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Sendero Resources Corp. — Proxy Solicitation & Information Statement 2025
Jun 26, 2025
48253_rns_2025-06-25_2a17dca3-2193-444c-8a24-7a41d3fffcc3.pdf
Proxy Solicitation & Information Statement
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INTACT GOLD CORP.
Suite 400 – 837 West Hastings Street
Vancouver, BC V6C 3N6
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING OF SHAREHOLDERS TO BE HELD ON JULY 14, 2025
AND
INFORMATION CIRCULAR
June 9, 2025
This document requires immediate attention. If you are in doubt as to how to deal with the documents or matters referred to in this Information Circular, you should immediately contact your advisor.
INTACT GOLD CORP.
Suite 400 – 837 West Hastings Street
Vancouver, BC V6C 3N6
Telephone: 604-328-0425
NOTICE OF ANNUAL GENERAL AND SPECIAL MEETING
TO THE SHAREHOLDERS:
NOTICE IS HEREBY GIVEN that the Annual General and Special Meeting (the “Meeting”) of Intact Gold Corp. (the “Company”) will be held at 400 – 837 West Hastings Street, Vancouver, British Columbia, V6C 3N6 on Monday, July 14, 2025, at the hour of 10:30 a.m. (Vancouver time) for the following purposes:
- to receive the audited financial statements of the Company for the financial year ended March 31, 2021, 2022, 2023, and 2024 and the accompanying report of the auditors thereon;
- to set the number of directors of the Company for the ensuing year at three (3) persons;
- to review and elect new directors of the company;
- to reappoint Brunet Roy Dubé, Chartered Professional Accountants as the auditors for the ensuring year;
- To consider and, if thought fit, to pass a special resolution of Shareholders approving the changes made to the Company’s articles of incorporation
- To consider and, if thought fit, to approve the Company’s Stock Option Plan
The accompanying Information Circular provides additional information relating to the matters to be dealt with at the Meeting and is supplemental to, and expressly made a part of, this Notice of Meeting.
The Company’s board of directors has fixed June 9, 2025 as the record date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Each registered shareholder at the close of business on that date is entitled to such notice and to vote at the Meeting in the circumstances set out in the accompanying Information Circular.
If you are a registered shareholder of the Company and unable to attend the Meeting in person, please complete, date and sign the accompanying form of proxy and deposit it with the Company’s transfer agent, Endeavor Trust Corporation, by hand or mail at Suite 702-777 Hornby Street, Vancouver, BC V6Z 1S4, or by fax at 604-559-8908. Proxies must be received by Endeavor by 10:30 a.m. (Vancouver time) on July 10, 2025.
If you are a non-registered shareholder of the Company and received this Notice of Meeting and accompanying materials through a broker, a financial institution, a participant, a trustee or administrator of a self-administered retirement savings plan, retirement income fund, education savings plan or other similar self-administered savings or investment plan registered under the Income Tax Act (Canada), or a nominee of any of the foregoing that holds your securities on your behalf (the “Intermediary”), please complete and return the materials in accordance with the specific instructions provided to you by your Intermediary.
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DATED at Vancouver, British Columbia this 9th day of June, 2025.
By order of the Board of Directors of
INTACT GOLD CORP.
“Harp Grewal”
Harp Grewal
Chief Executive Officer
and Director
INTACT GOLD CORP.
Suite 800 – 1199 West Hastings Street
Vancouver, BC V6E 3T5
Telephone: 604-328-0425
MANAGEMENT INFORMATION CIRCULAR
June 9, 2025
INTRODUCTION
This Information Circular accompanies the Notice of Annual General and Special Meeting (the “Notice”) and is furnished to shareholders (each, a “Shareholder”) holding common shares (each, a “Share”) in the capital of Intact Gold Corp. (the “Company”) in connection with the solicitation by the management of the Company of proxies to be voted at the Annual General and Special Meeting (the “Meeting”) of the Shareholders to be held at the offices located at 400 – 837 West Hastings Street, Vancouver, British Columbia, V6C 3N6 on Monday, July 14, 2025, at the hour of 10:30 a.m. (Vancouver time, or at any adjournment or postponement thereof.
Date and Currency
The date of this Information Circular is June 9, 2025. Unless otherwise stated, all amounts herein are in Canadian dollars.
PROXIES AND VOTING RIGHTS
Management Solicitation
The solicitation of proxies by management of the Company will be conducted by mail and may be supplemented by telephone or other personal contact to be made without special compensation by the directors, officers and employees of the Company. The Company does not reimburse Shareholders, nominees or agents for costs incurred in obtaining from their principals authorization to execute forms of proxy, except that the Company has requested brokers and nominees who hold stock in their respective names to furnish this proxy material to their customers, and the Company will reimburse such brokers and nominees for their related out of pocket expenses. No solicitation will be made by specifically engaged employees or soliciting agents. The cost of solicitation will be borne by the Company.
No person has been authorized to give any information or to make any representation other than as contained in this Information Circular in connection with the solicitation of proxies. If given or made, such information or representations must not be relied upon as having been authorized by the Company. The delivery of this Information Circular shall not create, under any circumstances, any implication that there has been no change in the information set forth herein since the date of this Information Circular. This Information Circular does not constitute the solicitation of a proxy by anyone in any jurisdiction in which such solicitation is not authorized, or in which the person making such solicitation is not qualified to do so, or to anyone to whom it is unlawful to make such an offer of solicitation.
Appointment of Proxy
Registered Shareholders are entitled to vote at the Meeting. A Shareholder is entitled to one vote for each Share that such Shareholder holds on the record date of June 9, 2025 on the resolutions to be voted upon at the Meeting, and any other matter to come before the Meeting.
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The persons named as proxyholders (the "Designated Persons") in the enclosed form of proxy are directors and/or officers of the Company.
A SHAREHOLDER HAS THE RIGHT TO APPOINT A PERSON OR COMPANY (WHO NEED NOT BE A SHAREHOLDER) OTHER THAN THE DESIGNATED PERSONS NAMED IN THE ENCLOSED FORM OF PROXY TO ATTEND AND ACT FOR OR ON BEHALF OF THAT SHAREHOLDER AT THE MEETING.
