SBEC Systems (Ind) Ltd. — AGM Information 2025

Sep 25, 2025

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25-09-2025

To

The Manager The BSE Limited, 25[th] Floor, Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai-400001

SUB: PROCEEDINGS OF 36[TH] ANNUAL GENERAL MEETING HELD ON THURSDAY, 25[TH] SEPTEMBER, 2025

Scrip Code: 517360

Dear Sir,

In accordance with Regulation 30 read with Para A of Part A of Schedule III of Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith a summary of proceedings of the 36[th] Annual General Meeting of the Company for the financial year 2024-25 held on 25[th] September, 2025 at 02.01 P.M. (IST) through video conferencing (VC)/ Other Audio Visual Means (OVAM) and concluded at 02:15 P.M. (IST).

You are requested to kindly take above information on your records.

Thanking You

Yours Faithfully SBEC Systems (India) Limited

Digitally signed HIMANI by HIMANI MITTAL MITTAL Date: 2025.09.25 15:03:26 +05'30' Himani Mittal Company Secretary

Encl: a/a

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SUMMARY OF THE PROCEEDINGS OF THE 36[TH] ANNUAL GENERAL MEETING

The 36[th] Annual General Meeting of the Members of the Company is held on 25[th] September, 2025 at 02:01 p.m. through Video Conference (VC) / Other Audio Visual Means (OAVM).

Total 60 (Sixty) members attended the meeting through video conferencing as per the attendance records of the AGM made available to us by CDSL/RTA.

Mr. Vijay Kumar Modi, Chairman & Director of the Company, Chaired the meeting and after ascertaining the requisite quorum being present, called the meeting to order.

Following Directors and Key Managerial personnel (KMPs) were present in the meeting:

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Name Designation
Mr. Vijay Kumar Modi Chairman & Director
Mr. Ajay Kumar Aggarwal Independent Director
Mr. Shiv Shankar Agarwal Director & CEO
Mr. Salil Seth Independent Director
Mr. Shyam Lal Agarwal Independent Director
Mr. Lakhmi Chand Sharma CFO
Ms. Himani Mittal Company Secretary
Mr. M. P. Thakur Statutory Auditor
Mr. Sarat Jain Internal Auditor
Ms. Soniya Gupta Scrutinizer & Secretarial Auditor
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Ms. Himani Mittal, Company Secretary welcomed the Members, Directors & Auditors and informed that this 36[th] AGM was held through video conferencing.

Mr. Ajay Kumar Aggarwal, Director and Chairman of the Audit Committee, Nomination & Remuneration Committee was present in the meeting.

Pursuant to regulation 44 of SEBI (LODR), Regulations, 2015 and provisions of Section 108 of Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014 as amended from time to time, the Company has extended Remote E-Voting facility to the members of the Company in respect to business transacted at the 36[th] Annual General Meeting of the Company. The E-voting was commenced on Monday, September 22, 2025 (9.00 A.M.) and concluded on Wednesday, September 24, 2025 (5.00 P.M.) Further, the Company had also offered the facility for e-voting during the AGM on all the (4) resolutions to facilitate the members, who could not vote earlier through remote e-voting.

The Company has appointed M/s. Soniya Gupta & Associates, Practicing Company Secretaries, as the Scrutinizer for the purpose of scrutinising the process of remote e-voting and e-voting during the AGM.

The following items of Business as set out in the Notice convening the 36[th] Annual General Meeting were transacted at the meeting:

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S.No. Particulars Type of resolution
ORDINARY BUSINESS
1. Adoption of Audited Standalone and Consolidated Ordinary Resolution
Financial Statements of the Company for the Financial
Year ended 31st March 2025, together with Auditors
Report and Directors Report thereon;
2. Re-appointment of Ms. Ritu Sikka (DIN: 06953465), Ordinary Resolution
who retires by rotation and being eligible, offers herself
for re-appointment as a Director.
SPECIAL BUSINESS
3. Appointment of Secretarial Auditor of the Company for Ordinary Resolution
the 1st term of 5(five) Consecutive financial years.
4. Approval for Material Related Party Transactions for the Ordinary Resolution
Financial Year 2024-25.
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The Chairman then requested the Members who had registered themselves as speaker to ask questions seek clarification(s). The Chairman appropriately responded to the speakers.

The Chairman further informed that the e-voting window shall remain open for another 15 minutes and requested the Members who have not already voted to vote through voting system before the said time.

The scrutinizer will submit the consolidated report on the remote e-voting and e-voting which would be announced after the AGM and results along with the Scrutinizer’s Report would be intimated to the stock exchange and also placed on website of the Company.

The Chairman thanked to all the members for attending and participating in the 36[th] AGM and thereafter concluded the Annual General meeting.

We request you to kindly bring the aforesaid information to the notice of members.

Thanking You, Yours Faithfully

Thanking You

Yours Faithfully SBEC Systems (India) Limited

Digitally signed HIMANI by HIMANI MITTAL MITTAL Date: 2025.09.25 15:03:49 +05'30'

Himani Mittal Company Secretary