SJVN LIMITED — AGM Information 2019

Sep 28, 2019

CIN: L40101HP1988GOI008409

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एसजेवीएन �ल�मटेड

SJVN Limited

(A Joint Venture of GOI & GOHP) A Mini Ratna & Schedule “A” Company

SJVN/CC/CS/93/2019-

Date: 28/09/2019

- NSE Symbol: SJVN EQ

BOLT SCRIP ID:SJVN, SCRIP CODE: 533206

National Stock Exchange of India Limited Exchange Plaza Bandra Kurla Complex, Bandra East, Mumbai-400051, India.

The Bombay Stock Exchange Limited Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai 400 001, India.

Sub: Proceedings of 31[st] Annual General Meeting of SJVN Limited held on 27.09.2019

Sir

In compliance with Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 we forward herewith a copy of proceedings of the 31[st] Annual General Meeting of the Members of SJVN Limited held at 15:00 HRS on 27[th] September 2019, Friday at SJVN Corporate Office Complex, Shanaan, Shimla – 171006, Himachal Pradesh.

This is for your kind information and record please.

Thanking you,

Yours faithfully,

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(Soumendra Das) Company Secretary

Encl: As stated above

_____________ ___________________________________________________ _________ ______________________________________ पंजीकृत एवं कॉप�रेट कायार्लय: एसजेवीएन कॉप�रेट ऑ�फस कॉम्प्लेक्स, शनान, �शमला – 171006 �हमाचल प्रदेश Registered & Corporate Office : SJVN Corporate Office Complex, Shanan, Shimla – 171006 Himachal Pradesh दूरभाष /Tel No. 0177-26600075 , फ़ैक्स /Fax : 0177-26600071 , ईमेल/ Email: cs.sjvn@sjvn.nic.in , वेबसाइट/ Website : www.sjvn.nic.in

CIN: L40101HP1988GOI008409

एसजेवीएन �ल�मटेड SJVN Limited (A Joint Venture of GOI & GOHP) A Mini Ratna & Schedule “A” Company

“Our Shared Vision: 5000MW by 2023, 12000MW by 2030 & 25000MW by 2040”

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SUMMARY OF PROCEEEDINGS OF 31[st] ANNUAL GENERAL MEETING OF SJVN LIMITED

The 31[st] Annual General Meeting of the Company was held on Friday, 27[th] September 2019 at 15:00 HRS at SJVN Corporate Office Complex, Shanan, Shimla – 171006.

The Meeting commenced at 15:00 HRS. Shri Nand Lal Sharma, Chairman of the Company chaired the meeting. With the permission of the Chair, the Company Secretary welcomed the Directors and Members and introduced the Chairpersons of the Audit Committee, Nomination & Remuneration Committee, Stakeholder Relationship Committee, Statutory Auditors, Secretarial Auditors and Scrutinizers present in the Meeting. All the Directors except Shri Aniruddha Kumar attended the Meeting.

The Chairman after perusal of Attendance Report furnished by M/s Alankit Assignments Ltd, Registrars & Transfer Agent, New Delhi, declared the presence of the quorum and with the concurrence of the members, the Notice of the 31[st] Annual General Meeting together with the Financial Statements and Directors’ Report were taken as read.

The Company Secretary informed the Members that the Register of Directors & Key Managerial Personnel and their shareholding and other necessary statutory records were available and open for inspection.

Thereafter, the Chairman addressed the gathering and the Address of the Chairman was circulated to all the Members present in the meeting. In his address, inter alia, the Chairman informed the Members of record Generation by company’s Operating Projects, Operational & Financial highlights for FY 2018-19 and for the 1[st] Quarter of FY 2019-20, Progress of Projects, Diversification, Future Plans, Business Outlook, Corporate Social Responsibility and Corporate Governance etc.

Thereafter the Company Secretary read out the Independent Auditor’s Report, Comments of the Comptroller and Auditor General of India, Qualifications in the Secretarial Audit Report and Management’s Reply thereon.

The Company Secretary stated that in terms of Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015, the Company had provided electronic voting facility to the members entitled to cast their vote at the Annual General Meeting as per the Companies Act 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 in respect of businesses to be transacted at the Annual General Meeting. The e-voting commenced on 24[th] September 2019 at 09.00 A.M. and ended on 26[th] September 2019 at 5.00 P.M.

Shri Santosh Kumar Pradhan, Practicing Company Secretary was appointed as the Scrutinizer by the Board for scrutinizing the e-voting, Ballot and poll process conducted at the Meeting.