A SHAREHOLDER MAY EXERCISE THIS RIGHT BY STRIKING OUT THE PRINTED NAMES OF THE DESIGNATED PERSONS AND INSERTING THE NAME OF SUCH OTHER PERSON AND, IF DESIRED, AN ALTERNATE TO SUCH PERSON, IN THE BLANK SPACE PROVIDED IN THE FORM OF PROXY. SUCH SHAREHOLDER MUST NOTIFY THE NOMINEE OF THE APPOINTMENT, OBTAIN THE NOMINEE'S CONSENT TO ACT AS PROXY AND MUST PROVIDE INSTRUCTION TO THE NOMINEE ON HOW THE SHAREHOLDER'S SHARES SHOULD BE VOTED. THE NOMINEE MUST BRING PERSONAL IDENTIFICATION TO THE MEETING.
In order to be voted, the completed form of proxy must be received by the Company's registrar and transfer agent, Endeavor Trust Corporation (the "Transfer Agent") at their offices located at Suite 702-777 Hornby Street, Vancouver, BC V6Z 1S4, or by fax at 604-559-8908; by 10:30 a.m. (Vancouver time) on July 10, 2025. Alternatively, the Chairman of the Meeting will have sole discretion to determine whether completed proxies may be delivered to the Chairman on the day of the Meeting, or any adjournment or postponement thereof.
A proxy may not be valid unless it is dated and signed by the Shareholder who is giving it or by that Shareholder's attorney-in-fact duly authorized by that Shareholder in writing or, in the case of a corporation, dated and executed by a duly authorized officer or attorney-in-fact for the corporation. If a form of proxy is executed by an attorney-in-fact for an individual Shareholder or joint Shareholders, or by an officer or attorney-in-fact for a corporate Shareholder, the instrument so empowering the officer or attorney-in-fact, as the case may be, or a notarially certified copy thereof, must accompany the form of proxy.
Revocation of Proxies
A Shareholder who has given a proxy may revoke it at any time before it is exercised by an instrument in writing: (a) executed by that Shareholder or by that Shareholder's attorney-in-fact, authorized in writing, or, where the Shareholder is a corporation, by a duly authorized officer of, or attorney-in-fact for, the corporation; and (b) delivered either: (i) to the Company at the address set forth above, at any time up to and including the last business day preceding the day of the Meeting or, if adjourned or postponed, any reconvening thereof, or (ii) to the Chairman of the Meeting prior to the vote on matters covered by the proxy on the day of the Meeting or, if adjourned or postponed, any reconvening thereof, or (iii) in any other manner provided by law.
A proxy will automatically be revoked by either: (i) attendance at the Meeting and participation in a poll (ballot) by a Shareholder, or (ii) submission of a subsequent proxy in accordance with the foregoing procedures. A revocation of a proxy does not affect any matter on which a vote has been taken prior to any such revocation.
Voting of Shares and Proxies and Exercise of Discretion by Designated Persons
A Shareholder may indicate the manner in which the Designated Persons are to vote with respect to a matter to be voted upon at the Meeting by marking the appropriate space. If the instructions as to voting indicated
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in the proxy are certain, the Shares represented by the proxy will be voted or withheld from voting in accordance with the instructions given in the proxy. If the Shareholder specifies a choice in the proxy with respect to a matter to be acted upon, then the Shares represented will be voted or withheld from the vote on that matter accordingly. The Shares represented by a proxy will be voted or withheld from voting in accordance with the instructions of the Shareholder on any ballot that may be called for and if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares will be voted accordingly.
IF NO CHOICE IS SPECIFIED IN THE PROXY WITH RESPECT TO A MATTER TO BE ACTED UPON, THE PROXY CONFERS DISCRETIONARY AUTHORITY WITH RESPECT TO THAT MATTER UPON THE DESIGNATED PERSONS NAMED IN THE FORM OF PROXY. IT IS INTENDED THAT THE DESIGNATED PERSONS WILL VOTE THE SHARES REPRESENTED BY THE PROXY IN FAVOUR OF EACH MATTER IDENTIFIED IN THE PROXY, INCLUDING FOR THE NOMINEES OF THE COMPANY'S BOARD OF DIRECTORS (THE "BOARD") FOR DIRECTORS AND AUDITOR.
The enclosed form of proxy confers discretionary authority upon the persons named therein with respect to any other matters which may properly come before the Meeting, including any amendments or variations to any matters identified in the Notice. At the date of this Information Circular, management of the Company is not aware of any such amendments, variations or other matters to come before the Meeting.
In the case of abstentions from, or withholding of, the voting of the Shares on any matter, the Shares that are the subject of the abstention or withholding will be counted for determination of a quorum, but will not be counted as affirmative or negative on the matter to be voted upon.
INFORMATION FOR BENEFICIAL SHAREHOLDERS
The information set out in this section is of significant importance to those Shareholders who do not hold Shares in their own name. Shareholders who do not hold their Shares in their own name (referred to in this Information Circular as "Beneficial Shareholders") should note that only proxies deposited by Shareholders whose names appear on the records of the Company as the registered holders of Shares can be recognized and acted upon at the Meeting. If Shares are listed in an account statement provided by a broker, then in almost all cases those Shares will not be registered in the Beneficial Shareholder's name on the records of the Company. Such Shares will more likely be registered under the names of the Beneficial Shareholder's broker or an agent of that broker. In the United States, the vast majority of such Shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms). Beneficial Shareholders should ensure that instructions respecting the voting of their Shares are communicated to the appropriate person well in advance of the Meeting.
The Company does not have access to names of Beneficial Shareholders. Applicable regulatory policy requires intermediaries/brokers to seek voting instructions from Beneficial Shareholders in advance of Shareholders' meetings. Every intermediary/broker has its own mailing procedures and provides its own return instructions to clients, which should be carefully followed by Beneficial Shareholders in order to ensure that their Shares are voted at the Meeting. The form of proxy supplied to a Beneficial Shareholder by its broker (or the agent of the broker) is similar to the form of proxy provided to registered Shareholders by the Company. However, its purpose is limited to instructing the registered Shareholder (the broker or agent of the broker) how to vote on behalf of the Beneficial Shareholder. The majority of brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. ("Broadridge") in the United States and in Canada. Broadridge typically
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prepares a special voting instruction form, mails this form to the Beneficial Shareholders and asks for appropriate instructions regarding the voting of Shares to be voted at the Meeting. Beneficial Shareholders are requested to complete and return the voting instructions to Broadridge by mail or facsimile. Alternatively, Beneficial Shareholders can call a toll-free number and access Broadridge's dedicated voting website (each as noted on the voting instruction form) to deliver their voting instructions and to vote the Shares held by them. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of Shares to be represented at the Meeting. A Beneficial Shareholder receiving a Broadridge voting instruction form cannot use that form as a proxy to vote Shares directly at the Meeting – the voting instruction form must be returned to Broadridge well in advance of the Meeting in order to have its Shares voted at the Meeting.
