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SIS LIMITED AGM Information 2022

Aug 31, 2022

60900_rns_2022-08-31_c97e4e0b-239d-4a4d-b47a-2524ce450d6d.pdf

AGM Information

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Date: August 31, 2022

National Stock Exchange of India Limited BSE Limited Exchange Plaza Phiroze Jeejeebhoy Towers C-1, Block G, Bandra Kurla Complex, Dalal Street Bandra (E), Mumbai-400051 Mumbai-400001 NSE Symbol: SIS BSE Code: 540673

Dear Sir/Madam,

Sub: Intimation/submission of proceedings of 38[th ] Annual General Meeting

We wish to inform you that the 38[th] Annual General Meeting (AGM) of the Members of the Company was held today, i.e., August 30, 2022 and the business mentioned in the Notice dated July 26, 2022 was transacted.

In this regard, please find the enclosed the proceedings of AGM as required under Regulation 30, Part A of Schedule - III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

This is for your information and records.

Thanking you.

For SIS Limited

PUSHPA Digitally signed by PUSHPA LATHA LATHA KATKURI Date: 2022.08.31 KATKURI 12:10:42 +05'30'

Pushpalatha K Company Secretary

SIS Limited

(Formerly Security and Intelligence Services (India) Limited)

Address for correspondence: #106, 1[st] Floor, Ramanashree Arcade, 18 MG Road, Bangalore- 560 001, Karnataka Registered office: Annapoorna Bhawan, Patliputra Telephone Exchange Road, Kurji, Patna 800 010 Bihar Website: www.sisindia.com Tel: +91 80 2559 0801 Email: [email protected]

CIN: L75230BR1985PLC002083

Summary of proceedings of the 38[th] Annual General Meeting of SIS Limited

The 38[th] Annual General Meeting (‘ AGM’ ) of the members of SIS Limited (‘ Company’ ) was held on Tuesday, August 30, 2022 at 12:00 Noon at Hotel Maurya, Fraser Road, South Gandhi Maidan, Patna - 800 001, Bihar. In addition, live webcast of the proceedings of the AGM was provided to all the members.

MEMBERS PRESENT :

76 members and 2 proxies were present in the meeting.

DIRECTORS/MEMBER OF THE ADVISORY BOARD/KMP PRESENT

1. Mr. Ravindra Kishore Sinha Chairman
2. Mr. Rituraj Kishore Sinha Managing Director
3. Mr. Upendra Kumar Sinha, joined
through Video Conference (“VC”) from
New Delhi
Independent Director
4. Mrs. Rita Kishore Sinha Non-Executive Director
5. Mr. Uday Singh, joined through VC
from Bangalore
Independent Director
6. Mr. Amrendra Prasad Verma Independent Director and Chairman of the
Audit
Committee
and
Stakeholders’
Relationship Committee
7. Mr. TCA Ranganathan, joined through
VC from New Delhi
Independent Director and Chairman of the
Nomination
and
Remuneration
Committee
8. Mr. Rajan Verma Independent Director
9. Mr. Sunil Srivastav, joined through VC
from Mumbai
Independent Director
10. Mr. Arvind Kumar Prasad Director – Finance
11. Mr. Rajan Krishnanath Medhekar,
joined through VC from Mumbai
Independent Director
12. Mr. Thomas Fredrik Berglund, joined
through VC from Valletta, Malta
Member of the Advisory Board
13. Mr. Haakan Gustaf Oscar Winberg,
joined through VC from Hollviken,
Sweden
Member of the Advisory Board
14. Mr. Devesh Desai Chief Financial Officer
15. Mr. Brajesh Kumar Chief Financial Officer (India)
16. Ms. Pushpalatha K Company Secretary and Compliance
Officer

OTHER REPRESENTATIVES :

1 Mr. D.K. Saxena, joined
through VC from New Delhi
Partner, Saxena and Saxena, Statutory Auditors
2 Mr. Sudhir V Hulyalkar,
joined through VC from
Bangalore
Company Secretary in Practice, Secretarial Auditors
3 Mr. Suryakant Kumar Company Secretary in Practice, Scrutinizer

The meeting commenced at 12:00 p.m. (IST) and concluded around 1:10 p.m. (IST)

The Chairman, Mr. Ravindra Kishore Sinha chaired the meeting and welcomed the members to the 38[th] Annual General Meeting of the Company.

The Chairman then introduced the Board of Directors, Members of the Advisory Board, Members of the Senior Management to the meeting. The requisite quorum being present, the Chairman called the meeting to order.

