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SERVCORP LIMITED AGM Information 2003

Oct 23, 2003

65859_rns_2003-10-23_4c7c36b1-a1b5-4104-b808-9dfbe2e2a204.pdf

AGM Information

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SERVCORP LIMITED

ABN 97 089 222 506

Notice of Additional Business

The following additional item of business is to be considered at the Annual General Meeting of Members of Servcorp Limited to be held at The Chifley Tower, Level 29, 2 Chifley Square, Sydney at 5.00pm on Thursday 6 November 2003.

Business

Item 3 Appointment of auditor

To consider and, if thought fit, to pass the following resolution as an ordinary resolution:

"That Deloitte Touche Tohmatsu be and is hereby appointed auditor of the Company."

The explanatory notes form part of this Notice of Additional Business.

This Notice of Additional Business is to be read in conjunction with the Notice of Annual General Meeting mailed to members and lodged with the ASX on 1 October 2003.

By Order of the Board

G L Pearce Company Secretary 22 October 2003

Explanatory notes

Item 3 Appointment of auditor

Item 3 is an ordinary resolution to seek the approval of members for the appointment of Deloitte Touche Tohmatsu as the Company's auditor in place of KPMG.

KPMG have agreed to resign as the Company's auditor effective 6 November 2003. This resignation is subject to receiving the consent of the Australian Securities & Investments Commission (ASIC).

The Board has received:

  • written notice of KPMG's application to resign as the Company's auditor, dated 13 October 2003;
  • written notice of Deloitte Touche Tohmatsu's nomination as auditor from a member. A copy of the $\mathbf{a}$ nomination letter is provided below:
  • Deloitte Touche Tohmatsu's consent to act as the Company's auditor, subject to the ASIC giving $\bullet$ its consent to the resignation of KPMG and to the members approving the appointment.

The directors recommend that members appoint Deloitte Touche Tohmatsu as auditor of Servcorp Limited, subject to the Australian Securities & Investments Commission giving its consent to the resignation of KPMG.

9 October 2003

The Company Secretary Servcorp Limited Level 17 BNP Paribas Centre 60 Castlereagh Street Sydney NSW 2000

Dear Sir

In accordance with the provisions of section 328(1) of the Corporations Act 2001, Sovori Pty Ltd, being a member of Servcorp Limited, hereby nominates Deloitte Touche Tohmatsu to be appointed as auditor of the Company.

Yours faithfully

A G MOUFARRIGE Director

GLP:th:c:\annual.rapprt\2003;notice_of_agm2003.doc:211003

Proxy Form

1. Registered name and address

To complete the proxy form, please see the instructions on the back of this form and refer to the accompanying documents for details of each item of business.

2. Appointment of proxy

I/We being a member/s of Servcorp Write here the name of the person you
Limited hereby appoint are appointing if this person is someone
other than the Chairman of the meeting

OR

Failing the person named, or if no person is named, the Chairman of the meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or, if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Servcorp Limited to be held on 6 November 2003 and at any adjournment of that meeting.

Mark the box with "X" if you are appointing the Chairman of the meeting

If you are appointing a second proxy please state the number of shares OR the percentage of your voting rights applicable to this proxy form.

Number of shares

3. Directions to proxy

Your proxy may decide whether or how to vote on any item of business, except where specifically directed below.

For each item of business please mark an "X" in one box only to indicate your voting instruction.

Item $2:$ Election of director ForAgainst Abstain NoDirection
Bryan Pashby
Appointment of Deloitte ToucheItem 3:Tohmatsu as auditor
4. Signature(s) of member(s)
Individual or Member 1 Member 2 Member 3
Director / Company Secretary Director Sole Director / Company Secretary

Instructions for completion of the Proxy Form

1. Name and address

Please complete your name and address as it appears on the Servcorp Limited share register.

2. Appointment of proxy

A member entitied to attend and vote is entitled to appoint not more than two proxies to attend and vote on behalf of the member. Insert the name of your proxy if your proxy is someone other than the Chairman of the Meeting. If you wish to appoint the Chairman of the Meeting as your proxy, cross the second box as indicated. If you leave this section blank or your named proxy is unable to attend, the Chairman of the Meeting will be your proxy to vote your shares. Your proxy need not be a member of Servcorp Limited. If you are appointing a second proxy, an additional proxy form may be obtained by telephoning the Servcorp Limited share registry. Alternatively, you may photocopy this form.

To annoint a second proxy:

  • (a) On the first proxy form state the number of shares or the percentage of your voting rights applicable to the first proxy.
  • (b) On the second proxy form state the number of shares or the percentage of your voting rights applicable to the second proxy.
  • (c) Return both forms in the same envelope.

3. Directions to proxy

You may direct your proxy how to vote on an item of business by placing an "X" in one of the first three boxes opposite that item. All your shares will be voted in accordance with your direction unless you indicate a proportion of voting rights on any item by inserting the percentage or number of shares you wish to vote in the appropriate box/es.

If you mark more than one box on an item of business (other than to apportion your voting rights), your yote on that item will be invalid.

No Direction

If you do not wish to direct your proxy how to vote on an item of business, please place an "X" in the " No Direction" box (i.e. the fourth box) opposite that item. If you mark the *No Direction" box or if you do not mark any of the boxes on a given item (either for all of your shares, or for some of them), your proxy may vote or abstain from voting those shares as he or she chooses.

If the Chairman of the Meeting is acting as your proxy he intends to vote any undirected proxies held on a particular item of business in favour of the relevant resolution on that item of business

By marking the "No Direction" box, you acknowledge that the Chairman may exercise your proxy even if he has an interest in the outcome of the resolution and votes cast by him other than as proxy holder will be disregarded because of that interest. If you do not mark the "No Direction" box, and you have not directed your proxy how to vote, the Chairman will not exercise your proxy if he has an interest in the outcome of the resolution.

4. Signature(s)

Each member must sign this form. If your shares are held in joint names, all members must sign in the boxes. If you are signing as an Attorney, then the Power of Attorney must have been noted by the Servcorp Limited share registry or a certified copy of it must accompany this form.

Only duly authorised officer/s can sign on behalf of a company. Please sign in the boxes provided which state the office held by the signatory i.e. Director and Director, or Company Secretary and Director, or the Sole Director and Sole Company Secretary.

5. Lodament of proxy

Once duly completed, this proxy form (and where applicable the original or a certified copy of any power of attorney under which it is signed) must be received by Servcorp Limited not later than 5.00pm on Tuesday, 4 November 2003, being 48 hours before the time for commencement of the meeting. Any proxy form received after that time will not be valid for the scheduled meeting.

Documents may be lodged:

  • by posting, delivery or facsimile to the Servcorp Share Registry (see details below).
  • by delivery to the Registered Office of Servcorp Limited, Level 17 BNP Paribas Centre, 60 Castlereagh Street, Sydney, NSW 2000.

The Servcorp Share Registry

Registries Limited PO Box R67, Royal Exchange, Sydney, NSW 1223; or Level 2, 28 Margaret Street, Sydney, NSW 2000; or Phone (02) 9279 0677 Facsimile (02) 9279 0664