Although a Beneficial Shareholder may not be recognized directly at the Meeting for the purposes of voting Shares registered in the name of his broker (or agent of the broker), a Beneficial Shareholder may attend at the Meeting as proxyholder for the registered Shareholder and vote the Shares in that capacity. Beneficial Shareholders who wish to attend at the Meeting and indirectly vote their Shares as proxyholder for the registered Shareholder should enter their own names in the blank space on the instrument of proxy provided to them and return the same to their broker (or the broker's agent) in accordance with the instructions provided by such broker (or agent), well in advance of the Meeting.
Alternatively, a Beneficial Shareholder may request in writing that his or her broker send to the Beneficial Shareholder a legal proxy which would enable the Beneficial Shareholder to attend at the Meeting and vote his or her Shares.
The Company will not pay for the delivery of proxy-related materials to objecting beneficial owners of the Common Shares under NI 54-101 and Form 54-101F7 – Request for Voting Instructions Made by Intermediary. The objecting beneficial owners will not receive the materials unless their intermediary assumes the costs of delivery.
All references to Shareholders in this Information Circular are to registered Shareholders, unless specifically stated otherwise.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The Company is authorized to issue an unlimited number of Shares without par value and an unlimited number of preferred shares without par value. As of the record date, determined by the Board to be the close of business on June 9, 2025, and as at the date hereof, a total of 18,182,647 Shares were issued and outstanding. Each Share carries the right to one vote at the Meeting. No preferred shares were issued and outstanding as of the close of business on June 9, 2025 or as at the date hereof.
Only registered Shareholders as of the record date are entitled to receive notice of, and to attend and vote at, the Meeting or any adjournment or postponement of the Meeting.
To the knowledge of the directors and officers of the Company, no person or company beneficially owns, directly or indirectly, or exercises control or direction over, common shares carrying more than 10% of the voting rights attached to the outstanding common shares of the Company.
NUMBER OF DIRECTORS
The Articles of the Company provide for a Board of no fewer than three directors and no greater than a number as fixed or changed from time to time in accordance with the Company's Articles.
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At the Meeting, Shareholders will be asked to pass an ordinary resolution to set the number of directors of the Company for the ensuing year at three (3). The number of directors will be approved if the affirmative vote of the majority of Shares present or represented by proxy at the Meeting and entitled to vote are voted in favour of setting the number of directors at three (3).
Management recommends the approval of the resolution to set the number of directors of the Company at three (3).
ELECTION OF DIRECTORS
At present, the directors of the Company are elected at each annual general meeting and hold office until the next annual general meeting, or until their successors are duly elected or appointed in accordance with the Company's Articles or until such director's earlier death, resignation or removal. In the absence of instructions to the contrary, the enclosed form of proxy will be voted for the nominees listed in the form of proxy, all of whom are presently members of the Board.
Management of the Company proposes to nominate the persons named in the table below for election by the shareholders as directors of the Company. Information concerning such persons, as furnished by the individual nominees, is as follows:
| Name
Province
Country of Residence and Position(s)
with the Company | Occupation, Business or Employment | Periods during which Nominee has Served as a Director | Number of Common Shares Owned (1) |
| --- | --- | --- | --- |
| Harp Grewal(1)
British Columbia
Chief Executive Officer, and Director | See “Relevant Education and Experience” and “Directorships” section below | August 24, 2021 to present | Nil |
| Ron Coulson
British Columbia
Director | Accounts Manager for several public Companies | June 5, 2019 to present | Nil |
| Quinn Field-Dyte(1)
British Columbia
Director | See “Relevant Education and Experience” and “Directorships” section below | July 29, 2019 to present | Nil |
(1) Member of the Audit Committee.
The Company operates with a standing Audit Committee, currently consisting of, Ron Coulson, Quinn Field-Dyte, and Harp Grewal.
Management recommends the approval of each of the nominees listed above for election as directors of the Company for the ensuing year.
Cease Trade Orders
Other than as disclosed below, no proposed director of the Company is, or within the ten (10) years before the date of this Information Circular has been, a director, chief executive officer or chief financial officer of any company that:
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(a) was subject to an order that was issued while the proposed director was acting in the capacity as director, chief executive officer or chief financial officer; or
(b) was subject to an order that was issued after the proposed director ceased to be a director, chief executive officer or chief financial officer and which resulted from an event that occurred while that person was acting in the capacity as director, chief executive officer or chief financial officer.
Bankruptcies
No proposed director of the Company is, or within ten (10) years before the date of this Information Circular, has been a director or an executive officer of any company that, while the person was acting in that capacity, or within a year of that person ceasing to act in the capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold its assets or made a proposal under any legislation relating to bankruptcies or insolvency.
No proposed director of the Company has, within ten (10) years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
Penalties and Sanctions
To the best of management's knowledge, no proposed director of the Company has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
STATEMENT OF EXECUTIVE COMPENSATION
General
For the purpose of this Information Circular:
"CEO" means each individual who acted as chief executive officer of the Company or acted in a similar capacity for any part of the most recently completed financial year;
"CFO" means each individual who acted as chief financial officer of the Company or acted in a similar capacity for any part of the most recently completed financial year; and
"Named Executive Officer" or "NEO" means:
(a) the CEO;
(b) the CFO;
(c) each of the Company's three most highly compensated executive officers, including any of the Company's subsidiaries, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and CFO, at the end of the most recently completed financial year
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and whose total compensation was, individually, more than $150,000 as determined in accordance with subsection 1.3(6) of Form 51-102F6 Statement of Executive Compensation, for that financial year; and
(d) each individual who would be a NEO under paragraph (c) but for the fact that the individual was neither an executive officer of the Company, nor acting in a similar capacity at the end of the most recently completed financial year.