The Company Secretary briefed the members about the objectives and implications of the resolutions to be passed as set out in the Notice and then put them to vote by the ballot process as under:

_____________ ___________________________________________________ _________ ______________________________________ पंजीकृत एवं कॉप�रेट कायार्लय: एसजेवीएन कॉप�रेट ऑ�फस कॉम्प्लेक्स, शनान, �शमला – 171006 �हमाचल प्रदेश Registered & Corporate Office : SJVN Corporate Office Complex, Shanan, Shimla – 171006 Himachal Pradesh दूरभाष /Tel No. 0177-26600070, 26600075 , फ़ैक्स /Fax : 0177-26600071 , ईमेल/ Email: cssjvn@yahoo.com , वेबसाइट/ Website : www.sjvn.nic.in

CIN: L40101HP1988GOI008409

एसजेवीएन �ल�मटेड

SJVN Limited

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(A Joint Venture of GOI & GOHP) A Mini Ratna & Schedule “A” Company

“Our Shared Vision: 5000MW by 2023, 12000MW by 2030 & 25000MW by 2040”

								n
**Item No. **	Busine	**ss Ite **					**Resolutio **
	ORDI	ARY B	USINESS
1	T r	i	nidr nd d	t th Aditd	innil Stt	nt	Ordinr
	o ecincludi	ve, cn Con	se a asolidated Financ	p e ueal Statements of	aca aethe Compan fo	esthe	ay
	year e	gnded 3	1stMarch 2019	together with th	ye Balance Sheet	and
	Statem	ent of	,Profit and Loss f	or the financial y	ear ended as on	that
	date to	gether	with Reports of	the Board of Di	rectors and Audi	tors
	thereo	n and	comments of the	Comptroller an	d Auditor Gener	al of
	India, i	n term	s of Section 143(	6) of the Compan	ies Act, 2013.
2	To con	firm th	e payment of Int	erim Dividend of	₹1.50 per share	and	Ordinary
	to decl	are the	final dividend, if	any, on equity sh	ares for the fina	ncial
	year 20	18-19.
3	To app06395	oint a552], w	Director in placho retires by rot	e of Shri Rakeshation and being e	Kumar Bansal [ligible, offers him	DINself	Ordinary
	for re-a	ppoint	ment.
4	To app	oint a	Director in plac	e of Shri Amarji	t Singh Bindra [	DIN	Ordinary
	03358	160], w	ho retires by rot	ation and being e	ligible, offers him	self
	for re-a	ppoint	ment.
	SPECIA	L BUS	INESS
5	Appoin	tment	of Shri Shubash C	hander Negi as I	ndependent Dire	ctor	Ordinary
6	Appoin	tment	of Dr.Rajnish Pan	de as Independe	nt Director		Ordinary
7	Ratific	ation o	remuneration o	Cost Auditor for	financial year 2	19-	Ordinary
	20
Shri Santosh Kum		r Pra	dhan Practicin	Coman Secr	tar who was	aointed as
Scrutinizer for the		Meeti	, gng conducted t	pyhe Poll which i	y,cluded distribu	ppion of Polling
Papers showing em		pty B	,allot Box lockin	of Ballot Box in	the presence of	the members.
,After the votes wer		e polle	,d by all the partic	ipating members	, the Scrutinizer t	ook custody of
the Ballot Box. The		Compa	ny Secretary ann	ounced that the	combined result	of e-voting and
the electronic poll		will be	put on the websi	tes of Company,	National Stock E	xchange (NSE),
Bombay Stock Exch		ange (	BSE) and Centra	l Depository Serv	ices Limited (CD	SL) within the
statutory time fram		e as pr	escribed by the C	ompanies Act, 20	13.
Members present w		ere gi	ven the opportun	ity to ask questi	ons and seek cla	rifications. The
Chairman in his con		cludin	g remarks thanke	d all the membe	rs for their suppo	rt and assured
all the investors fo		r bette	r returns in the	times to come.	The Chairman	announced the
formal closure of th		e meet	ing at 15:50 HRS.

Shri Santosh Kumar Pradhan, Practicing Company Secretary, who was appointed as Scrutinizer for the Meeting, conducted the Poll which included distribution of Polling Papers, showing empty Ballot Box, locking of Ballot Box in the presence of the members. After the votes were polled by all the participating members, the Scrutinizer took custody of the Ballot Box. The Company Secretary announced that the combined result of e-voting and the electronic poll will be put on the websites of Company, National Stock Exchange (NSE), Bombay Stock Exchange (BSE) and Central Depository Services Limited (CDSL) within the statutory time frame as prescribed by the Companies Act, 2013.

Members present were given the opportunity to ask questions and seek clarifications. The Chairman in his concluding remarks thanked all the members for their support and assured all the investors for better returns in the times to come. The Chairman announced the formal closure of the meeting at 15:50 HRS.

_____________ ___________________________________________________ _________ ______________________________________ पंजीकृत एवं कॉप�रेट कायार्लय: एसजेवीएन कॉप�रेट ऑ�फस कॉम्प्लेक्स, शनान, �शमला – 171006 �हमाचल प्रदेश Registered & Corporate Office : SJVN Corporate Office Complex, Shanan, Shimla – 171006 Himachal Pradesh दूरभाष /Tel No. 0177-26600070, 26600075 , फ़ैक्स /Fax : 0177-26600071 , ईमेल/ Email: cssjvn@yahoo.com , वेबसाइट/ Website : www.sjvn.nic.in