Pre-Annual General Meeting Information • Mar 23, 2011
Pre-Annual General Meeting Information
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If you are in any doubt as to what action you should take, you should consult your stockbroker, bank manager, solicitor, accountant or other professional adviser immediately. If you have sold or otherwise transferred all of your shares in Spirax-Sarco Engineering plc please pass this document and the accompanying documents (but not the personalised Form of Proxy) as soon as possible to the purchaser or transferee or to the agent through whom the sale or transfer was effected for onward transmission to the purchaser or transferee.
To be held at
The Cheltenham Chase Hotel Shurdington Road Brockworth Gloucestershire GL3 4PB
on Tuesday 10th May 2011
at 2.00 pm
The Notice convening the Annual General Meeting appears at the end of this document.
Forms of Proxy for use at the Annual General Meeting should be completed and returned to the Company's Registrar, Equiniti, Aspect House, Spencer Road, Lancing, BN99 6ZX as soon as possible and, in any event, so as to arrive not less than 48 hours before the time of the Meeting. CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so. Please refer to page 11 for full details.
(Registered in England No. 596337)
Registered office: Charlton House Cirencester Road Cheltenham Gloucestershire GL53 8ER 23rd March 2011
This Circular accompanies the Report of the Directors and the Audited Accounts of the Company for the year ended 31st December 2010.
You will find the Notice of Annual General Meeting of the Company, which is to be held at The Cheltenham Chase Hotel, Shurdington Road, Brockworth, Gloucestershire GL3 4PB on 10th May 2011 at 2.00 pm, set out on pages 7 and 8 of this Circular. The purpose of this Circular is to explain certain elements of the business to be considered at that Meeting.
The Directors are proposing the payment of a special final dividend.
The Group continues to operate with a strong balance sheet and generally, where net cash resources exceed expected future requirements, the Directors will look to return cash to shareholders.
The Directors are seeking shareholders' approval to the payment of a special final dividend. No scrip alternative to this dividend is being offered.
Resolution 4 will be proposed as an ordinary resolution to pay a special final dividend.
Resolutions 5 to 13 deal with re-election of Directors in accordance with the requirements of the UK Corporate Governance Code (Governance Code) (which has replaced the Combined Code on Corporate Governance). The Governance Code provides for all directors of FTSE 350 companies to be subject to re-election by their shareholders every year. The Governance Code applies on a 'comply or explain' basis and relates to financial years beginning on or after 29th June 2010. Accordingly, in keeping with the Board's aim of following best corporate governance practice, all members of the Board are standing for re-election. Details of each of the Directors seeking re-election are set out below.
Bill Whiteley BSc, FCMA joined the Group as an independent Non-Executive Director in 2002 and was appointed Chairman in July 2009. Until his retirement in 2008 Mr Whiteley was Chief Executive of Rotork plc, where he had been a Director since 1984. He is a Non-Executive Director of Brammer plc and is Senior Independent Director of Renishaw plc. Mr Whiteley also serves as Chairman of Hill & Smith Holdings plc and the British Valve and Actuator Association. He has been awarded an honorary Doctorate of Engineering at The University of Bath. He is Chairman of the Finance and Nomination Committees.
Mark Vernon BSc (Hons) joined the Group as President of the Group's steam business in the USA. Mr Vernon was appointed to the Board in 2006, with director responsibilities for operations in North and South America. He became Chief Operating Officer in 2007 and was subsequently appointed as Chief Executive in April 2008. Mr Vernon has had a long career in the industrial engineering industry, serving previously as Group Vice-president of Flowserve's Flow Control Business Unit, Group Vice-president of Durco International and President of Valtek International, a global controls business. He is a member of the Finance and Nomination Committees and Chairman of the Risk Management Committee.
Neil Daws CEng, FIMechE joined the Group in the UK in 1978. Mr Daws has wide manufacturing experience within the Group, having held positions in production and design engineering prior to being named as UK Supply Director. Mr Daws was appointed to the Board as Group Supply Director in 2003, including responsibility for the research and development activities of the Group's steam business. In 2009 he was appointed Divisional Director Asia Pacific and South America. He is a member of the Risk Management Committee.