Compensation Discussion and Analysis
The Company does not have in place a compensation and nominating committee. All tasks related to developing and monitoring the Company's approach to the compensation of officers of the Company and to developing and monitoring the Company's approach to the nomination of directors to the Board are performed by the members of the Board. The compensation of the NEOs and the Company's employees is reviewed, recommended and approved by the independent directors of the Company and by the Board as a whole.
The Company currently has a short term compensation component in place, which includes the payment of management fees to certain NEOs, and a long-term compensation component in place, which includes the grant of stock options under the stock option plan (as defined below). The Company intends to further develop these compensation components.
The Company chooses to grant stock options to NEOs to satisfy the Company's long-term compensation component. In the future, the Board may also consider, on an annual basis, an award of bonuses to key executives and senior management. The amount and award of such bonuses is expected to be discretionary, depending on, among other factors, the financial performance of the Company and the position of a participant. The Board considers that the payment of such discretionary annual cash bonuses may satisfy the Company's medium term compensation component.
The Company has not retained a compensation consultant or advisor to assist the Board in determining compensation for any of the Company's directors or officers. Given the Company's current stage of development, the Company has not considered the implications of the risks associated with the Company's compensation practices. The Company has also not adopted any policies with respect to whether NEOs and directors are permitted to purchase financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or director.
Option-Based Awards
During the 2025 AGM, shareholders will review the previously approved Stock Option Plan, which is a rolling stock option plan pursuant to which up to 1,818,265 Shares will be reserved for issuance upon exercise of stock options granted under the previous plan. The previous plan was approved by the Shareholders at the annual meeting of the Company held on August 3, 2021.
The purpose of the new Plan is to advance the interests of the Company by encouraging the directors, officers, employees and consultants of the Company to acquire Shares, thereby increasing their proprietary interest in the Company, encouraging them to remain associated with the Company and furnishing them with additional incentive in their efforts on behalf of the Company in the conduct of their affairs. The size of stock option grants to NEOs and directors is dependent on each officer or director's level of responsibility, authority and importance to the Company and the degree to which such officer or director's long-term contribution to the Company is expected to be key to its long-term success.
See "Securities Authorized for Issuance under Equity Compensation Plans", below, for more information on the terms of the Plan.
Compensation Governance
The Board has not adopted any specific policies or practices to determine the compensation for the Company's directors and officers, other than as disclosed above. Given the Company's current stage of development, the Company has not established a compensation committee.
Summary Compensation Table
Particulars of compensation earned by each NEO in the two most recently completed financial years are set out below. The Company has never adopted any non-equity incentive plans:
| Name and Principal Position | Year | Salary, consulting fee, retainer or commission ($) | Bonus ($) | Committee or meeting fees ($) | Value of perquisites ($) | Value of all other compensation ($) | Total Compensation ($) |
|---|---|---|---|---|---|---|---|
| Yuying Liang (3) | |||||||
| CFO | 2024 | 99,000 | Nil | Nil | Nil | Nil | 99,000 |
| 2023 | 119,000 | Nil | Nil | Nil | Nil | 119,000 | |
| 2022 | 99,000 | Nil | Nil | Nil | Nil | 99,000 | |
| 2021 | 3,000 | Nil | Nil | Nil | Nil | 3,000 | |
| Harp Grewal (4) | |||||||
| CEO, and Director | 2024 | 6,000 | Nil | Nil | Nil | Nil | 6,000 |
| 2023 | 6,000 | Nil | Nil | Nil | Nil | 6,000 | |
| 2022 | 3,500 | Nil | Nil | Nil | Nil | 3,500 | |
| 2021 | 3,500 | Nil | Nil | Nil | Nil | 3,500 | |
| Yari Nieken (5) | |||||||
| Former CEO, and Director | 2024 | Nil | Nil | Nil | Nil | Nil | Nil |
| 2023 | Nil | Nil | Nil | Nil | Nil | Nil | |
| 2022 | Nil | Nil | Nil | Nil | Nil | Nil | |
| 2021 | Nil | Nil | Nil | Nil | Nil | Nil |
- "Share-based Awards" means an award under an equity incentive plan of equity-based instruments that do not have option-like features, including, for greater certainty, common shares, restricted shares, restricted share units, deferred share units, phantom shares, phantom share units, common share equivalent units, and stock.
- "Option-based Awards" means an award under an equity incentive plan of options, including, for greater certainty, share options, share appreciation rights, and similar instruments that have option-like features.
- Yuying Liang was appointed as CFO on June 6, 2019
- Harp Grewal was appointed on August 24, 2021
- Yari Nieken was appointed as CEO and Director on June 11, 2020
Incentive Plan Awards
An "incentive plan" is any plan providing compensation that depends on achieving certain performance goals or similar conditions within a specified period. An "incentive plan award" means compensation awarded, earned paid, or payable under an incentive plan.
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Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth all option-based awards granted to NEOs that were outstanding as of March 31, 2024, 2023, 2022, and 2021, including awards granted before the year ended March 31, 2024, 2023, 2022, and 2021. The Company has not granted any share-based awards.
| Name | Option-based Awards | |||
|---|---|---|---|---|
| Number of securities underlying unexercised options (#) | Option exercise price ($) | Option expiration date | Value of unexercised in-the-money options ($) | |
| Yuying Liang CFO | N/A | N/A | N/A | N/A |
| Harp Grewal CEO and Director | N/A | N/A | N/A | N/A |
| Yari Nieken Former CEO, and Director | N/A | N/A | N/A | N/A |
There was no re-pricing of stock options under the current plan or otherwise during the Company's financial year ended March 31, 2024, 2023, 2022, and 2021.
Incentive Plan Awards - Value Vested or Earned During the Year
The following table sets forth details of the value vested or earned for all incentive plan awards during the year ended March 31, 2024, 2023, 2022, and 2021 by the applicable Named Executive Officer:
| Name | Option-based awards - Value vested during the year ($) | Share-based awards - Value vested during the year ($) | Non-equity incentive plan compensation - Value earned during the year ($) |
|---|---|---|---|
| Yuying Liang CFO | N/A | N/A | N/A |
| Harp Grewal CEO and Director | N/A | N/A | N/A |
| Yari Nieken Former CEO, and Director | N/A | N/A | N/A |
Narrative Discussion
For a summary of the material provisions of the 2020 stock option plan, see "Securities Authorized for Issuance under Equity Compensation Plans", below, for more information on the terms of the 2020 stock option plan.
