Star Paper Mills Ltd. — Proxy Solicitation & Information Statement 2019

Mar 12, 2019

Scanned by CamScanner

==> picture [612 x 733] intentionally omitted <==

1

==> picture [612 x 302] intentionally omitted <==

==> picture [444 x 77] intentionally omitted <==

==> picture [459 x 48] intentionally omitted <==

==> picture [462 x 37] intentionally omitted <==

==> picture [463 x 102] intentionally omitted <==

2

==> picture [612 x 735] intentionally omitted <==

3

==> picture [612 x 747] intentionally omitted <==

4

Initial password, provided as below, at the bottom of the Postal Ballot Form is to be used to exercise your vote in respect of the proposed resolutions.

==> picture [476 x 209] intentionally omitted <==

==> picture [465 x 50] intentionally omitted <==

==> picture [477 x 174] intentionally omitted <==

5

==> picture [612 x 59] intentionally omitted <==

==> picture [458 x 227] intentionally omitted <==

Mr. Sharma is an active member of the Board and sub-committees of the Board of which he is a member/Chairperson. He beings independent judgment on the Board and his long & continued association and knowledge about company's business and operations will be of immense value to the company. Mr. Sharma is physically healthy and fit.

==> picture [460 x 207] intentionally omitted <==

==> picture [456 x 109] intentionally omitted <==

6

==> picture [612 x 741] intentionally omitted <==

7

==> picture [612 x 59] intentionally omitted <==

==> picture [452 x 382] intentionally omitted <==

Sitting fees and commission, if any. As per the letter of appointment.

8

STAR PAPER MILLS LIMITED CIN: L21011WB1936PLC008726

Registered Office: Duncan House, 2[nd] Floor, 31 Netaji Subhas Road, Kolkata – 700 001.

Phone: (033) 22427380-83, Fax: (033) 22427383, Email: star.cal@ starpapers.com Web: starpapers.com

POSTAL BALLOT FORM

Name(s) of Member(s) including joint holders, if any :

(in block letters)

Registered Address of the sole/first named Member :

Register Folio No./DP ID -Client ID No.* :

(*Applicable to Members holding shares in dematerialised form)

Number of shares held : (As on March 8, 2019 being the “cut-off date”)

I/We hereby exercise my/our vote in respect of the Special Resolutions proposed to be passed through postal ballot for the business stated in the Postal Ballot Notice dated 8[th] Feb., 2019 by conveying my/our assent or dissent to the said resolutions by placing the tick (√) mark at the appropriate box below:

Resolut ion No.	Description	No. of shares	I/We assent to the special resolution (FOR)	I/We dissent to the special resolution (AGAINST)
1	Continuation of directorship of Mr. Shiromani Sharma (DIN00014619) who has attained the age of seventy five (75) years, as a Non- executive Independent Director of the company upto 27thSept., 2019, being the date of expiry of his current term of office.
2	Continuation of directorship of Mr. Chander Mohan Vasudev (DIN 00143885) who has attained the age of seventy five (75) years, as a Non-executive Independent Director of the company upto 27thSept., 2019, being the date of expiry of his current term of office.
3	Continuation of directorship of Mr. Michael Philip Pinto (DIN 00021565)who has attained the age of seventy five (75) years, as a Non- executive Independent Director of the company upto 27thSept., 2019, being the date of expiry of his current term of office.

Note: Please read carefully the instructions printed overleaf before exercising your vote.

Place: Date:

……………………………… (Signature of the Member)

ELECTRONIC VOTING PARTICULARS

EVEN (E-Voting Event Number)	USER ID	Password / PIN
4492

Instructions for filling the Postal Ballot Form:

1. A Member desiring to exercise his/her/its vote by Postal Ballot shall complete this Postal Ballot Form and send it to the Scrutiniser, Mr. Debabrata Dutt, practicing company secretary (Membership no. FCS5401) proprietor of M/s. D. Dutt & Co., Company Secretaries, in the attached self-addressed pre-paid postage Business Reply Envelope. Further, envelopes containing the Postal Ballot Form(s), if deposited in person or sent by courier or registered/speed post at the expense of the Member will also be accepted by the Scrutiniser.

2. The prepaid envelope bears the name and address of the scrutiniser appointed for the purpose of conducting the postal ballot process and also to scrutinise the e-voting process in a fair and transparent manner.

3. This Form should be completed and signed by a Member as per the specimen signature registered with RTA/Depository Participant. In case of joint holding, this Form should be completed and signed by the first named Member and in his/her absence, by the next named Member.

4. Duly completed Postal Ballot Form should reach the Scrutiniser on or before Thursday, April 11, 2019. All Postal Ballot Forms received after this date will be treated as if reply from the Member has not been received.

5. There will be only one Postal Ballot Form for every Folio/DP ID-Client ID irrespective of the number of joint holder(s).

6. In case the shares of the Company are held by companies, trusts, societies, etc., the duly completed and signed Postal Ballot Form should be accompanied by a certified true copy of the power of attorney/the board resolution/authority letter attested by authorised signatory(ies).

7. Members are requested not to send any other documents along with the Postal Ballot Form in the selfaddressed pre-paid postage Business Reply Envelope, as all such envelopes will be sent to the Scrutiniser and any extraneous documents found in such envelope would be destroyed by the Scrutiniser and the Company would not be obligated to acknowledge or act upon the same.

8. A Member need not use all the votes or cast all the votes in the same way. The voting rights of the Members shall be in proportion to their shares in the total paid-up equity share capital of the Company as on Friday, March 8, 2019.

9. Members are requested to fill in the Postal Ballot Form in indelible ink and not in any erasable writing mode. Incomplete, unsigned or incorrect Postal Ballot Forms will be rejected. The Scrutiniser’s decision on the validity of a Postal Ballot will be final and binding.

10. The Company is also offering e-Voting facility as an alternate, for all its Members to enable them to cast their votes electronically instead of using the Postal Ballot Form. The detailed procedure for e-Voting has been given in the Postal Ballot Notice.

11. The result of the Postal Ballot shall be declared on or before Saturday, April 13, 2019 , 5.00 p.m. The resolution, if passed by the requisite majority, shall be deemed to have been passed on Thursday, April 11, 2019 i.e., the last date specified for receipt of duly completed postal ballot forms or through e- voting.