Michael Gibbin BSc (Eng), CEng, IMechE joined the Group in 2007 as UK Supply Director and was appointed to the Board in 2009 as Group Supply Director with additional responsibility for the North America steam business operations. Mr Gibbin is also responsible for the Group's health, safety and environmental matters. He started his career at Nissan prior to joining Honda UK Manufacturing as Senior UK Manager. Mr Gibbin joined Comau Systems AB as UK Engineering Director and was subsequently appointed Business Development Director in Sweden before being named as Chief Executive of Comau Sweden AB in 2005. He is a member of the Risk Management Committee.
David Meredith FCMA joined the Group in 1988 as Group Accountant. Mr Meredith was appointed to the Board as Finance Director in 1992 and is responsible for the Group's Watson-Marlow business. He trained as an Accountant with Redman Heenan International, a specialist engineering group, and was appointed Accountant at their Heenan Drives Limited subsidiary. Mr Meredith later joined English & American Reinsurance Company where he held finance positions prior to joining the Group. He is a member of the Finance and Risk Management Committees.
Tony Scrivin joined the Group in 1963. Mr Scrivin was appointed to the Board in 2005 and is now responsible for the Group's steam business operations in Europe, the Middle East and Africa. He has held a number of sales and operations roles within the Group, including Export Manager and head of Group Information Systems. Mr Scrivin was named President and General Manager of Spirax Sarco Inc. in the USA in 2000, and later returned to the UK as General Manager of one of the Group's largest manufacturing and engineering centres in Cheltenham. He is a member of the Risk Management Committee.
Gareth Bullock MA joined the Group as an independent Non-Executive Director in 2005. Mr Bullock has had a varied career in banking, recently retiring from the board of Standard Chartered plc where, following roles in Technology and Operations, Strategy and Northeast Asia, he was most recently responsible for Africa, Middle-East, Europe and the Americas as well as for the Risk function. Mr Bullock also currently serves as a Non-Executive Director of Tesco plc. He is Chairman of the Remuneration Committee, a member of the Audit and Nomination Committees and Senior Independent Director.
Krishnamurthy Rajagopal FREng, CEng, FIET, FIMech E, FIE, FCMI, PhD joined the Group as an independent Non-Executive Director in February 2009. Dr Rajagopal is a Non-Executive Director of W S Atkins plc, Bodycote plc and e2v technologies plc. He also serves as Chairman of UMIP Ltd. On completing his Doctorate in 1980, he became Manufacturing Systems Manager for Edwards High Vacuum (part of the BOC Group plc) before being appointed a UK General Manager and then Operations Director. Dr Rajagopal was later appointed Managing Director of the Vacuum Technology Division, prior to being named Chief Executive of BOC Edwards and Executive Director of the BOC Group plc in 1998. He retired from BOC Edwards plc in 2006. He is a member of the Audit, Nomination and Remuneration Committees.
Clive Watson B Comm (Acc), ACA, CTA joined the Group as an independent Non-Executive Director in 2009. Mr Watson is an Executive Director and Group Finance Director of Spectris plc. He held several tax and finance roles before joining Black & Decker in 1988 as Director of Tax and Treasury Europe, and was later appointed Vice-president of Business Planning and Analysis in the USA. He then joined Thorn Lighting as Group Finance Director before working for Borealis as Chief Financial Officer and Executive Vice-president of Business Support. Mr Watson joined Spectris plc in 2006 as Chief Financial Officer. He is Chairman of the Audit Committee and a member of the Nomination and Remuneration Committees.
The Board has confirmed, following a performance review, that all Directors standing for re-election continue to perform effectively and demonstrate commitment to their roles. Each Board member recommends that each other Director retiring at the forthcoming Annual General Meeting offer themselves for re-election.
Resolution 15 deals with the Directors' authority to allot shares.
At the last Annual General Meeting of the Company held in 2010, the Directors were given authority to allot ordinary shares in the capital of the Company up to a maximum nominal amount of £6,370,508 representing approximately 33% of the Company's then issued ordinary share capital (excluding treasury shares). This authority expires at the conclusion of the forthcoming Annual General Meeting.