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Pension Plan Awards
The Company does not have, and has never had, any pension, defined benefit, defined contribution or deferred compensation plans in place.
Termination and Change of Control Benefits
The Company has no contract, agreement, plan or arrangement that provides for payments to any Named Executive Officer at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change in control of the Company or a change in responsibilities of the Named Executive Officer.
Director Compensation Table
The following table sets out certain information regarding compensation provided to the directors of the Company who are not Named Executive Officers during the financial year ended March 31, 2020:
| Name | Year | Fees earned ($) | Share-based awards ($) | Option-based awards ($) | Non-equity incentive plan compensation ($) | Pension value ($) | All other compensation ($) | Total ($) |
|---|---|---|---|---|---|---|---|---|
| Ron Coulson^{(1)} | 2024 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 |
| 2023 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 | |
| 2022 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 | |
| 2021 | 7,000 | Nil | Nil | Nil | Nil | Nil | 7,000 | |
| Quinn Field-Dyte^{(3)} | 2024 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 |
| 2023 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 | |
| 2022 | 6,000 | Nil | Nil | Nil | Nil | Nil | 6,000 | |
| 2021 | 7,350 | Nil | Nil | Nil | Nil | Nil | 7,350 |
- Ron Coulson was appointed on June 5, 2019.
- Quinn Field-Dyte was appointed on July 29, 2019
During the year ended March 31, 2024, 2023, 2022 and 2021, there were no standard compensation arrangements, or other arrangements in addition to or in lieu of standard arrangements, under which the directors of the Company were compensated for services in their capacity as directors (including any additional amounts payable for committee participation or special assignments), or for services as consultants or experts.
Incentive Plan Awards for Directors
Outstanding Share-Based Awards and Option-Based Awards
The following table sets forth all option-based awards granted to the Company's directors, other than the NEOs, that were outstanding as of March 31, 2024, 2023, 2022 and 2021, including awards granted before the period ended March 31, 2024, 2023, 2022 and 2021. The Company has not granted any Share-based awards:
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| Name | Option-based Awards | |||
|---|---|---|---|---|
| Number of securities underlying unexercised options (#) | Option exercise price ($) | Option expiration date | Value of unexercised in-the-money options ($) | |
| Ron Coulson | N/A | N/A | N/A | N/A |
| Quinn Field-Dyte | N/A | N/A | N/A | N/A |
There was no re-pricing of stock options under the current stock option plan or otherwise during the Company's financial year ended March 31, 2024, 2023, 2022 and 2021.
Incentive Plan Awards – Value Vested or Earned During the Year
The following table sets forth details of the value vested or earned for all incentive plan awards during the year ended March 31, 2024, 2023, 2022 and 2021 by the directors:
| Name | Option-based awards – Value vested during the year ($) | Share-based awards – Value vested during the year ($) | Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| Ron Coulson | Nil | Nil | N/A |
| Quinn Field-Dyte | Nil | Nil | N/A |
Narrative Discussion
For a summary of the material provisions of the 2025 stock option plan, see "Securities Authorized for Issuance under Equity Compensation Plans", below, for more information on the terms of the 2025 stock option plan.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets forth details of the Company's equity compensation plans as of March 31, 2024, 2023, 2022, and 2021:
| Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights (1) | Weighted-average exercise price of outstanding options, warrants and rights | Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) |
|---|---|---|---|
| Equity compensation plans approved by security holders | Nil | Nil | 1,818,265 |
| Equity compensation plans not approved by security holders | Nil | Nil | Nil |
| Total | Nil | Nil | 1,818,265 |
(1) The Company does not have any warrants or rights outstanding under any equity compensation plans.
Stock Option Plan
During the 2025 AGM for the 2024 financial year, the shareholders will review a rolling stock option plan (the "Plan") enabling the directors to grant options to employees, directors and officers of the Company
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and persons providing ongoing services to the Company for approval. The policies of the TSX Venture Exchange (the "Exchange") state that rolling plans must receive shareholder approval upon initial adoption and thereafter yearly, at the Company's Annual General Meeting. Accordingly, the shareholders will be asked to approve the Plan at the Meeting. The Plan complies with the policies of the Exchange regarding share incentive arrangements.
The purpose of the Plan is to attract, retain and motivate management, staff, consultants and other qualified individuals by providing them with the opportunity, through share options, to acquire a proprietary interest in the Company and benefit from its growth. The options are non-assignable and may be granted for a term not exceeding that permitted by the Exchange, currently ten years. Other material aspects of the Plan are as follows:
- the Plan is administered by the Company's Board of Directors or, if the Board so designates, a Committee of the Board appointed in accordance with the plan to administer the plan;
- the maximum number of shares in respect of which options may be outstanding under the Plan at any given time is equivalent to 10% of the issued and outstanding shares of the Company (the "Outstanding Shares") at that time;
- upon an optionee ceasing to hold any position with the Company which would qualify a person to receive an option under the terms of the Plan, the optionee's option shall terminate upon the expiry of such reasonable period of time following termination, not to exceed twelve months, as has been fixed by the Plan administrator. Also, an option granted under the Plan will terminate one year following the death of the optionee. These provisions do not have the effect of extending the term of an option which would have expired earlier in accordance with its terms, and do not apply to any portion of an option which had not vested at the time of death or other termination;
- as long as required by Exchange policy, no one individual may receive options on more than 5% of the Outstanding Shares in any 12 month period, the insiders as a group may not receive options on a number of shares exceeding 10% of the Outstanding Shares in any 12 month period, no one consultant may receive options on more than 2% of the Outstanding Shares in any 12 month period, and options granted to persons employed to provide investor relations services may not exceed, in the aggregate, 2% of the Outstanding Shares in any 12 month period and must vest in stages over a minimum period of 12 months;
- the exercise price of options is subject to the discretion of the Plan administrator, provided however that options may not be granted at prices that are less than the Discounted Market Price as defined in Exchange policy. Discounted Market Price generally means, subject to certain exceptions, the most recent closing price of the Company's shares on the Exchange, less a discount of from 15% to 25% depending on the trading value of the Company's shares;
- any amendment of the terms of an option shall be subject to any required regulatory and shareholder approvals; and
- options granted under the Plan are not assignable, negotiable or otherwise transferable other than by will or the laws of descent and distribution and, subject to the terms of the Plan, are exercisable only by the optionee and his legal heirs or personal representatives.