The Chairman addressed the members and delivered his speech. He apprised the members on the business and financial performance of the Company and Group for the financial year 2021-22.

The Chairman then informed the members that the Statutory Auditor’s Report, Secretarial Audit Report, Register of Directors and Key Managerial Personnel and their shareholding and Register of Contracts or Arrangements in which directors are interested were available for inspection.

With the consent of the members, the Notice convening the meeting was taken as read. It was informed to the members that there were no qualifications, reservations or adverse remarks in the auditor’s report and the auditors have issued unmodified opinion on both the standalone and consolidated financial statements. It was further informed that there were no observations, reservations or adverse remarks in the secretarial audit report.

The Chairman then informed the members that remote e-voting facility has been provided to all the members to cast their vote electronically on all the resolutions set forth in the Notice. Members who were present at the AGM and had not cast their votes electronically were provided an opportunity to cast their votes at the meeting by way of ballot process.

The Chairman further informed that the Board of Directors had appointed Mr. Suryakant Kumar, Practising Company Secretary as the Scrutinizer to supervise the remote e-voting and also voting at the meeting through ballot process.

Thereafter, the Chairman authorized the Company Secretary to declare the voting results, and intimate the stock exchanges.

The Chairman then read out the following items of business as per the Notice of AGM dated July 26, 2022, and the relevant resolutions for the said items of business:

  1. Adoption of the audited financial statements of the Company (including the audited consolidated financial statements) for the financial year ended March 31, 2022, together with the reports of the Board of Directors and the Auditors thereon.

  2. Appointment of a Director in place of Mr. Ravindra Kishore Sinha (DIN: 00945635), who retires by rotation and being eligible, offers himself for re-appointment.

  3. Appointment of a Director in place of Mrs. Rita Kishore Sinha (DIN: 00945652), who retires by rotation and being eligible, offers herself for re-appointment.

  4. Appointment of SS Kothari Mehta & Co, Chartered Accountants as statutory auditors of the Company and to fix their remuneration

  5. Appointment of Mr. Uday Singh (DIN: 02858520) as an Independent Director of the Company

  6. Re-appointment of Mr. Sunil Srivastav (DIN: 00237561) as an Independent Director of the Company

  7. Revision in remuneration payable to Non-Promoter Non-Executive Directors by way of commission

  8. Alteration of the Articles of Association of the Company

The Chairman then invited the members to express their views or ask questions on the financial statements and related matters.

Members raised questions pertaining to financial performance and business operations of the Company. The Managing Director has provided clarifications to the queries raised by the members.

The details of the voting results (combined results of the remote e-voting and ballot at the AGM) on all the resolutions as set out in the Notice of AGM are enclosed.

Based on the Report of the Scrutinizer, all the resolutions were passed with requisite majority.