Resolution 15 will, if passed, renew this authority to allot on broadly the same terms as last year's resolution under section 551 of the Companies Act 2006.
The Board considers it appropriate that the Directors be granted authority to allot shares in the capital of the Company up to a maximum nominal amount of £6,431,716 representing approximately 33% of the Company's issued ordinary share capital (excluding treasury shares) as at 8th March 2011 (being the latest practicable date prior to publication of this Circular). The power will last until the conclusion of the Annual General Meeting to be held in 2012 or, if earlier, on 9th August 2012.
The Directors have no present intention of exercising this authority.
The Company held 144,537 shares in treasury representing approximately 0.19% of the Company's issued ordinary share capital (excluding treasury shares) as at 8th March 2011 (being the latest practicable date prior to publication of this Circular).
Resolution 15 will be proposed as an ordinary resolution to renew this authority.
Resolution 16 will give the Directors authority to allot shares in the capital of the Company pursuant to the authority granted under resolution 15 above for cash without complying with the pre-emption rights in the Companies Act 2006 in certain circumstances. This authority will permit the Directors to allot:
As with resolution 15, the terms of resolution 16 are broadly the same as last year's resolution pursuant to sections 570 and 573 of the Companies Act 2006.
The Directors have no present intention of exercising this authority.
The Directors confirm their intention to follow the provisions of the Pre-emption Group's Statement of Principles regarding cumulative usage of authorities within a rolling three-year period. The Principles provide that companies should not issue shares for cash representing more than 7.5% of the Company's issued share capital in any rolling three-year period, other than to existing shareholders, without prior consultation with shareholders.
Resolution 16 will be proposed as a special resolution to renew this authority. This authority will also expire at the conclusion of the 2012 Annual General Meeting or, if earlier, on 9th August 2012.
At the Annual General Meeting held in 2010 shareholders authorised the Directors to offer a scrip alternative to any dividend declared or paid in the period up to the date of the Annual General Meeting to be held in 2015, or, if earlier, 10th May 2015. A scrip alternative will not be offered for the financial year ended 31st December 2010, but the Directors consider it prudent to maintain the facility to provide this alternative for shareholders should circumstances alter so as to make a scrip alternative appropriate.
In accordance with the articles of association, resolution 17 will be proposed as an ordinary resolution to renew this authority for five years ending on the date of the Annual General Meeting to be held in 2016 or, if earlier, on 9th May 2016, although it is the Directors' intention to renew this authority annually.
A special resolution was also passed at last year's Meeting empowering the Directors to purchase the Company's shares in the market. It is proposed that this authority also be renewed. The power given by the resolution will only be exercised if the Directors are satisfied that any purchase will increase the earnings per share of the ordinary share capital in issue after the purchase and that the purchase is in the interests of shareholders generally. The Directors will also give careful consideration to gearing levels of the Company and its general financial position. The purchase price would be paid out of distributable profits.
The Directors have no present intention of exercising the authority to purchase the Company's ordinary shares but will keep the matter under review.
If the Directors exercise the authority conferred by resolution 18, the Company will have the option of holding those shares in treasury rather than cancelling them. No dividends are paid on shares whilst held in treasury and no voting rights attach to treasury shares.
If resolution 18 is passed at the Annual General Meeting, it is the Company's current intention to hold in treasury the majority of the shares it may purchase pursuant to the authority granted to it. However, in order to respond properly to the Company's capital requirements and prevailing market conditions, the Directors will need to reassess at the time of any and each actual purchase whether to hold the shares in treasury or cancel them, provided it is permitted to do so.
The maximum number of shares which may be purchased under the proposed authority will be 7,718,059 shares representing approximately 10% of the issued share capital of the Company (excluding shares held in treasury) as at 8th March 2011 (being the latest practicable date prior to publication of this Circular).
The price paid for shares will not be less than the nominal value of 25.0p per share nor more than the higher of 5% above the average of the mid-market quotations for the Company's ordinary shares as derived from the London Stock Exchange Daily Official List for the five business days preceding the day on which the shares are contracted to be purchased and the amount stipulated by Article 5(1) of the EU Buy-back and Stabilisation Regulation.