The Plan does not provide for any financial assistance or support to be provided to optionees by the Company or any affiliated entity of the Company to facilitate the purchase of shares under the plan.
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The full text of the Plan will be presented to the shareholders at the Meeting. Shareholders may also view the Plan in advance of the Meeting at the Company's head office, 400-837 West Hastings Street, Vancouver, BC, V6C 3N6, or by requesting a copy of the Plan from the Company by telephone at (604) 328-0425.
In connection with shareholder approval of the Plan, management will place the following proposed resolution before the shareholders for their consideration:
RESOLVED that the Company's Stock Option Plan, presented for consideration at the Company's 2025 Annual General Meeting, be approved.
APPOINTMENT OF AUDITOR
At the Meeting, Shareholders will be asked to vote for the appointment of Brunet Roy Dubé, Chartered Professional Accountants, to serve as auditor of the Company for the Company's fiscal year ending March 31, 2025, at a remuneration to be fixed by the Board.
Management recommends that Shareholders vote in favour of the appointment of Brunet Roy Dubé, Chartered Professional Accountants, Chartered Accountants, as the Company's auditors for the Company's fiscal year ending March 31, 2025 at a remuneration to be fixed by the Board.
AUDIT COMMITTEE DISCLOSURE
National Instrument 52-110 Audit Committee ("NI 52-110"), requires the Company, as a venture issuer, to disclose annually in its Information Circular certain information concerning the constitution of its Audit Committee and its relationship with its independent auditor.
The Audit Committee Charter
The following Audit Committee Charter was adopted by the Board and Audit Committee, effective November 14, 2011.
Mandate
The primary function of the audit committee (the "Committee") is to assist the Company's Board of Directors in fulfilling its financial oversight responsibilities by reviewing the financial reports and other financial information provided by the Company to regulatory authorities and shareholders, the Company's systems of internal controls regarding finance and accounting and the Company's auditing, accounting and financial reporting processes. Consistent with this function, the Committee will encourage continuous improvement of, and should foster adherence to, the Company's policies, procedures and practices at all levels. The Committee's primary duties and responsibilities are to:
- serve as an independent and objective party to monitor the Company's financial reporting and internal control system and review the Company's financial statements;
- review and appraise the performance of the Company's external auditors; and
- provide an open avenue of communication among the Company's auditors, financial and senior management and the Board of Directors.
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Composition
The Committee shall be comprised of a minimum of three directors as determined by the Board of Directors. If the Company ceases to be a "venture issuer" (as that term is defined in NI 52-110), then all of the members of the Committee shall be free from any relationship that, in the opinion of the Board of Directors, would interfere with the exercise of his or her independent judgment as a member of the Committee.
If the Company ceases to be a "venture issuer" (as that term is defined in NI 52-110), then all members of the Committee shall have accounting or related financial management expertise. All members of the Committee that are not financially literate will work towards becoming financially literate to obtain a working familiarity with basic finance and accounting practices. For the purposes of the Company's Audit Committee Charter, the definition of "financially literate" is the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can presumably be expected to be raised by the Company's financial statements.
The members of the Committee shall be elected by the Board of Directors at its first meeting following the annual shareholders' meeting. Unless a Chair is elected by the full Board of Directors, the members of the Committee may designate a Chair by a majority vote of the full Committee membership.
Meetings
The Committee shall meet at least twice annually, or more frequently as circumstances dictate. As part of its job to foster open communication, the Committee will meet at least annually with the Chief Financial Officer and the external auditors in separate sessions.
Responsibilities and Duties
To fulfill its responsibilities and duties, the Committee shall:
- Documents/Reports Review
(a) review and update this Audit Committee Charter annually; and
(b) review the Company's financial statements, MD&A and any annual and interim earnings press releases before the Company publicly discloses this information and any reports or other financial information (including quarterly financial statements), which are submitted to any governmental body, or to the public, including any certification, report, opinion, or review rendered by the external auditors.
- External Auditors
(a) review annually, the performance of the external auditors who shall be ultimately accountable to the Company's Board of Directors and the Committee as representatives of the shareholders of the Company;
(b) obtain annually, a formal written statement of external auditors setting forth all relationships between the external auditors and the Company, consistent with Independence Standards Board Standard 1;
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(c) review and discuss with the external auditors any disclosed relationships or services that may impact the objectivity and independence of the external auditors;
(d) take, or recommend that the Company’s full Board of Directors take appropriate action to oversee the independence of the external auditors, including the resolution of disagreements between management and the external auditor regarding financial reporting;
(e) recommend to the Company’s Board of Directors the selection and, where applicable, the replacement of the external auditors nominated annually for shareholder approval;
(f) recommend to the Company’s Board of Directors the compensation to be paid to the external auditors;
(g) at each meeting, consult with the external auditors, without the presence of management, about the quality of the Company’s accounting principles, internal controls and the completeness and accuracy of the Company’s financial statements;
(h) review and approve the Company’s hiring policies regarding partners, employees and former partners and employees of the present and former external auditors of the Company;
(i) review with management and the external auditors the audit plan for the year-end financial statements and intended template for such statements; and
(j) review and pre-approve all audit and audit-related services and the fees and other compensation related thereto, and any non-audit services, provided by the Company’s external auditors. The pre-approval requirement is waived with respect to the provision of non-audit services if:
(i) the aggregate amount of all such non-audit services provided to the Company constitutes not more than five percent of the total amount of revenues paid by the Company to its external auditors during the fiscal year in which the non-audit services are provided,
(ii) such services were not recognized by the Company at the time of the engagement to be non-audit services, and
(iii) such services are promptly brought to the attention of the Committee by the Company and approved prior to the completion of the audit by the Committee or by one or more members of the Committee who are members of the Board of Directors to whom authority to grant such approvals has been delegated by the Committee.
Provided the pre-approval of the non-audit services is presented to the Committee’s first scheduled meeting following such approval such authority may be delegated by the Committee to one or more independent members of the Committee.