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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 01
Resolution required: (Ordinary/ Ordinary
Special) Adoption of the audited financial statements of the Company (including the audited consolidated financial statements) for the financial year
ended March 31, 2022, together with the reports of the Board of Directors and the Auditors thereon
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,32,088 88.9184 2,59,32,088 - 100.0000 0.0000
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,32,088 88.9184 2,59,32,088 - 100.0000 0.0000
Public- Non Institutions E-Voting 12,896 0.1007 12,642 254 98.0304 1.9696
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,180 254 99.9649 0.0351
Total 14,71,74,130 13,17,94,549 89.5501 13,17,94,295 254 99.9998 0.0002
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 02
Resolution required: (Ordinary/ Ordinary
Special) Appointment of a director in place of Mr. Ravindra Kishore Sinha (DIN: 00945635), who retires by rotation and being eligible, offers himself
for re-appointment
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 2,55,36,415 4,16,500 98.3952 1.6048
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 2,55,36,415 4,16,500 98.3952 1.6048
Public- Non Institutions E-Voting 12,896 0.1007 12,632 264 97.9529 2.0471
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,170 264 99.9635 0.0365
Total 14,71,74,130 13,18,15,376 89.5642 13,13,98,612 4,16,764 99.6838 0.3162
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 03
Resolution required: (Ordinary/ Ordinary
Special) Appointment of a Director in place of Mrs. Rita Kishore Sinha (DIN: 00945652), who retires by rotation and being eligible, offers herself for re-
appointment.
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 2,59,52,915 - 100.0000 0.0000
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 2,59,52,915 - 100.0000 0.0000
Public- Non Institutions E-Voting 12,896 0.1007 12,632 264 97.9529 2.0471
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,170 264 99.9635 0.0365
Total 14,71,74,130 13,18,15,376 89.5642 13,18,15,112 264 99.9998 0.0002
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 04
Resolution required: (Ordinary/ Ordinary
Special) Appointment of SS Kothari Mehta & Co, Chartered Accountants as statutory auditors of the Company and to fix their remuneration
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 2,24,65,067 34,87,848 86.5609 13.4391
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 2,24,65,067 34,87,848 86.5609 13.4391
Public- Non Institutions E-Voting 12,896 0.1007 12,642 254 98.0304 1.9696
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,180 254 99.9649 0.0351
Total 14,71,74,130 13,18,15,376 89.5642 12,83,27,274 34,88,102 97.3538 2.6462
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 05
Resolution required: (Ordinary/ Special
Special) Appointment of Mr. Uday Singh (DIN: 02858520) as an Independent Director of the Company
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 1,82,85,828 76,67,087 70.4577 29.5423
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 1,82,85,828 76,67,087 70.4577 29.5423
Public- Non Institutions E-Voting 12,896 0.1007 12,615 281 97.8210 2.1790
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,153 281 99.9612 0.0388
Total 14,71,74,130 13,18,15,376 89.5642 12,41,48,008 76,67,368 94.1833 5.8167
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 06
Resolution required: (Ordinary/ Special
Special) Re-appointment of Mr. Sunil Srivastav (DIN: 00237561) as an Independent Director of the Company
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 2,59,14,539 38,376 99.8521 0.1479
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 2,59,14,539 38,376 99.8521 0.1479
Public- Non Institutions E-Voting 12,896 0.1007 12,642 254 98.0304 1.9696
Poll 1,28,05,398 7,10,538 5.5487 6,75,264 35274 95.0356 4.9644
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 6,87,906 35,528 95.0890 4.9110
Total 14,71,74,130 13,18,15,376 89.5642 13,17,41,472 73,904 99.9439 0.0561
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 07
Resolution required: (Ordinary/ Ordinary
Special) Revision in the remuneration payable to Non-Promoter Non-Executive Directors by way of commission
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]

(3)=[(2)/(1)] 100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 1,81,14,089 78,38,826 69.7960 30.2040
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 1,81,14,089 78,38,826 69.7960 30.2040
Public- Non Institutions E-Voting 12,896 0.1007 8,590 4,306 66.6098 33.3902
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 - 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,19,128 4,306 99.4048 0.5952
Total 14,71,74,130 13,18,15,376 89.5642 12,39,72,244 78,43,132 94.0499 5.9501
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Date of the AGM 30-Aug-22
Total number of shareholders on record date (August 23, 2022) 40538
No. of shareholders present in the meeting either in person or
through proxy:
Promoters and Promoter Group: 6
Public: 72
No. of Shareholders attended the meeting through Video Not Applicable
Conferencing
Promoters and Promoter Group:
Public:
Resolution No. 08
Resolution required: (Ordinary/ Special
Special) Alteration of the Articles of Association of the Company
Whether promoter/ promoter group No
are interested in the
agenda/resolution?
Category Mode of Voting No. of No. of % of No. of No. of % of % of Votes
shares held votes polled Votes Votes – in Votes – Votes in against on
(1) (2) Polled favour against favour on votes polled
on (4) (5) votes (7)=[(5)/(2)]
outstanding polled 100
shares (6)=[(4)/(2)]
(3)=[(2)/(1)]
100
100
Promoter and Promoter Group E-Voting 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Poll 10,52,04,829 - - - - - -
Postal Ballot (if applicable) - - - 0 - -
Total 10,52,04,829 10,51,39,027 99.9375 10,51,39,027 0 100.0000 0.0000
Public- Institutions E-Voting 2,59,52,915 88.9899 2,59,52,915 - 100.0000 0.0000
Poll 2,91,63,903 - - - - - -
Postal Ballot (if applicable) - - - - - -
Total 2,91,63,903 2,59,52,915 88.9899 2,59,52,915 - 100.0000 0.0000
Public- Non Institutions E-Voting 12,896 0.1007 12,637 259 97.9916 2.0084
Poll 1,28,05,398 7,10,538 5.5487 7,10,538 0 100.0000 0.0000
Postal Ballot (if applicable) - - - - - -
Total 1,28,05,398 7,23,434 5.6494 7,23,175 259 99.9642 0.0358
Total 14,71,74,130 13,18,15,376 89.5642 13,18,15,117 259 99.9998 0.0002
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