This proposal should not be taken as an indication that the Company will purchase shares at any particular price or to imply any opinion on the part of the Directors as to the market or other value of the Company's ordinary shares.
The total number of options to subscribe for ordinary shares, and the performance share plan awards granted, that were outstanding at 8th March 2011 (being the latest practicable date prior to publication of this Circular) was 1,315,729. The percentage of issued share capital (excluding shares held in treasury) that they represented at that time was approximately 1.70% and the percentage of issued share capital (excluding shares held in treasury) that they will represent if the full authority to purchase shares is used will be approximately 1.89%.
Resolution 18 will be proposed as a special resolution to provide the Company with the necessary authority. The authority will expire at the conclusion of the 2012 Annual General Meeting or, if earlier, on 9th August 2012, unless renewed before that time. It is the present intention of the Directors to seek a similar authority annually.
Resolution 19 is a resolution to allow the Company to hold general meetings (other than Annual General Meetings) on 14 days' notice.
Under the Companies Act 2006 (as amended by the Companies (Shareholders' Rights) Regulations 2009), listed companies have an ability to reduce the minimum notice period for general meetings from 21 days to 14 days (other than for Annual General Meetings) provided that two conditions are met. The first condition is that the company offers a facility for shareholders to vote by electronic means. This condition is met if the company offers a facility, accessible to all shareholders, to appoint a proxy by means of a website. Please refer to note 13 to the Notice of Meeting on page 10 of this document for details of the Company's arrangements for electronic proxy appointment. The second condition is that there is an annual resolution of shareholders approving the reduction of the minimum notice period from 21 days to 14 days.
The Board is therefore proposing resolution 19 as a special resolution to approve 14 days as the minimum period of notice for all general meetings of the Company other than Annual General Meetings.
The approval will be effective until the Company's next Annual General Meeting, when it is intended that the approval be renewed. The Board will consider on a case-by-case basis whether the use of the flexibility offered by the shorter notice period is merited, taking into account the circumstances, including whether the business of the meeting is time sensitive.
Whether or not you are able to attend the Meeting, please complete and return the enclosed Form of Proxy so as to reach the Registrars not less than 48 hours before the time for the Meeting. Completion and return of a Form of Proxy will not prevent you from attending and voting in person at the Meeting if you so wish.
Your Directors believe that all the proposals to be considered at the Annual General Meeting will promote the success of the Company and are in the best interests of the Company and its shareholders as a whole and recommend shareholders to vote in favour of the resolutions as they intend to do in respect of their own beneficial holdings which amount in aggregate to 298,379 shares (as at 8th March 2011) representing approximately 0.39% of the existing issued share capital of the Company (excluding treasury shares).
Yours faithfully,
Bill Whiteley Chairman
Notice is hereby given that the fifty-fourth Annual General Meeting of Spirax-Sarco Engineering plc will be held at The Cheltenham Chase Hotel, Shurdington Road, Brockworth, Gloucestershire, GL3 4PB on 10th May 2011 at 2.00 pm to consider and, if thought fit, to pass resolutions 1 to 15 inclusive and 17 as ordinary resolutions and resolutions 16, 18 and 19 as special resolutions.
(b) the allotment (otherwise than pursuant to sub-paragraph (a) of this resolution 16) to any person or persons of equity securities up to an aggregate nominal amount of £966,564
and shall expire upon the expiry of the general authority conferred by resolution 15 above, save that the Company shall be entitled to make offers or agreements before the expiry of such power which would or might require equity securities to be allotted after such expiry and the Directors shall be entitled to allot equity securities pursuant to any such offer or agreement as if the power conferred hereby had not expired.
By order of the Board Registered Office:
Charlton House Cirencester Road Cheltenham Gloucestershire GL53 8ER
Registered in England No. 596337
W G Stebbings Company Secretary & Solicitor 23rd March 2011
so as to be received no later than 2.00 pm on 8th May 2011.
In this connection, CREST members and, where applicable, their CREST sponsor or voting service provider(s) are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
Spirax-Sarco Engineering plc Charlton House Cirencester Road Cheltenham Gloucestershire GL53 8ER UK
www.SpiraxSarcoEngineering.com
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