committee meetings; and
- (f) consult the Board with respect to all matters which by law require Board approval and, specifically, asto those mattersset out in any delegation of authority policy or other similar directive.
- 4.2 The Board expects the Chief Executive Officer to fulfill the mandate, duties and responsibilities as set out in the Chief Executive Officer Mandate.
5. Meetings and Proceedings
- 5.1 Board meetings and proceedings shall be carried out in accordance with the Company's By-Law Number 1.
- 5.2 The Secretary or his delegate shall keep minutes of all meetings of the Board, including all resolutions passed by the Board. Minutes of meetings shall be distributed to the Directors after preliminary approval thereof by the Chair.
- 5.3 An individual who is not a Director may be invited to attend a meeting of the Board for all or part of the meeting.
- 5.4 The independent Directors shall meet regularly alone to facilitate fullcommunication.
6. Self-Assessment
- 6.1 The Board shall, together with the Nominating and Corporate Governance Committee, at least annually, assess the Board's effectiveness with a view to ensuring that the performance of the Board accords with best practices.
- 6.2 The Board shall annually review this Mandate and update it asrequired.
7. Responsibilities of Chair
7.1 The Chair shall provide leadership to the Board to enhance the Board's effectiveness,including:
- (a) ensuring that the responsibilities of the Board are well understood by both management and the Board and acting as a liaison between the Board and management to ensure that relationships between the Board and management are conducted in a professional and constructive manner;
- (b) ensuring that the Board works as a cohesive team with open communication;
- (c) ensuring that the resources available to the Board (in particular, timely and relevant information) are adequate to support its work;
- (d) together with the Nominating and Corporate Governance Committee, ensuring that a process is in place by which the effectiveness of the Board and its committees (including size and composition) is assessed at least annually; and
- (e) together with the Nominating and Corporate Governance Committee, ensuring that a process is in place by which the contribution of individual directors to the effectiveness of the Board is assessed at least annually.
- 7.2 The Chair is responsible for managing the Board,including:
- (a) preparing the agenda of the Board meetings and ensuring pre-meeting material is distributed in a timely manner and is appropriate in terms of relevance, efficient format and detail;
- (b) chairing all meetings of the Board in a manner that promotes meaningfuldiscussion;
- (c) adopting procedures to ensure that the Board can conduct its work effectively and efficiently, including committee structure and composition, scheduling, and management of meetings;
- (d) ensuring meetings are appropriate in terms of frequency, length andcontent;
- (e) ensuring that, where functions are delegated to appropriate committees, the functions are carried out and results are reported to the Board; and
- (f) working with the Nominating and Corporate Governance Committee in approaching potential candidates once potential candidates are identified, to explore their interest in joining the board.
- (g) fulfills the mandate and responsibilities as set out in the position description for the Chairman of the Board.
- 7.3 The Chair is responsible for chairing the meeting of shareholders of the Company, or delegating such duty to an appropriate member of the Board or Management.
- 7.4 The Chair is responsible for liaising with and, where appropriate, providing direction to the activities of the Corporate Secretary.
- 7.5 At the request of the Board, the Chair shall represent the Company to external groups such as shareholders and other stakeholders, including community groups andgovernments.
- 7.6 The Chair may delegate or share, where appropriate, certain of the above responsibilities with any independent committee of theBoard.
Last approved: October 2, 2017 Approved by: Board of Directors