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Financial Reporting Processes
(a) in consultation with the external auditors, review with management the integrity of the Company's financial reporting process, both internal and external;
(b) consider the external auditors' judgments about the quality and appropriateness of the Company's accounting principles as applied in its financial reporting;
(c) consider and approve, if appropriate, changes to the Company's auditing and accounting principles and practices as suggested by the external auditors and management;
(d) review significant judgments made by management in the preparation of the financial statements and the view of the external auditors as to appropriateness of such judgments;
(e) following completion of the annual audit, review separately with management and the external auditors any significant difficulties encountered during the course of the audit, including any restrictions on the scope of work or access to required information;
(f) review any significant disagreement among management and the external auditors in connection with the preparation of the financial statements;
(g) review with the external auditors and management the extent to which changes and improvements in financial or accounting practices have been implemented;
(h) review any complaints or concerns about any questionable accounting, internal accounting controls or auditing matters;
(i) review the certification process;
(j) establish a procedure for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters; and
(k) establish a procedure for the confidential, anonymous submission by employees of the Company of concerns regarding questionable accounting or auditing matters.
- Other
(a) review any related-party transactions;
(b) engage independent counsel and other advisors as it determines necessary to carry out its duties; and
(c) to set and pay compensation for any independent counsel and other advisors employed by the Committee.
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Composition of the Audit Committee
The Company's Audit Committee is comprised of three directors consisting of Ron Coulson, Quinn Field-Dyte and Harp Grewal. As defined in NI 52-110, Mr. Grewal is not considered independent as he is the Chief Executive Officer of the Company. As defined in NI 52-110, Ron Coulson, and Quinn Field-Dyte, are independent. All of the Audit Committee members are "financially literate", as defined in NI 52-110, as all have the industry experience necessary to understand and analyze financial statements of the Company, as well as the understanding of internal controls and procedures necessary for financial reporting.
The Audit Committee is responsible for review of both interim and annual financial statements of the Company. For the purposes of performing their duties, the members of the Audit Committee have the right at all times, to inspect all the books and financial records of the Company and any subsidiaries and to discuss with management and the external auditors of the Company any accounts, records and matters relating to the financial statements of the Company. The audit committee members meet periodically with management and annually with the external auditors.
Relevant Education and Experience
Harp Grewal
Mr. Grewal is an engineer and entrepreneur who has amassed vast experiences in his early career. Mr. Grewal holds a bachelor of applied science in mining engineering from the University of British Columbia. His expertise encompasses a wide range of fields, including mining, earthworks, project safety and construction. Mr. Grewal has worked on projects in excess of $650-million and has overseen projects accomplished throughout Canada, India and Bangladesh. Mr. Grewal offers robust analytical and organizational skills with a strong technical and methodical aptitude. Mr. Coulson
Mr. Coulson holds over 50 years of managerial experience and has worked as an accounts manager with various corporate companies.
Quinn Field-Dyte
Mr. Field-Dyte has over eight years of experience in the financial services industry having served from 1996 to 2004 as an investment adviser and later as a consultant to Raytec Development Corp. From 2004 to 2010, he was involved in the interactive entertainment industry, working at Electronic Arts Inc. (EA Games) and co-founding Embassy Interactive Games before returning to the financial industry in 2010. Mr. Field-Dyte currently sits on the board of multiple publicly traded companies.
Audit Committee Oversight
Since the commencement of the Company's most recently completed financial year, the Board has not failed to adopt a recommendation of the Audit Committee to nominate or compensate an external auditor.
Reliance on Certain Exemptions
Since the commencement of the Company's most recently completed financial year, the Company has not relied on the exemptions contained in Sections 2.4 or 8 of National Instrument 52-110. Section 2.4 (De Minimis Non-audit Services) provides an exemption from the requirement that the Audit Committee must pre-approve all non-audit services to be provided by the auditor, where the total amount of fees related to the non-audit services are not expected to exceed $5\%$ of the total fees payable to the auditor in the fiscal
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year in which the non-audit services were provided. Section 8 (Exemptions) permits a company to apply to a securities regulatory authority for an exemption from the requirements of National Instrument 52-110 in whole or in part.
Pre-Approval Policies and Procedures
The Audit Committee has adopted specific policies and procedures for the engagement of non-audit services as set out in the Audit Committee Charter of the Company. The full text of the Company's Audit Committee Charter is included above under the heading "Audit Committee Charter".
External Auditor Service Fees
In the following table, "audit fees" are fees billed by the Company's external auditor for services provided in auditing the Company's annual financial statements for the subject year. "Audit-related fees" are fees not included in audit fees that are billed by the auditor for assurance and related services that are reasonably related to the performance of the audit review of the Company's financial statements. "Tax fees" are fees billed by the auditor for professional services rendered for tax compliance, tax advice and tax planning. "All other fees" are fees billed by the auditor for products and services not included in the foregoing categories.
The aggregate fees billed by the Company's external auditor in the fiscal years ended March 31, 2024, 2023, 2022, 2021 by category, are as follows:
| Financial Year Ended March 31 | Audit Fees | Audit Related Fees | Tax Fees | All Other Fees |
|---|---|---|---|---|
| 2024 | $20,000 | Nil | Nil | Nil |
| 2023 | $22,857 | Nil | Nil | Nil |
| 2022 | $21,904 | Nil | Nil | Nil |
| 2021 | $18,000 | Nil | Nil | Nil |
Exemption
The Company is relying on the exemption provided by Section 6.1 of National Instrument 52-110 which provides that the Company, as a venture issuer, is not required to comply with Part 3 (Composition of the Audit Committee) and Part 5 (Reporting Obligations) of National Instrument 52-110.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No current or former director, executive officer or employee, proposed nominee for election to the Board, or associate of such persons is, or has been, indebted to the Company since the beginning of the most recently completed financial year of the Company and no indebtedness remains outstanding as at the date of this Information Circular.
None of the directors or executive officers of the Company is or, at any time since the beginning of the most recently completed financial year, has been indebted to the Company. None of the directors' or executive officers' indebtedness to another entity is, or at any time since the beginning of the most recently completed financial year, has been the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Company.
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INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Except as otherwise disclosed herein with respect to the grant of stock options, no: (a) director, proposed director or executive officer of the Company; (b) person or company who beneficially owns, directly or indirectly, common shares or who exercises control or direction of common shares, or a combination of both, carrying more than ten percent of the voting rights attached to the common shares outstanding (an "Insider"); (c) director or executive officer of an Insider; or (d) associate or affiliate of any of the directors, executive officers or Insiders, has had any material interest, direct or indirect, in any transaction since the commencement of the Company's most recently completed financial year or in any proposed transaction which has materially affected or would materially affect the Company, except with an interest arising from the ownership of Shares where such person or company will receive no extra or special benefit or advantage not shared on a pro rata basis by all Shareholders.
