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StateHouse Holdings Inc. — Proxy Solicitation & Information Statement 2020
Oct 23, 2020
44902_rns_2020-10-23_acf61f5b-31c2-4be6-935c-ed524ecdb474.pdf
Proxy Solicitation & Information Statement
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Notice of Availability of Proxy Materials for the Annual & Special Meeting of Harborside Inc.
Meeting Date and Time: November 24[th] , 2020 at 11:00 am EST
Location (Virtual): https://web.lumiagm.com/225002665
Notice-and-Access
Harborside Inc. (the “Corporation”) has elected to rely on notice-and-access rules adopted by Canadian securities regulators, which provides the option to post meeting related materials on a website in addition to SEDAR instead of traditional physical delivery methods. Under notice-and-access, the proxy materials for the above noted shareholder meeting will be available for viewing and downloading online for up to one year from the date of posting and a paper copy of the material can be requested at any time during this period. This document provides an overview of these materials, but you are reminded to access and review the information circular and other proxy materials available online prior to voting. These materials are available electronically at:
https://odysseytrust.com/client/harborside-inc/
OR
www.sedar.com
Obtaining Paper Copies of the Proxy Materials
Shareholders may request to receive paper copies of the proxy materials related to the above referenced meeting by mail at no cost. If you wish to receive a paper copy of the proxy materials or have questions about notice-and-access please call:
Toll free within North America: 1-888-290-1175
Direct from outside of North America: 1-587-885-0960
In order to receive a paper copy in advance of the meeting, your request must be received by November 10, 2020. Requests for paper copies may also be made after the meeting date.
Notice of Meeting
The meeting will be held in a virtual meeting format for the following purposes:
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to receive the audited financial statements of the Corporation for the years ended December 31, 2019 and 2018, together with the auditors’ reports thereon (the “Annual Financial Statements”);
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to elect the directors of the Corporation for the ensuing year;
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to appoint MNP LLP, Chartered Professional Accountants, as auditor of the Corporation for the ensuing year and to authorize the directors to fix their remuneration;
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to consider and, if thought appropriate, pass, with or without variation, a resolution approving the Corporation’s equity incentive plan, as more fully described in the Corporation’s management information circular dated October 15, 2020 (the “Circular”);
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to consider and, if thought appropriate, pass, with or without variation, a special resolution approving certain housekeeping amendments to the articles of the Corporation, as more fully described in the Circular; and
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to transact such other business as may properly be brought before the meeting or any adjournment or adjournments thereof.
Voting
To vote your securities, please refer to the instructions on the enclosed Proxy or Voting Instruction Form. Your Proxy or Voting Instruction Form must be received by November 20, 2020 at 11:00 am EST. You should review the Circular before voting.
Stratification
The Corporation is not using “stratification” and is sending this notice of its intention to employ notice-andaccess to ALL shareholders, registered and beneficial shareholders.
Annual Financial Statements
The Corporation is providing paper copies or emailing electronic copies of its Annual Financial Statements and related management’s discussion and analysis to registered shareholders and beneficial shareholders that have opted to receive Annual Financial Statements and have indicated a preference for either delivery method.