MANAGEMENT CONTRACTS
There were no management functions of the Company, which were, to any substantial degree, performed by a person other than the directors or executive officers of the Company.
CORPORATE GOVERNANCE
Corporate governance refers to the policies and structure of the board of directors of a company, whose members are elected by and are accountable to the shareholders of the company. Corporate governance encourages establishing a reasonable degree of independence of the board of directors from executive management and the adoption of policies to ensure the board of directors recognize the principles of good management. The Board is committed to sound corporate governance practices, as such practices are both in the interests of Shareholders and help to contribute to effective and efficient decision-making.
Board of Directors
The Board facilitates its exercise of independent supervision over the Company's management through frequent meetings of the Board.
Harp Grewal is not "independent" because Harp Grewal is CEO of the Company.
Ron Coulson, and Quinn Field-Dyte are independent in that they are independent and free from any interest and any business or other relationship which could, or could reasonably be perceived to, materially interfere with the director's ability to act in the best interests of the Company, other than the interests and relationships arising from being shareholders.
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Directorships
The following directors are presently directors of other reporting issuers as set out below:
| Name of Director of the Company | Name of Other Reporting Issuer |
|---|---|
| Harp Grewal | N/A |
| Ron Coulson | N/A |
| Quinn Field-Dyte | Quantum Battery Metals Corp |
| Plantx Life Inc | |
| Fort St. James Nickel Corp. | |
| Abitibi Metals Corp. | |
| Vantex Resources Ltd. | |
| GGX Gold Corp. | |
| Margaret Lake Diamonds Inc. | |
| Stamper Oil and Gas Corp. | |
| New Destiny Mining Corp. | |
| The Yumy Candy Company Inc. |
Orientation and Continuing Education
The Board briefs all new directors with respect to the policies of the Board and other relevant corporate and business information. The Board does not provide any continuing education.
Ethical Business Conduct
The Board has found that the fiduciary duties placed on individual directors by the Company's governing corporate legislation and the common law and the restrictions placed by applicable corporate legislation on an individual director's participation in decisions of the Board in which the director has an interest have been sufficient to ensure that the Board operates independently of management and in the best interests of the Company.
Nomination of Directors
The Board is responsible for identifying individuals qualified to become new Board members and recommending to the Board new director nominees for the next annual meeting of Shareholders.
New nominees must have a track record in general business management, special expertise in an area of strategic interest to the Company, the ability to devote the required time, show support for the Company's mission and strategic objectives, and a willingness to serve.
Compensation
The Board expects that it will conduct reviews with regard to the compensation of the directors and President once a year. To make its recommendations on such compensation, the Board may take into account the types of compensation and the amounts paid to directors and officers of comparable publicly traded Canadian companies.
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Other Board Committees
The Board has no committees other than the Audit Committee.
Assessments
The Board regularly monitors the adequacy of information given to directors, communications between the Board and management and the strategic direction and processes of the Board and its committees.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
Except as disclosed elsewhere in this Information Circular, no director or executive officer of the Company who was a director or executive officer since the beginning of the Company's last financial year, no proposed nominee for election as a director of the Company, nor any associate or affiliates of any such directors, officers or nominees, has any material interest, direct or indirect, by way of beneficial ownership of common shares or other securities in the Company or otherwise, in any matter to be acted upon at the Meeting other than the election of directors.
ADDITIONAL INFORMATION
Additional information relating to the Company is available on SEDAR at www.sedar.com. Financial information is provided in the Company's audited financial statements for the year ended March 31, 2020 which are also available on SEDAR.
OTHER MATTERS
Change in Articles
Approval of Articles Amendment Resolution
Management of the Company intends to place before the Meeting, for approval, confirmation and adoption of, with or without variation, the Articles Amendment Resolution as a special resolution to amend the Articles of the Company. If approved, the Articles Amendment Resolution will authorize the Company to delete and replace section 9.1 of the Articles as follows:
“9.1 Alteration of Authorized Share Structure
Subject to Article 9.2 and the Business Corporations Act, the Company may by resolution of the board of directors:
(a) create one or more classes or series of shares or, if none of the shares of a class or series of shares are allotted or issued, eliminate that class or series of shares;
(b) increase, reduce or eliminate the maximum number of shares that the Company is authorized to issue out of any class or series of shares or establish a maximum number of shares that the Company is authorized to issue out of any class or series for which no maximum is established;
(c) subdivide or consolidate all or any of its unissued, or fully paid issued, shares;
(d) if the Company is authorized to issue shares of a class of shares with par value;
(i) decrease the par value of those shares; or
(ii) if none of the shares of that class of shares are allotted or issued, increase the par value of those shares;
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(e) change all or any of its unissued, or fully paid issued, shares with par value into shares without par value or any of its unissued shares without par value into shares with par value;
(f) alter the identifying name of any of its shares; or
(g) otherwise alter its shares or authorized share structure when required or permitted to do so by the Business Corporations Act.”
The text of the resolution to be considered and, if thought fit, approved at the Meeting is as follows:
“BE IT RESOLVED THAT:
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Pursuant to Section 257 of the Business Corporations Act (British Columbia), the Articles of the Company be amended by deleting the existing section 9.1 in its entirety and replacing with the new section 9.1 as set out in the Management Information Circular for the Annual and Special General Meeting of Shareholders dated July 14, 2025
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Any one director or officer of the Company be and is hereby authorized and directed to perform all such acts, deeds and things and execute all such documents and other instruments as may be required to give effect to the true intent of this resolution.”
Approval of the resolution will require the affirmative vote of a special majority of the votes cast at the Meeting in respect thereof.
Management of the Company recommends that Shareholders vote in favour of the approval of the Articles Amendment Resolution, and if named as proxy, the management designees intend to vote the Common Shares represented by such proxy FOR approval of the Articles Amendment Resolution, unless otherwise directed in the form of proxy.
APPROVAL OF THE BOARD OF DIRECTORS
The contents of this Information Circular have been approved and the delivery of it to each Shareholder of the Company entitled thereto and to the appropriate regulatory agencies has been authorized by the Board.
DATED at Vancouver, British Columbia this 9th day of June, 2025.
On Behalf of the Board
INTACT GOLD CORP.
“Harp Grewal”
Harp Grewal
Chief Executive Officer, and Director